July 30, 2007 Tribal Justice and Safety Conference, Phoenix, AZ Competitive Grant Announcement: Planning Correctional Facilities on Tribal Lands U.S. Department

July 30, 2007Tribal Justice and Safety Conference, Phoenix, AZ

Competitive Grant Announcement:Competitive Grant Announcement:Planning Correctional Facilities on Tribal LandsPlanning Correctional Facilities on Tribal Lands

U.S. Department of JusticeU.S. Department of Justice

Office of Justice ProgramsOffice of Justice Programs

Bureau of Justice AssistanceBureau of Justice Assistance

Grants.Gov number assigned to Grants.Gov number assigned to announcement: announcement:

BJA-2007-1652BJA-2007-1652


EligibilityEligibility

Applicants are limited to federally Applicants are limited to federally recognized tribal governments recognized tribal governments

Purpose of the GrantPurpose of the Grant

The Planning Correctional Facilities on The Planning Correctional Facilities on Tribal Lands will assist tribes in cost Tribal Lands will assist tribes in cost effectively planning facilities associated effectively planning facilities associated with the incarceration and rehabilitation with the incarceration and rehabilitation of juvenile and adult offenders subject to of juvenile and adult offenders subject to tribal jurisdiction. tribal jurisdiction.


Deadline: RegistrationDeadline: Registration

Registering with Grants.govRegistering with Grants.gov is a one- is a one-time process; however, it could take up time process; however, it could take up to several weeks to have your to several weeks to have your registration validated and confirmed and registration validated and confirmed and to receive your user password.to receive your user password.

It is highly recommended you start the It is highly recommended you start the registration process as early as possible registration process as early as possible to prevent delays in submitting your to prevent delays in submitting your application package by the deadline application package by the deadline specified. specified.


Deadline: RegistrationDeadline: Registration

1.1. Register with Central Contractor Register with Central Contractor Registry (CCR), Registry (CCR),

2.2. Register yourself as an Authorized Register yourself as an Authorized Organization Representative (AOR), and Organization Representative (AOR), and

3.3. Be authorized as an AOR in your Be authorized as an AOR in your organization. organization.

There are three steps that you must There are three steps that you must complete before you are able to apply:complete before you are able to apply:


Deadline: ApplicationsDeadline: Applications

The due date for applying for funding The due date for applying for funding under this announcement is 8:00 p.m. under this announcement is 8:00 p.m. eastern time on eastern time on September 13, 2007September 13, 2007


Program-Specific InformationProgram-Specific Information

The Department recognizes the The Department recognizes the critical critical role of planning in establishing role of planning in establishing correctional facilitiescorrectional facilities that are that are appropriate for the intended population, appropriate for the intended population, supportive of cultural and traditional supportive of cultural and traditional values, safe and secure when values, safe and secure when completed, and adhere to Bureau of completed, and adhere to Bureau of Indian Affairs (BIA) standards regarding Indian Affairs (BIA) standards regarding correctional operations, programs, and correctional operations, programs, and design. design.



Grantees will be required to:Grantees will be required to: Plan, develop, and complete a comprehensive Plan, develop, and complete a comprehensive

Master PlanMaster Plan that: that: Establishes/enhances (tribal/non-tribal) Establishes/enhances (tribal/non-tribal) multi-multi-

agencyagency cooperation and cooperation and collaborationcollaboration.. Establish a Establish a multidisciplinary executive-level multidisciplinary executive-level

teamteam, which the tribe will sustain throughout , which the tribe will sustain throughout the project period, to plan and monitor the the project period, to plan and monitor the proposed strategy.proposed strategy.

Incorporate a Incorporate a community-wide assessmentcommunity-wide assessment for for the collection and examination of baseline the collection and examination of baseline corrections data/information to ensure that corrections data/information to ensure that fiscal and programmatic resources will be used fiscal and programmatic resources will be used effectively and that new or expanded facilities effectively and that new or expanded facilities are developed only when warranted.are developed only when warranted.



