Kiwanis International - European Federation

51st European ConventionMay 24th to May 27th, 2018 in Baveno

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Dear Kiwanian Friends,

It is a privilege and a pleasure for me to invite all of you to the 51st KI-EF Convention in Baveno, Italy, on the shores of Lake Maggiore.

In that charming lakeside town, full of history and natural beauty, Kiwanis members will come from all over Europe, but also unexpectedly from other parts of the world, to spend a few days in serenity and joy and, at the same time, deal with several institutional obliga-tions: elect the new Vice President, confirm the 2018/19 European Board and elect the new Trustee to the International Board that, for the next three years, will occupy the seat that has been occupied with rare skill and exceptional spirit of service by Marcel Kreienbühl who all European Kiwanians and I personally and affectionately thank him.

The opportunity will also allow us to talk about the future and the new legal entity - Ki-wanis International Europe - that is at heart to all of us, taking stock of the situation and illustrating the next steps.

We will also have the opportunity to talk about the new European Common Service - Happy Child - which now, involves almost all the districts and we will do it together with Mohamed al Jounde, who was awarded in 2017 the Children‘s Peace prize by the Interna-tional Foundation for Human Rights The Kids Rights Foundation, and who will have a special part during the inaugural ceremony and will answer our questions in the workshop on Friday.

Also on Friday we can participate in other interesting workshops - Happy Child, K.I.E. etc.

From the artistic point of view, there will be a concert by the Fanfara dei Carabinieri, the performance of a young, but already well known, soprano, and a children‘s choir. I do not tell you anything else to avoid spoiling the surprises.

All in Baveno, then, where in joy and friendship, in front of breath-taking views and good food and good wine, we will write together another historic page of our European Federati-on always under the banner of service for less fortunate children.

And we will all do it together because Together we can!

Piero GrassoKI-EF President 2017-2018

3Florencio „Poly“ Lat Daniel VigneronVice President KI

Óskar Guðjónsson Christiaan Decorte Sjoerd Timmermans Francesco Valenti Jan DeJongePiero Grasso

Josy Glatigny Joseph Maticot Konrad Konráðsson Giuseppe CristaldiKurt Breth Burkhard Kemmann

Roger Pralong Bogumila BurdaDet Verhoeven Ladislav HrivkoMarcela Marianna GoiaHeidie Ringsby

Winsome LeeGergöné Babina Jusztina

Jim Rochford Toto Gonzalez Chia Sing Hwang Stan Soderstrom

Guests

Representatives

Governors Representatives

Executive Committee

Governors

President-Elect Vice President Imm. Past President Secretary TreasurerPresident

Belgium-Luxemburg France-Monaco Iceland-Faroes Italy-San MarinoAustria

Switzerland-Liechtenstein

United Kingdom

Netherlands Czech Republic & Slovakia

Hungary

President Kiwanis International ASPAC Chairman President KI Foundation Executive Director KI

Norden PolandRomania

Germany

President Elect KI

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All meetings take place at Grand Hotel Dino

Thursday, 24 May Room

08:00-12:00 ExecutiveCommittee Urano & Plutone

14:30-17:30 Board Meeting Urano & Plutone

Friday, 25 May Room

9:00-17:30 Registration Nettuno

9:00-10:00 Workshop „Tips for your club“ Titano & Saturno

10:00-11:00 Workshop „Kiwanis Children’s Fund“ Titano & Saturno

11:00-12:00 Workshop „KIE & GDPR“ Titano & Saturno

14:00-15:00 Meet the candidates Titano & Saturno

15:00-16:00 Workshop „Happy Child“ Titano & Saturno

17:00-19:30 Opening ceremony Pegaso

20:30-23:30 Gala dinner Tre Isole

Saturday, 26 May Room

8:00-9:30 Registration Nettuno

9:00-14:00 House of Delegates Pegaso

17:00-23:00 Visit of San Carlone and Friendship dinner Shuttles to and from Arona

Sunday, 27 May Room

9:00-12:00 Preparatory Board Meeting Urano & Plutone

51st KI-EF Convention Program | Baveno, 25-27 May 2018

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51st KI-EF Convention General Assembly of DelegatesAgenda | Saturday, 26th May 2018

