KALAMAZOO AREA TRANSPORTATION STUDY POLICY … · 2015-12-22 · KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES MEETING OF JANUARY 30, 2013 The January meeting of the

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES MEETING OF JANUARY 30, 2013

The January meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at the Kalamazoo County Road Commission lower level conference room. Meeting attendance was recorded from the sign in sheet.

Members Present

David Anderson City of Kalamazoo Chair Alan Bussema Richland Township Ul Claassen Village of Lawton Matt Crawford Village of Vicksburg Paul Cutting Texas Township Rick Fowler Michigan Dept of Transportation - Lansing Beth Griffin Van Buren County Board of Commissioners Darrell Harden Michigan Dept of Transportation - Southwest Region Rob Heasley City of Parchment Libby Heiny-Cogswell Oshtemo Township Garrylee McCormick Transit Authority Board Jack Mekemson Kalamazoo County Transportation Authority Dan Moyle Kalamazoo County Road Commission Carl Newton City of Galesburg Ann Nieuwenhuis Comstock Township Ron Reid Kalamazoo Township Karen Siegwart Pavilion Township Jim Smith Village of Richland Randy Smith Brady Township Richard Spulick Village of Mattawan Alain Svilpe Van Buren County Road Commission Tom Swiat, Jr. Prairie Ronde Township Don Ulsh Schoolcraft Township Terry Urban City of Portage

Members Absent

Jeff Bither Ross Township Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Greg Rosine Western Michigan University Don Schultz Climax Township Jeff Sorensen Cooper Township Representative TBD Kalamazoo County Board of Commissioners

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Others Present

Mickey Bittner, Marc Elliott, Mike Grabbe, Tom Hohm, Larry Hummel, Joanna Johnson, Linda MacDonald, Sean McBride, Fred Nagler, Bill Schomisch, Jack Urban, Zach Waas Smith, Rob Wilson, Kathy Schultz, Steve Stepek, and Jon Start.

MINUTES OF DECEMBER 19, 2012 MEETING Libby Heiny-Cogswell asked that the minutes reflect discussion about the Kalamazoo Area Transportation Study’s scope of work brought up by Ron Reid under the Draft Amended KATS Policy Committee Bylaws. Staff will review the minutes and make appropriate additions. MOTION by R. Reid, SUPPORT by T. Urban, “to approve the minutes of the December 19, 2012 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA – None APPROVAL OF THE AGENDA MOTION by Heasley, SUPPORT by T. Urban, “to approve the agenda for the January 30, 2013 Policy Committee meeting.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported on the January 10 Technical Committee meeting. The committee approved a number of amendments and discussed the FY 2014 - 2017 Transportation Improvement Program development. Approvals were made on the FY 2015 - 2017 Congestion Mitigation Air Quality projects. A review of the voting member attendance for 2012 revealed that all members met the requirement for the year. Action was taken to approve two Transportation Alternatives projects for FY 2013. Their next meeting is February 14 at 9:00 a.m. CITIZENS’ COMMENTS – None FY 2012 KATS AUDIT REPORT Aaron Stevens from Abraham and Gaffney, P.C. presented the findings for the FY 2012 financials for the Kalamazoo Area Transportation Study. He reported that KATS is in good financial standing and that he found no issues during the audit of the financials and program. He noted that staff needs to review the process of time sheet approval by the local agencies submitting time to KATS. He thanked KATS staff for their help with the audit. MOTION by Ulsh, SUPPORT by Crawford, “to accept the FY 2012 Financial Statements for the Kalamazoo Area Transportation Study.” Motion approved.

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TRANSPORTATION IMPROVEMENT PROGRAM

A number of amendments were provided to the Policy Committee for action:

Additions

Year

Responsible Agency

Project Name Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013 Kalamazoo I-94 Streetscaping along corridor

117 STE 78 CITY 195 118211

Olmstead St to Lake St; CON Phase; Addition of Project 1/30/13

2013 Kalamazoo Parkview Dr Improvements to Parkview/Oakland intersection; interconnect with signal at Parkview and Whites intersection, signal optimization

802 CM 201 CITY 1003

Oakland Dr to Whites Rd; CON Phase; City of Kalamazoo; Addition of Project (Approved by FHWA) 1/30/13

2013 Public Transit

01-01-13 through 12-31-

13

Marketing of Community Ridesharing

42 CMG 42

Addition of Project (approved by FHWA) 1/30/13

2013 Public Transit

CY-2013 Operating Assistance

Travel Training for New Freedom

100 5317 100

10-1-12 through 9-30-13; T-Ops Phase; Addition of Project 1/30/13

2013 KCRC V Ave Crush, shape, and overlay. Widen shoulders as required. Upgrade to all-season

431 STL 389 EDD 780 CNTY 1600

Sprinkle Rd to 29th St. CON Phase; Kalamazoo County Road Commission; $431,258 STL, $388,742 EDD; $780,000 Local; Addition of Project 1/30/13

2013 Public Transit

Vehicle Replacement

Up to 6 Metro County Connect Vehicles and 1 Community Service Van

191 5307 48 M 239

For Demand Response; T-Cap Phase; Addition of Project 1/30/13

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Year

Responsible Agency


Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013 Public Transit

Vehicle Replacement

Up to 3 hybrid electric buses

1355 5307 339 M 1694

For Fixed Route System; T-Cap Phase; Addition of Project 1/30/13

2013 VBCRC 40th St Bridge rehabilitation

835 BHO 157 M 52 CNTY 1044 112376

Over Paw Paw River; CON Phase; Van Buren County Road Commission; Addition of Project 1/30/13

2013 VBCRC W Red Arrow Highway

Resurface 375 STUL 320 EDF 174 CNTY 869 89604

39th St to west village limits; CON Phase; Van Buren County Road Commission; Addition of project 1/30/13

2013 KCRC Kalamazoo River Valley

Trail

Nonmotorized Path (Segment 4B)

1177 STE 294 CNTY 1472 113814

River Street to 35th St (Galesburg); CON Phase; Kalamazoo County Road Commission; Addition of project with continuation of Segment 4A with new limits and remaining funds; Construction in 2012 5/25/11; Increase Local Cost from $778,000 6/29/11; Move from FY 2012; Federal Cost increase from $533,522 ($210,000 KATS Local TA - $433,810 State TA); Local Cost decrease from $842,710 1/30/13

2014 Public Transit

01-01-13 through 12-31-

13

Marketing of Community Ridesharing

43 CMG 43

Addition of Project (approved by FHWA) 1/30/13

2014 Public Transit


Travel Training for New Freedom

100 5317 100

10-1-13 through 9-30-14; T-Ops Phase; Addition of Project 1/30/13

2014 MDOT

I-94BL Safety upgrade to signal

115 STG 115 118471

at Seneca Lane; CON Phase; Addition of Project 1/30/13

2014 MDOT I-94BL/US-131BR/Stadium

Drive

Installation of dual left turn lanes on the north and west legs of the intersection and right turn lane from Drake Rd SB to Stadium Dr WB

1400 CM 157 M 193 CITY 1750

At Drake Rd; CON Phase; City of Kalamazoo; Addition of Project 1/30/13

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Year

Responsible Agency


Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2014 Public Transit

Vehicle Replacement


1423 5307 356 M 1779

For Fixed Route System; T-Cap Phase; Addition of Project 1/30/13

2014 VBCRC County Rd 653 Bridge preventative maintenance

74 BHT 14 M 5 CNTY 93 115783

Over Paw Paw River; CON Phase; Van Buren County Road Commission; Addition of Project 1/30/13

2014 Portage Romence Rd Upgrade for traffic signal hardware; fiber optic interconnect and traffic signal timing optimization to coordinate optimal traffic flow

197 CMG 197

Oakland Dr to Westnedge Ave; CON Phase; Addition of Project 1/30/13

2014

MDOT M-40 Resurface Carpool Lot

5 ST 1 M 6 103295

south of I-94 WB; PE Phase; Addition of Project 1/30/13

2014 Paw Paw W Michigan Ave

Resurface 375 STUL 209 CNTY 584 117119

Hazen to Johnson St; CON Phase; Village of Paw Paw; Addition of Project 1/30/13

Deletion

Year

Responsible Agency


Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013

KCRC G Ave Rubblize concrete and resurface with Hot Mix Asphalt; drainage improvements; curb and gutter at intersections

103654

39th St to M-96; CON Phase; Delete project (funds to be used on V Avenue project) 1/30/13

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Scope

Year

Responsible Agency


Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013 KCRC S Sprinkle Rd Mill and resurface; curb and gutter

1083 STU 266 CNTY 1349 110415

North of Cork St to 300’ south of Comstock Ave; Kalamazoo County Road Commission; Convert Federal Funds Source to STUL 11/28/12; Adjustment of limits 1/30/13

Year

Year

Responsible Agency


Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013

Public Transit


Fixed route and demand response - Urban

1980 5307 4035 CTF 6830 CITY 12845

01-01-2012 through 12-31-12; T-Ops; Kalamazoo County Transportation Authority (KCTA); Decrease federal funds from $2,039,400; Increase State from $3,656,024; Increase Local from $6,300,899; Increase Total Project Cost from $11,996,323 (to match 2012 application); Local Fund Source Changed to City of Kalamazoo - Metro Transit 2/23/11; Move to FY 2013 1/30/13

Jon Start noted that his information memorandum provided a good overview of why the changes were requested.

MOTION by Swiat, Jr., SUPPORT by Heasley, “to approve the FY 2011 - 2014 Transportation Improvement Program amendments.” Motion approved.

A copy of the local agency FY 2014 - 2017 Transportation Improvement Program projects submitted to date was provided to the Policy Committee. The Transportation Improvement Program Subcommittee met on Thursday, January 24 to develop the final draft list. Adjustments will be needed to FY 2014 due to a reduction in Surface Transportation Program funds. There have been discussions about how the smaller agency projects fare when ompared to the larger agency projects in the new prioritization process. The document will also contain illustrative projects so that if project funding is made available or additional funds come to the area, the projects can proceed because they have been through the public involvement process. Jon Start noted that the Kalamazoo area is getting less federal road money over the next four years. It was noted that there is a separate funding source for rural road projects in Kalamazoo County.

The draft project list will be coming before the Policy Committee at their February meeting for approval. Once approved, KATS will work on public comment and the development of the FY 2014 - 2017 Transportation Improvement Program.

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CONGESTION MITIGATION AIR QUALITY

A list of projects to be funded with Congestion Mitigation Air Quality (CMAQ) funds was provided to the Policy Committee for approval. The projects are selected based on their air quality impact to the area. The projects include:

FY Responsible

Agency Project Limits Description Federal

Non-Federal

Cost Total Cost

2015 MDOT I-94 Cork Street and Sprinkle Rd

Construct roundabout on the north and south side of the I-94/Sprinkle Road interchange (MDOT and Local CMAQ funding)

$3,300,000 $429,600

$414,400 $4,144,000

2015 City of Portage

Lovers Lane

Kilgore Road from Woodmont Dr/Burdick St. To Lovers Lane, Lovers land to East Centre Ave

ITS Project-Signal interconnect Kilgore Rd from Woodmont to Lovers Lane; Lovers to east

$300,000

$300,000

2015 City of Kalamazoo

Crosstown Parkway

Vine to Howard

ITS Project-Signal interconnect Vine to Howard

$149,520 $66,274 $215,794

2015 Metro Transit Rideshare

Funding for Ridesharing program marketing

$43,915

$43,915


Portage St Kilgore to Pitcher

ITS Project-Signal interconnect Kilgore to Pitcher

$878,242 $132,060 $1,010,302



$44,793

$44,793

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FY Responsible

Agency Project Limits Description Federal

Non-Federal

Cost Total Cost


Burdick Street Alcott to South

ITS Project-Signal interconnect Alcott to South

$381,037 $105,080 $486,117


Drake Road Croyden to Grand Prairie

ITS Project-Signal interconnect Croyden to Grand Prairie

$496,300

$496,300



$45,698

$44,793

Should the projects be approved by the Federal Highway Administration, staff asked that they be put in the Transportation Improvement Program upon approval to expedite the project implementation process.

The Congestion Mitigation Air Quality funds are available to Kalamazoo because the county was in non-attainment with air quality standards. Kalamazoo County is now considered a maintenance area by the Environmental Protection Agency (EPA) and still receives these funds. A subcommittee looks at how the funds will be spent in Kalamazoo County. Van Buren County gets a separate allocation of CMAQ money. The I-94 project is being funded jointly using MDOT and local CMAQ funds due to the significant impact to the area. This is similar to past sharing of funds for West Main at Drake and Drake at Stadium Drive projects.

MOTION by Crawford, SUPPORT by Smith, “to approve the FY 2015 - 2017 Congestion Mitigation Air Quality project and to put the projects in the FY 2014 - 2017 Transportation Improvement Program when approved by the Federal Highway Administration.” Motion approved.

TRANSPORTATION ALTERNATIVE PROGRAM

With the passage of MAP-21 legislation, the Transportation Alternatives program combined the programs of was created to fund projects such as Safe Routes to School, non-motorized pathways, and other transportation enhancements. KATS will be receiving a separate allocation of funds for these improvements for the study area. For FY 2013, a subcommittee met to determine projects. The projects to be considered for FY 2013 funds included:

City of Portage Safe Routes to School $30,000

Kalamazoo River Valley Trail $643,810

The funds for the Kalamazoo River Valley Trail will come from the KATS allocation as well as funds from the Michigan Department of Transportation. After a meeting with MDOT, KATS and the Road Commission were able to leverage additional Transportation Alternatives funds for the trail project.

The Policy Committee discussed uses for these funds. The funds need to be spent on federal-aid eligible projects and can be used for non-motorized purposes. Sidewalks are also eligible and must be coordinated with Act 51 agencies.

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COUNTYWIDE PUBLIC TRANSPORTATION SYSTEM WHITE PAPER

Bill Schomisch and Sean McBride presented the recently released Countywide Public Transportation System White Paper. The white paper was developed by the City of Kalamazoo, Kalamazoo County and the Kalamazoo County Transportation Authorities and outlines the transition of Metro Transit to the Kalamazoo County Transportation Authority over the next few years. The paper outlines a three phase approach, including the transition of Sean McBride to executive director of Metro Transit and the Kalamazoo County Transportation Authority, the financial responsibilities to the City of Kalamazoo, and the governance of the public transportation system. It was noted that the Transit Authority Board and the Kalamazoo County Transportation Authority accepted/received the report. It was being brought to the Policy Committee because the Policy Committee is interested in this subject and because federal transit funds come through KATS for the operations and capital expenditures of both transit systems. The committee had extensive comments relating to the white paper and whether KATS was being asked to accept the report or endorse the direction. Several members expressed reservation in endorsing the document due to issues they had regarding the time frame for transition, the dual role of the executive director over two transit systems, and the financial role to the City of Kalamazoo. Several were concerned about the lack of participation by other agencies. It was also expressed that the time line was unacceptable since this process started in 2004 and it is anticipated to take another three years to complete the transition. After a lengthy discussion, it was recommended that the Policy Committee express appreciation for the presentation on the White Paper and that additional comments should be submitted to KATS to be directed to the City of Kalamazoo and Kalamazoo County Transportation Authority representatives for a response and future meeting discussion. MOTION by Swiat, Jr., SUPPORT by Heasley, “to appreciate the presentation by Director Schomisch and Executive Director McBride and to encourage faster movement forward on the combination of the transit systems and to have the Chair of the Policy Committee put the topic on February’s meeting agenda for discussion.” Motion approved. PUBLIC TRANSPORTATION UPDATE - None SOUTHCENTRAL MICHIGAN PLANNING COUNCIL (REGION 3) CONTRACT WORK UPDATE Jon Start reported that staff is currently meeting with the local Rural Task Force groups. KATS FINANCIALS A copy of the December financials was provided to the committee for review. ADJOURNMENT

There being no further business, Chairperson Anderson adjourned the meeting at 10:55 a.m. The next meeting of the Policy Committee will be held February 27 at 9:00 a.m.