Plan, develop, and complete a comprehensive Plan, develop, and complete a comprehensive Master Plan that (Cont’d):Master Plan that (Cont’d): Encompasses the design, use, capacity, and cost Encompasses the design, use, capacity, and cost

of of relevant adult and/or juvenile justice relevant adult and/or juvenile justice sanctions and servicessanctions and services..

Explores an array of correctional building Explores an array of correctional building optionsoptions including prototypical or quasi- including prototypical or quasi-prototypical concepts/designs for local prototypical concepts/designs for local correctional facilities, multi-service centers, correctional facilities, multi-service centers, and/or regional facilities.and/or regional facilities.

Applies Applies community-based alternativescommunity-based alternatives to control to control and prevent jail overcrowding due to alcohol, and prevent jail overcrowding due to alcohol, substance abuse, and methamphetamine.substance abuse, and methamphetamine.



Grantees will be required to:Grantees will be required to: Participate in Office of Justice Programs Participate in Office of Justice Programs

(OJP)/Bureau of Justice Assistance (BJA)-(OJP)/Bureau of Justice Assistance (BJA)-sponsored sponsored training eventstraining events that focus on that focus on planning correctional facilities on tribal lands.planning correctional facilities on tribal lands.

Participate in Participate in workshops and plenary sessionsworkshops and plenary sessions at national, regional, and other training venues at national, regional, and other training venues identified by OJP/BJA.identified by OJP/BJA.

Share its Comprehensive Master PlanShare its Comprehensive Master Plan with with other tribes to support their planning efforts.other tribes to support their planning efforts.



Grantees will be required to:Grantees will be required to: Develop capacity to Develop capacity to mentor other tribesmentor other tribes

(examining current policies and practices, and (examining current policies and practices, and identifying strengths and gaps) interested in identifying strengths and gaps) interested in planning a facility for the incarceration and planning a facility for the incarceration and rehabilitation of juvenile and adult offenders rehabilitation of juvenile and adult offenders subject to tribal jurisdiction.subject to tribal jurisdiction.

Demonstrate an operational readinessDemonstrate an operational readiness to to participate in OJP/BJA training and technical participate in OJP/BJA training and technical assistance activities assistance activities within 45 dayswithin 45 days of receiving of receiving the award.the award.


Amount and Length of AwardAmount and Length of Award

Applicants may apply for Applicants may apply for up to $150,000up to $150,000 for a for a project period of project period of 18 months18 months..

Match RequirementMatch Requirement A grant made under this program may not cover A grant made under this program may not cover

more than 90 percent of the total costs of the more than 90 percent of the total costs of the project being funded. project being funded.

The applicant must identify the source of the 10 The applicant must identify the source of the 10 percent non-federal portion of the budget and how percent non-federal portion of the budget and how match funds will be used. match funds will be used.

Applicants may satisfy this match requirement Applicants may satisfy this match requirement with either cash or in-kind services. with either cash or in-kind services.

The formula for calculating match is:The formula for calculating match is:Award amount = Adjusted Project Costs X Award amount = Adjusted Project Costs X Recipient’s share = required match.Recipient’s share = required match.


Performance MeasuresPerformance Measures

Program GoalsProgram Goals

To assist tribal jurisdictions to efficiently To assist tribal jurisdictions to efficiently plan correctional facilities associated with plan correctional facilities associated with the incarceration and rehabilitation of the incarceration and rehabilitation of juvenile and or adult offenders.juvenile and or adult offenders.

Performance MeasuresPerformance Measures

Percentage of comprehensive master plans Percentage of comprehensive master plans completed on time.completed on time.

Data Grantee ProvidesData Grantee Provides

Number of comprehensive master plans Number of comprehensive master plans submitted (i.e., 0 or 1) during the reporting submitted (i.e., 0 or 1) during the reporting period.period.