1) Opening of the Convention

a. Opening by KI-EF President Piero Grasso and Moment of silence

b. Talk and greet with KI President Jim Roch-ford and Executive Director Stan Soderstrom

c. Talk and greet with KI President Elect Poly Lat, ASPAC Chairman Toto Gonzales and KI Vice President Daniel Vigneron

d. Talk and greet with other international guests

2) Administrative decisions

a. Nomination of members and chairs of Committee on Credentials & Elections

b. Approval of the standing rules of the general assembly

c. Approval of the final order of the dayd. Report and voting procedurese. Report and determination of the existing

quorumf. Approval of minutes of the 50th convention

in Paris, France

3) Report on the KI-EF activities

a. Report of the KI-EF activities for 2017-18 by KI-EF President

b. Report of international KI Trustees Marcel Kreienbühl, Paul Inge Paulsen and Ernest Schmid

c. Report of KCF Trustees Filip Delanote and Karl Heinz Berger

4) Presentation of progress on KIE

5) Amendments

6) Reportonthefinancialsituation2016-2017

a. Summary of the results and remarks by Sjoerd Timmermans, KI-EF Immediate Past-President, with detailed explanations of the reports by Jan de Jonge, KI-EF Treasurer 2016-2017

b. Auditors report and acceptance of the reports with discharge of the Board

7) Election of KI Trustee

8) Election/ConfirmationofKI-EFof-ficers

a. Confirmation of the KI-EF President & KI-EF President-elect

b. Election of KI-EF Vice-Presidentc. Presentation of the KI-EF Secretary & Trea-

surerd. Nomination of two auditors 2018-2019

9) Presentation and thanks to the KI-EF Board 2017-18

10) The year 2018-19 by KI-EF President Designate, Oskar Gudjonsson

a. Presentation of the goals and objectivesb. Presentation and approval of the budgetc. Presentation of the European Boardd. Presentation of the city for the 2019 European

convention

11) Delegates, remarks and questions

12) Miscellaneous

13) Closing remarks by KI-EF President Piero Grasso

14) End of meeting

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Standing rules for the House of delegates

Rule 1The official language of the Convention shall be English. Simultaneous interpretations shall be available in several languages, as specified in article XV section 2 of the KI-EF Bylaws.

Rule 2Only delegates with official delegate badges may be present or speak on motions and vote.

Rule 3Only delegates may be seated in the area designa-ted for delegates.

Rule 4The House of Delegates shall not be closed.

Rule 5Any main motion or amendment shall be written in English, signed by the maker and seconder, and presented to the KI-EF Secretary before it is moved.

Rule 6No delegate may speak more than three (3) minu-tes at a time, unless allowed to do so by the orders of the day or by a majority vote of the delegates.

Rule 7No delegate may address the assembly a second time on the same question until all delegates who desire to speak on the topic have spoken.

Rule 8The maker of a motion shall be entitled to speak first in support of such motion or may immediate-ly yield the floor to another delegate.

Rule 9Debate shall alternate between those speaking for and those speaking against a motion.

Rule 10Microphones shall be designated by number. Speakers for the main motion shall use the odd-numbered microphone, and speakers against the main motion shall use the even-numbered micro-phone. The chair will recognize microphones in rotating order.

Rule 11A delegate shall not speak for or against a motion and move to close debate on the same recognition.

Rule 12Candidates for the office of International Trustee shall have a nomination speech not to exceed one (1) minute, and shall personally address the House of Delegates for no more than three (3) minutes.

Rule 13Candidates for the office of KI-EF President, President-elect and Vice-President shall have a nomination speech not to exceed one (1) minute, and shall be allowed a two (2) minutes acceptance speech.

Rule 14Candidates whose remarks require other than simultaneous interpretation shall be allowed no more than six (6) minutes for their remarks and in-terpretation combined. Candidates must provide their own interpreter.

Rule 15Any candidate who is unopposed for office may be elected by applause.

Rule 16Nominating speeches for KI-EF officers and Inter-national Trustees may not be waived.

Rule 17Debate on any proposed resolution or amendment to the KI-EF Bylaws, including all amendments thereto, shall be limited to thirty (30) minutes.

Rule 18A motion to move the previous question will not be in order until fifteen (15) minutes of debate has taken place or all microphones are clear.