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES

MEETING OF FEBRUARY 27, 2013

The February meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at the Kalamazoo County Road Commission lower level conference room. Meeting attendance was recorded from the sign in sheet.

Members Present

David Anderson City of Kalamazoo Chair Bill Adams Village of Vicksburg Dennis Berkebile Kalamazoo County Road Commission David Cornish Village of Lawton Deb Everett Oshtemo Township Rick Fowler Michigan Dept of Transportation - Lansing Carol Fricke Transit Authority Board Beth Griffin Van Buren County Board of Commissioners Rob Heasley City of Parchment Linda Kerr Texas Township Jack Mekemson Kalamazoo County Transportation Authority Carl Newton City of Galesburg Ann Nieuwenhuis Comstock Township Ron Reid Kalamazoo Township Greg Rosine Western Michigan University Randy Smith Brady Township Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Don Ulsh Schoolcraft Township Terry Urban City of Portage

Members Absent

Jeff Bither Ross Township Alan Bussema Richland Township Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Larry Doyle Michigan Dept of Transportation - Southwest Region Don Schultz Climax Township Karen Siegwart Pavilion Township Jim Smith Village of Richland Alain Svilpe Van Buren County Road Commission Tom Swiat, Jr. Prairie Ronde Township Representative TBD Kalamazoo County Board of Commissioners

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Others Present

Chris Barnes, Carol Daly, Marc Elliott, Larry Hummel, Joanna Johnson, Sean McBride, Fred Nagler, Claudette Reid, Bill Schomisch, Scott Smith, Mike Schwartz, Rachael Tupica, Jack Urban, Kathy Schultz, Steve Stepek, and Jon Start.

MINUTES OF JANUARY 30, 2013 MEETING MOTION by Ulsh, SUPPORT by Berkebile, “to approve the minutes of the Janaury 30, 2013 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA Jon Start noted that he has a few items he would like to discuss under Other New Business. APPROVAL OF THE AGENDA MOTION by Smith, SUPPORT by Nieuwenhuis, “to approve the agenda for the February 27, 2013 Policy Committee meeting.” Motion approved. TREASURER’S REPORT A copy of the Treasurer’s Report prepared by Jeff Sorenson, Treasurer for the Policy Committee, was provided to the committee for review. January beginning balance was $114,299.82 and ending balance was $88,462.14. MOTION by Ulsh, SUPPORT by Fricke, “to approve the January, 2013 Treasurer’s Report as presented.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported that his information memorandum outlined the Technical Committee discussions and in the interest of time, referred the committee to that report. Their next meeting is March 14 at 9:00 a.m. CITIZENS’ COMMENTS – None PUBLIC TRANSPORTATION WHITE PAPER The Policy Committee requested that the City of Kalamazoo and the Kalamazoo County Transportation Authority (KCTA) answer questions about the recently released White Paper that outlined the consolidation of the Metro Transit with the KCTA. County Administrator Peter Battani presented a handout outlining feedback that was made on the White Paper and the next steps in the process. Key notes from his presentation included:

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The White Paper has been presented to several groups, include the Transit Authority Board, the KCTA and the City and County Commissions.

Mr. Battani noted that there was broad support of the county-wide transportation system and conceptual agreement on the future direction. There is also an appreciation that multiple government agencies are working together.

Feedback on the White Paper included: o Concern about role and reporting structure for Executive Director of KCTA o Involvement by City of Portage and other townships in county-wide system development o Adequate representation by all of Kalamazoo County in the KCTA o Lack of urgency to consolidate the two transit systems o Lack of specific details in Phase 2 of the White Paper o Need to clarify language in White Paper to better define concepts

Several next steps were presented:

o Feedback on concerns expressed o Engaging more involvement by agencies by developing Joint Leadership Group and

Administrative Work Group o These groups would address governance of the system, clarity of Phase 2 and the need to

clarify/define concepts. Mr. Battani thanked the Policy Committee for their feedback on the White Paper and noted that he will be asking for representation from KATS as the groups are formed. Several of the Policy Committee members asked that the progress of these groups be brought to Policy Committee meetings on a regular basis. WESTERN MICHIGAN UNIVERSITY REQUEST FOR SUPPORT The Policy Committee was asked by Western Michigan University to endorse the College of Engineering’s application for U.S. Department of Transportation funds to fund a Transportation Center at the college. The application will be submitted in the upcoming weeks. If funded, $1.5 million dollars will be available for the development of the center. The Transportation Research Center for Livable Community will focus on research to help area communities on making the area’s transportation network better. Items such as addressing safety issues, improving travel around the area, sustainability, and providing educational workshops will be developed. MOTION by Rosine, SUPPORT by Heasley, “to support the Western Michigan University’s application for funding of the Transportation Research Center for Livable Communities.” Motion approved. TRANSPORTATION IMPROVEMENT PROGRAM A list of the proposed FY 2014 - 2017 Transportation Improvement Program projects was presented to the Policy Committee for approval. The list was developed using the Project Prioritization Process and meetings with the Transportation Improvement Program Subcommittee and representatives of the local road and transit agencies. With the approval of the list, public involvement will start in order to prepare the document for adoption by the Policy Committee at the June 26 meeting. Jon Start reported that KATS received a letter from the Michigan Department of Transportation that informed KATS of an additional allocation of funding for FY 2013 and 2014. With that additional

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funding, the Transportation Improvement Program Subcommittee will be meeting to discuss moving projects to FY 2013 in order to spend the funds. The moving of projects may change the FY 2014 - 2017 project list. If there are changes, they will be presented to the Policy Committee in March. MOTION by R. Reid, SUPPORT by Smith, “to adopt the FY 2014 - 2017 Transportation Improvement Program Surface Transportation Program and National Highway Performance Program Funding list as of February 20, 2013.” Motion approved. UNIFIED PLANNING WORK PROGRAM A list of amendments to the FY 2013 Unified Planning Work Program was presented to the Policy Committee for approval. The adjusted amounts better reflect actual cost estimates using known costs for insurances and the Health Reimbursement Account. With the budget being developed in June, 2012, staff was in a transition with insurances with the Kalamazoo County Road Commission and now that insurances are with KATS staff only, the monthly amounts are known. MOTION by Sorenson, SUPPORT by R. Reid, “to approved the amended budget for the FY 2013 Unified Planning Work Program year.” Motion approved. Staff presented a copy of the FY 2014 Agency Contribution Estimates based on preliminary amounts for FY 2014. Jon Start noted that KATS will be contracting with a consultant to have the transportation model developed in FY 2014 and an additional $51,000 in contributed effort would be needed. He reported that in years past, the local agencies who have provided contributed effort have exceed the amount requested for the fiscal year. He included the new member agencies in the agency contributions as well. The contributed effort can be in the form of time sheet reporting to KATS or cash. The amounts presented also contained a 10% overestimate of effort needed in case some agencies fall short on their contributed effort requested. There was discussion about how staff would deal with shortfalls in match. Currently there is no process for match shortfalls. Staff will look at how this could be made up should the match for FY 2014 not be met with contributed effort or cash. Staff will provide the committee with past history of contributed effort by agency at the March meeting. MOTION by Nieuwenhuis, SUPPORT by Griffin, “to approve the proposed estimates with KATS staff determining how to handle shortfalls in match should it occur.” Motion approved. POLICY COMMITTEE BYLAWS A subcommittee met recently to start discussions about the KATS Bylaws and voting membership for the Policy Committee. They did not have a report. PUBLIC TRANSPORTATION UPDATE - None SOUTHCENTRAL MICHIGAN PLANNING COUNCIL CONTRACT WORK UPDATE The next meeting of the Southcentral Michigan Planning Council will be March 13. Jon Start noted that Ron Reid is their treasurer and Lou Conti is a representative on the council.

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OTHER NEW BUSINESS KATS staff has started looking for new office space in the area. Jon Start hoped to provide a report at the March meeting on the progress. ADJOURNMENT

There being no further business, Chairperson Anderson adjourned the meeting at 10:12 a.m. The next meeting of the Policy Committee will be held March 27 at 9:00 a.m.

KALAMAZOO AREA TRANSPORTATION STUDYPOLICY COMMITTEE MINUTES

MEETING OF MARCH 27, 2013

The March meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at9:00 a.m. at the Kalamazoo County Road Commission lower level conference room. Meeting attendancewas recorded from the sign in sheet.

Members Present

David Anderson City of Kalamazoo ChairJeff Bither Ross TownshipDavid Cornish Village of LawtonLarry Doyle Michigan Dept of Transportation - Southwest RegionRick Fowler Michigan Dept of Transportation - LansingCarol Fricke Transit Authority BoardBeth Griffin Van Buren County Board of CommissionersRob Heasley City of ParchmentLinda Kerr Texas TownshipJack Mekemson Kalamazoo County Transportation AuthorityCarl Newton City of GalesburgAnn Nieuwenhuis Comstock TownshipKen Oscarson Kalamazoo County Road CommissionClaudette Reid City of PortageRon Reid Kalamazoo TownshipAlain Svilpe Van Buren County Road CommissionJim Smith Village of RichlandRandy Smith Brady TownshipJeff Sorensen Cooper TownshipRichard Spulick Village of MattawanDon Ulsh Schoolcraft TownshipJohn Zull Kalamazoo County Board of Commissioners

Members Absent

Bill Adams Village of VicksburgAlan Bussema Richland TownshipLou Conti Alamo TownshipDan DeVries Village of SchoolcraftLibby Heiny-Cogswell Oshtemo TownshipGreg Rosine Western Michigan UniversityDon Schultz Climax TownshipKaren Siegwart Pavilion TownshipJim Smith Village of RichlandTom Swiat, Jr. Prairie Ronde Township

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Others Present

Andrea Augustine, Darrell Harden, Michele McGowen, Fred Nagler, Bill Schomisch, MikeSchwartz, Kathy Schultz, Steve Stepek, and Jon Start.

MINUTES OF FEBRUARY 27, 2013 MEETING

MOTION by C. Reid, SUPPORT by Heasley, “to approve the minutes of the February 27, 2013 PolicyCommittee meeting.” Motion approved.

CHANGES OR ADDITIONS TO THE AGENDA - None

APPROVAL OF THE AGENDA

MOTION by Sorensen, SUPPORT by Kerr, “to approve the agenda for the March 27, 2013 PolicyCommittee meeting.” Motion approved.

TREASURER’S REPORT

A copy of the Treasurer’s Report prepared by Jeff Sorenson, Treasurer for the Policy Committee, wasprovided to the committee for review. February beginning balance was $88,462.14 and ending balancewas $90,518.03.

MOTION by Bither, SUPPORT by C. Reid, “to approve the February, 2013 Treasurer’s Report aspresented.” Motion approved.

TECHNICAL COMMITTEE REPORT

Jon Start reported that the Technical Committee voted to approve the FY 2011 - 2014 TransportationImprovement Program amendments as well as approved the Kalamazoo County Road Commission’sbridge resolutions. They approved the Adjusted Urban Census Boundary for the Paw Paw / Lawton area. The committee heard a presentation on the Intelligent Transportation Study (ITS) for Kalamazoo MetroTransit.

Their next meeting is April 11 at 9:00 a.m.

CITIZENS’ COMMENTS – None


The following FY 2011 - 2014 Transportation Improvement Program amendments and administrativechanges were presented to the committee for approval:Additions

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Year ResponsibleAgency

ProjectName

ProjectDescription

FederalCost

FederalFund

Source

StateCost

StateFund

Source

LocalCost

LocalFund

Source

TotalPhaseCost

MDOTJob No.

2013 Kalamazoo PattersonSt

Upgradeflashing-lightsignals

135 STR 15 M 150 115438

At Grand Elk Railroad, LLC, City of Kalamazoo; CON Phase; Addition of Project 3/27/13

2013 Kalamazoo Lake St Upgrade flashersand add half-roadway gates

293 STR 33 M 325 117038

At Grand Elk Railroad in the City of Kalamazoo; CON Phase; Addtion of Project 3/27/13

2013 Kalamazoo CrosstownPkwy

Upgrade flashersand add half-roadway gates

203 STR 23 M 225 117039

At Grand Elk Railroad in the City of Kalamazoo; CON Phase; Addition of Project 3/27/13

2013 Richland D Ave Hot Mix Asphaltpavement, stormstructures,pavementmarkings &signage, andrestoration

267 STU 67 VLG 334

M-43 to west village limits; CON Phase; Village of Richland; Addition of Project 3/27/13

2013 Portage PortageRd

Resurfacingincludingsidewalkreplacement forADAcompliance;minor pedestriansignalimprovements

503 NHS 256 CITY 759

E Milham Ave to north city limits; CON Phase; Addition of Project 3/27/13

2013 PublicTransit

VehicleReplacement

DemandResponseVehicle

68 STU 68

Demand Response Vehicle; T-Cap; Addition of Project 3/27/13

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Cost Adjustments


ProjectName

ProjectDescription

FederalCost

FederalFund

Source

StateCost

StateFund

Source

LocalCost

LocalFund

Source

TotalPhaseCost

MDOTJob No.

2013 MDOT I-94 BL Construct dualleft turn lanes.The B and Cphase CMAQgrant number is11124

360 CM 90 M 450 113262

at the Drake Road intersection, City of Kalamazoo and Oshtemo Township, Kalamazoo County; ROW Phase; Addition of Project Phase5/25/11; Move to FY 2012 10/19/11; Move from FY 2012; Increase Federal Cost from $80,000; Change Federal Fund Source from CMG; AddState Cost; Increase Total Project Cost from $2,100,000 3/27/13

2013 MDOT I-94 BL Construct newcarpool lot

52 ST 11 M 63 113576

at Stadium Drive and 11th Street, Oshtemo Township, Kalamazoo County; ROW Phase; Addition of project 6/29/11; Increase Total ProjectCost from $138,000 7/25/12; Increase Federal Cost from $10,641; Increase State Cost from $2,359; Increase Total Project Cost from $153,0003/27/13

2013 KCRC N Ave Widen roadwayshoulders,construct centerleft turn lane,HMA surfacing,fixed objectremoval, slopeflattening anddrainageimprovements

530 STH 170 CNTY 700 117419

26th St to 200' W of 29th St; CON Phase; Kalamazoo County Road Commission, Addition of project 11/28/12; Addition of $130,000 STUFunds ($400,000 STH, $130,000 STU); Decrease Local Cost from $300,000 3/27/13

2014 MDOT I-94 BL Construct dualleft turn lanes.The B and Cphase CMAQgrant number is11124

1,768 CM 243 M 199 CITY 2,210 113262

at the Drake Road intersection, City of Kalamazoo and Oshtemo Township, Kalamazoo County; CON Phase; Addition of Project Phase(pending CMAQ funding for FY 2013) 5/25/11; Move to FY 2014; Increased State Cost from $156,844; Decreased Local Cost from $193,1561/18/12; Increase Federal Cost from $1,400,000; Increase State Cost from $192,124; Increase Local Cost from $157,876; Increase Total ProjectCost from $2,100,000 3/27/13

2014 MDOT US-131 BridgeReplacement

7,277 NH 1,614 M 8,891 102963

I-94 BL(Stadium Drive) Over US-131; CON Phase; Identified as Illustrative by MDOT 6/30/10; Moved to Project list to FY 2014; DecreaseFederal Cost from $5,895,414, Decrease State Cost from $1,307,291, Decrease Total Phase Cost from $7,202,705; Decrease Total Project Costfrom $7,809,193 11/28/12; Increase Federal Cost from $5,676,275; Increase State Cost from $1,258,698; Increase Total Project Cost from$7,541,464 3/27/13

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ProjectName

ProjectDescription

FederalCost

FederalFund

Source

StateCost

StateFund

Source

LocalCost

LocalFund

Source

TotalPhaseCost

MDOTJob No.

