Monthly Board Meeting 6:00 p.m. – 7:30 p.m.

Tuesday, August 28, 2018 KIPP Tulsa College Preparatory School 1661 E. Virgin Street, Tulsa, OK 74106

PARTICIPANT AGENDA Item no. Agenda Item Objective(s) Action Lead(s)

i. Call to Order Review agenda Information only

Lance F.

ii. Consent Agenda 2017-2018 Board Retreat Minutes

Review* PO Reports July and August 2018 Resolution approving KIPP Tulsa 2018-

2019 Meal fees* McLain High School Co-op (See

Appendix)

Review and approve typical board business items

Discussion and Vote*

Lance F.

iii. Update from The KIPP Foundation John Kalafatas, Sr. Relationship Manger, KIPP Foundation

iv. Progress Updates and review Development Report

FY19 Fundraising Goals and Strategies

Finance and Investments Committee 2018-2019 Budget Update

Governance and Nominating Excellence in Governance Plan Board Recruitment Update

Academics - None

Understand FY 19 goals and

strategies

Discuss 2018-19 financial position and review any budget updates and changes.

Information only

Yolantrice

Curt

v. Executive Director’s Corner Driving Academic Improvement KIPP Facilities Taskforce Update

Discussion Information only

Andrew

vi. Other Business / New Business for discussion Board Development Project

Discussion Information only

All

vii. Public Comments, Next Steps, Adjournment viii. Executive Session (If necessary) All BOD

KIPP’s Mission: KIPP Tulsa prepares students from educationally underserved neighborhoods in Tulsa with the academic, character, and life skills necessary for success in college and the competitive world beyond.  

   

Minutes Board of Directors Meeting 

Northwestern Mutual, Tulsa, OK  Monday, June 25, 2018 8:30 a.m. –4:00 p.m. 

 

 

Attendees:  Lance Franczyk, Curt Carmichael, Jacob Odom, Brad Vincent, Torii Freeman, Rob Hatley, Terri Lowell, Barbara Bridges,  Don Parker, Rachel Zebrowski, Yvonne Holmes, Gerri Webb 

Not Present: Rachel Zebrowski 

Staff: Yolantrice Collins (DD), Andrew McRae (ED), Andréa Murrell (MDO), Tracey Sealy, (MKT)   

Guests:  Bianca Berry 

 

After identifying that we have a quorum, the meeting was called to order at 8:57 am and the board chair reviewed of the board meeting and retreat objectives   Executive Director took the floor to discuss the state of the state analysis of KIPP Tulsa Public Charter Schools:  KIPP Tulsa State of the state delivery:    

Where have we been:     K12 End State Review     Scalable systems for regionalization      Advocacy efforts for our organization    Review Outcomes   Review Strategic priorities for FY 18‐19   Review and discuss organizational strategies for the FY 18‐19  Board members suggest advocacy being another major priority and will be discussed in the Board evolution section of the agenda.  Outcomes:   Grades 7‐8 reading and math students are making great gains   6th grade reading did not meet our goals. 

Our 8th grade students will have some challenges for the AP for all curriculums going to our high school.  We have to get better at coaching faster, better at reading faster, more rigorous, more aligned curriculum to meet targets.  

 What does that mean?   

KIPP’s Mission: KIPP Tulsa prepares students from educationally underserved neighborhoods in Tulsa with the academic, character, and life skills necessary for success in college and the competitive world beyond.  

Increased coaching and development of adult coaches within our organization, talent development for school leaders and continually asking ourselves: 

Are kids mastering what’s in front of them? Are they achieving?  KIPP Tulsa currently has the best in the network of staff retention.  We withdrew from the Fisher Fellowship program this year due to lack of talent of our current bench.    KIPP Foundation    Highlights:  We are in the top 3 of national network standings of KIPP Through College Metrics.  This is a tremendous improvement from previous years and is greatly contributed to the work of the KTC team here at KIPP Tulsa.     Proposed Goals for FY 19 by functional areas were reviewed to offer board members understanding and provide clarity around the goals and why we are proposing these particular goals for the 2018‐2019 school year.  10:21 a.m. WRAP UP OF THE STATE OF THE STATE.  

Consent Agenda   April Board Meeting Minutes Activity Fund 2018 Starting Balances Approval of Purchase orders For April – May 2018 Election of 2018‐2019 Board Officers    

Board officers elected for FY 18‐19     Lance Franczyk ‐ Chair     Jacob Odom ‐ Treasurer 

Barbara Bridges ‐ Secretary Curt Carmichael – Vice Chair 

   Board of Director’ Member elections:    

A motion to nominate Curt Carmichael for a second three year term was made.   The motion carried and a vote was taken.   Board unanimously voted in favor of a second, three year term for Curt Carmichael to remain on the board of Directors for KIPP Tulsa Public Charter Schools. 

 A motion was made to nominate Bianca Berry to the Board of Directors for KIPP Tulsa Public Charter Schools.  Mrs. Berry is the Chief Recruitment Officer with Northwestern Mutual in Tulsa, OK.  Motion carried to add Bianca Berry to the board.   A vote was made.  

KIPP’s Mission: KIPP Tulsa prepares students from educationally underserved neighborhoods in Tulsa with the academic, character, and life skills necessary for success in college and the competitive world beyond.  

Board unanimously voted in favor of  Bianca Berry to become a member on the Board of Directors for KIPP Tulsa Public Charter Schools. 

       

Board By‐Laws  ‐ Changes  Section 3.3  Election and term of office. – voting to allow exempting directors from their year off and waving  

 With the support of 2/3rd of the board any termed out directors, board chair can propose for a vote to waive the 1 year requirement at the end of their term.  Then that board member can come back up for vote for another 3 year term.    It was proposed to amend the bylaws so that we can create a mechanism for the 1 year off period with a vote request of the board chair.  It was motioned and carried.  4.2   Three year limit for a specific office; chair would have a term limit for the amount of time that they can serve. 