Rule 19Any of the above rules may be suspended by majority vote.

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Auditors´Report

TO THE MEMBERS OF THE BOARD KIWANIS INTERNATIONAL-EUROPEAN FEDERATION AUDITORS’ REPORT ON THE 2016/2017 FINANCIAL STATEMENTS

We have been appointed as auditors of Kiwanis International-European Federation (KI-EF) by the European Convention held in Paris (France) on Saturday, 15th July 2017.

In accordance with the terms of our appointment, we have audited the accompanying financial statements of Kiwanis International-European Federation as and for the year ended September 30, 2017 which show a balance sheet total of € 302.011 with the annual result from “Operations” in the amount of € 16.740, from “Contractual Programs” in the amount of € 17.520 including the release of reserves of € 29.000 and from “Conventions” in the amount of minus € 2.164 including the rele-ase of reserves of € 50.000, therefore a total amount of € 32.097 including the release of reserves of € 79.000.

These financial statements are the responsibility of the members of the Board KI-EF. Our responsi-bility is to express an opinion on these financial statements based on our audit activities.

We conducted our audit in accordance with generally accepted standards. Those standards requi-re that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, eviden-ce supporting the amounts and disclosures in the financial statements. It also includes assessing the accounting principles used, and significant estimates made, as well as evaluating the overall financial statements presentation.

We have obtained from the Treasurer the explanations and information necessary for performing our audit.

We believe that the audit evidence we obtained is sufficient and appropriate to provide a basis for our opinion.

In our opinion, the financial statements give a true and fair view of the financial position of Kiwa-nis International-European Federation as of September 30, 2017 and of its results for the year then ended, in accordance with the generally accepted accounting standards and the requirements of Kiwanis International-European Federation bylaws.

January 30, 2018

Karl Heinz Berger Luc. H. Joos Kiwanis Club Ried im Innkreis (Austria) Kiwanis Gent Artevelde (Belgium)

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Balance sheet fiscal year 2016-2017

Balance Sheet KI-EF 30/09/17 Result Out of 30/09/162016/2017 reserves

Debtors 10 144Dues to be recievedReceivables current year 2.031Expenses carry forward coming year 3.020 6.620

CashBank 296.950 366.340

Total assets 302.011 373.104

Reserve KI-EF Operations 145.894 16.740 129.154Reserve MOU Contractual programs 41.567 17.520 -29.500 53.547Reserve Conventions 103.665 -2.164 -50.000 155.829Total resereves 291.126 32.096 -79.500 338.530

Creditors 6.885Payables 2.000 19.447Grants to be paid 2.000 15.127

Total liabilities 302.011 373.104

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Financial statements fiscal year 2016-2017

KI-EF OPERATIONS

REVENUES 134.415 132.555 Federation dues 134.097 131.846 Financial income 318 614 Other income 95

TOTAL REVENUES 134.415 132.555

EXPENSES 117.675 146.245 Office Fees MSC Gent 176 - Office supplies 425 526 Directory + fanions 5.594 3.145 Translation meetings 1.152 3.678 Translations 517 Postage & Mailing 61 Telephone Fax & Email 950 Bank charges 181 26 Accounting fees 182 2.212 Audit Expenses 1.096 3.750 Insurances 987 2.087 Miscellaneous 349 Costs previous years -1.153 -6.505 Representation Conventions Expenses 324 President expenses 12.066 8.378 President-elect expenses 2.281 8.311 Vice President expenses 4.257 3.412 Imm Past President expenses 3.368 7.217 Secretary expenses 1.489 2.924 Treasurer expenses 2.916 2.847 Advisors expenses 3.803 2.521 Trustee expenses 5.400 - Board Travel Expenses 14.810 37.117 Board Lodging Expenses 20.568 34.986 Board Meal Expenses 8.530 5.851 Executive committee expenses 6.602 6.181 Board Guests expenses 2.018 10.064 Board Standing Committees 4.256 5.316 Transition task force expenses 1.132 Extra Convention Luxembourg 15.540

TOTAL EXPENSES 117.675 146.245

RESULT OPERATIONS 16.740 -13.690

2015/20162016/2017

Baveno_Financials_Reformatted DM_ adjusted JJ_formatted DM_v426/03/2018 Page 1

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Financial statements fiscal year 2016-2017