2014 PublicTransit

CY-2014OperatingAssistance

Fixed route anddemand response

2,383 5307 4,771 CTF 8,412 TRAL 15,566

01-01-14 Through 12-31-14; T-Ops Phase; Kalamazoo County Transportation Authority (KCTA); Decrease Federal Cost from $2,163,599;Increase State Cost from $3,878,676; Increase Local Cost from $6,684,624; Increase Total Phase Cost from $12,726,899; Increase Total ProjectCost from $12,726,899 2/29/12; Increase Federal Cost from $1,980,000; Increase State Cost from $4,285,545, Increase Local Cost from$7,674,428; Increase Total Project Cost from $13,939,974 3/27/13

2014 PublicTransit


Fixed route anddemand response

24 5311 59 CTF 72 TRAL 155

01-01-14 Through 12-31-14; T-Ops Phase; Kalamazoo County Transportation Authority (KCTA); Increase Federal Cost from $407,288;Increase State Cost from $893,234; Decrease Local Cost from $1,305,720; Decrease Total Phase Cost from $2,606,242; Decrease Total ProjectCost from $2,606,242 2/29/12; Update Project Description; Decrease Federal Cost from $442,405; Decrease State Cost from $1,003,433;Decrease Local Cost from $1,041,213; Decrease Total Project Cost from $2,487,052 3/27/13

2014 PublicTransit


Community Service Program 39 CTF 39

01-01-14 Through 12-31-14; T-Ops; Kalamazoo County Transportation Authority (KCTA); Decrease State Cost from $50,000; Decrease TotalProject Cost from $50,000 3/27/13

2014 PublicTransit


Travel Trainingfor New Freedom

80 5317 13 CTF 7 TRAL 100

10-1-13 through 9-30-14; T-Ops; Addition of Project 1/30/13; Decrease Federal Cost from $100,000; Increase State Cost from $0; IncreaseLocal Cost from $0 3/27/13

2014 PublicTransit

FacilityRenova-tion

FacilityRenovation/Rehabilitation

40 5307 6 CTF 4 TRAL 50

Transportation Offices; Kalamazoo County Transportation Authority (KCTA); Decreate State Cost from $10,000; Increase Local Cost from $03/27/13

2014 PublicTransit

VehicleReplace-ment

12-14 PassengerVehicle

30 STL 5 CTF 3 TRAL 38

For Demand Response Program; T-Cap; Addition of Project 2/29/12; Decrease Federal Cost from $40,250; Decrease State Cost from $10,063;Increase Local Cost from $0; Decrease Total Project Cost from $50,000 3/27/13

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ProjectName

ProjectDescription

FederalCost

FederalFund

Source

StateCost

StateFund

Source

LocalCost

LocalFund

Source

TotalPhaseCost

MDOTJob No.

2014 PublicTransit

VehicleReplacement

Up to 6 DemandResponses and 1CommunityService Vehicle

207 STUL 34 CTF 18 TRAL 259 110878

For Demand Response and Community Service Programs; T-Cap; Update Description from 3 vehicles; Increase Federal Cost from $161,375;Increase State Cost from $40,343; Increase Total Phase Cost from $201,719; Increase Total Project Cost from $201,719 2/29/12; IncreaseFederal Cost from $161,710; Decrease State Cost from $40,428; Increase Local Cost from $0; Increase Total Project Cost from $202,1383/27/13

Administrative Adjustment


ProjectName

ProjectDescription

FederalCost

FederalFund

Source

StateCost

StateFund

Source

LocalCost

LocalFund

Source

TotalPhaseCost

MDOTJob No.

2014 Portage SWestnedge Ave

Mill andresurface Crushand shape andrepave with newwater main

469 STUL 201 CITY 670 110414

Osterhout Ave to South Shore South Shore Dr to Melody Ave; CON Phase; City of Portage; Change limits of project; Reduce distance; ChangePrimary Work Type from Resurface; Change Project Description; Increase Local Cost from $283,869; Increase Total Project Cost from$940,000 3/27/13

Jon Start reported that KATS received additional funding for FY 2013 for Surface TransportationProgram projects. This allowed for the addition of :

• the Portage Road (Milham to north city limits) project for FY 2013• the D Avenue (M-43 to west village limites) project in the Village of Richland• a demand Response Vehicle for Van Buren Public Transit

Additional funds are being offered for FY 2014 but details on the funding from MDOT have not beenreleased. When that occurs, there may be additional changes to the FY 2014 - 2017 TransportationImprovement Program development.

MOTION by Sorensen, SUPPORT by C. Reid, "to approve the amendments to the FY 2011 - 2014Transportation Imrovement Program." Motion approved.

A list of the FY 2014 - 2017 Transportation Improvement Program projects was provided to thecommittee. The list was updated to reflect the new FY 2013 funding. In FY 2016, the Village ofMattawan Front Street project was added as well as demand response vehicles for Van Buren Transit. JonStart asked about updates to the list as the TIP is being developed. The committee will be apprised of anychanges to the projects as the new document is being produced.

MOTION by Sorensen, SUPPORT by C. Reid, "to accept the report on the FY 2014 - 2017Transportation Improvement Program projects." Motion approved.

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The document is scheduled to be adopted by the committee at the June 26th meeting. Staff will be addingprojects to the Illustrative list of the document in order to be better able to move projects forward iffunding becomes available in the future.

PAW PAW / LAWTON SMALL URBAN ADJUSTED CENSUS URBAN BOUNDARY

A map was provided outling the new proposed Urban Adjusted Census Urban Boundary for the PawPaw/Lawton area. The outline uses the 2010 Census data and smoothes the boundary using naturalfeatures, such as streets. KATS staff met with the Van Buren County representatives from this area aswell as MDOT to discuss the new boundary. The Paw Paw / Lawton area will still be able to get SmallUrban funding as well as funding from KATS during the development of the Transportation ImprovementProgram.

MOTION by R. Reid, SUPPORT by Heasley, "to approve the Urban Adjusted Census Urban Boundaryfor the Paw Paw/Lawton area." Motion approved.

BRIDGE PROGRAM RESOLUTIONS OF SUPPORT

The Kalamazoo County Road Commission requested support of the following bridge resolutions:

The replacement of the S avenue Bridge over the Portage River

Rehabilitation work on the U Avenue Bridge over the Portage River

Preventive maintenance work on the East Michigan Avenue Bridge over the Kalamazoo River

Preventive maintenance work on the W Avenue bridge over the Portage River and on the OAvenue bridge over the Amtrak Railroad

Preventative maintenance work on the D Avenue bridge over the Kalamazoo River

The applications will be reviewed this fall and if funded, added to the FY 2016 element of theTransportation Improvement Program.

MOTION by Sorensen, SUPPORT by Bither, "to approve the resolutions of support for the KalamazooCounty Road Commission's application for bridge funding in FY 2016." Motion approved.

MDOT/KATS MEMORANDUM OF AGREEMENT

With KATS becoming a Transportation Management Area and becoming responsible for the maintenanceof the network model that is used in the development of the Transportation Plan and other things, theexisting Memorandum of Understanding where MDOT agrees to maintain and operate the model forKATS is no longer valid. A new Memorandum of Understanding has been developed which will coverthe period from now until the new transportation plan is developed where MDOT and KATS agree totransition the model over to KATS and that in this transition period, MDOT will continue to providesupport and assistance until that transition is complete and the next Plan is done.

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MOTION by Sorensen, SUPPORT by Doyle, "to approve the Memorandum of Agreement between theMichigan Department of Transportation and the Kalamazoo Area Transportation Study." Motionapproved.

HEALTH REIMBURSEMENT ACCOUNT PAYMENT

Jon Start reported that in October, 2012, KATS started a Health Reimbursement Account for staff to use. The committee agreed to fund the account at 150% of the amount allowed to be spent on healthcare forstaff. The account was prefunded with $15,000 in 2012. The FY 2013 amount would be $7,289. Todate, minimual expenses have been submitted for reimbursement by staff.

MOTION by C. Reid, SUPPORT by Heasley, "to authorize the Executive Director to deposit $7,289.00into the Kalamazoo Area Transportation Study Health Reimbursement Account." Motion approved.

KATS OFFICE SPACE DISCUSSIONKATS staff has looked at four office spaces to date as options for moving to a new location. Staff usedthe following criteria in looking for space:

Is on a fixed route bus line,

Has space for four or five employees to allow for any future expansion,

Has room for a small conference area,

Is somewhat centrally located within the county,

Has storage space for achieves, files, etc, and

Is within budget.

Of the four spaces that were looked at, an office space at Trestlebridge at Kilgore Road and Lovers Lanewas preferred by staff.

It was requested that a matrix of the office space looked at be developed as well as consideration of otherspaces around Kalamazoo. Jon Start asked the committee to provide any office space recommendationsto him in the next few weeks so that the recommendation could be brought back to the committee at theApril Policy Committee meeting.

PUBLIC TRANSPORTATION UPDATE

Bill Schomisch reported that ridership was up for all public transportation modes in February. Threehybrid buses will be arriving in May. Metro Transit is still working to get resolution to a Department ofLabor dispute that is holding up $1.9 million dollars of Metro Transit funding.Jack Mekemson reported that the KCTA is meeting with local jurisdictions to provide information aboutthe demand response system. The vote on the millage renewal will be May 7.

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SOUTHCENTRAL MICHIGAN PLANNING COUNCIL CONTRACT WORK UPDATE

KATS staff is wrapping up work with the five-county jurisdictions involved with the Rural Task Force. The Southcental Michigan Planning Council is exploring options for staffing for FY 2014. Ron Reid,who serves on the council, reported that several organizations are being explored for staffing, includingKATS. Jon Start noted that if KATS is selected to continue work for the council that the funds will beamended into the Unified Planning Work Program due to budget deadlines for KATS.

OTHER NEW BUSINESS

Larry Doyle announced that MDOT will be holding a meeting on April 9th to discuss the I-94 at 40thStreet interchange.

ADJOURNMENT

There being no further business, Chairperson Anderson adjourned the meeting at 9:53 a.m. The nextmeeting of the Policy Committee will be held April 24 at 9:00 a.m.


MEETING OF APRIL 24, 2013

The April meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at the Kalamazoo County Road Commission lower level conference room. Meeting attendance was recorded from the sign in sheet.

Members Present

Bill Adams Village of Vicksburg David Anderson City of Kalamazoo Chair Jeff Bither Ross Township Sandra Bloomfield Comstock Township Pam Boyd Michigan Dept of Transportation - Lansing Alan Bussema Richland Township David Cornish Village of Lawton Larry Doyle Michigan Dept of Transportation - Southwest Region Beth Griffin Van Buren County Board of Commissioners Rob Heasley City of Parchment Libby Heiny-Cogswell Oshtemo Township Linda Kerr Texas Township Jeff Maddox Kalamazoo County Road Commission Garrylee McCormick Transit Authority Board Jack Mekemson Kalamazoo County Transportation Authority Carl Newton City of Galesburg Ron Reid Kalamazoo Township Greg Rosine Western Michigan University Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Alain Svilpe Van Buren County Road Commission Tom Swiat, Jr. Prairie Ronde Township Don Ulsh Schoolcraft Township Terry Urban City of Portage John Zull Kalamazoo County Board of Commissioners

Members Absent

Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Don Schultz Climax Township Karen Siegwart Pavilion Township Bob Prentice Village of Richland Randy Smith Brady Township

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Others Present

Andrea Augustine, Chris Barnes, Darrell Harden, Linda MacDonald, Sean McBride, Fred Nagler, Bill Schomisch, Kathy Schultz, Steve Stepek, and Jon Start.

MINUTES OF MARCH 27, 2013 MEETING MOTION by Sorensen, SUPPORT by Ulsh, “to approve the minutes of the March 27, 2013 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA - None APPROVAL OF THE AGENDA MOTION by Bither, SUPPORT by Heasley, “to approve the agenda for the April 24, 2013 Policy Committee meeting.” Motion approved. TREASURER’S REPORT A copy of the Treasurer’s Report prepared by Jeff Sorenson, Treasurer for the Policy Committee, was provided to the committee for review. March beginning balance was $90,518.03 and ending balance was $168,141.59. MOTION by R. Reid, SUPPORT by Maddox, “to approve the March, 2013 Treasurer’s Report as presented.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported that the Technical Committee reviewed the FY 2014 - 2017 Transportation Improvement Program development schedule and heard the results of the Transportation Alternatives program survey. Several committees were established to start looking at the transportation model for the 2040 Transportation Plan and the Transportation Alternatives project selection. Their next meeting is May 9 at 9:00 a.m. CITIZENS’ COMMENTS – None TRANSPORTATION IMPROVEMENT PROGRAM The following FY 2011 - 2014 Transportation Improvement Program amendments were presented to the committee for approval:

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Additions

Year Agency Project Name

Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No

2013 MDOT I-94

Bridge railing replacement, Epoxy overlay, Deck and substructure patching

276 IM 31 M 307 117293

under 35th Street, 4 miles east of I-94 BL; CON Phase; Addition of Project 4/24/13

2013 MDOT I-94

Bridge approach work and maintenance of traffic

135 HSIP 15 M 150 119876

under 35th Street; CON Phase; Addition of Project 4/24/13

2013 MDOT I-94 Precast and full depth concrete repair

91 IM 10 M 101 120014

Various locations in Kalamazoo and Calhoun Counties; EPE Phase; 81.05% in KATS, remainder in BCATS; total project cost $112,500 federal IM; $12,500 state M; $125,000 total; Addition of Project 4/24/13

2013 MDOT Various

Capital preventive maintenance general program account (locations to be determined)

1,880 ST 470 M 2,350

Various locations in Kalamazoo County; CON Phase; Addition of Project 4/24/13

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Cost Adjustments

Year Adjustments


Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No

2013 MDOT I-94 BL Safety upgrade to signal

115 STG 115 118471

at Seneca Lane; CON Phase; Addition of Project 1/30/13; Move to FY 2013 4/24/13

Jon Start noted that the amendments were brought to the Policy Committee before the Technical Committee reviewed them due to the time critical nature of the amendments. It was noted that the additional funds were from other areas of the MDOT Southwest Region budget.