 A motion was made to a specific role for term limits.  Motion carried.  

3.5 Automatic resignation for missing 2/3 .  An exemption should be made due to health issue or other.  

A specific recommendation needs to occur. Governance committee will review and return to the BOD a recommendation.  Recommendations to the approval of the revised and proposed by‐laws will be reviewed at the August board of director’s meeting. 

  

KIPP Tulsa Handbooks – School and HR    Student policies that will change – we will defer this vote to August Board Meeting.   Upon a motion made and seconded, the board approved the consent agenda items as presented.  It was motioned, and seconded.  Motion carried.  

Comprehensive Campaign – Executive Director    Vision fornK‐12 Impact and Sustainability Statement       Key Points for achieving sustainability pointed out           KIPP Tulsa Board Evolution    Excellence in Governance Plan and the Six Core responsibilities was discussed by BOD members:  `    1. Keeper of the Strategy     2. Leadership oversight and development 

KIPP’s Mission: KIPP Tulsa prepares students from educationally underserved neighborhoods in Tulsa with the academic, character, and life skills necessary for success in college and the competitive world beyond.  

3. Board self management 4.  Provide Resources 5.  Remove Obstacles 6. Risk Management oversight 

Board Committee discussions: 

Discussion on the committees were had and the group decided on a plan that ensures BOD members as committee members. 

An ask was made from board member to take on the leadership role on the BOD as Development committee chair. 

Robust discussion on current board members, committee appointments and officer roles was had and the board re‐opened the floor for elections of Officers. 

  Nominations were made to elect the Secretary role and the Vice Chair role.   

  The board elected as the Secretary – Torii Freeman and Vice Chair – Barbara Bridges 

A motion was made and seconded.  Motion vote was carried. 

Committee Chair members now include for the FY 2018‐2019 year: 

  Jacob Odom – Development Committee Chair 

  Curt Carmichael – Finance Committee Chair  

Brad Vincent brought to the board for consideration of Board of Directors’ membership: 

   JP Cully ‐ Holland Hall 

Jerry Bates ‐ Riverfield 

Jacquelyn Caldwell – University of Tulsa  FY 2018‐2019 Budget Review   Budget approval for the 2019 as presented  as made on the conditional basis that a schedule of revenue and expenditures that are balanced showing medium/high probability of how we will close this gap of funding resources by the end of the week (June 29).   Any additional items that need further clarification will be presented at the next business meeting.  Board members have requested a special board meeting in the month of July to review budget only and subsequent budget.  

Other/New Business for discussion  

KIPP’s Mission: KIPP Tulsa prepares students from educationally underserved neighborhoods in Tulsa with the academic, character, and life skills necessary for success in college and the competitive world beyond.  

Public Comments & Next Steps ‐ There being no further business or public comments, the board’s business meeting was adjourned a 3:40 p.m. 

  Next board of director’s meeting will be held on August 28, 2018. 

 

                           

Torri Freeman, Secretary          Lance Franczyk, Chairman 

                 

CONSENT AGENDA

Page 1 of 3

Purchase Order Register

Year: 2018-2019, Fund: GENERAL FUND, Date Range: 7/1/2018 - 8/30/2018

KIPP TULSA COLLEGE PREPARATORY08/27/2018 5:02:47 PM

Options:

AmountDescriptionVendorVendor NoDatePO No693.00SUBSCRIPTIONGREAT MINDS77107/01/20181

