Kau Logistics Handbook

8/12/2019 Kau Logistics Handbook

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19/F Tower 5, China Hong Kong City, 33 Canton Road, Tsimshatsui, Kowloon, Hong Kong

Tel: (852) 2159 8100 Fax: (852) 2159 8106

Kaufland Logistics Handbook Version 1.5 Page 1 of 11 Latest Updated on 16/Apr/2013

1. Introduction

This document is the guideline to the suppliers in handling Kaufland ocean and air exportshipments from Far East.

Kaufland operated business in Germany and Eastern Europe countries including Czech Republik,Slovakia, Poland, Croatia, Romania and Bulgaria.

Suppliers are requested to arrange Kaufland shipment to the above mentioned countriesaccording to the shipping instruction from Kaufland.

2. Kaufland Purchase Order

2.1 Purchase Order Structure

In general, Kaufland purchase orders (PO) are written as XX-XX-X-XXX-XXXX-XX-XXand please refer to below detail explanation.

For example - DE-SN-1-660-0026-12-06

DE-SN Order Prefix

1 Far East

660 Item Group

0026 Running Order Number12 Year 2012

06 Batch NumberOptional

2.2 General Contract Orders

General Contract (GC-EI) is one of the order prefix from Kaufland PO. Each GeneralContract consist sub PO no. represent the ordering country(s) and quantity. Sub PO no.can be found on the bottom right corner from the first page of the PO. Please refer tobelow sample for the sub PO no. on Kaufland PO.


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There will be different sub PO no. according to the ordering country(s), please refer tobelow table for reference.

DE-EI Germany

CD-EI Combine quantity for all EasternEurope Country

CO-EI Slovakia & Czech Republik

SK-EI Slovakia

CZ-EI Czech RepublikHR-EI Croatia

PL-EI Poland

RO-EI Romania

BG-EI Bulgaria


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2.3 Summary Table of Kaufland PO Prefix

Below table shows all order prefix of Kaufland PO. Each order prefix will be requested toship to dedicate place of delivery.

It is accepted to combine different order prefix with same place of delivery exceptedCO-EI & CD-EI orders. For example, it is accepted for suppliers to ship DE-UT & DE-EI inthe same shipment as place of delivery will be Donnersdorf for both order prefix.

Order PrefixArrival Port(Port of Discharge)

Place of Delivery(Final Destination)

Allow toCombine withFollowing OrderPrefix

DE-EN

Hamburg orBremerhaven(Please seeRemark)

DonnersdorfDE-UT, DE-TN,DE-SN, DE-EI

DE-UT DonnersdorfDE-EN, DE-TN,DE-SN, DE-EI

DE-TN DonnersdorfDE-EN, DE-UT,DE-SN, DE-EI

DE-SN DonnersdorfDE-EN, DE-UT,DE-TN, DE-EI

DE-FNHamburg orBremerhaven

No

DE-EI DonnersdorfDE-EN, DE-UT,DE-TN, DE-SN

CO-EI Olomouc No

CD-EI Olomouc No

CZ-EI Modletice No

PL-EIWolaKrzysztoporska

No

SK-EI Ilava No

HR-EI Rijeka Zagreb No

RO-EI Constanza Ploiesti No

BG-EI

Varna or Burgas(Please seeRemark)

Stryama No

Remark: Order prefix with possible arrival port Hamburg or Bremerhaven and Varna orBurgas will be subjected to the shipping line arrangement by the freight forwarder.


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3. Shipping Arrangement by Sea

3.1 Vessel Booking with Freight Forwarder

DHL Global Forwarding (DGF) and Logwin Air + Ocean (Logwin) are the nominatedfreight forwarder for Kaufland in Far East.

Both DGF and Logwin operated a centralized platform for all vessel booking. Suppliershould send all the vessel bookings to Booking Center (BC) by email as follow,

- Shipments handled by DHL Booking Center (DBC) included all POs with Shipping

Ports in Far East except Shipping Ports in Guangdong Province, China and HongKong

- [email protected]

- Shipments handled by Logwin Booking Center (LBC) included all POs with ShippingPorts in Guangdong Province, China and Hong Kong

- [email protected]

DBC and LBC will handle the vessel booking with supplier according to the agreementwith Kaufland.

Supplier is requested to prepare separated vessel booking according to the place ofdelivery and order prefix minimum two weeks (10 working days) before the requested

departure date. Please refer to Point 2.3 for the details and the combinations to preparethe vessel booking with KBC.

Updated contact list of DBC & LBC can be obtained by email.

3.2 Booking Confirmation from Freight Forwarder

The freight forwarder will release booking confirmation or shipping order to suppliers ifthe proposed sailing schedule able to meet Kaufland requirement. It is very important thatbooking confirmation or shipping order issued by the freight forwarder dont imply thatthePO is released by Kaufland.

Supplier must obtain the shipment release and approval from Kaufland merchandisingteam before ship out the goods.

3.3 Shipping Document Preparation and Distribution

Please refer to the Logistics Manual issued by our service partner Markant TradingOrganisation (Far East) Ltd. (MTO) for shipping document preparation and distribution.

The Logistics Manual could be downloaded from MTO website on below links:http://www.markant.com.hk/suppliers/5mt9s76kla9.html
mailto:[email protected]:[email protected]:[email protected]:[email protected]://www.markant.com.hk/suppliers/5mt9s76kla9.htmlhttp://www.markant.com.hk/suppliers/5mt9s76kla9.htmlhttp://www.markant.com.hk/suppliers/5mt9s76kla9.htmlmailto:[email protected]:[email protected]


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Please refer to below table for the Consignee, Notify Party, Arrival Port and Place ofDelivery (Final Destination) should be mentioned on the shipping documents.