KIEF CONVENTION

REVENUES 154.140 112.500 Convention dues 104.140 112.500 Out of the reserves 50.000

TOTAL REVENUES 154.140 112.500

EXPENSES 156.304 77.866 Contribution KI joint convention 67.000Rent convention Hall 17.584 Decoration Convention Hall 58 2.318 Opening Session Entertainment 2.546 12.594 VIPS - KI+KI-EF Lodging & Meals 1.756 19.433 VIPS - KI+KI-EF Transportation 2.050 Gifts (participants) 8.876 6.389 Audio & Video Equipment 40.031 957 Interpreters & Equipment 9.446 3.137 Outsourcing Handling 250 Convention Host Committee 7.471 7.236 Charges MSC Gent 9.702 2.578 Convention Brochure & Other Materials 4.444 2.540 Insurances 550Bank Charges Registration Participants 29Miscellaneous 800 Various costs / events 538 Food & Beverage gala dinner 64.555Contribution participants gala dinner -60.159

TOTAL EXPENSES 156.304 78.404

RESULT CONVENTION -2.164 34.096

2015/20162016/2017

Baveno_Financials_Reformatted DM_ adjusted JJ_formatted DM_v426/03/2018

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Financial statements fiscal year 2016-2017

KI-EF CONTRACTUAL PROGRAMS

REVENUES 144.500 144.000 KI Contractual Revenue 115.000 114.500 Out of the reserves 29.500 29.500

TOTAL REVENUES 144.500 144.000

EXPENSES 126.980 130.308 Chair's Meeting 12.563 208 Governors's Elect training 6.424 Growth - Committee expenses 1.036 Growth - Summit 28.347 35.729 Growth - Sponsor districts 280 45.438 Growth - Grants Districts 22.500 Growth - rejuvenation 671 573 Celebration anniversary districts 4.431 Communication - committee expenses 783 KI-EF Website + Webmail 689 2.369 Service programs - commi-. Expenses 188 SLP - Service Leadership Programs 695 791 SLP - Youth camps 6.382 Training - Committee expenses 1.811 299 Training - DOT Conference 24.909 31.623 Training - TTT Conference 12.300 11.387 Training - District Pilot Programs 400 Financial - District Pilot Programs 267 Marketing 3.655 Happy Child Project 541

TOTAL EXPENSES 126.980 130.308

RESULT CONTRACTUAL PROGRAMS 17.520 13.692

2016/2017 2015/2016

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CandidatefortheofficeofPresident KI-EF 2018-2019

Óskar GuðjónssonDistrict Iceland-Faroes

Age 65

Family Married to Konný R. Hjaltadóttir, 2 children and 2 grandchildrenOccupation Library Director Hafnarfjörður Public LibraryHobbys Golf, family, reading, Kiwanis/ Library 2.0

Club Eldey KopavogurDivision Ægir

Honours Hixson Fellow, Zeller Charter Member, Ca-nadian Mel Osborne Fellow, IceFar Gold Star recipient

Club Distinguished President (2), most club officer and committee member/chair positions

District District Board/ Exec Committee (10), District Admin Secretary (4), District Secretary, District Governor (2) (distinguished), District Database Manager (5), District SLP Advisor (10), District Team Leader European Kiwanis Youth Camps 2010 and 2011, Magazine editor (4), Bylaws and resolutions chair, Communication Chair, IceFar Foundation Board, Past Governors chair (2), District Conventions (14)

EuropeKI-EF Board (2), Chair KI-EF Membership and NCB (2), Chair KI-EF Membership Committee, KI-EF Conventions (9)

International International Board Trustee (3), Councillor to Poland, Norden, Czech/Slovak Republics, Iceland Faroes, Philippines South, Japan, Penn-sylvania, Montana, Western Canada, KI Board Committee Chair Programs (SLP) and Partner-ships, Member Executive, Audit and Finance, Membership and Education, Chair Taskforce on Youth exchange program, Chair KI Credenti-als Committee – Geneva Convention 2011, KI Growth Committee- Europe (2), KI Builders Club Committee (1), Eliminate and KCF District Coordinator (3), KI 2017-18 Resolutions and Bylaws committee, ICONS (11)