MOTION by Boyd, SUPPORT by Urban, “to approve the amendments to the FY 2011 - 2014 Transportation Improvement Program.” Motion approved.

OFFICE SPACE

Jon Start reviewed the Office Space Considerations that was provided to the committee prior to the meeting. The Kalamazoo Area Transportation Study was designated a Transportation Management Area based on the 2010 Census and with that designation, KATS needed to review location and accessibility to all populations, including transit dependent individuals. The current office space in the Kalamazoo County Road Commission is not transit accessible, and staff began looking for new office space in Kalamazoo. The criteria used for looking at office space included:


Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No

2013 MDOT US-131 multi course HMA overlay

900 NH 181 M 19 CITY 1,100 116399

from Milham Ave to Shaver Road; PE Phase; FY 2014, Decrease State Cost from $94,380, Increase of Local Cost from $0 (City of Portage) 11/28/12; Increase Federal Cost from $425,620; Increase State Cost from $85,461; Increase Local Cost from $8,919; Increase Total Project Cost from $6,250,000 4/24/13

2014 MDOT I-94BL Road Reconstruction

12,063 NH 2,341 M 334 CITY 14,738 102995

11th Street to Seneca Lane, Kalamazoo; CON Phase; Identified as Illustrative by MDOT 6/30/10; Move from FY 2013; Increase Federal Cost from $5,324,310; Increase State Cost from $1,033,068; Increase Local Cost from $147,582; Increase Total Project Cost from $7,029,776 10/19/11; Increase Total Project Cost from $7,238,674 7/25/12; Moved to Project List as FY 2014 11/28/12; Increase Federal Cost from $5,495,293; Increase State Cost from $1,066,244; Increase Local Cost from $152,321; Increase Total Project Cost from $8,030,674 4/24/13

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o Accessible to public line haul transit. o Be centrally located. o Be clearly KATS’s, not confused with another organization. o Have room for possible staff expansion. o Have room for a small meeting room and storage. o Have available parking. o Be within our budget for rent and utilities. o Be above ground (limit flooding and water issues).

Five sites were looked at with staff recommending the Trestlebridge #4 location on Lovers Lane near Kilgore Road. The office space allows for additional employees and is on the Metro Transit bus line. Jon Start pointed out that staff has budgeted for the additional expense of office space. Future Policy Committee meetings will be held at other sites that are on the Metro Transit line haul bus route. The current lease with the Kalamazoo County Road Commission expires December 31, 2013. Jeff Maddox noted that the Road Commission will not hold KATS to the lease if there is a need for early termination. MOTION by Sorensen, SUPPORT by Heasley, “to authorize the Executive Director to negotiate a lease for the Trestlebridge #4 property and bring the lease back to the KATS Policy Committee in May.” Motion approved. TRANSPORTATION ALTERNATIVES PROGRAM The results of a recent survey to ask for opinions of what the funding for the Transportation Alternative Program should be spent on was provided to the Policy Committee. Results showed preference for off-road trail systems and pedestrian facilities (sidewalks). The survey had a good response from the bicycle community as well, with the results provided to the Policy Committee. A subcommittee will be meeting in the upcoming weeks to determine the process for selecting Transportation Alternative Program projects. PUBLIC TRANSPORTATION UPDATE Jack Mekemson reported that the Kalamazoo County Transportation Authority has been meeting with local jurisdictions to talk about the May 7 millage vote. Bill Schomisch reported that the ridership had a slight decline for March but that was due to one less service day from March, 2012. Overall, ridership is up for the year. Five more hybrid buses are scheduled to be delivered in the upcoming weeks. He noted that Metro Transit saved $68,000 in fuel because of the hybrid buses last year. Jon Start reported that he is attending the leadership meetings to discuss the Transit White Paper. STATUS REPORTS KATS has completed work on the Rural Task Force program for 2013. Staff was recently informed that the five county area’s rural road funding budget for 2013-2017 was over programmed and will be working with MDOT to balance it. The Southcentral Michigan Planning Council is working to decide the future operations of the organization and will be considering KATS as an option. The Bylaws Subcommittee has not met recently but will be developing a survey for voting members to get feedback on voting and dues structure.

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A Traffic Data Collection Request for Proposals is being developed by KATS staff. The RFP will be released in the upcoming weeks and will be awarded by the end of June. The consultant will take traffic counts and other information for the road agencies as well as several small jurisdictions. Jon Start pointed out that it will be a three-year contract with the funds paid by the local jurisdictions being used as local match for the KATS Unified Planning Work Program. OTHER NEW BUSINESS Larry Doyle informed the committee that he will be taking a new position at MDOT and that Pete Pfeiffer will be coming back as the representative for MDOT on the KATS Policy Committee. He reported that a public meeting will be held to discuss the I-94 at 40th Street interchange. It is scheduled for 2016 construction. ADJOURNMENT There being no further business, Chairperson Anderson adjourned the meeting at 9:41 a.m. The next meeting of the Policy Committee will be held May 29 at 9:00 a.m.


MEETING OF MAY 29 2013

The May meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at Kalamazoo Metro Transit. Meeting attendance was recorded from the sign in sheet.

Members Present

Bill Adams Village of Vicksburg David Anderson City of Kalamazoo Chair Rick Fowler Michigan Dept of Transportation - Lansing Beth Griffin Van Buren County Board of Commissioners Darrell Harden Michigan Dept of Transportation - Southwest Region Rob Heasley City of Parchment Libby Heiny-Cogswell Oshtemo Township Larry Hummel Van Buren County Road Commission Linda Kerr Texas Township Jeff Maddox Kalamazoo County Road Commission Jack Mekemson Kalamazoo County Transportation Authority Larry Nielsen Village of Paw Paw Carl Newton City of Galesburg Ann Nieuwenhuis Comstock Township Claudette Reid City of Portage Ron Reid Kalamazoo Township Greg Rosine Western Michigan University Randy Smith Brady Township Richard Spulick Village of Mattawan Tom Swiat, Jr. Prairie Ronde Township Greg Thomas Pavilion Township Don Ulsh Schoolcraft Township

Members Absent

Jeff Bither Ross Township Alan Bussema Richland Township Lou Conti Alamo Township David Cornish Village of Lawton Dan DeVries Village of Schoolcraft Carol Fricke Transit Authority Board Bob Prentice Village of Richland Don Schultz Climax Township Jeff Sorensen Cooper Township John Zull Kalamazoo County Board of Commissioners

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Others Present

Andrea Augustine, Linda MacDonald, Sean McBride, Fred Nagler, Jeremy Orr, Bill Schomisch, Kathy Schultz, Steve Stepek, and Jon Start.

MINUTES OF APRIL 24, 2013 MEETING MOTION by Fowler, SUPPORT by R. Reid, “to approve the minutes of the April 24, 2013 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA - None APPROVAL OF THE AGENDA MOTION by Harden, SUPPORT by Heasley, “to approve the agenda for the May 29, 2013 Policy Committee meeting.” Motion approved. TREASURER’S REPORT A copy of the Treasurer’s Report prepared by Jeff Sorensen, Treasurer for the Policy Committee, was provided to the committee for review. The April expenses for the month, as well as the Income Statement Year to Date, were handed out. The April beginning balance was $168,141.59 and ending balance was $149,317.86. MOTION by Ulsh, SUPPORT by Nieuwenhuis, “to approve the April, 2013 Treasurer’s Report as presented.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported that the Technical Committee approved amendments to the FY 2011 - 2014 Transportation Improvement Program and discussed the FY 2014 - 2017 Transportation Improvement Program development. They also discussed KATS moving to new office space and the status of road and land use projects. Their next meeting is June 13 at 9:00 a.m. CITIZENS’ COMMENTS – None TRANSPORTATION IMPROVEMENT PROGRAM A public hearing on the FY 2014 - 2017 Transportation Improvement Program was scheduled to take place as a part of the meeting. MOTION by Ulsh, SUPPORT by Smith, “to open the public hearing on the FY 2014 - 2017 Transportation Improvement Program.” Motion approved.

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Jon Start informed the committee that no changes have been made to the project list that identifies Federal funds for FY 2014 - 2017 since the Policy Committee’s approval in March. As a part of public involvement, 1,800 postcards were mailed to individuals that were near projects being proposed. To date, no comments have been received as a result of the post card mailing. A number of comments have been received based on contact with the Kalamazoo Bicycle Club. The draft project list was mailed to the area cities, townships, and villages. It is also available online at the KATS website (www.KATSmpo.org). He noted that the projects identified in the TIP are preservation projects. Many of the projects are not in the design phase so project specifics are unknown at this time. Chairperson Anderson asked if any public wished to comment on the proposed project list and document. No comments were expressed. Chairperson Anderson asked for Policy Committee member comments. Ron Reid noted that the City of Kalamazoo and Kalamazoo County Road Commission will be updating Drake Road from West Main to Ravine Road. There is interest from Oshtemo Township and Kalamazoo Township to add bike lanes as well as sidewalk to the project since the area is serving two schools, a retirement community, and apartment complex. The townships have been in discussions with the agencies about the additions to the projects. He also noted that it would be nice to see a connection due to the Kalamazoo River Valley Trailway access at G Avenue. Jon Start informed the committee that should any comments be received after the public hearing, staff will compile them and let the Policy Committee know of the comments and any resulting changes prior to the document’s adoption at the June 26th Policy Committee meeting. MOTION by C. Reid, SUPPORT by Heasley, “to close the public hearing on the FY 2014 - 2017 Transportation Improvement Program.” Motion approved. The following FY 2011 - 2014 Transportation Improvement Program amendments were presented to the committee for approval: Additions


Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013 Portage Oregon St

Sidewalk construction on the west side of Oregon Ave only

33 OFHWA 10 CITY 43 119413

West Hoesen Blvd to Idaho Ave; .13 miles; CON Phase, Addition of Project 5/29/13

2013 MDOT I-94 BL Countdown Pedestrian Indicators

7 NHG 7 118969

at Kalamazoo Mall / Burdick; CON Phase; Addition of Project 5/29/13

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Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2013 MDOT M-43

HMA cold milling and resurfacing with ADA ramps

86 NH 19 M 105 118983

from Riverview Drive to Tiburon Lane in Kalamazoo County; PE Phase; Addition of Project 5/29/13

2013 MDOT M-43


16 NH 4 M 20 118983

from Riverview Drive to Tiburon Lane in Kalamazoo County; 7.49 miles, ROW Phase; Addition of Project 5/29/13

2013 MDOT I-94 Mill and One Course HMA Overlay

32 IM 4 M 35 118991

West City Limits Mattawan to Kalamazoo County Line; 2 Miles; PE Phase; Addition of Project 5/29/13

2013 MDOT I-94 Bridge Replacement

75 IM 8 M 83 118994

over East Michigan Avenue (40th Street); 1.03 Miles; PE Phase; Addition of Project 5/29/13

2013 MDOT I-94 Bridge Replacement

646 IM 72 M 718 118994

over East Michigan Avenue (40th Street); 1.03 Miles; SUB Phase; Addition of Project 5/29/13

2013 MDOT M-331

Move case sign and signals closer to center of intersection

4 STG 4 119019

at Lovell Street; CON Phase; Addition of Project 5/29/13

2014 MDOT US-131 concrete joint resealing and spall repair

927 NH 206 M 1,133 118982

from M-43 to the Kalamazoo River; 8.70 Miles; CON Phase; Addition of Project 5/29/13

2014 MDOT US-131 concrete joint resealing and spall repair

24 NH 5 M 30 118982

from M-43 to the Kalamazoo River; 8.70 Miles; PE Phase; Addition of Project 5/29/13

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Project Description

Federal Cost

Federal Fund

Source

State Cost

State Fund

Source

Local Cost

Local Fund

Source

Total Phase Cost

MDOT Job No.

2014 MDOT M-43


2,353 NH 522 M 2,875 118983

from Riverview Drive to Tiburon Lane in Kalamazoo County; 7.49 miles, CON Phase; Addition of Project 5/29/13

2014 MDOT M-89 chip seal with a fog seal

203 ST 45 M 248 118984

8th street to M-43; 4.48 Miles; CON Phase; Addition of Project 5/29/13

2014 MDOT M-89 chip seal with a fog seal

6 ST 1 M 7 118984

8th street to M-43; 4.48 Miles; PE Phase; Addition of Project 5/29/13


689 IM 77 M 765 118991

West City Limits Mattawan to Kalamazoo County Line; 2 Miles; CON Phase; Addition of Project 5/29/13

Darrell Harden noted that the additions were from the Michigan Department of Transportation from their General Program Account. MOTION by R. Reid, SUPPORT by Nieuwenhuis, “to approve the amendments to the FY 2011 - 2014 Transportation Improvement Program.” Motion approved. PUBLIC TRANSPORTATION RESOLUTION ON DESIGNATED RECIPIENTS The Kalamazoo Area Transportation Study must designate a recipient of Federal Transit Administration Section 5307 and 5310 funds that come to the study area. Jon Start recently met with representatives from Metro Transit, the Kalamazoo County Transportation Authority, Van Buren Public Transit and the Michigan Department of Transportation to discuss the recipient status for the area. After discussions, it was decided that Kalamazoo Metro Transit and the Kalamazoo County Transportation Authority would both be Designated Recipients with Kalamazoo Metro Transit receiving 100% of the urban funding for the next two years. If at any time any of the parties of the resolution want to have the status reviewed, they can initiate the review. Van Buren County decided not to receive any of the 5307 or 5310 funds since these are urban funds and the amount proposed for the system was small compared to the amount of oversight needed to manage the funds. Van Buren Public Transit is not losing any of its funding. Several of the Policy Committee members expressed their view that the process of consolidating the transit systems seems to be moving slowly and that the designated recipient status should be reviewed a year from now. The Policy Committee could then, at that time, decide to change who is receiving the funds. Mr. McBride noted that the KCTA felt the two year period was appropriate and that all of the parties working towards consolidation have the intent of one system in that time frame.

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Members of the committee requested that the status of the consolidation of public transportation be specifically added to the agenda for Policy Committee meetings. MOTION by C. Reid, SUPPORT by Nieuwenhuis, “to approve the resolution identifying Kalamazoo Metro Transit as the recipient of Section 5307 and Section 5310 for the Kalamazoo urbanized area.” Motion approved. MOTION by Swiat, Jr., SUPPORT by Kerr, “to bring the review of the designated status of the Section 5307 and Section 5310 funds to the Policy Committee one year from May 29.” Motion approved. OFFICE SPACE The lease for office space at 5220 Lovers Lane was presented to the Policy Committee for review. Jon Start reported that he was been in discussions with John MacFarlane, the attorney for KATS, the landlord through Hinman Group, and the insurance agent (Western Insurance) about several clauses. Discussion has focused on the Indemnification Clause and a clause if KATS does not receive funding. He is working to get the indemnification clause suitable prior to signing the lease agreement. Other than those issues, he saw no other reason to prevent moving forward with the lease agreement. He did not want to wait until the June 26 meeting of the Policy Committee to execute the lease. The committee asked that the officers (Don Ulsh, David Anderson, and Jeff Sorensen) meet to review the final lease once the clause is agreeable between the attorney, the insurance carrier, and Mr. Start. MOTION by Nieuwenhuis, SUPPORT by Nielson, “to appoint the Executive Committee to meet and finalize and execute the lease and to notice the meeting to other committee members who are welcome to attend.” Motion approved. FY 2014 KATS UNIFIED PLANNING WORK PROGRAM DEVELOPMENT Staff is working on the development of the FY 2014 Unified Planning Work Program. The document will be approved at the June 26th meeting and outlines the budget for FY 2014 (Starting October 1, 2013). Items that will be addressed include:

Addition of staff Continuation of involvement with Southcentral Michigan Planning Council Funding of US-131BR

POLICY COMMITTEE BYLAWS COMMITTEE

A copy of the Policy Committee Bylaws was provided to the committee for their review. Staff will be calling the subcommittee together to continue looking at voting membership. A meeting will be scheduled prior to the next Policy Committee meeting.

