Karen Epps, ED Program Officer June 26, 2015 2015 Technical Assistance Workshop

Institutional Service

Strengthening Historically Black Colleges and Universities

Karen Epps, ED Program OfficerJune 26, 2015

2015 Technical Assistance Workshop

Grant Closeout SAFRA Grant Awards Revisions Important Dates Q & A

AGENDA


GRANT CLOSEOUT


Phases of closeout process

Liquidation - 90 days

Suspension – Six months

Manual Closeout – Six months

Closed - Complete

Grants are closed when

The project period has ended

Submission of required reports

Zero funds available

GRANT CLOSEOUT


GRANT CLOSEOUTCompliance √ Non-Compliance ╳

▶ Required documentation ▶ Missing documentation

▶ Satisfactory documentation ▶ Unsatisfactory documentation

▶ G5 acceptance of financial ▶ Failure to meet grant status terms

▶ Fulfillment of grant terms ▶ Unresponsiveness


Required documentation

Final Performance Report

Final Financial Report

Accounting of Property

Confirmation of Unspent Funds

GRANT CLOSEOUT


Grant award records must be retained for three years

GRANT CLOSEOUT


The current SAFRA grant awards

Ends September 30, 2015

Ensure all funds are encumbered by 9/30

Submit a no cost extension if needed

Prepare for the award closeout

SAFRA AWARD


SAFRA AWARDThe new SAFRA grant award

A 5-year grant award (10/1/15 – 9/30/20)

Must submit application through G5

Due date is August 31, 2015

Specific instructions forthcoming


SAFRA AWARD

Legislatively Allowable Activities (1) purchase, rental, or lease of scientific or laboratory equipment

for educational purposes, including instructional or research purposes;

(2) Construction, maintenance, renovation, and improvement in classroom, library, laboratory, and other instructional facilities, including purchase or rental of telecommunications technology equipment or services;

(4) Academic instruction in disciplines in which Black Americans are underrepresented;

(5) Purchase of library books, periodicals, microfilm, and other educational materials, including telecommunications program materials;

(10) Establishing or enhancing a program of teacher education designed to qualify students to teach in a public elementary or secondary school in the State that shall include, as part of the program, preparation for teacher certification


SAFRA AWARD


Legislatively Allowable Activities Physical or Natural Sciences Mathematics Computer Science or Information

Technology or Science Engineering Language Instruction International Affairs Nursing or Allied Health Professions

SAFRA AWARD

The new SAFRA grant award

Must submit application through G5 Specific instructions forthcoming Deadline is 4:30PM, August 31,

2015

Early is on time!2015 Technical Assistance Workshop

REVISIONS

Changes requiring prior approval

Budget Scope or Objective Key Personnel Absence/Reduction of Project Director’s

Time Transfer of Funds Subawarding or Contracting Work


REVISIONS


Submit Prior Approval Requests

Case by case basis In writing 30 days to respond Consult with your Program Officer


Important DatesJuly 6, 2015 Award Letters emailed to Institutions

August 31, 2015 Phase II Data Due

HBCU: [email protected]

SAFRA: G5 and email signature pages to [email protected]

September 1-30, 2015 Review of applications and budgets

October 1, 2015 Funds available via G5 All DATES

are subject

to CHANGE

Darryl Davis South Carolina and TexasKaren Epps Florida and TennesseeShanesia Hadley Pennsylvania, Missouri and OklahomaWendy Lawrence Arkansas, Maryland, North Carolina and OhioBernadette Miles Delaware, District of Columbia, Kentucky, Mississippi and VirginiaStacey Slijepcevic AlabamaWinston Skerrett Georgia, Louisiana, Virgin Islands and West VirginiaSheryl Wilson HBCU Master’s Program


HBCU Program Staff

Darryl Davis PBI Master’s ProgramKaren Epps Minorities and Retirement Security ProgramBernadette Hence Minority Science and Engineering Improvement ProgramWendy Lawrence HBCU ProgramsBernadette Miles PBI ProgramsStacey Slijepcevic Minority Science and Engineering Improvement ProgramWinston Skerrett HBGI ProgramSheryl Wilson HBCU Master’s Program


HBCU and PBI Grants Division

Program Leads

Darryl Davis (202) [email protected] Epps (202) [email protected] Hadley (202) [email protected] Hence (202) [email protected] Lawrence (202) [email protected] Miles (202) [email protected] Slijepcevic (202) [email protected] Skerrett (202) [email protected] Wilson (202) 502-7546 [email protected]

Donald Watson, Director (202) [email protected]


Program Staff Contact Information

QUESTIONS



THANK YOU!!!

IMPORTANT DISCLAIMER This presentation has been prepared by Karen Epps, Program Officer with the U.S. Department of Education. The information contained in this presentation is believed to be accurate and represents the most current information on the subject. However, the preparer reserves the right to amend or replace the content of this presentation at her discretion. The information as outlined is the property of Program Officer Epps and should not to be changed or altered in any way without her expressed, written permission.

Documents

Karen Epps, ED Program Officer June 26, 2015 2015 Technical Assistance Workshop