Westview Elementary PTO2011-2012 Budget Forecast2012-2013 Proposed Budget

2012 YTD Actuals

Jul 1, '11 - April 18,

2012Total 2011-

2012 Budget Variance% of

Budget

IncomeBox Tops for Education 2,777 1,500 1,277 85%

Directory revenue, net of expenses 173 250 -77 -31%Innisbrook, net of cost 12,561 11,850 711 6%Interest Income 19 50 -31 -62%Kemps Give em five 714 200 514 257%Kwik Trip Revenue 0 300 -300 -100%Pahls/Winum Market 0 300 -300 -100%Spring Picnic 2,000 2,000 0 0%Sweatshirt/t-shirt sales, net of costs 572 0 572 0%Target Revenue 2,658 2,658 0 0%Butterbraids 3,352 3,500 -148 100%

Yearbook Sales, net of cost -1,064 0 -1,064 0%Total Income 23,762 22,608 1,154 5%

2012 YTD Actuals

Expenses

Jul 1, '11 - April 13,

2012Total 2011-

2012 Budget Variance % of BudgetBulldog Bulletin/Calendar Handbook 1,499 1,500 1 0%Fifth grade

Fifth grade party -50 0 50 0%Nickeldeon Universe 0 1,200 1,200 100%Skating Party 400 400 0 0%

Total Fifth grade 350 1,600 1,250 78%Fine arts

Art Adventure 926 500 -426 -85%Lyceum 0 1,500 1,500 100%Turkey Bingo 301 300 -1 0%

Total Fine arts 1,227 2,300 1,073 47%Geography Bee 151 150 -1 -1%Hospitality/workshops/open hous 409 500 91 18%MCA testing snacks - 3rd to 5th 38 350 312 89%Miscellaneous & Bank Charges 136 250 114 46%Other grades

3rd Grade MN History Center 0 200 200 100%4th Grade Bus 200 200 0 0%First grade Books 154 500 346 69%Track & Field 300 500 200 40%

Total Other grades 654 1,400 746 53%Playground 516 400 -116 -29%Scholarships 0 1,000 1,000 100%School Support 12,658 10,000 -2,658 -27%Technology 3,347 3,347 0 0%

Total Expense 20,985 22,797 1,812 8%

Net Income 2,777 -189 -2,966 -1569%

Beginning Cash Balance 29,298 29,298

Ending Cash Balance 32,075 29,109 2,966 10%

Box tops program is sustainable at 2012 level Directory, Yearbook and T-shirt sales break even Innisbrook will remain at 2012 level Spring Carnival contributions will increase to $3K Butterbraids revenue pays for technology - $3.5K Target revenue (about $2K-$3K) will go to the

school. Reduced reliance on PTO to $10K per year. No assumptions about other types of fundraisers

◦ Read a Thon?◦ Give to the Max Day?