690.15LAMINATORACCO130707/01/20182

0.00WATER BOTTLESWEST STREET PRODUCTION130807/01/20183

700.00LABOR AND MATERIALS FORWHITE AND CORK BOARDS

DWIGHT HAMILTON130907/01/20184

1,391.68HOTEL FOR KTC SUMMERINSTITUTE

WESTIN RIVERWALK131107/01/20185

693.10HOTELCLARION INN40907/01/20186

698.00HOTEL FOR KIPP MARKETINGSUMMIT

HILTON TIMES SQUARE SOUTH131207/01/20187

285.21TABLE CLOTHTOTALLY PROMOTIONAL49507/01/20188

2,355.90STUDENT AGENDASPREMIER SCHOOL SPECIALTY78907/01/20189

1,630.00LICENSE RENEWALTABLEAU SOFTWARE INC79507/01/201810

150.00PROFESSIONAL DEVELOPMENTOKLAHOMA ADVENTURE LEARNING131307/01/201811

65.50UNIFORM SAMPLESAGAPE NORTH LLC131007/01/201812

0.00POP SOCKETS, BUSTER CAPS4ALL PROMOS131407/01/201813

6,084.84MOBILE STORAGE UNITSWILLIAMS SCOTSMAN INC.29107/01/201814

112.57TRAVEL EXPENSESAARON JORDAN8010907/01/201815

44,651.95TECH SUPPORTWIRED! TECHNOLOGY80807/01/201816

0.00RENTAL PERMITCITY OF TULSA WATER3807/01/201817

5,500.06AMERICAN PARKINGAmerican Parking110907/01/201818

10,000.00LABOR AND MATERIALS FORPAINT AND TOUCH UPS

FIGUEROA PAINTING131507/01/201819

2,720.83DEANS LIST SCHOOLMESSGENGING AND STUDENTTRACKING

DEANS LIST131707/17/201820

1,836.00VISITOR MANAGEMENT SYSTEMRAPTOR TECHNOLOGIES131807/17/201821

1,150.00GRAPHIC DESIGN AND PRINTINGSERVICES

GURUSTU58507/01/201822

1,024.60Staff ID'sTPS - TREASURY DEPARTMENT1807/19/201823

10,000.00OFFICE SUPPLIESSUNDANCE OFFICE SUPPLIES131907/19/201824

0.00LAMINATING MACHINEACCO130707/19/201825

1,000.00TRAVEL EXPENSE FYE 2018-2019CHRIS MANKHEN68007/19/201826

2,500.00TRAVEL EXPENSES FYE 2018-2019HEIDI KUNKEL8010407/19/201827

750.00TRAVEL AND OTHER EXPENSES FYE2018-2019

KETWANETTE DREW8000807/01/201828

35,000.00ELECTRIC SERVICE FYE 2018-2019AEP-PUBLIC SERVICE CO. OF OK5407/01/201829

185.00RENTAL PERMIT FEECITY OF TULSA-TULSA PARKS132007/01/201830

1,000.00ON SITE TELEPHONESERVICES/MAINTENANCE

NEWAVE SOLUTIONS70907/01/201831

1,000.00TRAVEL EXPENSES/OTHERDONTERRIO A MARZETT8003207/01/201832

500.00TRAVEL EXPENSES/OTHERMADONNA L ARNOLD8002407/01/201833

5,577.50MAP GROWTH READING, MATH,LANGUAGE

NORTHWEST EVALUATION ASSOCIATION507/01/201834

750.00PROFESSIONAL DEVELOPMENTEDUCATION PIONEERS132107/01/201835

2,000.00OFFICE SUPPLIESADMIRAL EXPRESS, LLC29307/01/201836

2,500.00WATER FOR STAFFFIZZ-O WATER CO1407/01/201837

Page 2 of 3

Purchase Order Register

Year: 2018-2019, Fund: GENERAL FUND, Date Range: 7/1/2018 - 8/30/2018

KIPP TULSA COLLEGE PREPARATORY08/27/2018 5:02:47 PM

Options:

AmountDescriptionVendorVendor NoDatePO No711.48eTAPSTRY LEARNING MODULEBLACKBAUD19707/01/201838

1,500.00MEALS FOR PD/OTHER EVENTJASON'S DELI34407/01/201839

10,800.00HRIS SYSTEMNAMELY, INC132207/01/201840

5,395.50FOUNTAS/LLI TEAL GRADES 6-12HEINEMANN PUBLISHING64907/01/201841

315.08KTC SUPPLIESTOTALLY PROMOTIONAL49507/11/201842

2,500.00EVENT PLANNING SERVICESTake Heart Events108207/13/201843

75.00SPANISH SUBSCRIPTIONSENIO WOOLY, LLC132307/20/201844

2,500.00TRAVEL EXPENSES/OTHERCHRISTOPHER MAHNKEN8008207/01/201845

2,540.16JUST WORDS TEACHERS KITSWILSON LANGUAGE TRAINING132407/01/201846

4,316.50DATA AND ASSESSMENT MGTSYSTEM

ILLUMINATE EDUCATION, INC.38307/19/201847

5,739.51CHROMEBOOK CARTS - HSDATAMATION SYSTEMS, INC.34707/20/201848

29,922.72CHROMEBOOKPROMEVO, LLC34807/20/201849

10,188.00MAC BOOK RPLACEMENTSAPPLE INC.48907/23/201850

3,340.00MEALPLUS MANAGEMENTSYSTEM

EDUCATION MANAGEMENT SYSTEMS132507/27/201851

800.00travel expense fye 2018-2019MELANIE RATHOD8008407/01/201852

427.94TRAVEL EXPENSES FYE 2018-2019JAMIA NEWSOME31407/01/201853

109.43TRAVEL EXPENSES - FYE 2018-2019

FARELL, HANNAH132607/01/201854

48,079.52PROJECTORS AND HARDWAREWIRED! TECHNOLOGY80808/03/201855

437.25MARKETING BANNERS KTUPQUIKPRINT7408/07/201856

0.00KTUP SHELVING AND STORAGEULINE29208/08/201857

77.54EXPENSE REIMBURSEMENTSDEANN COOKS8000708/01/201858

1,000.00TRAVEL EXPENSEREIMBURSEMENTS

DEANN COOKS8000708/01/201859

85,284.00FACILITY EXPENSES FY 2018-2019TPS - TREASURY DEPARTMENT1808/01/201860

14,000.00WORKERS COMPENSATIONLIBERTY MUTUAL INSURANCE104908/01/201861

110,000.00TRANSPORTATIONS SERVICES FYE2018-2019

TPS - TREASURY DEPARTMENT1808/01/201862

6,500.00WATER SERVICES FYE 2018-2019CITY OF TULSA WATER3808/01/201863

500.00EXPENSE REIMBURSEMENTSMAYRA S BURKE8004608/08/201864

1,300.00METER MACHINE RENTAL/LEASEPITNEY BOWES105007/01/201865

136.49Training for SPED team and licencerelease

The Mandt System, Inc.133108/16/201866

680.49online subscriptions for SPEDN2Y, LLC133208/16/201867

116.00Add-on licenses to current serviceRENAISSANCE LEARNING INC.10708/16/201868

5,100.00MEMBERSHIP FEESOKLAHOMA PUBLIC SCHOOL RESOURCECEN

50007/01/201869

2,250.00CONSULTING FEESOKLAHOMA CONSULTING ANDACCOUNTING

68207/01/201870

500.00TRAVEL EXPENSES FYE 2018-2019LAUREN A HERMANN8011008/01/201871

1,000.00PROFESSIONAL DEVELOPMENT -FOOD

EINSTEIN BROS CATERING84807/01/201872

1,000.00PRINTING SUPPLIES FYE 2018-2019

LITHAPRINT INC46907/01/201873

2,500.00RENTAL SUPPLIES FOR EVENTSABCO RENTS5007/01/201874

Page 3 of 3

Purchase Order Register

Year: 2018-2019, Fund: GENERAL FUND, Date Range: 7/1/2018 - 8/30/2018

KIPP TULSA COLLEGE PREPARATORY08/27/2018 5:02:47 PM

Options:

AmountDescriptionVendorVendor NoDatePO No2,500.00PROFESSIONAL DEVEL AND OTHER

SCHOOL EVENTS - FOODMAZZIO'S44507/01/201875

7,500.00JANITORIAL SUPPLIES - FACILITYCintas Corporation105807/01/201876

0.00PROPERTY INSURANCE -COMMERCIAL AND UMBRELLAPKT

ALLIANT INSURANCE SERVICES103507/01/201877

85.50Balloons for Student orientationABSOLUTELY BALLOONS5808/17/201878

100.00Contrator trainer for SPEDHeidi Mayer133308/17/201879

1,000.00General/Instructional Officesupplies

STAPLES CREDIT PLAN86908/15/201880

2,670.00Student behavior trackingLIVESCHOOL82507/25/201881

48,103.50PRIOR YEAR CNP INVOICESCHILD NUTRITION SERVICES9507/01/201882

200.00CONTRACTOR MANDT TRAININGFOR SPED

AMBER POWELL133408/18/201883

200.00Contractor for Mandt training forSPED

VER VANG133508/18/201884

1,835.57Drama class instructionalmaterials

Perfection Learning133607/26/201885

180.00ACT sample test bookletsACT, INC.133707/13/201886

278.96Printing and Marketing servicesSTAPLES CREDIT PLAN86908/01/201887

4,000.00PRINTINGBOOMERANG PRINTING85907/01/201888

2,332.00FIRST AID CABINET AND SUPPLIESCINTAS FIRST AID AND SAFETY133908/01/201889

1,595.00Books for Music classSAIED MUSIC CO.29907/20/201890

10,000.00CC EXPENSES AUGUST 2018CARDMEMBER SERVICE102608/01/201891

323.38microwaves for cafeteriaWALMART NEIGHBORHOOD MARKET87208/22/201892

0.00KTUP FurnitureSAM'S CLUB5108/15/201893

479.20SIGNAGE INSTALLATION LABORSIGNS NOW22708/23/201894

1,400.00LIBRARY BOOKSTHE READING WAREHOUSE134108/23/201895

5,000.00POSTAGEPURCHASE POWER3307/02/201896

34,000.00LICENCE FEE FOR 2018KIPP FOUNDATION307/02/201897

7,500.00NATURAL GASOK NATURAL GAS3507/02/201898

2,644.00RADIOS FOR HS COMMUNICATIONTOTAL RADIO74107/30/201899

203.00EXPENSE REIMBURSEMENTTRACEY SEALY8010708/25/2018100

$1,056,931.15Report Total:

$415,962.54Payroll Total:

$640,968.61Non-Payroll Total:

BOARD OF DIRECTORS

RESOLUTION Board of Directors of KIPP Tulsa Academy College Preparatory, Inc. has approved the following 2018-2019 Meal Service rates for all reduced-price, full-price student meals, and adult meals:

Breakfast Lunch Reduced $0.35 $0.45 Full-Price $1.50 $3.40 Adult $2.00 $4.25 ADOPTED this 28th day of August, 2018. Secretary of KIPP Tulsa College Preparatory, Inc. ________________________________________________ Torii Freeman, Secretary

DEVELOPMENT REPORT

1

FY19 Fundraising Goal: $1,378,216

Priority 1: Financial Sustainability

Meeting 1:1 with current philanthropic partners requesting that each scale up their gift by 35% or

more, as applicable.

National Grants

Walton Family Fdn $500,000 In Process - $330K eligible for FY19 – Due 9/7

Jimmie Johnson Fdn $23,625 Request Pending – Restricted to middle school

Local Grants

QuikTrip $55,000 Approved – Request for $60K

George Kaiser Family Fdn $75,000 Approved

Sarkeys Fdn $40,000 Request Pending

George Kaiser Family Fdn $125,000 Request Pending

Schusterman Fdn $200,000 In Process – Due 9/6

Sharna & Irvin Frank Fdn TBD In Process – Due 9/4

Grace & Franklin Bernsen Fdn $15,000 Declined

Priority 2: Development Operations

To date, no additional updates

Priority 3: Partner Engagement

Philanthropic Partner Meetings

8/16 10:00am | Sarkeys Fdn w/ED, Kim Henry | Norman, OK

8/30 1:30pm | Sharna & Irvin Frank Fdn w/CEO, May Sheehan | @ KTUP

8/31 8:00am | TAUW w/CEO, Alison Anthony | @ TAUW Office

9/11 11:00am | Broadhurst Fdn w/Trustee, Ann Shannon Cassidy | @ KTUP

9/28 8:00am | Group tour w/group of philanthropic partners | @ KTUP

10/2018 2nd Meeting with Walton Family Fdn (awaiting confirmation)

Monthly School Tours

1st Thursday of every month

September 6, 2018 January 10, 2019* May 2, 2019

October 4, 2018 February 7, 2019

November 1, 2018 March 7, 2019

2

*Due to holidays, January tour will be held on the 2nd Tuesday

Other Updates

11/27/18 Giving Tuesday

5/11/19 KIPP 5K & Community Fun Run | Mohawk Park

December 6, 2018 April 4, 2019

FINANCIAL REPORT

GOVERNANCE

COMMITTEE REPORT

H:\Amurrell\Board of Director's Information 2018-2019\Roster\Board Member Tenure As of August 2018

Board RosterAugust, 2018

First LastLast Board

Election

Re-Election Required in

2019?Director Term

Expiration Term Limit Officer TitleOfficer

Election YearOfficer Term

Limit E-mail Address Proposed Officer Position1 Barbara Bridges 2016 Yes 2019 2022 Vice Chair 2018 2020 bbridges@quiktrip.com2 Brad Vincent 2016 Limit 2019 2019 bvincent@bokf.com3 Gerri Webb 2016 Yes 2019 2022 garoybry@aol.com4 Lance Franczyk 2017 No 2020 2020 Chair 2017 2020 lance.franczyk@nm.com Chair5 Torii Freeman 2017 No 2020 2023 Secretary toriifree@icloud.com6 Rob Hatley 2017 No 2020 2020 robert.hatley@williams.com7 Yvonne Holmes 2017 No 2020 2023 holmesyvonne@yahoo.com8 Terri Lowell 2017 No 2020 2023 terrilowell@att.net9 Jacob Odom 2017 No 2020 2020 2017 2019 jacob.odom@ey.com Treasurer

10 Don Parker 2017 No 2020 2020 DonTParker@yahoo.com11 Rachel Zebrowski 2017 No 2020 2020 rachel@zaparch.com12 Bianca Berry 2018 No 2021 2024 bianca.berry@nm.com13 Curt Carmichael 2018 Yes 2021 2021 Treasurer 2017 2020 curt.carmichael@williams.com Vice Chair14 Regina Gregory 2018 No 2021 2024 rgregory@frontierenergyllc.com

BOARD POSITION OFFICER POSITION

BYLAWS

OF

KIPP TULSA COLLEGE PREPARATORY, INC.

