KRONOS TimeKeeper

KRONOS TimeKeeper KRONOS TimeKeeper

“Best in Class”

AgendaAgenda

Overview

How it works

Using KRONOS TimeKeeper

Overview Overview What is KRONOS TimeKeeper?

– KRONOS TimeKeeper System consists of the time clocks used at Central Freight Lines terminals and the programs that convert that information to usable payroll data.

– The clocks log the in and out punches made by each employee and allow the employee to review total time for the current pay period.

– Clock data is uploaded to the AS/400 computer system where it is used to generate payroll.

How It WorksHow It Works

All clocks are are polled continuously

Clock Polling Schedule

AS/400

Using KRONOS TimekeeperUsing KRONOS Timekeeper

Sign On screen for the AS/400

Type your User Id & Password

& press ENTER

Using KRONOS TimeKeeperUsing KRONOS TimeKeeper

Company Verification Screen.

Press ENTER to continue


Main Kronos menu. Select option 1 for Daily Processing

Type 1 &Press ENTER to continue


Daily Processing menu. Select Time Editor.

You will not see the other options on this

Menu. They are payrollManagement menu options.

Type 1 &Press ENTER

to open Time Editor

Selecting Records to ReviewSelecting Records to Review

Time Editor Menu.

Type the SupervisorCode & press ENTER.

CFL supervisor codes are 3character codes.

This test uses a numeric supervisor code.

ORTab to Supervisor

&Press F4 to display

all valid Supervisor Codes


Time Editor Menu. We have pressed F4 for list of codes

Now we see all validSupervisor Codes.

Tab down to the code you have been assigned

ortype the first letter of the

supervisor code and it will position to that letter


To Limit Time Records Displayed, enter Date & Time

A way to limit the numberof records that display onthe screen is the use of

date & time for thetime clock punches


Time Editor listing of employees for supervisor.

Here we selectedSupervisor code - 002


Display only selected date range

On the selection screen, we asked for 02/05/01

under supervisor code 002.Display shows only those

time punches.

Selecting an EmployeeSelecting an Employee

Time Editor listing of employees for supervisor.

To review an employee’s time clock punches

Type 1 & press ENTER

Employee Time Clock PunchesEmployee Time Clock Punches

All punches for current pay period are displayed

This employee has an automatic deductionfor lunch. Other punches are included for

department changes.

Function Key UsageFunction Key Usage

Employee Time Clock Punches

Function Key UsageFunction Key Usage


Edit Time Clock PunchesEdit Time Clock Punches


To edit a clock punch record, tab to the lineto be edited, type 1 & press Enter

Edit Time Clock PunchesEdit Time Clock Punches


Change the information as required.You should always enter comments

when editing time records.

Delete Time Clock PunchesDelete Time Clock Punches


To select record for deletion,type 4 & press Enter

Delete Time Clock PunchesDelete Time Clock Punches


To Delete the punch record, press EnterTo Cancel the Delete, press F12

Pay Code Breakdown Pay Code Breakdown


The B=Breakdown option from the Time Editor

–Employee Detail screen lets you view pay code totals for any time record.

Pay Code Breakdown Pay Code Breakdown


In this test, the breakdown of hours is by Pay Code REG. In the CFL production system,

CK (Clock) is utilized for regular time.

Confirming Clock Punch Record Confirming Clock Punch Record

Type A to Approve the Punch Record

Approving Punch Recordsindicates that the punch

has been checked bySupervisor

Confirming Clock Punch Record Confirming Clock Punch Record

9 in column AP means Approved.

After record has been Approved, a 9 will display.

Reviewing the next Employee Reviewing the next Employee

F9 for previous employee - F10 for next employee

Press F10 to reviewnext employee’spunch records

Reviewing the next Employee Reviewing the next Employee

After pressing F10, next employee is displayed

F10 moves to next employeeunder the currentsupervisor code

Display where hours are charged Display where hours are charged

Labor Levels is normally displayed when reviewing punches

To view other charges, press F11

The charge column defaults to Labor Levels


After F11 is pressed, Site (Division) Code is displayed.

After pressing F11, Site(Division)

is now viewed.


After F11 is pressed again, Department Code is displayed

Press F11 again, and view Department.


After F11 is pressed again, Supervisor is displayed

Press F11 again


After F11 is pressed again, SecureFld4 (Cost Center) is displayed

Press F11 again


After F11 is pressed again, SecureFld5 (Region) is displayed

Press F11 again


After F11 is pressed again, SecureFld6 (Report Location)

is displayed

Press F11 again

After F11 is pressed again, SecureFld7 is displayed

Press F11 again

Display where hours are chargedDisplay where hours are charged

After F11 is pressed, Shift is displayed

Press F11 again

Display where hours are chargedDisplay where hours are charged

Review Employee Defaults Review Employee Defaults

This displays the set up for the employee

Press F14 to viewEmployee Defaults

View Detail Punches View Detail Punches

Press F15 to see all In/Out punch records

View Detail Punches View Detail Punches

This displays punch records for the employee

This screen displays allIn/Out punches

Audit Punch Record Changes Audit Punch Record Changes

Press F16 to view allchanges to clock punch records

Audit Punch Record Changes Audit Punch Record Changes

The Audit Screen displaysany maintenance thathas taken place to the

Time Clock Punch records.

Inserting PunchesInserting Punches

Insert Employee Time Clock Punches with F19

If an employee forgets to punch the clock,the supervisor should use F19 (shift + F7) to

Insert Punches

Inserting PunchesInserting Punches

Enter Employee Time Info & Press ENTER

If an employee forgets to punch the clock,the supervisor should use F19 to

Insert Punches. Enter Date, Time, Pay Code, & Comments

Deleting Punch RecordsDeleting Punch Records

Select F20 to Delete a punch, and this window appears.

Use F20 (shift + F8) to delete a punch.

Time Tracker DisplayTime Tracker Display

This is an example of the F21-Tracker display.

The Tracker Screenallows viewing of time

worked in calendar format

Sample Maintenance SessionSample Maintenance Session

To Begin Reviewing Punches, Enter Supervisor & Date/Time

Enter the Supervisor CodeAnd Start Date & TimeAnd End Date & Time.

Press Enter


Select Employee for Review of Punch Records

Enter 1 to select firstemployee to review


Review punches for accuracy - time in/out, Labor Levels, etc.

These are the punches thatneed to be reviewead

for this date.

These are the punches thatneed to be reviewed

for this date.Be sure to verify In/Out times

& Labor Levels charged.

Sample Maintenance Session Sample Maintenance Session

F6 to add an entry for the selected employee

Time records should only be added manually for Vacation, Bereavement, Jury Duty, etc.

Press F4 to prompt for valid Pay Codes


This displays all the valid Pay Codes.

To view valid Pay Codestab to Pay Code &

press PF4


F19 is to be used if an employee misses a punch.

When inserting punches, always enter comments as to why the punch

is added.


F9 for previous employee - F10 for next employee

Press F10 to reviewnext employee’spunch records


After pressing F10, next employee is displayed

F10 moves to next employeeunder the currentsupervisor code

ReminderReminderWhen clocking in at the beginning of shift, the time

is automatically charged to the employee’s default department

When changing departments, use the Function Key + swipe to change

F3 + badge = BillingF4 + badge = P & DF5 + badge = Inbound DockF6 + badge = Outbound DockF7 + badge = LineF8 + badge = Terminal


All maintenance to time records must be completed at the end of each shift.

If there are questions, please contact your manager or the Payroll department.

This process will allow TODS reporting to be completed by 6:00am each day.

Documents

KRONOS TimeKeeper