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Junior (Mini and Youth) Chairman
The Mini and Youth Chairman is in many ways the guardian of the future of the club. You’ll be responsible for leading everyone associated with Mini and Youth Rugby – from kids and parents to coaches. You’ll work alongside the Honorary Chairman to ensure the club vision is reflected in Mini and Youth Rugby. Ideally, you’ll need to be:
An experienced and effective manager
Confident and good at communicating
Friendly and approachable
Diplomatic and discreet
Well-acquainted with the running of the club
Well-organised What you’ll do:
Create and lead a team of people to deliver rugby for 7-17 year olds
Arrange and chair Mini and Youth Committee meetings
Make sure the Mini and Youth members are represented within the Main Committee and local Constituent Body meetings
Attend Sub-Committee meetings if they concern Mini and Youth Rugby policy
Contribute to the Honorary Chairman’s Annual General Report
Work alongside other Club officers to coordinate the running and playing of Mini junior rugby tournaments
Make sure players, coaches and parents are familiar with the core values of the game
Ensure those who are new to the game understand that it can be played and enjoyed by people of all shapes and sizes
How much time it will take up: About 6 hours a week, mainly in the evenings and at weekends. What you’ll get out of it: This is a highly respected and valued role within the club and wider community. As the club’s leader of rugby for 7-17 year olds, you’ll have a direct hand in results on and off the pitch – it’s a demanding role, but incredibly rewarding seeing young players develop.
Long Term Planner (Infrastructure Development Officer)
RFU Role Description Every club would benefit from taking a long-term perspective on growth and development, but all too often people end up focusing on the day-to-day issues. As the name suggests, a Long Term Planner works with the President, Secretary, Chairman, Treasurer and Committee to plot a course for the sustainable future of the club. Ideally you’ll need to be:
Strategically-minded, perceptive and farsighted
Confident and good at communicating
Well-organised
Experienced at forward planning
Enthusiastic and dedicated What you’ll do:
Develop a 10 year plan for the club, to include playing, membership, facilities and funding
Seek out the views of all stakeholders connected with the club and mediate conflicting interests
Keep aware and interested in broad trends affecting the game
Liaise with the Committee and leaders of the club to make sure their short-term activities are consistent with the long term plan
How much time it will take up: Around 1 hour a week, probably longer when writing the plan. What you’ll get out of it:
Intellectually, this is a highly stimulating role. It involves in-depth understanding of lots of variables and resolving conflicts between them to arrive at a plan that is both stretching and practical. In the end, you get the chance to see whether your long-term proposals for the club come to fruition, which can be exciting and incredibly satisfying.
Detailed role definition for KRFC Infrastructure Development Officer. Role Description. o Own and maintain responsibility for an Infrastructure Improvement project to fulfill KRFC’s
5-year vision. o Report to KRFC committee. o Committee maintains Accountability. o Form and lead a sub-committee to distribute the workload. Composition of sub-committee
to be at discretion of the IDO, based on experience.
Commitment Expectation. It is estimated this role will take 1-2 years @ 5 hours per week before works on improvements commence. Thereafter to be decided. Key inputs. o KRFC’s Five Year Vision Statement. o KRFC Committee consultation.
Key Objectives. o Define infrastructure improvements required to fulfill KRFC’s 5-year Vision statement. o Ensure in-flight infrastructure projects retain momentum. o Ultimately deliver improvements.
Initial Deliverables. o Problem statement (see Key Tasks). o Understand “Primacy of Tenure” criterion from RFU which is a pre-requisite for many grant
applications. o Renegotiate Clubhouse lease against RFU “Primacy of Tenure” criterion. o Facilitate act of signing lease with KRFC Committee. o Document explaining detailed infrastructure improvements required. To include options
where appropriate. o Project plan. o High level costs for infrastructure improvement. o KRFC Business case for loan repayment ability.
Key Tasks. o Regularly report project status to Committee. Use of basic Red, Amber and Green (RAG)
method will be suitable. o IDO to liaise with owner of in-flight projects, which are still required to alleviate immediate
junior section capacity requirements. Derek Golding Junior Secretary is the point of contact. o External “smoking” shelter – Planning permission complete, fundraising started. o Extending Clubhouse into the equipment store.
o Create a problem statement quantifying infrastructure improvements required to meet KRFC’s Vision. The purpose of the Problem statement is to communicate scope and intent of this initiative to stakeholders in the early stages of the project. That is, a “door-opener”.
o Become Single Point of Contact (SPOC) for all matters related to Infrastructure Improvements.
o Establish a relationship with all Key Contacts (see below). o Create, own and execute a master project plan. o Specify improvements.
o Produce a document specifying infrastructure improvements required to fulfill Vision.
Work with KRFC committee to create the preferred infrastructure improvements required.
There will be different opinions on requirements. Arrive at optimum solution. Some compromise may be required.
Clubhouse
Rebuild or redevelop?
Increased square footage.
Changing facilities.
Catering facilities.
Improved services (e.g. acquire Gas or modern efficient solutions).
