July 29 and August 11, 2015

How CONTENTdm works: A demonstration

Ron Gardner

OCLC Digital Services Consultant

From…Planning, selection, and digital material processing

To… CONTENTdm actions – collection building, metadata / cataloging, web site creation, reporting, and more

You and your digital assets… your work with CONTENTdm

• Creates your own CONTENTdm website—get your digital collections on the Web quickly and easily; is flexible and configurable.

• Manages all formats—local history archives, maps, newspapers, books, slides, audio and video, i.e., your institutional repository.

CONTENTdm

Handles the storage, management and delivery of digital collections: scalable, extensible, interoperable.

Explore and magnify to discover and share your resources via WorldCat, Google, and other portals.

CONTENTdm

CONTENTdm components

CONTENTdm

CONTENTdm administration

• Collection management• Field definitions & settings

•Configure your CONTENTdm website/web pages

•Server management• Authorization settings• Approve/index• Upload to WorldCat• Reports

CONTENTdm administration

• Collection management• Field definitions & settings

•Configure your CONTENTdm website/web pages

•Server management• Authorization settings• Approve/index• Upload to WorldCat• Reports

Project clients

• Metadata/ cataloging

• Batch processing

Web client

Project clients

• Metadata/ cataloging

• Batch processing

Web client

YOUR CONTENTdm website

• Step 1. Staff completes digitization of analog resources; and/or selects born-digital items.

• Step 2. Administrator sets up CONTENTdm collections (use CONTENTdm templates as base or create your own).

• Step 3. Staff completes cataloging of digital items via CONTENTdm Project Client.• All work is done via the Project Client; related work/project

remains on each individual’s PC.• Completed work is uploaded to your CONTENTdm web

server.

Daily work and use of CONTENTdm

• Step 4. Optional use of CONTENTdm web form for item-by-item processing.

• Step 5. Administrator has access to all uploaded work from one or more PC’s Project Clients.• Reviews any new controlled vocabulary – accepts or

modifies – then adds to CONTENTdm database.• Runs the indexing.• Then the digital items, along with metadata, are now on

your CONTENTdm website.• Step 6. Administrator configures your CONTENTdm website;

and may do additional customization, use of APIs, etc.

Daily work and use of CONTENTdm

Using CONTENTdm: The basic steps

Using CONTENTdm: The basic steps

http://contentdm.org/help6/server-admin/collections.asp

CONTENTdm Administration Add Collection from existing collection

https://server15718.contentdm.oclc.org/cgi-bin/admin/editconf.exe?CISODB=/p15718coll21

CONTENTdm Administration Collection Creation of field properties

Gardner History Photos

CONTENTdm AdministrationCollection Editing. Collection Controlled Vocabulary set-up.

http://www.contentdm.org/help6/projectclient/about.asp

Using CONTENTdm: The basic steps

CONTENTdm Project Client (PC)

Adding an Item

Adding an Item – Specify the file

Adding an Item – Specified Item

Adding metadata (cataloging)

Grid / E

xcel-

like

or

Worksheet

Managing metadata – Controlled Vocabulary

Upload for Approval From Project Client to Server

Batch processing decisions and preparation

Batch processing – from existing resources converted to CONTENTdm

• Items (images, PDF’s, etc.) in one folder

• Metadata (non-Dublin Core) in one file

From extant resources

• Items (images, PDF’s, etc.) in one folder

• Metadata (non-Dublin Core) in one file

From extant resources

• Folder of all items• Tab delimited metadata

in one file

Export to CONTENTdm

Batch processing – from existing resources converted to CONTENTdm

• Items (images, PDF’s, etc.) in one folder

• Metadata (non-Dublin Core) in one file

From extant resources

• Folder of all items• Tab delimited metadata

in one file

Export to CONTENTdm

• Each item from folder

• Metadata now as Dublin Core

Processed via Project Client

and now added to CONTENTdm

Batch processing – from existing resources converted to CONTENTdm

Title Creator Topics DescriptionHolding institution

Date (year)

Original material type

Local institution identifier

Digital version of

Rights information

other Dates(s) Place(s) Time Period

People Digital file name

Chrysanthemums in the fall Ron Gardner Flowers OCLC 2013 Dublin, Ohio 2010 - 2019

Chrysanthemum.jpg

Desert photograph Ron Gardner Desert OCLC 2010 Unknown 2010 - 2019 Desert.jpgGarden picture of hydrangeas Ron Gardner Flowers OCLC 2012

Columbus, Ohio 2010 - 2019 Hydrangeas.jpg

Cuddly Koala Ron Gardner Koala OCLC 2012 Australia 2010 - 2019 Koala.jpg

New England Lighthouse Ron Gardner Lighthouses OCLC 2011 Rhode Island 2010 - 2019 Lighthouse.jpgArtic penguins at the Columbus Zoo Ron Gardner

Zoo; Penguins OCLC 2013

Columbus, Ohio 2010 - 2019 Penguins.jpg

Tulip Festival in Holland Michigan Ron Gardner

Flowers; Tulips OCLC 2012

Holland, Michigan 2010 - 2019 Tulips.jpg

Batch processing CONTENTdm basicsSelect

project with all images in folder

Use Excel. One to one field names

from ‘old’ data set to ‘new’ CONTENTdm collection names.

‘Save as’ txt file

CONTENTdm batch processing via Project Client

CONTENTdm batch processing via Project Client

CONTENTdm batch processing via Project Client

CONTENTdm batch processing via Project Client

CONTENTdm batch processing via Project Client

Upload for approval.

Importing from Tab-Delimited Files

From any of your existing work – to move to CONTENTdm batch processing

Describes the process of creating a tab-delimited file from extant files & digital items; configuring and cleaning the data; and then adding the files & digital items to CONTENTdm.

• Items (images, PDF’s, etc.) in one folder

• Metadata (non-Dublin Core) in one file

From extant resources

• Folder of all items• Tab delimited metadata

in one file

Export to CONTENTdm

• Each item from folder

• Metadata now as Dublin Core

Processed via Project Client

and now added to CONTENTdm

Using CONTENTdm: The basic steps

https://server15718.contentdm.oclc.org/cgi-bin/admin/add.exe?CISODB=/p15718coll21

CONTENTdm – adding item and metadata via web form – one item at a time

Using CONTENTdm: The basic steps

https://server15718.contentdm.oclc.org/cgi-bin/admin/home.exe?CISODB=/p15718coll21

CONTENTdm approve & index via administration

Using CONTENTdm: The basic steps

http://cdm15718.contentdm.oclc.org/cdm/ Let’s take a look at the CONTENTdm Demonstration Home page (before):

https://cdm15718.contentdm.oclc.org/config/configtool

CONTENTdm – your web site configuration

Using CONTENTdm: The basic steps

http://cdm15718.contentdm.oclc.org/cdm/

Your own digital resources’ and collections’ website

Your CONTENTdm work – your results.

Your end users’ success in searching and finding and using your CONTENTdm digital collections.

Evaluate CONTENTdm for 60 days, at no charge https://www.oclc.org/forms/contentdm-eval.en.html

Contact us

CONTENTdm: Your next steps

Ron Gardner800-848-5878, ext. 6165gardnerr@oclc.org

Michelle Phipps800-848-5878, ext. 4301phippsm@oclc.org

Scott Hojnacki800-848-5878, ext. 6201hojnacks@oclc.org

Thank you!