Adopted: 1/26/January 2, 2012

As revised 3/March 28/13, 2013

As revised 6/July 26, 2014

As revised July 26/14, 2018

TABLE OF CONTENTS

Page

ARTICLE I STRUCTURE

Section 1.1. Structure……………………………………………………

.......................................................................................... 31

Section 1.2. Purpose…………………………………………………… 31

ARTICLE II OFFICERS

Section 2.1. Principal Place of Business……………………………… 31 Section 2.2. Registered Office and registeredRegistered

Agent…………………… ................................................. 31

ARTICLE III BOARD OF DIRECTORS

Section 3.1. Powers

………………………………………………...…...and Responsibilities ................................................................

31

Section 3.2. Number and Qualifications………………………………... .........................................................................................

42

Section 3.3. Election and Term of Office………………………………. 42 Section 3.4. Removal……………………………………………………

......................................................................................... 42

Section 3.5. Resignation………………………………………………… .........................................................................................

42

Section 3.6. Vacancies………………………………………………...... .........................................................................................

42

Section 3.7. Meetings…………………………………………………… .........................................................................................

42

Section 3.8. Notice of Meetings………………………………………… .........................................................................................

53

Section 3.9. Quorum and Voting………………………………………... .........................................................................................

53

Section 3.10. Committees………………………………………………… .....................................................................................

53

Section 3.11. Compensation……………………………………………… .....................................................................................

53

Section 3.12. Employees and Other Agents ……………………………... ............................................

53

ARTICLE IV OFFICERS

Section 4.1. Number……………………………………………………..

......................................................................................... 64

Section 4.2. Election and Term of Office……………………………….. .........................................................................................

64

Section 4.3. Resignation and Removal………………………………….. .......................

64

Section 4.4. Chairperson ………………………………..……………… .........................................................................................

64

Section 4.5. Vice-Chairperson………………………………………...... .........................................................................................

64

Section 4.6. Secretary…………………………………………………… .....................................................................................

64

Section 4.7. Treasurer…………………………………………………… .....................................................................................

64

ARTICLE V

MISCELLANEOUS

Section 6.1. Indemnification ................................................................. 75 Section 6.2. Parliamentary Authority .................................................... 75 Section 6.3. Amendments .................................................................... 75

Page 1

KIPP: TULSA COLLEGE PREPARATORY, INC.

BYLAWS

ARTICLE I STRUCTURE

Section 1.1. Structure. KIPP TULSA COLLEGE PREPARATORY, Inc. (hereinafter referred to as “KIPP Tulsa” or “Corporation”) is a nonprofit corporation organized under the laws of the State of Oklahoma, that does not have members within the meaning of the Oklahoma Nonprofit Corporation Code (the “Statute”). The Articles of Incorporation of KIPP Tulsa (as amended from time to time, the “Articles of Incorporation”) were filed in the office of the Secretary of State of the State of Oklahoma on January 14, 2002.

Section 1.2. Purpose. KIPP Tulsa prepares students from educationally underserved neighborhoods in Tulsa with the academic, character and life skills necessary for success in college and the competitive world beyond.

ARTICLE II OFFICES

Section 2.1. Principal Place of Business. The principal place of business and mailing address of KIPP Tulsa shall be located at 1661 East Virgin Street, Tulsa, Oklahoma 74106. KIPP Tulsa may have such other offices, either within or without the State of Oklahoma, as the Board of Directors may determine or as the affairs of the Corporation may require from time to time. Section 2.2. Registered Office and Registered Agent. KIPP Tulsa shall have and continuously maintain in the State of Oklahoma a registered office and a registered agent whose office is the Corporation’s registered office, as required by the Act. The registered office of KIPP Tulsa in the State of Oklahoma, and the address of the registered office may be changed from time to time by the Board of Directors in accordance with applicable law.

ARTICLE III

BOARD OF DIRECTORS Section 3.1. Powers and Responsibilities. The Board of Directors shall provide direction and support for KIPP Tulsa in furtherance of the Corporation’s mission, and shall have general oversight authority over the affairs, funds, and property of KIPP Tulsa as conferred by law, the Articles of Incorporation of KIPP Tulsa and the Bylaws. The Board shall initiate and/or approve objectives, major policies, long range planning, and strategies. To ensure that KIPP Tulsa operates in a manner consistent with its charitable purposes and does not engage in activities

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that could jeopardize its status as an organization exempt from federal income tax, KIPP Tulsa shall conduct periodic financial reviews. Section 3.2. Number and Qualifications. The number of Directors constituting the Board of Directors shall consist of not less than eight (8) nor more than twenty (20). No Director shall be employed by entity designated in the Charter School agreement as the Sponsor for KIPP Tulsa. Section 3.3. Election and Term of Office. Directors shall be elected by a majority vote at any meeting of the existingBoard of Directors. Each Director shall be elected for a three (3) year term (“Director Term”) of office. Directors may serve for two consecutive terms.Director Terms. Upon expiration of a Director’s second consecutive termDirector Term of office, he/she shall be ineligible for re-election for one year.

a. Regular elections (“Ineligibility Year”); except that, the Chairperson may (at any time) with two-thirds (2/3) vote of the entire Board waive the Ineligibility Year so that the Director will continue to serve as a Director during the Ineligibility Year and such Director would be eligible for re-election as a Director for a Director Term at the end of the waived Ineligibility Year. Elections of new Directors may occur bi-annually before the start of the fiscal year or mid-yearany regularly scheduled Board meeting. Unless the Director is elected to fill a vacancy as described below in Section 3.6 below, a newly elected Director’s term of office shall begin on the immediately following July 1st1 or January 1st1 date.