Most other expenses kept at 2012 levels

2012-2013 Budget Assumptions

6-Year Operating Budget Trend

Actual 2007-2008

Actual 2008-2009

Actual 20010-2010

Actual 2009-2011

Forecast 2011-2012

Budget 2012-2013

-

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

RevenuesExpensesCash Reserves

Funded $14K for technol-ogy

Donated $20K to fund Teacher

6-YearBudget Trends

74%

5%

7%

2% 13%

2007-2008 Actual

Innisbrook

Box Tops & Kemps

Other Income

Pahls & Kwik Trip

Spring Carnival

Target Revenue

Butterbraids

55%

13%1%

1%

13%

16%

2012-2013 BudgetInnisbrook

Box Tops & Kemps

Other Income

Pahls & Kwik Trip

Spring Carnival

Target Revenue

Butterbraids

2007

-200

8 Act

ual

2008

-200

9 Act

ual

2009

-201

0 Act

ual

2010

-201

1 Act

ual

2011

-201

2 Fo

reca

st

2012

-201

3 bu

dget

0

5,000

10,000

15,000

20,000

25,000

30,000

Innisbrook, net of cost

Total Revenue

Innisbrook Sales Compared to Total Revenue

Trend in Expenses0.5% 3.8%

6.2%

5.5%

5.4% 1.8%

3.9%

2.2%3.1%

67.6%

2007-2008 Actual Expenses - $31,926

Bank fees and Misc

Calendar/Handbook/Copying

DARE & Bullying/Kindness

Fifth Grade

Fine Arts

Hospitality

Other Grades/GEO Bee/MCA Snacks

Playground/Track & field

Scholarships

School support & Technology

0.7% 6.6%7.0%

10.1%

3.3%6.1%

3.1%4.4%

58.8%

2012-2013 Budgeted Expenses - $22,800

Bank fees and Misc

Calendar/Handbook/Copying

DARE & Bullying/Kindness

Fifth Grade

Fine Arts

Hospitality

Other Grades/GEO Bee/MCA Snacks

Playground/Track & field

Scholarships

School support & Technology

2012- 2013Budget

2007-2008

Actual

2008-2009

Actual

2009-2010

Actual

2010-2011

Actual

Total 2011-2012 Forecast

2012-2013 Proposed Budget

Income    Box Tops for Education 1,019 0 3,145 615 2,777 2,500

Directory revenue, net of expense 263 353 294 214 173 200Innisbrook, net of cost 19,666 15,653 15,787 13,471 12,561 12,500Interest Income 352 246 44 209 25 25Kemps Give em five 254 271 166 234 714 500Kwik Trip Revenue 0 119 0 172 0 0Other Income 1,156 712 747 0 0 0Pahls/Winum Market 427 328 367 487 300 300Spring Carnival - Net Profit 0 2,500 264 0 2,000 3,000

Sweatshirt/t-shirt Sales, net of cost -349 497 -1,157 209 0 0Target Revenue 3,321 324 0 0 2,658 0Butterbraids 0 0 0 3,700 3,352 3,400Yearbook Sales, net of costs 345 -180 -941 -991 0 0

Total Income 26,454 20,823 18,717 18,321 24,560 22,425

2012- 2013Budget

Expenses

2007-2008

Actual

2008-2009

Actual

2009-2010

Actual

2010-2011

Actual

Total 2011-2012

Forecast

2012-2013 Proposed Budget

Calendar Handbook 600 1,200 1,200 1,479 1,500 1,500Fifth grade    

Fifth grade party 0 300 300 49 -50 0Nickeldeon Universe 1,200 1,200 1,200 1,200 1,200 1,200Skating Party 567 167 400 400 400 400

Total Fifth grade 1,767 1,667 1,900 1,649 1,550 1,600Fine arts    

Art Adventure 139 -1,600 132 926 500 500Lyceum 1,250 1,250 1,250 1,797 1,500 1,500Turkey Bingo 350 576 418 265 301 300

Total Fine arts 1,739 226 1,800 2,988 2,301 2,300Geography Bee 110 140 71 151 151 150Hospitality/workshops/open hous 563 738 495 463 750 750MCA testing snacks - 3rd to 5th 249 330 214 177 350 350Bank fees and Miscellaneous 147 140 330 624 135 150Other grades    

Track & Field 300 1,170 998 867 300 300DARE & Bullying/Kindness 1,990 2,000 102    3rd Grade MN History Center 200 200 250 200 200 2004th Grade Bus 200 200 200 200 200 200First grade Books 489 521 63 862 154 500

Total Other grades 3,179 4,091 1,613 2,128 854 1,200Playground 399 70 387 0 516 400Scholarships 1,000 1,000 1,000 1,000 1,000 1,000School Support 13,000 13,000 13,000 33,000 12,658 10,000Technology 8,609 13,854 300 669 3,347 3,400

Total Expense 31,361 36,455 22,310 44,329 25,112 22,800Net Surplus/(Deficit) -4,907  -15,632  -3,594  -26,008  -552  -375

   Beginning Cash Balance 79,439 74,533 58,900 55,307 29,298 28,746

   Ending Cash Balance 74,533 58,900 55,307 29,298 28,746 28,371