Etc. Training facilities
Floodlights
All weather surface
Indoor gymnasium
Etc. Car park improvements
o Document the minimum requirements to achieve Vision. o Document the “Would-like-to-have” improvements.
o Financial. o Produce a priority list. Improvements are likely to be incremental. o Create a preferred supplier list for contactors. o Obtain quotes from contractors. o Produce detailed costs for infrastructure improvements. o Identify funding sources.
o Understand qualification criteria. o Apply for funds. o Identify non-funded balance to be met by KRFC. o Work with Treasurer to create financial business case to quantify KRFC ability to
repay loan.
Key Contacts Name Org Role Email Telephone
Dave Maddison KRFC Infra Dev. Officer ? ?
Mark Phillips KRFC President [email protected] 07883185030
Ian Kirley KRFC Chairman [email protected] 07823889552
Alan Bell KRFC Hon. Secretary. [email protected] 07947991620
Paul Nicol KRFC Treasurer [email protected] ?
Paula Maddison KRFC Sponsorship Sec. [email protected] ?
Matt Perriman KRFC Vice Chairman [email protected] 07766900116
Paul Meaden KRFC Dir. Of Rugby [email protected] 07783433034
Peter Williams* GRFU Chairman [email protected] ?
Geoff Davies GRFU Vice Chairman [email protected] ?
Jeff Tyler GRFU Hon. Treasurer [email protected]
Neil Loader* RFU Bristol RDO** [email protected] ?
Simon Clarke RFU Community Coach [email protected] ?
John Bendle RFU National RDO [email protected] ?
Chris Skidmore HM Gov. MP [email protected] ?
Alan Sherratt* SGC Community Spaces Coordinator
[email protected] 01454 863825
Via Mark Phillips SGC Clubhouse Lease ? ?
Via Mark Phillips SGC Funding ? ?
TBA ? Grant Sources Sport England etc.
* - Most important and influential contacts. ** - RDO – Rugby Development Officer
Match Day Co-Ordinator Role. Duties.
Key holder for clubhouse and equipment store.
Match-day key management for changing rooms and players entrance.
Own and maintain inventory for medical bags.
Each medical bag to be checked against inventory after games.
Ensure depleted items are refreshed weekly from medical bags. o Report any major missing items or abuse of items to Director of Rugby or senior
committee member.
Hand over medical bag to team 1st XV physio and/or captains prior to game. Home and away teams.
Ensure medical bags are securely stored during week, so no items go missing.
Open equipment store pre-match.
Ensure post-pads, flags and barriers are put out before the game and returned afterwards. *
Ensure match balls are available and adequately inflated. *
Ensure Water bottles are available and filled for home teams. *
Ensure kit cupboard is tidy and locked post-match. *
Report damaged equipment to Director of Rugby or senior committee member.
Meet and greet Referees. Show referees to changing room.
Ensure referee has everything required. o Drink in the changing room (squash).
Identify referee to bar staff post-match (so he can claim free drink) and to senior club officer present.
NOTE - Items marked * are considered high priority.
Remuneration.
Club will supply a personalized training top.
Club will supply a wet-weather outfit.
Free ticket to Annual Dinner (value £35).
Three free drinks and a free meal on match day.
Membership Secretary
A community club is nothing without its members. That’s why the role of Membership Secretary is so important. You’ll not only manage existing memberships, but actively encourage new ones and deal first hand with the members themselves. Your work will help the club prosper for years to come. You’ll need to be:
Well-organised
Friendly and approachable – you’ll be key contact for our members.
Have good attention to detail
Good with numbers
Full of bright ideas to attract new membership
IT literate What you’ll do:
Manage everything to do with memberships, including types, subscriptions, renewals and income
Take the lead on promoting new membership
Keep the membership database up-to-date
Ensure membership fees are paid and records kept
Create and deliver a plan for recruiting new members, with the support of a team recruitment officers for a larger club
How much time it will take up: Around 3-4 hours a week. What you’ll get out of it: You’ll meet a wide range of people with one thing in common – loyalty to their local rugby club. It’s a socially rewarding post to hold. Encouraging support helps bring the community and area together, ultimately making it a nicer place to live.
Merchandise Manager
Having a sense of identity is essential to building pride in the club. One of the most visible ways people do this is through merchandise. As Merchandise Manager, your role is to give people the chance to show their allegiance in a range of ways through the club colours. Ideally, you’ll need to be:
Financially astute
Well-organised
Up to date with the latest merchandising trends, technology and opportunities
Able to manage sales staff – often volunteers What you’ll do:
Devise and oversee merchandise range
Purchase stock and manage inventories
Manage both the physical shop and online sales
Devise and implement merchandising budget
Track sales and oversee reinvestment in stock
Oversee quality control
Develop long-term relationships with trusted suppliers
Create sales and marketing messages How much time it will take up: We estimate you will need 3 to 4 hours per week What you’ll get out of it: By giving the club more visibility through well chosen, top quality merchandise, you’ll get the satisfaction of helping your club in two ways. It makes those who already belong to the club feel good about it, and it attracts others to come and join, play, volunteer or watch. It also looks good on your CV.
