OCLC Online Computer Library Center CONTENTdm ® Digital Collection Management Software Ron Gardner, OCLC Digital Services Consultant ICOLC Meeting April

OCLC Online Computer Library Center

CONTENTdm® Digital Collection Management Software

Ron Gardner, OCLC

Digital Services Consultant

ICOLC MeetingApril 12, 2005


Agenda

Overview of CONTENTdm

Uses of current users

How you get the work done

Version 4 update


Digitized special collections Photographs, post cards, slides

Books, newspapers, yearbooks

Diaries, journals, manuscripts

Maps, drawings

Posters


CONTENTdm

A complete digital content management system

- Import digital objects, create metadata, index, store, query and share

- Provide Web access to special collections, teaching materials and more

Specifically designed for multi-format digital collections – images, text, A/V

- Offers powerful tools for collection builders and end users

CONTENTdm developed by DiMeMa


Benefits and key elements

Solutions-oriented

Inclusion & collaboration

Open and standards-based architecture

Ease of use

Access


Pricing Overview – Based on LevelsFY2004/2005

Direct license for your server

8,000 through unlimited objects

$7,000 through $44,500 – year 1

$1,500 through $7,120 for annual maintenance starting year 2

Hosted license at OCLC

500 objects through 64,000 objects

$1,200 through $18,000 per year


Browse


From “browse”, view information, can automatically search hypertext, e.g. Wilmington, Delaware


Select image and description


Image and descriptive information


Advanced Search

Select available collections



Images: photographs, drawings, art work, more


Documents: diaries, books, dissertations, reports, more

Digital image of original

Transcription (becomes

searchable)

http://content.lib.utah.edu/cgi-bin/docviewer.exe?CISOROOT=/uw&CISOPTR=455Diaries


Documents: diaries, books, dissertations, reports, more

ImageSearchable

text (from OCR)

http://deila.dickinson.edu/theirownwords/

Books


Maps

JPEG2000 supported by CONTENTdm

JPEG2000 supported by CONTENTdm

http://www.lib.utah.edu/digital/sanborn/browse.html


Audio, video

Audio Projects http://www.epls.org/nw/emassacre.htm

OCLC Online Computer Library CenterSaving results “My Favorites”


CONTENTdm components

Capture Index Organize Administer Query Display Share

Acquisition Stations(Clients)

Acquisition Stations(Clients)

CONTENTdmServer

CONTENTdmServer

Custom Web Interfaces

Custom Web Interfaces


CONTENTdm architecture

Library AWeb site

Central Web site

Library BWeb site

Library CWeb site

Library A

Library with multi-site server

Consortium B

Other collaborator

Library B

Historical Society C

User community


Compatible with:

Local library systems

Federated search software

Harvesters

Built on standards

XML export

Z39.50

OAI (Open Archives Initiative)

WorldCat

CONTENTdm Interoperability

OCLC Online Computer Library CenterHarvesting Results in more use of your Digital Collections

Metadata from

CONTENTdm

CONTENTdm server

End users retrieve

information they need!

OCLC Connexion


Worldwide access via the Web

Open WorldCat

Your library’s information on the Web

Google

Yahoo!


1. Database definitions & set-up

2. Import digital resources

3. Create metadata

4. Build database & index

5. Create your look & feel

6. Access by users

Getting the work done

Web ServerDigital Object

Database set-up

Acquisition Station

Access

Web Templates


•Statistics

•Export metadata

•Global search & replace

•Image resolution

•Register for WorldCat

•And more…

•Statistics

•Export metadata

•Global search & replace

•Image resolution

•Register for WorldCat

•And more…

Administration…


CONTENTdm new version (Spring 2005)

1. Document enhancements

2. Edit metadata quickly / accurately

3. More control over security

4. Usage reports

5. Improved collection administration

6. More user options when searching


1. Document EnhancementsImport Multiple Documents

New Acquisition Station Wizard

Process for adding multiple compound objects

CONTENTdm OCR Extension

Software extension to Acquisition Station

OCR (Optical Character Recognition) TIF page scans

Complete process

OCR, convert, document level metadata, build document, preview

Extension available for additional price


Import multiple documents

This is anexample

of text on a page scan. This can be

in TIFF or JPEG format.

----------------------------------

------------------------------------

----------------------------------

------------------------------------

Document folder

Document folder

Page scans

OCR’d text

Scan files Scan files

Text filesText files

Document folder

Document folder

Metadata Metadata

Document folder

Document folder

Document folder

Document folder

CONTENTdmServer

Acquisition Station


Finding Aids EAD (Encoded Archival Description) aids added to

CONTENTdm collections

EAD display defined by stylesheet

Importing EAD finding aid

1. Other Documents - Update


Spell-check

Find and replace

Automatic add PDF text to CONTENTdm full text

New tracking fields – date created, date modified

2. Edit metadata quickly / accurately


3. Security

Admin

Server

Collection

Browser

login

set cookie

username

item

rights verification

Permissions and restrictions can be granted at both

the collection and item level

Access to items and collections can be restricted by

user name or IP address

Collection owners to limit viewing of images while

allowing users to search and read all metadata records


4. Usage Reports

Tools to read standard

Web logs

Identify usage among

users and items

Report data can be

exported into Microsoft

Excel® etc. for additional

analysis and charting

Report Generator will provide usage

information at the user, collection, and item

level for any CONTENTdm server


5. Improved collection administration

Delegate to collection experts

Additional administrative rights

Add, edit, delete collections and items


6. More user options when searching

Will display search results in a

hierarchical manner

Allow the user to select the sort order

Users can view results in logical

groupings


Hierarchical view of search results


Questions?

For more information:

Ron Gardner at 800-848-5878 or [email protected]

http://www.oclc.org/contentdm/default.htm

http://www.contentdm.com