Section 3.4. Removal. Any Director may be removed with or without cause by a two -thirds (2/3) vote of the entire Board at any special meeting of the Board called for that purpose. Section 3.5. Resignation. Any Director may resign at any time by delivering written notice by letter or by electronic mail of his or her resignation to the Secretary and Chairperson of the Board of Directors. Such resignation shall become effective upon receipt thereof by the Secretary or Chairperson but the acceptance of such resignation shall not be necessary to make it effective. A Director shall be deemed to have resigned his/her position if he/she fails to attend at least two-thirds (2/3one-half (1/2) of the regular Board meetings in any fiscal year. Fiscal year is defined as July 1 of the current year through June 30 of the following year; provided that if a Director was unable to attend the requisite number of meetings because of ongoing heath (the Director’s health or the Director’s family health) reasons then Director will be temporarily released from the Director’s duties as a Director until such time as the Director can return the Board.

Section 3.6. Vacancies. Any vacancies of the Board of Directors, arising at any time and from any cause, may be filled at any meeting of the Board of Directors by a majority of the Directors, regardless of their number. Directors so elected shall serve until the next annual meeting. Section 3.7. Meetings. The Board of Directors for KIPP: Tulsa are subject to Oklahoma’s Open Meetings Act (the “Act,” OKLA. STAT. ANN. tit. 25, § 301 et. seq. (2001)), and all meetings of the Board of Directors shall be held in accordance with the requirements of the Act.

Page 3

The KIPP Tulsa Board of Directors Annual Meeting shall be held following each fiscal year to elect incoming Directors and new Board Officers, as well as for the transaction of such business as may properly come before the meeting. Regular meetings may be held monthly, unless otherwise notified by the Chairperson, and shall be held at such time and place as shall from time to time be determined by the Board. Special meetings may be called at any time by the Chairperson or by the Secretary upon written request of two (2) of the voting Directors. Section 3.8. Notice of Meetings. In addition to requirements under the Open Meetings Act, notice of the time and place of each regular, special or annual meeting of the Board, and, to the extent possible a written agenda stating all matters upon which action is proposed to be taken shall be given to each Director by electronic mail, personal delivery, facsimile, or regular mail, at least 48 hours before the day on which the meeting is to be held; provided however, that notice of special meetings to discuss matters requiring prompt action may be given to Directors by electronic mail, telephone, facsimile, or personal delivery, no less than 24 hours before the time at which such meeting is to be held. Section 3.9. Quorum and Voting. Except as otherwise provided by law, or in the Bylaws, a majority of the entire Board of Directors, shall constitute a quorum for the transaction of business or of any specified item of business. Section 3.10. Committees. The Board of Directors, by resolution adopted by a majority of the entire Board, may designate from among its members an executive committee and other standing committees. The Board shall elect the chairperson of each committee. The Chairperson of the Board shall be ex-officio a member of all committees except the Governance Committee. Committee members shall maintain minutes of each meeting and shall file copies of the minutes with the corporate records. Each committee and each member of each committee shall serve at the pleasure of the Board of Directors. Section 3.11. Compensation. Persons serving as Directors or members of a committee shall not receive any salary or compensation for their services as Directors or committee members; provided, however, that nothing contained herein shall be construed as precluding any Director or committee member from receiving compensation in a reasonable amount for personal services rendered that are reasonable and necessary in carrying out the Corporation’s purposes as the Board of Directors may from time to time determine except as otherwise provided by law. A Director or committee member shall be entitled to reimbursement for reasonable expenses incurred by him or her in carrying out his or her duties as a Director. Section 3.12. Employees and Other Agents. The Board of Directors may from time to time appoint such employees and other agents as it shall deem necessary. Such employees and other agents shall perform such duties and receive such reasonable compensation, if any, as the Board of Directors may from time to time determine. No paid employee of KIPP Tulsa shall serve as a Director during his or her employment.

Page 4

ARTICLE IV OFFICERS

Section 4.1. Number. The Officers of the Board of Directors shall be Chairperson, Vice- Chairperson, Secretary, and Treasurer, and such other officers, if any, as the Board of Directors may from time to time appoint. Section 4.2. Election and Term of Officer. The Governance and Nominating Committee will present a slate of officers one (1) month before the annual meeting; to be elected at the annual meeting. The elected officers will take office at the close of the annual meeting and shall hold office for the term of one year. (“Officer Term”). Officers shall continue in office until his or her successor shall have been qualified and elected, or until his or her death, resignation, or removal. OfficersDirectors may serve in a specific Officer position for three (3) consecutive terms.Officer Terms. Upon expiration of an Officer’s third consecutive term of officeOfficer Term, he/she will be ineligible for election asto that specific Office for one year (“Officer Term Limit”), but may serve as another Officer. By two-thirds (2/3) vote of the entire Board, the Board may elect to waive the Officer Term Limit to allow an Officer for one year.to continue to serve as that specific Officer. Section 4.3. Resignation and Removal. An Officer may resign by giving written notice or electronic mail notice of his or her resignation to the Secretary or Chairperson of the Board of Directors. Any officer may be removed, with or without cause, by a two -thirds (2/3) vote of the Board of Directors. A vacancy in any office shall be filled for the unexpired term by a majority vote of the Board. Section 4.4. Chairperson. The Chairperson shall preside at meetings of the Board of Directors and shall have general charge and supervision of the administration of the affairs and business of the Board of Directors. The Chairperson shall also have such other powers and perform such other duties as the Board of Directors may from time to time prescribe. Section 4.5. Vice-Chairperson. The Vice-Chairperson shall, in the absence or disability of the Chairperson, perform the duties and exercise the powers of the Chairperson. The Vice-Chairperson may have such powers and perform such duties as may be delegated thereunto by the Chairperson or prescribed by the Board of Directors. Section 4.6. Secretary. The Secretary shall be responsible for the accuracy of Board documents including compliance with notification requirements associated with Oklahoma’s Open Meetings Act. Section 4.7. Treasurer. The Treasurer shall review and report accounts and financial conditions to the Board of Directors. The Treasurer shall serve as the chairperson of the Finance Committee.