FINANCE AND PERSONNEL COMMITTEE

The Finance and Personnel Committee is responsible for evaluating the Executive Director and making salary recommendations to the Policy Committee. The Executive Director evaluates staff and proposes recommended salary adjustments. Volunteers for the committee included:

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Ann Nieuwenhuis, Jeff Sorensen, David Anderson, Claudette Reid, and Larry Nielsen

Evaluation materials will be sent to the Policy Committee voting members soon.

PUBLIC TRANSPORTATION UPDATE

Jack Mekemson reported that the recent millage vote for Kalamazoo County passed for the Kalamazoo County Transportation Authority.

Bill Schomisch reported that ridership is up 13% for Metro Transit line haul and demand response. Three new hybrid buses are going into service soon. Currently, Metro Transit has seen a $66,000 savings in fuel costs by using the hybrid buses.

ADJOURNMENT There being no further business, Chairperson Anderson adjourned the meeting at 10:20 a.m. The next meeting of the Policy Committee will be held June 26 at 9:00 a.m.


MEETING OF JUNE 26, 2013

The June meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at Kalamazoo Metro Transit. Meeting attendance was recorded from the sign in sheet.

Members Present

David Anderson City of Kalamazoo Chair Pam Boyd Michigan Dept of Transportation - Lansing David Cornish Village of Lawton Carol Fricke Transit Authority Board Beth Griffin Van Buren County Board of Commissioners Libby Heiny-Cogswell Oshtemo Township Larry Hummel Van Buren County Road Commission Linda Kerr Texas Township Jeff Maddox Kalamazoo County Road Commission Larry Nielsen Village of Paw Paw Carl Newton City of Galesburg Ann Nieuwenhuis Comstock Township Claudette Reid City of Portage Ron Reid Kalamazoo Township Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Don Ulsh Schoolcraft Township

Members Absent

Bill Adams Village of Vicksburg Jeff Bither Ross Township Alan Bussema Richland Township Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Rob Heasley City of Parchment Jack Mekemson Kalamazoo County Transportation Authority Pete Pfeiffer Michigan Dept of Transportation - Southwest Region Bob Prentice Village of Richland Greg Rosine Western Michigan University Don Schultz Climax Township Randy Smith Brady Township Greg Thomas Pavilion Township John Zull Kalamazoo County Board of Commissioners

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Others Present

Andrea Augustine, John Byrnes, Tom Hohm, Linda MacDonald, Sean McBride, Tom McKercher, Fred Nagler, Bill Schomisch, Jack Urban, Kathy Schultz, Steve Stepek, and Jon Start.

MINUTES OF MAY 29, 2013 MEETING

MOTION by Hummel, SUPPORT by Sorensen, “to approve the minutes of the May 29, 2013 Policy Committee meeting.” Motion approved.

CHANGES OR ADDITIONS TO THE AGENDA - None


MOTION by Ulsh, SUPPORT by Maddox, “to approve the agenda for the June 26, 2013 Policy Committee meeting.” Motion approved.


A copy of the Treasurer’s Report prepared by Jeff Sorensen, Treasurer for the Policy Committee, was provided to the committee for review. The May beginning balance was $149,317.86 and ending balance was $117,646.67.

MOTION by Maddox, SUPPORT by Nielsen, “to approve the May, 2013 Treasurer’s Report as presented.” Motion approved.


Jon Start reported that the Technical Committee approved the amendments to the FY 2011 - 2014 Transportation Improvement Program as well as recommended approval of the FY 2014 - 2017 Transportation Improvement Program. They also recommended Policy Committee approval of the FY 2014 Unified Planning Work Program and the contract for traffic count data collection. They heard reports on road and land use activities.

The next Technical Committee meeting will be August 8, 2013.

CITIZENS’ COMMENTS

Jack Urban informed the committee that the Friends of Transit had conducted a ride around the perimeter of the county to look at the outer edge of the urban area. He invited the Policy Committee members to come on a ride in the upcoming weeks in order to get a better understanding of the populations served by Metro Transit and Metro County Connect. Linda MacDonald echoed Mr. Urban’s comments and said she found the trip very enlightening.

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The following FY 2011 - 2014 Transportation Improvement Program amendments were presented to the committee for approval:

Additions

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost

($1000s) MDOT Job No.

2013 MDOT I-94 Advance ROW for interchange reconfiguration

9 IM 1 M 10 120645

at East Michigan Avenue (40th Street); 1.028 miles; ROW Phase; Addition of Project 6/26/13

2013 MDOT I-94 EB

Traffic signal modernization in conjunction with the 2012 Southwest Region Traffic Signal Contract.

91 STG 91 119049

Off ramp at Portage, Kilgore, Bender; CON Phase; Addition of Project 6/26/13

2014 KCRC 12th St

Lane and shoulder widening; centerline and shoulder rumble strips

419 STH 47 CNTY 465 119586

Parkview Ave to .63 miles south; 0.63 miles; CON Phase; Kalamazoo County Road Commission; Addition of Project 6/26/13

2014 KCRC D Ave

Reconstruct vertical curve, shoulder widening to 5' paved/2' gravel; tree removal and installation of ground mounted flashing beacons

329 STH 37 CNTY 365

at 2nd St; CON Phase; Kalamazoo County Road Commission; Addition of Project 6/26/13

2014 KCRC N Ave Mill and resurface

830 STL 300 CNTY 1,130 120233

29th St to 34th St; 2.52 miles; CON Phase; Kalamazoo County Road Commission; Addition of Project 6/26/13

4

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 KCRC Sprinkle Rd

Concrete shoulders and median, superelevation modifications, centerline and shoulder rumble strips; mill and overlay

593 STH 66 CNTY 659 119575

E Michigan Ave to E Main St; 0.996 miles; CON Phase; Kalamazoo County Road Commission; Addition of Project 6/26/13

2014 KCRC Sprinkle Rd

Concrete shoulders and median, superelevation modifications, centerline and shoulder rumble strips; mill and overlay

59 STH 7 CNTY 66 119575

E Michigan Ave to E Main St; 0.996 miles; PE Phase; Kalamazoo County Road Commission; Addition of Project 6/26/13

2014 MDOT Azo Ct

Construction of new Maple Grove Cemetery Access

155 IM 17 M 172 120649

on Azo Ct; 0.001 miles; CON Phase; Addition of Project 6/26/13

2014 MDOT Azo Ct

Construction of new Maple Grove Cemetery Access

9 IM 1 M 10 120649

on Azo Ct; 0.001 miles; PE Phase; Addition of Project 6/26/13

2014 MDOT I-94 Widen outside paved shoulder

79 HSIP 9 M 88 116718

Westbound I-94 from Miller to 40th Street; 7.468 miles; PE Phase; Addition of Project 6/26/13

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Cost Adjustments

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2013 KCRC N Ave

Widen roadway shoulders, construct center left turn lane, HMA surfacing, fixed object removal, slope flattening and drainage improvements

617 STH 283 CNTY 900 117419

26th St to 200' W of 29th St; CON Phase; Kalamazoo County Road Commission, Addition of project 11/28/12; Addition of $130,000 STU Funds ($400,000 STH, $130,000 STU); Decrease Local Cost from $300,000 3/27/13; Increase Federal Cost (STU) from $130,000; Increase Local Cost from $170,000; Increase Total Project Cost from $700,000 6/26/13

2013 Portage Portage Rd

Resurfacing including sidewalk replacement for ADA compliance; minor pedestrian signal improvements

587 NHS 280 CITY 866

E Milham Ave to north city limits; 1.02 miles; Addition of Project ($502,873 NHS) 3/27/13; Add STU funds ($83,646); Increase Local Cost from $256,427; Decrease Total Project Cost from $950,000 6/26/13

2013 Richland D Ave

Hot Mix Asphalt pavement, storm structures, pavement markings & signage, and restoration

306 STU 96 VLG 402

M-43 to west village limits; .44 miles; CON Phase; Village of Richland; Addition of Project 3/27/13; Increase Federal Cost from $267,000; Increase Local Cost from $66,750; Increase Total Project Cost from $334,000 6/26/13

6

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 Kalamazoo Drake Rd

Mill and resurface from West Main to Canterbury. Reconstruct and widen to three lanes from Canterbury to Croyden, Mill and resurface from Croyden to Beech, reconstruct from Beech to Grand Prairie with widening at the intersection to match County cross-section. Install sidewalk along east side where possible.

754 STU 303 CITY 1,057 103433

West Main St to Grand Prairie Ave; 0.99 miles; CON Phase; City of Kalamazoo; Convert Federal Fund Source from STUL 11/28/12; Reduce Federal Cost from $837,000; Increase Local Fund Cost from $220,000; Update Project Description 6/26/13

2014 Kalamazoo Howard St Mill and resurface; ADA ramps

513 NHS 114 CITY 627 110289

W Michigan Ave to Kendall Ave; 0.554 miles; CON Phase; City of Kalamazoo; Convert Federal Fund Source from STUL 11/28/12; Increase Federal Cost from $280,359; Change Federal Fund Source from STU to NHS; Increase Local Cost from $75,000; Increase Total Project Cost from $422,000 6/26/13

2014 KCRC Drake Rd

Hot Mix Asphalt Overlay; curb and gutter at intersections

516 STU 174 CNTY 690 110418

Grand Prairie Ave to Ravine Rd; 0.963 miles; CON Phase; Kalamazoo County Road Commission; Move from FY 2012 to FY 2014 3/30/11; Convert Federal Fund Source from STUL 11/28/12; Decrease Federal Cost from $557,359; Increase Local Cost from $140,000; Increase Total Project Cost from $697,000 6/26/13

2014 KCRC Michigan Ave

4" Hot Mix Asphalt Overlay

519 STU 481 CNTY 1,000 110416

Kalamazoo city limits to Sprinkle Rd; 1.60 miles; CON Phase; Kalamazoo County Road Commission; Convert Federal Fund Source from STUL 11/28/12; Decrease Federal Cost from $560,000; Increase Local Cost from $150,000; Increase Total Project Cost from $800,000 6/26/13

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Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 MDOT I-94

Bridge removal and replacement, road approaches, interchange improvements

25,345 IM 2,640 M 176 CITY 28,161 110524

under Sprinkle Road in Kalamazoo; 0.1 miles; CON Phase; Decrease Federal funds from $7,764,538, State from $754,884, Local from $107,841; Decrease Total Project Cost from $9,377,460 2/23/11; Increase State Cost from $723,376, Decrease Local Cost from $103,340, Increase Total Project Cost from $9,557,365 4/27/11; Increase Federal Cost from $7,440,452; Increase State Cost from $775,046; Increase Local Cost from $52,000; Increase Total Project Cost from $9,867,365 6/26/13

2014 MDOT I-94

Bridge removal and replacement, approaches, and road work on Cork Street and I-94

261 BRI 29 M 290 110581

under Cork Street in Kalamazoo; 0.063 miles; CON Phase; Addition of project phase 10/13/10; Increase Total Project Cost from $4,549,611 2/23/11; Decrease Total Project Cost from $4,565,658 4/27/11; Decrease Federal Cost from $3,610,520; Decrease State Cost from $401,169; Decrease Total Project Cost from $4,375,658 6/26/13

2014 MDOT I-94 BL Construct new carpool lot

102 ST 23 M 125 113576

at Stadium Drive and 11th Street, Oshtemo Township, Kalamazoo County; 0.02 miles; CON Phase; Addition of project; Construct 2014 6/29/11; Move to FY 2014 10/19/11; Increase Total Project Cost from $138,000 7/25/12; Increase Project Cost from $153,000 6/26/13

2014 MDOT M-40 Resurface Carpool Lot

5 ST 1 M 6 103295

south of I-94 WB; PE Phase; Addition of Project 1/30/13; Update Total Project Cost from $0 6/26/13

2014 MDOT US-131 Bridge Replacement

8,447 NH 1,873 M 10,320 102963

I-94 BL(Stadium Drive) Over US-131; 0.04 miles; CON Phase; Identified as Illustrative by MDOT 6/30/10; Moved to Project list to FY 2014; Decrease Federal Cost from $5,895,414, Decrease State Cost from $1,307,291, Decrease Total Phase Cost from $7,202,705; Decrease Total Project Cost from $7,809,193 11/28/12; Increase Federal Cost from $5,676,275; Increase State Cost from $1,258,698; Increase Total Project Cost from $7,541,464 3/27/13; Increase Federal Cost from $7,277,038; Increase State Cost from $1,613,662; Increase Total Project Cost from $9,497,188 6/26/13

2014 Portage S Westnedge Ave

Mill and resurface Crush and shape and repave with new water main

386 STU 284 CITY 670 110414

Osterhout Ave to South Shore South Shore Dr to Melody Ave; 0.66 miles; CON Phase; City of Portage; Change limits of project; Reduce distance; Change Primary Work Type from Resurface; Change Project Description; Increase Local Cost from $283,869; Increase Total Project Cost from $940,000 3/27/13; Reduce Federal Cost from $469,131; Increase Local Cost from $200,869; Reduce Total Project Cost from $1,139,000 6/26/13

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Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 Public Transit

Vehicle Replacement

Up to 6 Demand Responses and 1 Community Service Vehicle

207 STUL 34 CTF 18 TRAL 259 110878

For Demand Response and Community Service Programs; T-Cap; Update Description from 3 vehicles; Increase Federal Cost from $161,375; Increase State Cost from $40,343; Increase Total Phase Cost from $201,719; Increase Total Project Cost from $201,719 2/29/12; Increase Federal Cost from $161,710; Decrease State Cost from $40,428; Increase Local Cost from $0; Increase Total Project Cost from $202,138 3/27/13; Convert Federal Fund Source from STUL to STL 6/26/13

2014 Public Transit

Vehicle Replacement


1,854 5309 463 M 2,317

For Fixed Route System; T-Cap; Addition of Project 1/30/13; Increase Federal Cost from $1,422,960; Increase State Cost from $355,740; Increase Total Project Cost from $1,778,700 6/26/13

Delete Projects

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2013 MDOT I-94

Precast and full depth concrete repair

0 120014

Various locations in Kalamazoo and Calhoun Counties; 7.18 miles; EPE Phase; 81.05% in KATS, remainder in BCATS; total project cost $112,500 federal IM; $12,500 state M; $125,000 total; Addition of Project 4/24/13; Delete Project 6/26/13

2014 Public Transit

Vehicle Replacement

12-14 Passenger Vehicle

0

For Demand Response; T-Ops; Addition of Project 2/29/12; Decrease Federal Cost from $40,250; Decrease State Cost from $10,063; Increase Local Cost from $0; Decrease Total Project Cost from $50,000 3/27/13; Delete Project 6/26/13

Jon Start explained that many of the cost adjustments were in order to match the FY 2014 year of both of the FY 2011 - 2014 and FY 2014 - 2017 Transportation Improvement Programs. A summary of the amendments was provided to the committee as well to show the changes in funding and additions to the program.