What an Application Must IncludeWhat an Application Must Include

Program NarrativeProgram Narrative Applicants must submit a program narrative Applicants must submit a program narrative

that describes the proposed activities for the that describes the proposed activities for the grant period and responds to the Selection grant period and responds to the Selection Criteria in the order given. Criteria in the order given.

The narrative should be double-spaced, The narrative should be double-spaced, using a standard 12-point font (Times New using a standard 12-point font (Times New Roman preferred) with 1-inch margins, and Roman preferred) with 1-inch margins, and must not exceed 20 pages. Please number must not exceed 20 pages. Please number pages “1 of 20,” “2 of 20” etc.pages “1 of 20,” “2 of 20” etc.



Budget and Budget NarrativeBudget and Budget Narrative Applicants must provide a budget that is Applicants must provide a budget that is

complete and allowable. complete and allowable. Applicants must submit a budget worksheet Applicants must submit a budget worksheet

and budget narrative in one file. and budget narrative in one file. A fillable budget detail worksheet form is A fillable budget detail worksheet form is

available on OJP’s web site at: available on OJP’s web site at: www.ojp.usdoj.gov/Forms/budget_fillable.pdfwww.ojp.usdoj.gov/Forms/budget_fillable.pdf..



Project Timeline and ResumesProject Timeline and Resumes Attach a project timeline with each task, Attach a project timeline with each task,

expected completion date, and responsible expected completion date, and responsible person or organization; andperson or organization; and

Resumes for key positionsResumes for key positions..


Selection CriteriaSelection Criteria

1. Statement of the Problem (20 points)1. Statement of the Problem (20 points) Demonstrate a thorough understanding of the Demonstrate a thorough understanding of the

corrections issues confronting tribal communities corrections issues confronting tribal communities and the planning elements the jurisdiction will and the planning elements the jurisdiction will address to meet individual needs.address to meet individual needs.

Include incident data and information about the Include incident data and information about the number and types of offenses (e.g., youth, adult, number and types of offenses (e.g., youth, adult, family, traffic) addressed by the tribal criminal and family, traffic) addressed by the tribal criminal and juvenile justice system, the cost to incarcerate juvenile justice system, the cost to incarcerate individuals, and individuals, and

A detailed description of the correctional facility A detailed description of the correctional facility (age, type (local/regional, tribal/BIA-administered)) (age, type (local/regional, tribal/BIA-administered)) used by the tribe. Discuss the impact that alcohol, used by the tribe. Discuss the impact that alcohol, methamphetamine, and substance abuse has on methamphetamine, and substance abuse has on the criminal justice system and what community-the criminal justice system and what community-based alternatives are/will be implemented to help based alternatives are/will be implemented to help control and prevent jail overcrowding.control and prevent jail overcrowding.



2. Program Design and Implementation (30 2. Program Design and Implementation (30 points)points)

Describe the executive-level planning team, including Describe the executive-level planning team, including names, titles, and agencies. names, titles, and agencies.

Identify the project director and planning team Identify the project director and planning team members, including tribal leaders, community members, including tribal leaders, community members, and providers. Providers must represent members, and providers. Providers must represent law enforcement, courts, corrections/probation, law enforcement, courts, corrections/probation, medical/treatment, and educational/vocational medical/treatment, and educational/vocational services. Note any other partners, such as faith- and services. Note any other partners, such as faith- and community-based organizations.community-based organizations.

Indicate the tribe’s commitment to sustaining the Indicate the tribe’s commitment to sustaining the team’s membership over the grant project period, team’s membership over the grant project period, detailing the nature of the work, frequency of detailing the nature of the work, frequency of meetings, and how achievements will be documented.meetings, and how achievements will be documented.