Page 5

ARTICLE V MISCELLANEOUS

Section 6.1. Indemnification. By an affirmative vote of the majority of the entire Board of Directors, KIPP Tulsa may, at its discretion, indemnify any person made, or threatened to be made a party to any action, suit or proceeding by reason of the fact that he or she is or was, or his or her testator or intestate was, a Director, officer, employee or agent of KIPP Tulsa, if such person acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of KIPP Tulsa, and if and to the extent, any claim made or threatened to be made against such Director, officer, employee or agent of KIPP Tulsa, is or was covered by a directors and officers liability insurance policy obtained and maintained by KIPP Tulsa for the benefit of Directors, officers, employees or agents of KIPP Tulsa.

Section 6.2. Parliamentary Authority. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Board may adopt.

Section 6.3. Amendments. These Bylaws may be amended at any meeting of the Board of Directors by a two-thirds (2/3) vote of the entire Board of Directors.

EXECUTIVE DIRECTOR

UPDATE

1

KIPP schools are united by a common

mission, a commitment to excellence, and a

belief that if we help children develop the

academic and character strengths they need for college and choice filled lives, they will be able

to build a better tomorrow for

themselves, for their communities, for us all.

College and a Choice Filled Life

Constance W., Inaugural KIPP Tulsa Class BBA, Texas Southern University Employed by JP Morgan Chase

Priority #1:Driving Academic Improvement Heidi Kunkel, Managing Director of Teaching and Learning

Data, Data, Data!

Teacher Performance Observation Data

Student Demographics = %s FRL, SPED, EL

→ PRIORITIES!

Grade Level

Content Team Personal

School-Based

Operational

Regional

Wait, WHAT?!?!

BIG GOAL =

KIPP Tulsa WILL: Start Strong! Stay Strong!

Finish Strong!

Strong Classroom & School-Wide

Culture

Rigorous Intellectual

Prep +

Start with the End in Mind . . .

Reading

Math

5th 192.6 -15.9 points below norm Beginning 3rd Gr. Level

196.2 -15.2 points below norm Beginning 3rd Gr. Level

9th 206.5 -13.7 points below norm Beginning 5th Gr. Level

208.1 -22.2 points below norm

Mid 4th Gr. Level

2018-19 New To KIPP Students Beginning of the Year Diagnostic MAP Scores

2018 8th Grade Spring MAP Data

Reading

Math

220.8 +.63 points above norm

Beginning 9th Gr. Level

225.9 -4.4 points

below norm Beginning 8th

Gr. Level

We grow students!

Good, better, best. Never let it rest- til your good is better and

your better is your best!

KIPP Tulsa WILL: Start Strong! Stay Strong!

Finish Strong!

Effort Resistance

Wheatley, Eureka, Amplify, AP for All,

STRIDE Intervention

Advisory, PACE, CREOKs, Restorative Practices

Priority 1

Priority 1

Priority 2

What will support look like this year?

Student Support Manager

Managing Director of Teaching &

Learning

Math Coach

Literacy Coach

Data Manager

Start Strong!

Stay Strong!

Finish Strong!

BOARD DEVELOPMENT AT KIPP TULSA Overview

WHY: Goals for KIPP Tulsa’s Board Development Project

PROJECT GOAL: Led by the ED and Chair, KIPP Tulsa will establish a best practice, multi-year plan by June 30, 2019 – with priorities in place by Dec 2018 and 18-19 implementation milestones completed – to develop its Board to successfully lead, govern, and resource a strategic growth plan to become a Tulsa’s highest performing, sustainable, K-12 charter organization. CONTEXT – WHY NOW? KIPP Tulsa’s board has contributed greatly and has conducted board development work in the past. Now is the time to launch a formal Board Development Project. • With the region’s second school opening, growth is underway. Growth brings

new challenges for the staff and board to tackle – including the path to sustainable scale and outcomes.

• As KIPP regions grow from single to multi-school regions, boards typically need to evolve to a new stage as well.

• Without a deliberate Board Development initiative, region boards can fall behind the region’s needs, miss best practices, or focus on the wrong work.

• KIPP Tulsa’s board is positioned to build on its strengths, beef up some roles, and recruit new members to complement the current board team.

WHY: Stages of Evolution BEST PRACTICE A KIPP board changes through stages alongside the organization.

Single School Emerging Region Scaled Region

Founding / Operating Board

Governing / Strategic Board

Sustaining / Strategic Board

KIPP: Tulsa’s board can now change from a “Founding” to a “Governing” Board to lead and support the school’s growth to a full region. This doesn’t mean doing less work, but rather different work.

You Are Here

Without deliberate board development, evolving boards can drift into “Governance as Micro-Management” or “Governance as Spectatorship.”

When the Board and ED are both highly engaged in the right roles, a constructive partnership emerges that positions the board for “Governance as Leadership.”

Provide fiduciary oversight; represent public trust to ensure mission and charter fulfillment. Proactively protect against risks and ensure organization operates legally, ethically, and in

compliance with its public charter and other regulations. Approves policies aligned with organization’s mission, strategy, and external requirements.

Assure organization is financially resourced for current health and long-term sustainability. Generate (give/get) substantial portion of private annual and growth revenue. Approve annual budgets, business plans, and major financial commitments and contracts.

Promote organization and mission as champions, advocates, and spokespeople. Connect organization to stakeholders, partners, and resources. Remove external obstacles to success.