Ron Reid asked about any changes that were made to the Drake Road projects for FY 2014 being proposed by the City of Kalamazoo and the Kalamazoo County Road Commission. Jon Start explained that to date, no funding changes have been made to the two projects. The agencies are meeting with Kalamazoo Township and Oshtemo Township to look at funding options for adding non-motorized facilities to the projects. Ron Reid asked about whether adoption of the amendments would prevent the addition of funding for the projects in the future. Jon Start noted that since additional funding has not been identified nor has money been removed from other Surface Transportation Program projects to be put on the Drake Road projects, no changes would be made to the projects in the FY 2014 - 2017 TIP at

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this time. The document can be amended once it is approved by MDOT and the Federal Highway Administration in several months.

MOTION by Sorensen, SUPPORT by C. Reid, “to approve the amendments to the FY 2011 - 2014 Transportation Improvement Program.”

Ron Reid asked for an amendment to the original motion:

MOTION by R. Reid, SUPPORT by C. Reid, “to amend the motion to approve the FY 2011 - 2014 Transportation Improvement Program amendments subject to the review/change/description changes that may be made to the FY 2014 - 2017 Transportation Improvement Program prior to approval.” Motion approved.

MOTION by Sorensen, SUPPORT by C. Reid, “to approve the amendments to the FY 2011 - 2014 Transportation Improvement Program.” Motion approved.

Jon Start explained the public comments received as part of the FY 2014 - 2017 Transportation Improvement development. Several comments were received by individuals looking for more non-motorized plans. He noted that many of the comments are better reflected in the Long Range Transportation Plan and not the Transportation Improvement Program. At the May Policy Committee meeting, Ron Reid had asked that non-motorized facilities for the Drake Road projects for the City of Kalamazoo and Kalamazoo County Road Commission be considered as part of the project development. Since the May meeting, the staffs of the city and road commission have met with Oshtemo Township and Kalamazoo Township to discuss the inclusion of non-motorized facilities. The City of Kalamazoo plans to add sidewalk on the east side of their section from West Main to Grand Prairie. The Road Commission is looking at whether additional funds can be obtained to continue some sort of facility along Drake Road up to G Avenue. At this time, no adjustments were being proposed for the Surface Transportation Program funding to add money to the Drake Road projects. All of the current FY 2014 funding has been allocated. There is a subcommittee working on the development of an application for Transportation Alternatives Program funds. KATS receives funding annually in this program and can also ask for funds from MDOT. Oshtemo Township is working with the Road Commission to development an estimate for the non-motorized addition so that there is an idea of cost.

Based on the comments received, staff did not make any changes to the FY 2014 - 2017 Transportation Improvement Program since the May 29th public hearing. Jon Start noted that the document’s projects meet air quality requirements. He asked that Chairperson Anderson be authorized to sign the resolution adopting the FY 2014 - 2017 Transportation Improvement Program as well as signing the Self Certification.

MOTION by Sorensen, SUPPORT by Maddox, “to approve the FY 2014 - 2017 Transportation Improvement Program and to authorize the chairperson’s signature on the adoption resolution and the self certification.” Motion approved.

FY 2014 KATS UNIFIED PLANNING WORK PROGRAM

A copy of the FY 2014 Unified Planning Work Program was presented to the Policy Committee for approval. The document outlines the annual budget for FY 2014 as well as projects to be worked on by staff and the local agencies. One major study will occur in FY 2014 with that being the development of the transportation model for the 2040 Transportation Plan. The budget for the year also includes the hiring of an administrative support person.

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Jon Start noted that the document will be amended in the fall to include additional funds from Southcentral Michigan Planning Council contract should KATS be awarded funding for the next three years. The award of the contract will occur in next few months. Staff will also be adding the traffic counting contract should that be approved.

MOTION by R. Reid, SUPPORT by Maddox, “to approve the FY 2014 Unified Planning Work Program.” Motion approved.

TRAFFIC DATA COLLECTION SERVICES CONTRACT

A copy of the Traffic Data Collection Services Contract was provided to the Policy Committee for their approval. The contract will be for three years (2013 - 2015) with a list of guaranteed counts and optional counts. The contract will be with Traffic Tech Services, LLC out of Kalamazoo. Brian Burlingham is the owner of the company. Jon Start noted that he is waiting for the purchase orders from the Road Commission and cities of Kalamazoo and Portage before proceeding with having the counts obtained.

The committee discussed the price differences between the four bids that were received. The higher bids were submitted by engineering firms. The other consultants may, too, have more overhead. There was concern about what would happen if the owner of Traffic Tech Services was injured and unable to fulfill the contract. Mr. Start noted that KATS can terminate the contract should it be necessary for specific clauses. Jeff Maddox noted that the Road Commission is familiar with Mr. Burlingham and is very confident in his abilities to complete the contract.

MOTION by Heiny-Cogswell, SUPPORT by Maddox, “to authorize the chairperson’s signature on the contract with Traffic Tech Services, L.L.C. for the Traffic Data Collection for 2013, 2014, and 2015.” Motion approved.

JULY MEETING

Jon Start noted that with the moving of offices and with no action items, he suggested the cancelling of the July 31st meeting. If action is needed, a meeting will be held. Staff will look at a possible open house on that date at the new office.

MOTION by R. Reid, SUPPORT by Heiny-Cogswell, “to cancel the July 31st Policy Committee meeting.” Motion approved.

OFFICE SPACE

A subcommittee (Ulsh and Sorensen) met and reviewed the revised lease with the Hinman Group. They approved the signing of the lease. KATS staff takes occupancy July 1 with furniture being moved July 2. Three quotes were obtained for movers, with B and J Moving being selected.

The new office address for KATS will be:

5220 Lovers Lane, Suite 110 Portage MI 49002

MOTION by R. Reid, SUPPORT by C. Reid, “to concur with the subcommittee’s recommendation to sign the lease with the Hinman Group and to concur with the hiring of B and J Moving for moving office space from the Kalamazoo County Road Commission offices.” Motion approved.

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POLICY COMMITTEE BYLAWS

A meeting was called to review the bylaws for the Policy Committee. More information on bylaws from other agencies will be reviewed and another subcommittee meeting called.

PUBLIC TRANSPORTATION

Jon Start provided the committee with a summary of the public transportation activities regarding the merger of Metro Transit with the Kalamazoo County Transportation Authority. He noted that several meetings have taken place and there has been positive movement.

Bill Schomisch announced that the Department of Labor has released the $1.9 million in funds being held for FY 2012. He is working with legislators to develop a long term fix to the issue.

UPDATES

Southcentral Michigan Planning Council: KATS submitted a proposals to the council on June 21. The proposal was for a two-year period with an option for a third year to complete the MDOT transportation planning activities.

Congestion Mitigation Plan: The subcommittee has met and is developing the document.

Transportation Alternatives Program: The subcommittee has met and is developing priorities for selecting projects for the annual allocation of funding.

OTHER NEW BUSINESS

Kathy Schultz asked that Policy Committee members fill out the evaluation form for the Executive Director at their place setting and return the form to KATS by Friday, July 5.

ADJOURNMENT

There being no further business, Chairperson Anderson adjourned the meeting at 10:02 a.m. The next meeting of the Policy Committee will be held August 28 at 9:00 a.m.

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES MEETING OF AUGUST 28, 2013

The August meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at Kalamazoo Metro Transit. Meeting attendance was recorded from the sign in sheet.

Members Present

Bill Adams Village of Vicksburg David Anderson City of Kalamazoo Chair Jill Brien Van Buren County Road Commission Alan Bussema Richland Township Michael Grabbe Village of Lawton Beth Griffin Van Buren County Board of Commissioners Rob Heasley City of Parchment Libby Heiny-Cogswell Oshtemo Township Linda Kerr Texas Township John Lanum Michigan Department of Transportation - Lansing Jeff Maddox Kalamazoo County Road Commission Jack Mekemson Kalamazoo County Transportation Authority| Carl Newton City of Galesburg Larry Nielsen Village of Paw Paw Ann Nieuwenhuis Comstock Township Pete Pfeiffer Michigan Dept of Transportation - Southwest Region Ron Reid Kalamazoo Township Greg Rosine Western Michigan University Randy Smith Brady Township Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Don Ulsh Schoolcraft Township Terry Urban City of Portage John Zull Kalamazoo County Board of Commissioners

Members Absent

Lou Conti Alamo Township Jeff Bither Ross Township Dan DeVries Village of Schoolcraft Carol Fricke Transit Authority Board Bob Prentice Village of Richland Don Schultz Climax Township Karen Siegwart Pavilion Township Tom Swiat, Jr. Prairie Ronde Township

Others Present

Rick Fowler, Darrell Harden, Joanna Johnson, Sean McBride, Tom McKercher, Fred Nagler, Bill Schomisch, Paul Selden, Bobbi Welke, Kathy Schultz, Steve Stepek, and Jon Start.

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MINUTES OF JUNE 26, 2013 MEETING MOTION by Ulsh, SUPPORT by Sorensen, “to approve the minutes of the June 26, 2013 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA It was requested that items 12 and 13 be reversed on the agenda. APPROVAL OF THE AGENDA MOTION by Heasley, SUPPORT by Sorensen, “to approve the agenda for the August 28, 2013 Policy Committee meeting with the change noted.” Motion approved. TREASURER’S REPORT A copy of the June and July Treasurer’s Reports prepared by Jeff Sorenson, Treasurer for the Policy Committee, were provided to the committee for review. The beginning balance in June was $117,646.67 and ending balance as of July 31was $157,982.30. MOTION by Ulsh, SUPPORT by Heiny-Cogswell, “to approve the June and July, 2013 Treasurer’s Reports as presented.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported that the Technical Committee met on August 8 to discuss the Transportation Alternative Program Interim Application and recommended Policy Committee support. They heard status reports on projects. Their next meeting is September 12 at 9:00 a.m. CITIZENS’ COMMENTS Paul Selden informed the committee of a meeting to be held October 3 at the Stryker building (1901 Romence, Room 106) at 4:00 p.m. to begin discussions on MPO-wide Non-Motorized/Bike Route Planning. He asked that communities join in on the meeting to begin looking at the non-motorized network throughout the MPO area. TRANSPORTATION ALTERNATIVES PROGRAM A copy of the interim application form was provided to the Policy Committee. The Technical Committee supported the application form. FY 2014 application forms are due September 3. $243,000 in Transportation Alternatives Program funding is available to KATS for FY 2014. MOTION by Heiny-Cogswell, SUPPORT by Sorensen, “to approve of the Transportation Alternative Program Application Form.” Motion approved.

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METRO TRANSIT PASS THROUGH AGREEMENT Kalamazoo Metro Transit will be using Federal Transit Administration Section 5303 funds through KATS to fund an ADA Bus Stop Study in FY 2014. In order to do that, a Pass Through Agreement has to be signed by the agencies so that the funds can go through KATS to Metro Transit. Metro Transit will be paying for 20% of the cost of the study. A consultant has not been selected. MOTION by Sorensen, SUPPORT by Nieuwenhuis, “to authorize the chairperson’s signature of the Pass Through Agreement for the Transit ADA Bus Stop Compliance Study for the Metro Transit System.” Motion approved. MICHIGAN REGIONAL REINVENTION PROGRAM A copy of materials relating to the Michigan Regional Reinvention Program was provided to the committee for review and discussion. The program would bring together transportation, economic partners, and education. Metropolitan Planning Organizations, such as KATS, and regions, such as the Southcentral Michigan Planning Council, are encouraged to coordinate with other areas under the program’s plan. A meeting was held recently at the Southwest Innovation Center to discuss the program and what the Governor’s office will be looking for in applications to study means to improve communication and coordination. An application would have to be submitted by November with eligible applicants being MPOs or Regions. The program is not mandatory at this time. Motion information on the program can be found online at: http://www.michigan.gov/dtmb/0,4568,7-150-66155---,00.html Discussions will be held over the next few weeks to determine who the applicant agency will be for the funding. Three different tiers are available for funding, starting at up to $250,000. The initial thoughts were to develop a plan over the next year with various partners and see what comes out of the planning effort. The funding is available for one year. Jon Start noted that the directors of KATS, Battle Creek Area Transportation Study, the SMPC, and Southwest Michigan Planning Commission will be meeting to discuss the next steps in the upcoming weeks. He noted that with the approval of the SMPC contract as the next action item, staff will be able to work on the Regional Reinvention Program using those funds. John Lanum of MDOT noted that if transportation issues are involved, staff can use Planning Funds from Federal Highway Administration to work on program. SOUTHCENTRLA MICHIGAN PLANNING COUNCIL CONTRACT Ron Reid asked the committee to note that he is a member of the Policy Committee as the representative of Kalamazoo Township and also a voting member of the Southcentral Michigan Planning Council (SMPC). He asked that he be allowed to vote on the SMPC contract. MOTION by Nielsen, SUPPORT by Adams, “to allow Ron Reid to vote on the Southcentral Michigan Planning Council contract with KATS.” Motion approved. KATS staff submitted a proposal to be the contractor for the MDOT transportation planning program for Southcentral Michigan Planning Council for FY 2014 and 2015. There is an option for a third year under the contract. KATS was chosen from three other vendors. With the funding, this would allow KATS to hire an additional staff member to assist with KATS and SMPC efforts. Southcentral Michigan Planning Council approved the contract with KATS at their last meeting. If new boundaries are drawn as a result of the Regional Reinvention Program, discussions will occur to look at who is performing the functions for the region.

Ron Reid noted that the Southcentral Michigan Planning Council is working hard to get back to operations and using KATS staff and expertise to perform the functions required by MDOT is a good fit.

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It will allow, too, the tie to economic development and allow the five county areas to apply for Economic Development funding.

Committee members asked about the new staff member. Jon Start noted that an additional staff member was identified in the KATS FY 2014 Unified Planning Work Program approved by the Policy Committee at their June 26th meeting. This full time staff member will be clerical support. With the contract with SMPC, an additional part-time planner position would be hired as well to assist with regional work. He noted that KATS will be starting work on the 2040 Transportation Plan this fall with the hiring of a consultant to run the transportation model.

Pete Pfeiffer asked if there may be a conflict of interest between activities of KATS and the region. Jon Start responded that he didn’t foresee that occurring but couldn’t guarantee that it wouldn’t happen.

Jeff Maddox expressed his concern about adding additional staff and changing the focus of KATS from the metropolitan area to a five-county region area. He noted that he would not support the signing of the contract.

There was discussion about why there wasn’t an opt out clause for KATS. Jon Start noted that KATS legal advisor has not reviewed the agreement. He did note that the contract contains the same wording that was signed by the committee in 2013. Terry Urban noted that it wasn’t the role of the Policy Committee to rewrite contracts.

MOTION by Heiny-Cogswell, SUPPORT by Adams, “to amend the wording of the contract between the Kalamazoo Area Transportation Study and the Southcentral Michigan Planning Council to add an opt out clause for the Kalamazoo Area Transportation Study.” Motion defeated.

MOTION by Smith, SUPPORT by Nieuwenhuis, “to support and sign the contract as presented between the Kalamazoo Area Transportation Study and the Southcentral Michigan Planning Council.” Motion approved.