3. Capabilities/Competencies (30 points)3. Capabilities/Competencies (30 points) Describe the tribe’s management structure and Describe the tribe’s management structure and

project staffing.project staffing. Demonstrate the tribe’s capability and capacity to Demonstrate the tribe’s capability and capacity to

plan and effectively oversee the construction of a plan and effectively oversee the construction of a correctionalcorrectionalfacility along with securing tribal and other public and facility along with securing tribal and other public and private funds to complement the project and sustain private funds to complement the project and sustain facility operations after construction is completed, facility operations after construction is completed, including staffing, operations, furniture, fixtures, including staffing, operations, furniture, fixtures, equipment, and maintenance. Note: Constructing a equipment, and maintenance. Note: Constructing a $10 million correctional facility may take as much as $10 million correctional facility may take as much as $100 million over a 30-year period to sustain facility $100 million over a 30-year period to sustain facility operations.operations.



4. Budget (10 points)4. Budget (10 points) Provide a budget that is complete, allowable, and Provide a budget that is complete, allowable, and

cost effective. cost effective.



5. Impact/Outcomes and Evaluation (10 5. Impact/Outcomes and Evaluation (10 points)points) Describe the process for measuring project Describe the process for measuring project

performance, including meeting timelines and performance, including meeting timelines and deliverables. deliverables.

Detail who is responsible for collecting corrections Detail who is responsible for collecting corrections data, who is responsible for performance data, who is responsible for performance measurement, and how the information will be used measurement, and how the information will be used to guide the planning process. to guide the planning process.

Outline the steps the team will take to collect and Outline the steps the team will take to collect and examine baseline corrections data to ensure fiscal examine baseline corrections data to ensure fiscal and programmatic resources will be used effectively and programmatic resources will be used effectively and that new or expanded facilities are developed and that new or expanded facilities are developed only when warranted.only when warranted.


Review ProcessReview Process

All applications will be peer reviewed. The BJA All applications will be peer reviewed. The BJA Director will then make award Director will then make award recommendations to OJP’s Assistant Attorney recommendations to OJP’s Assistant Attorney General, who will make final determinations.General, who will make final determinations.


Additional RequirementsAdditional Requirements

• • Civil Rights compliance.Civil Rights compliance.• • Confidentiality and Human Subjects Protections Confidentiality and Human Subjects Protections

regulations.regulations.• • Anti-Lobbying Act.Anti-Lobbying Act.• • Financial and Government Audit requirements.Financial and Government Audit requirements.• • National Environmental Policy Act (NEPA) National Environmental Policy Act (NEPA)

compliance.compliance.• • DOJ Information Technology Standards.DOJ Information Technology Standards.• • Single Point of Contact Review.Single Point of Contact Review.• • Non-Supplanting of State or Local Funds.Non-Supplanting of State or Local Funds.• • Criminal Penalty for False Statements.Criminal Penalty for False Statements.• • Compliance with Office of the Comptroller Compliance with Office of the Comptroller Financial Financial

Guide.Guide.• • Suspension or Termination of Funding.Suspension or Termination of Funding.


Additional Information Additional Information

www.ojp.usdoj.gov/funding/www.ojp.usdoj.gov/funding/otherrequirements.htmotherrequirements.htm


Contact InformationContact Information

For assistance with the requirements of this For assistance with the requirements of this solicitation, contact Robert H. (Bob) Brown, Jr.,solicitation, contact Robert H. (Bob) Brown, Jr.,

Senior Policy Advisor, at 202–616–3297 or Senior Policy Advisor, at 202–616–3297 or [email protected]@usdoj.gov.

This application must be submitted through This application must be submitted through Grants.govGrants.gov. . For technical assistance with For technical assistance with submitting the application, call the Grants.gov submitting the application, call the Grants.gov Customer Support Hotline at 1–800–518–4726.Customer Support Hotline at 1–800–518–4726.

Documents

July 30, 2007 Tribal Justice and Safety Conference, Phoenix, AZ Competitive Grant Announcement: Planning Correctional Facilities on Tribal Lands U.S. Department