Personal motivationWith over 25 years of dedicated Kiwanis service at different levels of our organization, I declare myself willing to serve as KI-EF President. My Kiwanis jour-ney has been extremely gratifying, full of learning ex-periences, valuable networking and personal growth. Wishing to give more, I am eager to explore yet another path. With your help and support, I believe I have the experiences, the passion, the enthusiasm, and the “servant leader” mentality to lead the Federation forward. As transition elaborations continue, it is in our hands to forge a new future for Europe. We should embrace this change and play an active part in this resurgence.• We need to support the Kiwanis I-Plan and adopt it

within the Federation• We need to tread carefully but decisively toward a

new KIE• We need to stop membership bleeding• We need to apply financial accountability and

operational transparency at every level of the Fede-ration

• We need to constantly scrutinize and evaluate Federation programs

• We must face all our issues and challenges based on the European philosophy of close cooperation, cross-cultural/linguistic and national respect and a bonding historical cohesion.

The winds of change are blowing and I need windmills not walls!

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CandidatefortheofficeofPresident-Elect KI-EF 2018-2019

Christiaan DecorteDistrict Belgium-Luxembourg

Age 67Family Married to Marie, 4 children and 7 grandchildrenEducation Degree in EconomicsOccupation Almost 46 years active as computer scientist (owner/manager)Hobbies Oenology, Kiwanis

Club Damme Uilenspiegel Division West Vlaanderen NoordDistrict Belgium-Luxembourg

Honours George Hixon Fellow

Club President 1999-20 / 2009-10 /2010-11, Treasurer (12), DBM (15)

Division Lt-Governor 2004-05 (Distinguished), Secretary, Division DBM (10)

District Governor 2012-13 (Distinguished), Treasurer 2000-01, Chairman Shop (12), Administrative Secretary (14) , District DBM (16), Member Committee Marketing (5), Member Host Com-mittee (6), District Conventions (19)

Europe Board Member 2012-13, Chair Operations (3), Member Host Committee, KI-EF Convention (14), Conventions in other Districts (10)

International International Conventions (7)

Personal motivation

Deployment of modern equipment is a conditio sine qua non. Use by encouraging members is just as important. A professional PR policy can help substantially here.• More women included in our clubs and in

control, at all level of Kiwanis• Young Professionals: the development of our

YP organization gets all the attention, as well the contacts with JCI.

There is increasing interest among young people in Kiwanis and we must make use of that interest to lay a broad foundation for the continuity and growth of the districts. May I remind you that when I was governor, I char-tered the club “Young Professional Belgium-Luxembourg” and the club “Young Professi-onals Juventus Brugge”, and so the 120 junior members of our district became full members of Kiwanis. They, and all young people can count on my support.

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Candidate(I)fortheofficeVice President KI-EF 2018-2019

Jon Fadri HuderDistrict Switzerland-Liechtenstein

Age 52Family Married, father of one daughter and one sonEducation EconomistOccupation Mayor of SamedanHobbies Ski, Golf, Travel

Club KC St. Moritz/OberengadinDivision Division 22District Switzerland-Liechtenstein

ClubSecretary 2000, President 2005

DivisionLt. Governor 2011

DistrictGovernor 2016

Europe7th EC-Board member 2016, Chair Formula 2017

Personal motivation

I would be extremely pleased to assume the role of Vice President and am confident and motivated that together we could bring about changes in Europe during my potential term. My role as the Governor of the largest KI-EF district has taught me a lot and I have realised that one can achieve much with lots of passion, motivation and a happy disposition. With this positive attitude, I would like to make my own personal contribution, as only when you feel good yourself, you are more likely to show a willingness to show commitment according to Kiwanis‘ motto “serving the children”.