A monthly report on the status of the public transportation consolidation was provided in a handout to the committee.

OTHER NEW BUSINESS The Bylaws Subcommittee has not set a meeting date but will be meeting in September. ADJOURNMENT There being no further business, Chairperson Anderson adjourned the meeting at 10:13 a.m. The next meeting of the Policy Committee will be held September 25 at 9:00 a.m.


MEETING OF SEPTEMBER 25, 2013

The September meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at Kalamazoo Metro Transit. Meeting attendance was recorded from the sign in sheet.

Members Present

Bill Adams Village of Vicksburg David Anderson City of Kalamazoo Chair David Cornish Village of Lawton Beth Griffin Van Buren County Board of Commissioners Rob Heasley City of Parchment Libby Heiny-Cogswell Oshtemo Township Larry Hummel Van Buren County Road Commission John Lanum Michigan Department of Transportation - Lansing Jeff Maddox Kalamazoo County Road Commission Garrylee McCormick Transit Authority Board Jack Mekemson Kalamazoo County Transportation Authority Carl Newton City of Galesburg Larry Nielsen Village of Paw Paw Ann Nieuwenhuis Comstock Township Pete Pfeiffer Michigan Department of Transportation – Southwest Region Claudette Reid City of Portage Ron Reid Kalamazoo Township Greg Rosine Western Michigan University Randy Smith Brady Township Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Tom Swiat, Jr. Prairie Ronde Township Don Ulsh Schoolcraft Township John Zull Kalamazoo County Board of Commissioners

Members Absent

Jeff Bither Ross Township Alan Bussema Richland Township Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Linda Kerr Texas Township Garrylee McCormick Transit Authority Board Bob Prentice Village of Richland Don Schultz Climax Township Greg Thomas Pavilion Township

Others Present

Rick Fowler, Tom Hohm, Sean McBride, Fred Nagler, Bill Schomisch, Kathy Schultz, Steve Stepek, and Jon Start.

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MINUTES OF AUGUST 28, 2013 MEETING MOTION by Spulick, SUPPORT by Heasley, “to approve the minutes of the August 28, 2013 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA Jon Start asked for discussion under Other New Business about opening an additional bank account for overpayments from the Michigan Department of Transportation. APPROVAL OF THE AGENDA MOTION by Sorensen, SUPPORT by R. Reid, “to approve the agenda for the September 25, 2013 Policy Committee meeting with the change noted.” Motion approved. TREASURER’S REPORT A copy of the August Treasurer’s Report was provided to the committee for review. The beginning balance on August 1 was $157,982.30 and ending balance as of August 30 was $121,755.24. MOTION by R. Reid, SUPPORT by Nieuwenhuis, “to approve the August, 2013 Treasurer’s Reports as presented.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported that the Technical Committee met on September 12 and took action to support the Transportation Alternatives Program application for Drake Road and the two FY 2015 Local Safety Program applications. He noted that there was discussion about the possible additional funding for the FY 2014 Transportation Improvement Program. MDOT is now reporting that there will not be additional funding as anticipated for FY 2014. Their next meeting is October 10 at 9:00 a.m. CITIZENS’ COMMENTS - None TRANSPORTATION ALTERNATIVES PROGRAM Several applications were submitted for the FY 2014 Transportation Alternatives Program funding. They included applications from the cities of Kalamazoo and Portage, the Village of Mattawan and the Kalamazoo County Road Commission. A subcommittee reviewed the applications and recommended the Drake Road project which adds non-motorized facilities along Drake between West Main and Ravine and coordinates with the sidewalk being installed on the east side of Drake between West Main and Grand Prairie. Road construction is also planned during FY 2014 along this section of Drake Road. Agencies who were not selected for funding were encouraged to apply for FY 2015 – 2017 funding, with the applications due November 1. MOTION by Nielsen, SUPPORT by R. Reid, “to approve of the Transportation Alternative Program Application for funding for the Kalamazoo County Road Commission’s Drake Road Project.” Motion approved.

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FY 2015 MDOT SAFETY PROJECT APPLICATIONS

Two FY 2015 Local Safety Program project applications were received. The Kalamazoo County Road Commission and City of Kalamazoo are applying for funding to chip seal East Main and restripe to provide for a center turn lane and one lane in each direction. Traffic signals at East Main and Michigan, East Main at Humphrey, and East Main at Nazareth will also be upgraded with some limited intersection reconfiguration at East Main and Michigan to address a combination of left turn, pedestrian, and other crashes.

The Road Commission is also applying for funding to add a left turn lane at the intersection of 8th Street and U Avenue along with radius improvements and minor sight distance improvement to address left turn and angle crashes.

Jon Start noted that the Technical Committee acted to support the applications for funding. If the projects are funded with FY 2015 funds, they will likely be constructed in FY 2016. The two applications were the only ones received by the local agencies.

MOTION by R. Reid, SUPPORT Heasley, “to support the Kalamazoo County Road Commission and City of Kalamazoo FY 2015 Local Safety Program applications.” Motion approved.

FY 2014 UNIFIED PLANNING WORK PROGRAM AMENDMENT

A number of changes were presented to the Policy Committee for approval. The changes to the FY 2014 Unified Planning Work Program included:

Identification of additional funds for work to be done as part of the Southcentral Michigan Planning Council contract. These funds including State Planning and Research (SPR) and Michigan Transportation Fund (MTF) dollars that will be used to complete several projects as needed by MDOT and Region 3.

Inclusion of the Traffic Count Contract with Traffic Tech Services, LLC for FY 2014. The cities of Kalamazoo and Portage, along with the Kalamazoo County Road Commission, will be using the consultant to collect traffic count data. The payments for the traffic counts can be used as third party in-kind contributions for the KATS program. More agencies may also participate in this contract.

Work on the 2040 Transportation Plan and the hiring of a consultant to develop the transportation model. This work will be needed to complete the 2040 Transportation Plan. MDOT requested that the hiring of a consultant be spelled out in the FY 2014 program clearly.

Inclusion of the US-131/US-131 Business Route review efforts to be undertaken by Oshtemo Township and Kalamazoo Township.

Adding the ADA Bus Stop Study for Kalamazoo Metro Transit. $70,000 in FTA Section 5303 funds were not spent in FY 2013 so KATS is required to identify the funds in FY 2014. Bill Schomisch has updated staff on the project and will be delaying the start of the project until the work program amendment is approved.

MOTION by Swiat, SUPPORT by Heasley, “to approve of the amendments to the FY 2014 Unified Planning Work Program.” Motion approved.

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MICHIGAN REGIONAL REINVENTION PROGRAM

Jon Start reported that the directors of the Battle Creek Area Transportation Study and KATS, along with representatives from the Southwest Michigan Planning Commission and the Southcentral Michigan Planning Council, met recently to discuss the Michigan Regional Reinvention Program. Applications for funding for the program are due November 1. After the meeting, it was decided that the agencies should look at asking their boards to support the cooperative efforts into making one application for the new seven county area.

Jon Start presented a resolution of support for the Regional Prosperity Initiative. He noted that the group would be meeting on October 1 at 10:00 a.m. to discuss the application and who would be applicant for the funding. He noted that the group would be applying for Tier 1 funding which would include developing a plan to align the various agencies.

MOTION by Sorensen, SUPPORT by Maddox, “to authorize the Chairperson signature on the Resolution of Support for the Regional Prosperity Initiative.” Motion approved.


Jon Start noted that there have been several meeting related to the consolidation of the transit systems. He commented that the attorneys for the City of Kalamazoo and Kalamazoo County are working on the details of the incompatible office issue with Sean McBride being the director of two transit systems.

Ridership for both Kalamazoo Metro Transit and Metro County Connect systems is up for the month of August.

Jack Mekemson reported that the KCTA adopted the budget for FY 2014. He also reported that a pilot bus program that is servicing Pavilion Estates is being conducted in order to determine possible changing in bus routing.

UPDATES

Jon Start noted that the traffic count program with the consultant has been going well and data is being collected.

OTHER NEW BUSINESS Jon Start asked the Policy Committee to give him authorization to open an additional account at Fifth Third Bank. The account would be used for additional payments for planning invoices that have been made by MDOT to KATS over the past year. Based on a review by the KATS accountant, he is recommending that the overpayments be placed in a separate bank account with notation that these are overpayments. MOTION by Sorensen, SUPPORT by Heasley, “to authorize the Executive Director to open an additional bank account at Fifth Third Bank for the overpayment of funds to the Kalamazoo Area Transportation Study.” Motion approved. Dave Anderson noted that the Kalamazoo City Manager candidates will be interviewed and at public information meetings on Thursday and Friday. Four candidates are being considered.

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Jason Lanum from MDOT reported that the FY 2014 – 2017 Transportation Improvement Program has not been approved by the Federal Highway Administration. Currently, the approval date is mid-November. He also noted that the June submission of the FY 2014 Unified Planning Work Program was approved. ADJOURNMENT There being no further business, Chairperson Anderson adjourned the meeting at 9:41 a.m. The next meeting of the Policy Committee will be held October 30 at 9:00 a.m.

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES MEETING OF OCTOBER 30, 2013

The October meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at Kalamazoo Metro Transit. Meeting attendance was recorded from the sign in sheet.

Members Present

Bill Adams Village of Vicksburg David Anderson City of Kalamazoo Chair David Cornish Village of Lawton Carol Fricke Transit Authority Board Beth Griffin Van Buren County Board of Commissioners Darrell Harden Michigan Department of Transportation – Southwest Region Libby Heiny-Cogswell Oshtemo Township Linda Kerr Texas Township John Lanum Michigan Department of Transportation - Lansing Jeff Maddox Kalamazoo County Road Commission Don Martin Kalamazoo Township Jack Mekemson Kalamazoo County Transportation Authority Carl Newton City of Galesburg Larry Nielsen Village of Paw Paw Ann Nieuwenhuis Comstock Township Randy Smith Brady Township Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Tom Swiat, Jr. Prairie Ronde Township Greg Thomas Pavilion Township Don Ulsh Schoolcraft Township Terry Urban City of Portage John Zull Kalamazoo County Board of Commissioners

Members Absent

Jeff Bither Ross Township Alan Bussema Richland Township Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Rob Heasley City of Parchment Bob Prentice Village of Richland Greg Rosine Western Michigan University Don Schultz Climax Township Alain Svilpe Van Buren County Road Commission

Others Present

John-Luke D’Ambrosio, Rick Fowler, Sean McBride, Fred Nagler, Claudette Reid, Bill Schomisch, Kathy Schultz, Steve Stepek, and Jon Start.

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MINUTES OF SEPTEMBER 25, 2013 MEETING

MOTION by Nielsen, SUPPORT by Swiat, Jr., “to approve the minutes of the September 25, 2013 Policy Committee meeting.” Motion approved.

CHANGES OR ADDITIONS TO THE AGENDA

Jon Start asked for the addition of an action item to reapprove the Pass Through Agreement with Kalamazoo Metro Transit and KATS for the ADA Bus Stop Study. He asked to add a status report on third party in-kind contributions under Other New Business.


MOTION by Swiat, Jr., SUPPORT by Harden, “to approve the agenda for the October 30, 2013 Policy Committee meeting with the changes noted.” Motion approved.


A copy of the September Treasurer’s Report was provided to the committee for review. The beginning balance on September 1 was $121,755.24 and ending balance as of September 30 was $195,431.15.

MOTION by Harden, SUPPORT by Nieuwenhuis, “to approve the September, 2013 Treasurer’s Reports as presented.” Motion approved.


Jon Start reported that the Technical Committee cancelled their October meeting. Their next meeting is November 7 at 9:00 a.m.

CITIZENS’ COMMENTS – None


A copy of the materials relating to the consolidation of Kalamazoo Metro Transit and the Kalamazoo County Transportation Authority was provided to the committee for information. There has been a number of subcommittee meetings over the past several months that focused on the transition from two transit systems in Kalamazoo County to one. Many of the members expressed their support of the process as it moves forward.

MOTION by Sorensen, SUPPORT by Harden, “to endorse the transit consolidation process as presented to the Policy Committee.” Motion approved.

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STAFFING CHANGES

Jon Start announced that the hiring of a new office manager and two part-time associate planners has started. The new office manager position will allow for Kathy Schultz to have more time to focus on transportation planning. The two part-time planners will focus on the SMPC region contract work. He reported that 14 part-time planner applicants and 20 office manager applicants were considered with 7 interviews for the planner position and 6 for the office manager position. Jeff Sorensen and Fred Nagler sat in on many of the interviews as well as Steve Stepek and Kathy Schultz.

The salary amounts for the part-time positions will have a range from $15 – 25 / hour up to 29 hours per week. The part-time positions will earn pro-rated leave benefits based on hours. The positions will be for two years in conjunction with the SMPC contract. The office manager position will start at $35,000 / year with benefits. The amounts as proposed are part of the FY 2014 budget in the Unified Planning Work Program.

MOTION by Nieuwenhuis, SUPPORT by Nielsen, “to establish the salary rates for the new employees for the Kalamazoo Area Transportation Study.” Motion approved.

The Finance and Personnel Committee met prior to the Policy Committee to discuss the review of the Executive Director position. Larry Nielsen reported that 37% of the committee completed the evaluations. He reported that the committee will be looking at the total compensation package for KATS staff and have a recommendation at the December meeting. Any changes in salary will take place as of October 1, 2013.

REAPPROVAL OF PASS THROUGH AGREEMENT

The committee was asked to reapprove the Pass Through Agreement with Kalamazoo Metro Transit and KATS based on changes made to the agreement. The changes included the addition of the contract number by the City of Kalamazoo and the adjustment of costs up to $39,500. It was noted that the percentage of the contract should be 80% federal funds and 20% City of Kalamazoo funds – not 10% as noted in the agreement. Staff will make the change prior to new signatures.

MOTION by Sorensen, SUPPORT by Heiny-Cogswell, “to reapprove the Pass Through Agreement for the Transit ADA Bus Stop Compliance Study.” Motion approved.


Jack Mekemson reported that ridership is increasing with the public transportation service to Pavilion Estates on N Avenue. It is currently above the amount anticipated. A copy of the ridership report through September was provided to the committee. The Public Transit Human Services Committee met to review the items completed for 2013 and to look at 2014 activities for the transit systems. Ridership to date is up 4.2%.

UPDATES

The FY 2014 – 2017 Transportation Improvement Program has not been approved by the Federal Highway Administration or Federal Transit Administration. An extension has been given until November 30, 2013. Currently, any amendments need to be done to the FY 2011 – 2014 and FY 2014 – 2017 TIPs.

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The FY 2014 Unified Planning Work Program is awaiting approval by MDOT based on several amendment changes.

The Traffic Data Collection Services Contract is being wrapped up for 2013. The contractor is completing additional work for the agencies that includes inventory collection.

OTHER NEW BUSINESS

A summary of the third party in-kind contributions was provided to the committee for their information. The amounts are by agency through September, 2013. KATS met the match needed for the FY 2013 program and will not be needing any cash match.

Jon Start noted that in FY 2014, additional contributions will be needed since there will be a contract to complete the travel demand model during the fiscal year.

Jon Start asked that a Nominating Committee be established to select a Chairperson, Vice-Chairperson, and Treasurer for 2014. The committee would be Don Ulsh, Randy Smith, and Tom Swiat, Jr.

