PowerPoint Presentation

Hosting Open Access Journals for the University and Beyond: The University of New Mexico Open Journals PortalKevin J. ComerfordAssistant Professor/Digital Initiatives Librarian

Jonathan WheelerLecturer III/Data Curation Librarian1UNM Open Journals Initiativeejournals.unm.eduEarly attempts using DSpace Project started Spring, 2010eScholarship team selected OJS/OCSPilot Project 2010-2011Development 2011-2012Soft Launch Fall, 2012

UNM Open Journals Initiativeejournals.unm.eduHosted JournalsArid: Journal of Desert Art, Design & EcologyHimalayan Research Papers ArchiveNew Mexico Historical ReviewNew Mexico United Methodist Historical JournalWagon Tracks (Santa Fe Trail Association)

Hosted ConferencesISEA 2012 (Proceedings Submissions)

UNM Open Journals Initiativeejournals.unm.edu

UNM Open Journals Initiativeejournals.unm.eduMotivating FactorsRising cost of print publication and distributionOngoing cost of ecommerce/website vendorsEvaluate online peer review and editorial workflowsExploration of electronic distribution methodsDesire for better application features than provided in institutional repositoryFocus on publications that have:Significance to UNMRequire financial or technical assistanceNot covered by larger repository initiatives

UNM Open Journals Initiativeejournals.unm.eduProject Sponsored by University LibrariesCollaboration between Library IT & Scholarly Resources UnitHosting Services Provided by SRU:Online Journal Setup and ConfigurationArticle/Issue Digitization and ConversionTraining and DocumentationUniversity Bursar Payment Interface (Custom Dev.)Development services provided by PKPFee-Free Support Services

New Mexico Historical ReviewUNM Sponsored & Funded PublicationPrestigious Southwest Historical JournalSmall Circulation (~700)Maintains small but essential revenue stream from subscriptionsUniversity Libraries investing in custom OJS payment moduleRevenue stream stays at UNMCost Savings to NMHR from ongoing external web and ecommerce vendor feesPayment module can be repurposed to other journals

UNM Open Journals Initiativeejournals.unm.eduFormal Launch January, 20134 of 5 journals available now2 Journals, 1 Conference in Development

Finch Report FindingsJune, 2012 Landmark Report

Open Access is the future of academic publishing

Focuses on access, not hosting issues

Recommends Open Access Gold publishing model Article Publishing Charges

Questions Remain for UNM & Similar Size Institutions:Funding Source of APCs?Would authors pay to publish in smaller academic journals?Are the Finch Recommendations Sustainable?

Open Access Sustainability Factors

WillPeer Reviewfor FoodOpen Access: Content CostsDescriptionAmountArticle Research & Writing 1 Article (10% of time)$7,150Total$7,150Average UNM Library Faculty(Research, Writing, Submission & Peer Review)Open Access: Publishing CostsDescriptionAmountStaff Salaries$38,122Graduate Students$34,500Printing$10,000Shipping$ 8,000eCommerce & Website Vendors$ 3,500Total$94,122UNM Small Academic Journal:(Print and Online Distribution)FY2013 Cost Savings(Editorial, Print & Online Distribution)Open Access: Hosting CostsDescriptionAmountProject Staff (2 @ 10%)$13,715IT Systems Manager (5%)$ 3,991Est. Infrastructure Costs (Virtualized Servers)$ 2,000Development (FY2012-13)$ 2,000Total$21,706UNM Libraries:OJS/OCS/OMP Hosting (5 Journals/1 Conference)Hosting Cost per Journal/Conference: $3,617Open Access: Who Pays?Online HostingServices($3,617)UniversityLibrariesContentProduction28 Articles($202,000)UniversityPrintingandMailing($18,000)Editorial &Administration($72,600)UniversitySubscribersUniversitySubscribersExpenseFunding SourceInd. ScholarsRoughly EstimatedAnnual Costs 1 Journal TitleUniversity LibrariesOpen Journal &Open Conference SystemClientsNepal Study CenterDedicated to fostering policy research, international partnerships, collaboration and knowledge sharing focused on development, democracy, conflict and environment as they pertain to low income economies.Broadly focused on Himalayan and South Asian countries.

Nepal Study Center

http://nepalstudycenter.unm.edu/The home page of the Nepal Study Center. Interest in maintaining consistent content and design with OJS site, also include stronger emphasis on UNM as sponsor.17NSC OJS Home

Default footer simplifies branding, colors based on NSC home page with changes to create a southwestern look and adhere more closely to UNM identity standards.Text content is consistent with information available on NSC home page.18NSC NeedThe Himalayan Research Paper ArchiveWorking paper series.International and interdisciplinary collaborations.Streamlined user management and submission process.Content rich and quickly customized interface.

Annual Working Papers

OJS requires some kind of unique issue identifier, whether title, volume or issue numbers. Since this is a working paper series, issues are designated by year.20Flexible Scheduling

Content can be added on the fly to any issue once it has been created, regardless of publication status.21Role Based Landing Page

Roles are administered by journal managers. Available tasks and actions will depend on each users role. A journal manager who was not also enrolled as an editor would not have to view or address editorial tasks. Likewise, a user enrolled only as an editor would not have an option to view admin tasks.22Customizing the Content

Five step setup process allows admins to make changes to site policies at any time. The final step within this process allows admins to make changes to the main page content, banner elements, layout and CSS.23Customizing the Look

Creating a Theme

Customizing the Template

Default site behaviors can be changed by editing the underlying php/SMARTY templates. In this case, the clients wanted the author role to be enabled by default for new registrants. Adding a conditional statement to the php made it possible to activate that role without affecting the default behavior of other hosted journals.26Inter-Society for the Electronic Arts InternationalISEA: An international non-profit organization fostering interdisciplinary academic discourse and exchange among culturally diverse organizations and individuals working with art, science and technology. (http://www.isea-web.org/)2012 Conference Held in AlbuquerqueArtistic Director UNM Faculty

An OCS client.27ISEA 2012 NeedSymposium includes performances, tours, panels, lectures.Conference proceedings to include essays and panel abstracts.Published on symposium website.Copyediting workflow needed.Centralized communication, revision tracking and auditing.Additional FeaturesWebsite and conference setup managed separately.Flexible scheduling of conference events and website content.Granular user management.