Supplier is requested to prepare separated shipping documents for each place of delivery.

Order Prefix DE-EN, DE-UT, DE-TN, DE-SN, DE-EI

Consignee

Kaufland Warenhandel GmbH & Co. KGRoetelstrasse 35D-74172 NeckarsulmGermany

Notify Party Same as Consignee

Arrival Port Hamburg or Bremerhaven

Place of Delivery Donnersdorf

Order Prefix DE-FN

Consignee

Kaufland Warenhandel GmbH & Co. KGRoetelstrasse 35D-74172 Neckarsulm

Germany



Place of Delivery Hamburg or Bremerhaven

Order Prefix CO-EI, CD-EI

Consignee

Kaufland Warenhandel GmbH & Co. KGRoetelstrasse 35D-74172 Neckarsulm

Germany

Notify PartyKaufland Ceska republika v.o.sPod Visnovkou 25CZ- 140 000 Praha 4


Place of Delivery Olomouc


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Order Prefix CZ-EI

Consignee




Place of Delivery Modletice

Order Prefix PL-EI

Consignee


Notify Party

Kaufland Polska Markety Sp. z o.o.Spolka Komandytowaul. Szybka 6-10PL - 50-421 Wroclaw


Place of Delivery Wola Krzysztoporska

Order Prefix SK-EI

Consignee


Notify PartyKaufland Slovenska republika v.o.s.Trnavska cesta 41 ASK - 831 04 Bratislava 3

Arrival Port Hamburg or BremerhavenPlace of Delivery Ilava


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Order Prefix HR-EI

Consignee


Notify Party

Kaufland Hrvatska k.d.Vile Velebita 610 000 ZagrebHrvatska

Arrival Port Rijeka

Place of Delivery Zagreb

Order Prefix RO-EI

Consignee


Notify Party

Kaufland Romania SCSStr. Barbu Vacarescu,Nr. 120-144, Sector 2020284 Bucuresti

Arrival Port Constanza

Place of Delivery Ploiesti

Order Prefix BG-EI

Consignee


Notify Party

Kaufland Bulgaria GmbH & Co.KGFrau Shahanova

Kukusch Str. 1BG - 1309 Sofia

Arrival Port Varna or Burgas

Place of Delivery Stryama


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3.4 Container Shipment and Loading Factor

3.4.1 Full Container Shipment

Kaufland only accept below type of containers for the general merchandise.

a. 20 General Purpose Container (20GP)b. 40 GeneralPurpose Container (40GP)c. 40 High Cube Container (40HC)

3.4.2 Loading Factor

Loading factor is referring to the minimum loading volume for each type of thecontainer. Supplier should advise BC for the shipping volume per order numberwhich will be arranged. BC will decide the shipping mode and release equipmentin line with the below general guideline.

DHL Logwin

Volume Shipping Mode Volume Shipping Mode


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4. Shipping Arrangement by Air / Sea-air

4.1 Air / Sea-air Freight Booking with Freight Forwarder

There is no nominated freight forwarder for air or sea-air shipment unless it is specifiedon the official Kaufland PO.

4.2 Incoterm for Air / Sea-air Shipment

In General, Kaufland only accept incoterm CPT Stuttgart or CPT Frankfurt unless it isspecified on the official Kaufland PO or there is separated agreement.

4.3 Shipping Document Preparation and Distribution

Please refer to the Logistics Manual issued by our service partner Markant TradingOrganisation (Far East) Ltd. (MTO) for shipping document preparation and distribution.

The Logistics Manual could be downloaded from MTO website on below links:

http://www.markant.com.hk/suppliers/5mt9s76kla9.html

Please refer to below table for the Consignee, Notify Party and Destination Airport shouldbe mentioned on the shipping documents.

Supplier is requested to prepare separated shipping documents for each destinationairport.

Order Prefix DE-EN, DE-UT, DE-TN, DE-SN, DE-EI

Consignee



Destination Airport Stuttgart, Germany
http://www.markant.com.hk/suppliers/5mt9s76kla9.htmlhttp://www.markant.com.hk/suppliers/5mt9s76kla9.htmlhttp://www.markant.com.hk/suppliers/5mt9s76kla9.html


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Order Prefix CD-EI (Pls see Remark)

Consignee



Destination Airport Frankfurt, Germany

Remark: The order prefix will be changed to CD-EI for all KMO Countries and there willbe a revised PO!!

4.4 Pre-Alert for Air / Sea-air Shipment

Supplier should always inform our service partner DHL Global GmbH, Kaufland Germanyand Hong Kong office with below contacts immediately after the shipment to avoid latepick up of cargo at the destination airport.

Contact Information DHL Global Forwarding GmbHName: Mr. Patrick MohrAirfreight Import ClerkTel: +49.(0).7158.9034.310Fax +49.(0).7158.9034.319Email:[email protected] Information in Kaufland [email protected]@[email protected]

Contact Information in Kaufland Hong [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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5. General Enquiry and Exceptional Management

Please refer to below communication channel if there is general enquiry or exceptional cases onthe shipping arrangement for Kaufland PO.

Shipment Handled by Primary Contact Escalation

DHL Global Forwarding [email protected] [email protected]

Logwin [email protected] [email protected]

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Documents

Kau Logistics Handbook