MOTION by Ulsh, SUPPORT by Harden, “to establish the Nominating Committee for the Policy Committee.” Motion approved.

Due to the November meeting date being a conflict for some of the township supervisors, it was proposed that the meeting date be moved to December 4. The meeting would start at 9:00 a.m. at Kalamazoo Metro Transit.

John Lanum reported that the MDOT Director recently provided a report to the House Transportation Committee regarding the funding needed for the road system in Michigan. A copy of the presentation will be provided to the committee.

Ann Nieuwenhuis reported that she met recently with the Kalamazoo County Road Commission to discuss improving roads in Comstock Township. She noted that the condition of the local roads in the township need to be improved but there is not enough money. Linda Kerr noted that Texas Township has a rate paid by property owners that specifically goes towards road improvements.

Darrell Harden announced that Steve Stepek recently received the Senior Planner of the Year award from the Michigan Transportation Planning Association at their annual conference.

Fred Nagler will be retiring from the City of Kalamazoo in December.

The Kalamazoo County Road Commission along with other local road agencies will be presenting an information meeting on Transportation 101 on November 6 at 6:00 p.m. Representative Haveman, along with Senator Schuitmaker and Representative O’Brien, will be in attendance.

ADJOURNMENT

There being no further business, Chairperson Anderson adjourned the meeting at 9:49 a.m. The next meeting of the Policy Committee will be held December 4 at 9:00 a.m.

KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES MEETING OF DECEMBER 4, 2013

The December meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. at Kalamazoo Metro Transit.

Members Present

Bill Adams Village of Vicksburg David Anderson City of Kalamazoo Chair David Cornish Village of Lawton Carol Fricke Transit Authority Board Beth Griffin Van Buren County Board of Commissioners Darrell Harden Michigan Department of Transportation – Southwest Region Rob Heasley City of Parchment Libby Heiny-Cogswell Oshtemo Township Linda Kerr Texas Township John Lanum Michigan Department of Transportation-Lansing Jeff Maddox Kalamazoo County Road Commission Don Martin Kalamazoo Township Jack Mekemson Kalamazoo County Transportation Authority Larry Nielson Village of Paw Paw Greg Rosine Western Michigan University Randy Smith Brady Township Jeff Sorensen Cooper Township Richard Spulick Village of Mattawan Alain Svilpe Van Buren County Road Commission Greg Thomas Pavilion Township Rachel Tupica Federal Highway Association Don Ulsh Schoolcraft Township Terry Urban City of Portage

Members Absent

Jeff Bither Ross Township Alan Bussema Richland Township Lou Conti Alamo Township Dan DeVries Village of Schoolcraft Carl Newton City of Galesburg Ann Nieuwenhuis Comstock Township Bob Prentice Village of Richland Don Schultz Climax Township Tom Swiat, Jr. Prairie Ronde Township John Zull Kalamazoo County Board of Commissioners

Others Present

Dennis Durham, Rick Fowler, Lawrence Hummel, Matt Johnson, Fred Nagler, Bill Schomisch, Kathy Schultz, Jon Start, Steve Stepek, Taylor Raupp, and Monica Zehner.

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INTRODUCTIONS Jon Start introduced new KATS staff members, Taylor Raupp and Monica Zehner. Fred Nagler introduced his future replacement at the City of Kalamazoo, Matt Johnson. MINUTES OF OCTOBER 30, 2013 MEETING MOTION by Griffin, SUPPORT by Maddox , “to approve the minutes of the October 30, 2013 Policy Committee meeting.” Motion approved. CHANGES OR ADDITIONS TO THE AGENDA Jon Start asked for volunteers to serve on a Non-motorized Transportation Subcommittee under Other New Business. APPROVAL OF THE AGENDA MOTION by Heasley, SUPPORT by Griffin, “to approve the agenda for the December 4, 2013 Policy Committee meeting with the change noted.” Motion approved. TREASURER’S REPORT A copy of the October Treasurer’s Report was provided to the committee for review. The beginning balance on October 1, 2013 was $195,431.15 and the ending balance as of October 31, 2013 was $142,809.58. MOTION by Maddox, SUPPORT by Mekemson, “to approve the October 2013 Treasurer’s Report as presented.” Motion approved. TECHNICAL COMMITTEE REPORT Jon Start reported that the Technical Committee met on November 7, 2013. The Policy Committee was provided with a list of the Technical Committee action items discussed. The committee discussed and approved amendments to the FY 2011-2014 and to the FY 2014-2017 Transportation Improvement Programs. The Congestion Management Process was reviewed for presentation to the Policy Committee for approval. Elections were held for Technical Committee officers. Tom Hohm was elected as Chairperson, and Sean McBride was elected as Vice-Chairperson. Terms will end January, 2015. Most projects for FY 2013 have been completed and work has begun on FY 2014 projects. The next meeting will be held on January 9, 2014. CITIZEN’S COMMENTS – None

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FINANCE AND PERSONNEL COMMITTEE Larry Nielson reported that the Finance and Personnel Committee met to review staff compensation and the Executive Director’s performance evaluations. The Finance and Personnel Committee had three recommendations for the Policy Committee.

1. The Finance and Personnel Committee recommended that KATS positions under review be given a 2% salary increase effective October 1, 2013.

MOTION by Adams, SUPPORT by Smith “to approve the 2% pay increase for Jon Start, Kathy Schultz, and Steve Stepek.” Motion approved.

2. Larry Nielson reported the Finance and Personnel Committee investigated the use of longevity pay as an employee benefit. The Finance and Personnel Committee recommended for approval, rejection or amendment that the longevity pay for KATS staff be eliminated and a partial payment totaling $3,000 be made to eligible employees to close the benefit (Start, Stepek and Schultz). Expected longevity pay would have totaled over $10,000 for the 2014 fiscal year. Concerns were raised regarding the reduction in employee compensation. Larry Nielson reported this was a consideration when recommending the 2% salary increases. Terry Urban expressed concerns with the timeline and asked that the committee consider deferring elimination until FY 2015. Larry Nielson and Jon Start shared that employees were aware of the Finance and Personnel Committee’s review and possible elimination of the benefit.

MOTION by Heiny-Cogswell, SUPPORT by Maddox, “to eliminate KATS longevity pay and to close out the benefit with a partial payment totaling $3,000 to eligible employees.” Motion approved.

3. The Finance and Personnel Committee recommended that they continue to investigate and

establish pay ranges for KATS positions that were in-line with the industry. Concerns were expressed that Jon Start as Executive Director had no defined contract.

MOTION by Kerr, SUPPORT by Spulik, “to have the Finance and Personnel Committee investigate the need for an Executive Director Contract and draft, if needed and to investigate current employee salary/benefit ratio, and to recommend pay ranges for KATS positions.” Motion approved.

CONGESTION MANAGEMENT PROCESS A copy of the Congestion Management Process was provided to the Committee for review. Steve Stepek reported that most recommended changes were to verbiage. Public comments received were positive but more relevant to the Metropolitan Transportation Plan. The Congestion Management Process is required to be adopted by January of 2015 as part of the new designation of KATS as a Transportation Management Area based upon latest census data. MOTION by Heiny-Cogswell, SUPPORT by Sorensen, “to approve the Congestion Management Process as presented.” Motion approved.

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TRANSPORTATION IMPROVEMENT PROGRAM FY 2011 - 2014 Transportation Improvement Program amendments were presented to the committee for approval. Jon Start recommended that the amendment to purchase the small tractor for snow removal by public transit be considered separately.

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 MDOT I-94

Road reconstruction and widening and reconstruction and widening of 2 railroad bridges and a large culvert

41 HPSL 8 M 1 City 50 105886

east of Portage Road to west of Sprinkle Road in the City of Kalamazoo, Kalamazoo County; 1.20 miles; ROW Phase; Addition of Project 12/4/13

2014 MDOT I-94

Road reconstruction and widening and reconstruction and widening of 2 railroad bridges and a large culvert

82 HPSL 16 M 2 City 100 105886

east of Portage Road to west of Sprinkle Road in the City of Kalamazoo, Kalamazoo County; 1.20 miles; SUB Phase; Addition of Project 12/4/13

2014 MDOT Kilgore / W I-94 Ramp

Roadway reconstruction and widening and interchange reconstruction

41 HPSL 8 M 1 City 50 105885

east of Lovers Lane to east of Portage Road in the cities of Kalamazoo and Portage, Kalamazoo County; 1.16 miles; ROW Phase; Addition of Project 12/4/13

2014 MDOT Kilgore / W I-94 Ramp

Roadway reconstruction and widening and interchange reconstruction

82 HPSL 16 M 2 City 100 105885

east of Lovers Lane to east of Portage Road in the cities of Kalamazoo and Portage, Kalamazoo County; 1.16 miles; SUB Phase; Addition of Project 12/4/13

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Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 MDOT M-40

Pavement reconstruction after railroad crossing removed by railroad forces.

3 STR 0 M 4 120798

Amtrak spur crossing in Lawton; 0.02 miles; PE Phase; Addition of Project 12/4/13

2014 MDOT M-40

Pavement reconstruction after railroad crossing removed by railroad forces.

73 STR 8 M 81 120798

Amtrak spur crossing in Lawton; 0.02 miles; CON Phase; Addition of Project 12/4/13

2014 MDOT M-40 Railroad crossing removal

21 STR 2 M 23 120799

Amtrak spur (G01) crossing in Lawton; CON Phase; Addition of Project 12/4/13

2014 MDOT S Avenue

Install flashing-light signals and gates

225 STR 25 M 250 117041

At Grand Trunk Western Railroad, Pavilion Township; CON Phase; Addition of Project 12/4/13

2016 MDOT Various Freeway sign upgrade

1,200 IMG 1,200 115839

Kalamazoo County; 25.16 Miles; CON Phase; Addition of Project 12/4/13

2014 MDOT US-131 Bridge Replacement

8,963 NH 1,357 M 10,320 102963

I-94 BL(Stadium Drive) Over US-131; 0.04 miles; CON Phase; Total Phase Cost from $7,202,705; Decrease Total Project Cost from $7,809,193 11/28/12; Increase Federal Cost from $5,676,275; Increase State Cost from $1,258,698; Increase Total Project Cost from $7,541,464 3/27/13; Increase Federal Cost from $7,277,038; Increase State Cost from $1,613,662; Increase Total Project Cost from $9,497,188 6/26/13; Increased Federal Cost from $8,446,920; Increase State Cost from $1,873,080 12/4/13

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Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2015 MDOT I-94

Bridge removal and replacement, approaches, and road work on Cork Street and I-94

261 BRI 29 M 290 110581

under Cork Street in Kalamazoo; 0.06 miles; CON Phase; Addition of project phase 10/13/10; Increase Total Project Cost from $4,549,611 2/23/11; Decrease Total Project Cost from $4,565,658 4/27/11; Decrease Federal Cost from $3,610,520; Decrease State Cost from $401,169; Decrease Total Project Cost from $4,375,658 6/26/13; Decrease Total Project Cost from $340,000 12/4/13


689 IM 77 M 765 118991

West City Limits Mattawan to Kalamazoo County Line; 1.61 miles; CON Phase; Addition of Project 5/29/13; Adjust Length from 2.002 12/4/13

MOTION by Nielsen, SUPPORT by Ulsh, “to approve highway amendments to the FY 2014 – 2017 Transportation Improvement Program.” Motion approved.

Fiscal Year

Respon-sible

Agency Project Name

Project Description

Federal Cost

($1000s)

Federal Fund

Source

State Cost

($1000s)

State Fund

Source

Local Cost

($1000s)

Local Fund

Source

Total Phase Cost


2014 Public Transit

Vehicle Purchase

Small Tractor for snow removal

24 5307 6 CTF 30

Small Tractor; T-CAP Phase; Decrease Federal Cost from $26,400; Add State Cost of $6,000; Increase Total Phase Cost from $26,400; Increase Total Project Cost from $26,400 2/29/12; Change Limits from Staff Vehicle; Change Project Description from Staff Car - Sedan (previously identified in FY 2013) (Grant MI-90-X677) 12/4/13

MOTION by Harden, SUPPORT by Nielsen, “to approve the public transit amendment to the FY 2014 – 2017 Transportation Improvement Program.” Motion approved. A copy of the proposed General Program Accounts-MDOT Policy was provided to the committee for review. Jon Start explained that the use of the General Program Accounts would allow for grouping of projects. Project details would be in a publically available listing. This would allow for balance between public information shared and streamline the amendment process for the Transportation Improvement Program. The draft was submitted to MDOT for feedback. Darrell Harden shared that projects to be considered for inclusion in the General Program Accounts would be submitted using the same process. Libby Heiny-Cogswell asked if there were established requirements for a General Program Accounts Policy. Rachel Tupica replied that there were standards and the Michigan Department of Transportation was looking for consistency with other Metropolitan Planning Organization’s policies. When questioned

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as to whether KATS proposed policy was consistent, she responded that KATS would be the first MPO in Michigan to implement a General Program Accounts Policy. MOTION by Urban, SUPPORT by Heiny-Cogswell, “to approve the General Program Accounts – MDOT Policy as presented.” Motion approved. ELECTION OF 2014 OFFICERS Don Ulsh reported that the nominating committee recommended that the slate for the 2014 officers remain the same as the current officers: David Anderson, Chairperson; Don Ulsh, Vice-chairperson; and Jeff Sorensen, Treasurer. The floor was opened to accept additional nominations. MOTION by Adams, SUPPORT by Kerr, “to elect the slate of Policy Committee officers as presented.” Point of order called to close nominations. MOTION by Smith, Support by Kerry, “to close nominations and elect the 2014 Policy Committee officers as presented.” Motion approved. PUBLIC TRANSPORTATION Carol Fricke reminded everyone of the retirement party to be held for Bill Schomisch. Ridership is still up by over 4%. The next Transit Authority Meeting will be held on December 20, 2013 at 8:15AM. Jack Mekemson shared that the Executive Services Agreement between the City of Kalamazoo and the Kalamazoo County Transportation Authority has been approved. UPDATES The Bylaws Committee met regarding how other Metropolitan Planning Organizations set levels of contributions. Start reported that one method investigated was to use a percent of population. The committee wanted to look at a simpler method. A tiered method is being looked at but this does not address entities such as Western Michigan University. The subcommittee is considering a combination of third party contributions and set “dues” for the 2015 Fiscal Year. OTHER NEW BUSINESS Steve Stepek asked for volunteers from the Policy Committee to serve on a Non-motorized Transportation Subcommittee. Terry Urban, Bill Adams, Ron Reid, Libby Heiny-Cogswell, and Linda Kerr volunteered to serve. KATS will be holding an open house at the new office on December 19 from 8:00am to 12:00pm. The office is at 5220 Lovers Lane, Suite 110 in Portage. Jon Start reported that there would be a Regional Rural Task Force Meeting in January. It was noted that both Bill Schomisch and Fred Nagler will be retiring from the City of Kalamazoo. The committee thanked them for their years of service to the Kalamazoo Area Transportation Study.

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ADJOURNMENT There being no further business, Chairperson Anderson adjourned the meeting at 10:10 a.m. The next meeting of the Policy Committee will be held January 22, 2014 at 9:00 a.m.

Documents

KALAMAZOO AREA TRANSPORTATION STUDY POLICY … · 2015-12-22 · KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MINUTES MEETING OF JANUARY 30, 2013 The January meeting of the