ROLES RESPONSIBILITIES

Lead, manage, and set priorities of the board of directors. Develop board structure, membership, and capacities aligned with region’s needs. Evaluate board’s performance and hold its members accountable for achieving its goals. Understand and respect the line between governance and management.

Create accountability by defining and evaluating organizational performance. Select, evaluate performance, and ensure succession planning of ED. Collaborate with ED to set annual goals. Mentor, coach, and develop ED.

Risk Management &

Fiduciary Oversight

ED Oversight & Development

Vision & Strategy Stewardship

Financial Resourcing

External Champions

(Remove Obstacles)

Board Self-Management

KIPP region boards provide direction, oversight, and support. Boards fulfill these 6 core roles and responsibilities. In 2012, KIPP Tulsa’s Board adopted this framework

Clarify and steward mission and vision for impact, sustainability, and scale. Ensures region has, provides input on, and approves strategic and annual plans. Advise management on critical strategic issues, decisions, and problem solving.

WHAT: Roles of a KIPP Region Board BEST PRACTICE

Board Strategic Priorities

Committee & Task Force Structure

Committee Plans (purpose, members, goals, calendar)

26

WHAT: Elements to tackle in a Board BEST PRACTICE Development Project DISCUSS

What? Why? Who? How?

Region’s Life-Stage & Strategic Plan

Vision & Role of Board

Composition

Recruitment Priorities

Board Job Descriptions

Board-Management Relationship & Norms

Fundraising Expectations

Succession Planning

Individual Member Engagement Plans

Annual Calendar

Agendas & Meetings

Board Self-Assessment & Goal-Setting Process

ED Performance Management Process

Recruitment, Selection & Orientation Process

Communications & Administration

Compliance

People & Responsibilities

KIPP Region Board Model

Below are the elements or questions of board design that should addressed and answered in a board development project. Because board development is iterative and takes time, the Board and ED should decide which elements will be tackled when over phases of work.

Structure & Committees

Purpose & Role

Operations & Execution

27

AUG Prep Chair, ED, &

RM plan project

Launch project at Aug Board Mtg

SEPT Prep Review past

Board Dev work

Conduct Survey

SEPT-OCT Why & What Region Priorities

& Strategic Plan Vision & Role of

Board Board Priorities Committee

Structure

NOV-DEC Who Composition Recruitment

Priorities Job Descriptions Board-Mgt

Relation. Succession

Planning

JAN-JUN How Compliance Annual Calendar Compliance Fundraising Expectations Individual Member Engagement Plans Board Self-Assessment &

Goal-Setting Process Recruitment, Selection & Orientation

Process Communications & Administration Annual Planning 19-20 Board Implementation Plan & Goals

• Aug: Board Mtg

• Sept: Board Mtg • Oct: Board Mtg

• Nov: Board Mtg • Dec: Board

Meeting

• Jan – Jun Board Meetings • Board Retreat

Phase 1

Implement

Phase 2

WHEN: Time Line for Board Development Project *DRAFT*

2018-2019 Q1

(Jul-Sep) Q2

(Oct-Dec) Q3

(Jan-Mar) Q4

(Apr-June)

Phase 3 Phase 4

KIPP Tulsa Board, Per your request at our June 21st Board Retreat Rachel Zebrowski, Andrew McRae, and I have been acting as an ad-hoc committee focused on the KIPP Tulsa facility strategy. We have met three times independently over the last eight weeks and once with a team representing Tulsa Public Schools. Please accept this memo as an update on our activities. Unfortunately, Rachel nor I will be at the August Board meeting. We are available to handle questions via email and of course Andrew will be at the meeting to offer his perspective. Respectfully, Don Parker dontparker@yahoo.com The facility strategy we are contemplating for the organization is as follows (I am not requesting a board action at this time):

1. KIPP Tulsa prefers to locate all its schools in the Tulsa market in a dedicated or shared facility provided by our charter sponsor, Tulsa Public Schools (“TPS”).

2. When a TPS facility is not available to meet our needs, either temporarily or permanently, we

will procure classroom space from another educational institution as proximate to our education market as possible. Locating our high school in leased space at OSU-Tulsa is an example of this strategy.

3. When neither of these options produces a viable location for a new school we will delay the

opening of that school until a viable facility is identified and secured. 4. If an existing school comes to need a new facility we will exercise these two preferred paths

and if neither is possible then we will evaluate the procurement (through purchase or lease) and refurbishment of existing commercial space.

5. More specifically, the existing Ellis Walker-Woods Building (“Woods Building”) will serve

as the location for our KIPP elementary school long-term. The elementary school will probably gestate in another location and then move to the Woods Building after it gains scale. This will necessitate moving our existing middle school to a more suitable facility.

The pressing tactical issue is where to locate our high school after its first year of operation. OSU-Tulsa has been clear that they are a one-year solution. To that end we are executing the following action plan:

1. Define the facility requirements for the high school for the next three years (beyond

2018/2019. The space configurations should be specified as minimal requirements and optimal configuration. – Completed by Rachel with concurrence from Andrew

2. Meet with TPS to formally discuss their ability and willingness to support our high school with a facility. – Occurred on 8/6 with a follow-up meeting scheduled for 9/5

3. Develop a Request for Interest (“RFI”) targeting commercial brokers describing KIPP’s

space requirements. – Completed by Rachel with concurrence from Andrew and Don 4. Build a list of commercial real estate developer/broker targets for distribution of the RFI. –

Rachel to complete and distribute to the market the first full week of September

5. Build a list of potential education partners outside of TPS who may have space available. – Rachel to complete prior to our meeting with funders on 9/5

6. Meet with our key funding partners to solicit their help in reaching out to potential education partners. – Scheduled for 9/5

The 8/6 meeting with TPS was productive. They are supportive of our program and invested in our needs. They advised us on the current political realities in Tulsa and agreed to review our requirements in more detail. We all agreed that continuing to pursue every possible path for a facility is prudent. The results of their review will be discussed at our 9/5 meeting.

Appendix