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Francesco ValentiDistrict Italy – San Marino

Age 63Partner Marina, two daugthersOccupation Former Museum director, University professor (contract)Hobbys Sailing, fishing

Club Mediterraneum

Division Etna Patrimonio dell’umanità

Honours Hixson Fellowship level 5, Kiwanis Ambassador, Charter Zeller, Walter Zeller level 2, Key Ruby 5, Golden Key, Service Leadership Society

Club Distinguished Sercretary (2), Distinguished President KC Lentini (1)

Division Distinguished LTG division Sicilia Sud-Est

District Chairman Training and Education (5), Member com-munication committee (2), Chair communication (1)

Europe/InternationalChair Branding Marketing & Communication (6), Member Training and Education (6), Chair Training & Education (2), Secretary (2), KI-EF convention (11), Team Leader KI-EF Youth Camp 2014-15

Chair New Technology (2), Member Committee Marketing (2), International Convention (7)

KI-EF Secretary 2018-2019KI-EF Treasurer 2018-2019

Jan de JongeDistrict The Netherlands

Age 66Partner Lily de Jonge, 3 children and 6 grandchildrenOccupation Partner at ESJ Accountants & Tax ConsultantsHobbys Gardening, Golf,

Club Bergen op Zoom

Division West-Brabant

Honours George Hixon Fellow

Club Treasurer, President (2)

DistrictTreasurer (4) Treasurer of Kiwanis Netherlands Foundation (present)

EuropeTreasurer (2)

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CandidatefortheofficeofInternational Trustee KI

Elio Garozzo

Catania, ItalyKiwanis Club Catania EstItaly-San Marino District

Biography: Born 1961, married to Jitka 2014. Two sons, Agatino and Eduardo

Law degree from Giustino Fortunato University.

Alternative dispute resolution expert, accre-dited by the Italian Ministry of Justice. Enjoys sailing and tennis. Passionate about the Middle Ages and medieval law.

Member of Kiwanis Junior Club Catania Centro since 1982, past Italy-San Marino District Governor.

Whydidyoudecidetorunforoffice?

To bring my long experience and my enthusi-asm in “serving the children” to the office of trustee on the Kiwanis International Board.

WhatqualifiesyoutobecomeanofficerofKiwanisInternational?

I know how Kiwanis works because of my long experience in the Kiwanis Family since 1982, occupying many positions in and outside of Italy. My Kiwanian life shows my aptitude for improving the Kiwanis impact, especially in achieving concrete results while serving children and my community, and promoting club growth.

HowwillyouleaveyourmarkonKiwanis?Planning a new strategy to have a stronger impact, to maintain current members and to attract new members, especially young profes-sionals. Visit Elio‘s campaign site at eliogarozzo.it. Connect with him on Facebook. Contact his campaign manager, Giancarlo Belli-na, at giancarlobellina@kiwanis.it

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CandidatefortheofficeofInternational Trustee KI

Henk Oostdam

Boskoop, the NetherlandsKiwanis Club of Rijn en GouweThe Netherlands District

Biography:Henk (born1965) joined Kiwanis in 2005 and became almost immediately involved in leader-ship positions. After being club president, Henk served years as district chair for youth growth, developed various strategies to rejuvenate clubs and served in several KI-EF committees. As governor, Henk served on the Kiwanis International-European Federation Executive Board.

Whydidyoudecidetorunforoffice?The world is changing. Kiwanis needs to adapt, find ways to do its work closer to regions and clubs. Culture defines who we are and how we act towards younger generations who volun-teer in the context of projects while not being club members. I would love to take on that challenge at the Kiwanis board level.

WhatqualifiesyoutobecomeanofficerofKiwanisInternational?

In addition to my job as a tax advisor, I am also a government lobbyist. I know how (proposed) rules influence what we do. As a servant leader in various volunteer organizations, I have 30 years of experience in sharing this knowledge and developing and implementing strategies for those organizations.

HowwillyouleaveyourmarkonKiwanis?

Rejuvenation of Kiwanis is of the essence and I will continue to strive towards that. While working together with our regional leadership, I’ll strive for Kiwanis to accommodate regional differences for a more effective organization as a whole.

Consult Henk‘s campaign site. Connect with him on Facebook, Twitter or LinkedIn. Contact him at henk.oostdam@xs4all.nl.

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KEYNOTE SPEAKER

Keynote Speaker

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Friday, 25 May

9:30-12:00 Excursion to Villa Tranto

Saturday, 26 May

9:00-16:45 Excursion to the 3 islands

Tour with lunch at Elvezia

Enjoy the unique location of Baveno to discover the natural beauty of the region.

Partner Program

May 24 – 26 Reykjavík, Iceland

52nd EuropeanConvention 2019