JPIA 2011-2012 Interim Transparency Report

CSO RE-ACCREDITATION 2011-20121

20112012

INTERIM TRANSPARENCY REPORT

[bringing balance to life]

JPIA INTERIM TRANSPARENCY REPORT2

EFFICIENCY & LASALIANNESS

[message from the executive board]

The Junior Philippine Institute of Accountants has been aiding our institution in nurturing competent ac-counting majors by providing qual-ity-centered activities. And as the ac-countancy program of De La Salle University progress, we make sure that our activities evolve to meet the needs of our members. The quality and integ-rity of our people and our work is par-amount to everything we do at JPIA and it is our duty to ensure that we are well-trusted and we bring value to our stakeholders. With this reason we have initiated to release this Transparency Report which aims to outline the common set of values, organizational structure, succession program, and assessment of the performance of our organization. On behalf of all JPIA offi cers and members, we are delighted with the unity we have with our partner fi rms, the accountancy department for its unconditional guid-ance in our planning and the Council of Student Organization and Offi ce of Student Life for their endless support to our activities. We work very hard to promote consis-tent quality across all our activities and we hope this publication helps you understand the JPIA network, its governance, structure, approach to quality control, and culture of integrity.


contentsTHE ORGANIZATION 4

THE COMMITTEES 6

CLEAR SENSE OF PURPOSE 8

MEMBERSHIP INVOLVEMENT 12

ALIGNMENT OF PURPOSE & QUALITY 14

LEADERSHIP 16

FINANCIAL MANAGEMENT 18

EFFICIENCY & LASALIANNESS 20


“

“mission

Driven by our core values and our commitment to development, we are devoted to instilling a culture of continuous improvement among our members. We aim to help our members realize and maximize their social, moral, mental and leadership faculties by having avenues of self-improvement through the realization of quality activities and services. We strive to empower our members to recognize and tap their latent abilities to holistically develop and benefi t not only themselves, but

also the community as a whole.

visionWe envision JPIA as the most competitive professional student organi-zation in De La Salle University-Manila committed to the inter-personal, intellectual and ethical well-being of its members and to the achieve-ment of a sustained harmonious relationship with the academic, pro-

fessional and social community.


LEADERSHIPINNOVATIONPARTNERSHIP

ACCOUNTABILITYDYNAMISM

OUR CORE VALUES


[administrative]

A key component of JPIA, this team is in charge of nurturing the growth of the organization, its offi cers and members. Members of this commit-tee are tasked with ensuring a fun, healthy and conducive working environment for JPIAns.

EXECUTIVE VICE PRESIDENT

To ensure the maximization of JPIA’s funds, this vital committee is responsible for the proper al-location and custody of organizational funds. These offi cers are in charge of budget propos-als, fund-raising activities and reimbursement paperwork.

FINANCE

Dedicated to serve the members through in-novation and artistry, this team is the creative backbone of JPIA. Its offi cers ensure the dissem-ination of information across the entire DLSU chapter.

PUBLICITY

Clerical in nature, this committee is one of the most fulfi lling. Its members oversee the success of the activities of JPIA. In addition to ensuring proper documentation, they prepare the neces-sary compliance requirements set forth by the Council of Student Organization (CSO).

SECRETARIAT


[activity-generating]

This committee fulfi ll and respond to various ac-ademic needs of its members through initiation of academic-related activities promoting the competency of members.

ACADEMICS

This committee is responsible for the initiation of exceptional non-academic activities encour-aging the athletic and artistic side of members. This committee promotes the holistic formation of JPIAns.

NON-ACADEMICS & MARKETING

This committee serve as the representative of the organization to the National Federation of Junior Philippine Institute of Accountants.

EXTERNAL LINKAGES

In light of our motto as “Lasallian achievers for God and Country,” this committee responds to the needs of the community through charitable activities. They initiate activities promoting so-cial and environmental awareness of members.

SOCIO-CIVIC


[initial phase]

With more than 50 years of unparalleled excellence, the Junior Philippine Institute of Accountants is still continuously providing the best service it could render to its members. Upholding to be an institution of excellence in De La Salle University, the organization caters to the best interests of the accountancy students through providing quality and academic-centered activities.

The organization exists because of its members. With its more than 700 students in the organization, JPIA lives up to the expectations of its stakeholders by upholding excellence in each of its endeavours. With the growing need of its members to help them survive the accountancy pro-gram, JPIA has focused deeply on fulfi lling its commitment in the academ-ics of its members.

“The organization exists because of its

members.”

93.25%members perceive the real purpose

of the organization


[ MILESTONES OF JPIA HISTORY FOR THE PAST 10 YEARS ]

2001Reorganized from Academic Year to Calendar Year format to cater to the BSA Modular Program of the Accountancy Department

Double Rule, the offi cial publication of the organization was launched

2005President’s Elite was launched that aims to provide a concrete succession program for JPIA.

In celebration of its 50 years, JPIA hosted its fi rst Alumni Homecoming.

2006The organization increased the number of its offi cers due to the growth of its members. The organization gave birth to a new EB position, Executive Vice President.

2007JPIA had undergone a Comprehensive Reform Program which revamped its mission, vision, core values and logo. The motto “Bringing Balance to Life” is introduced.

2008JPIA introduced a new committee which aims to boost visibility in the area of socio-civic responsibility and environmental awareness, hence the name Socio-Civic.

2009Earned approximately P100,000 from 3 Fundraising Activities: Valentine’s Bazaar, UnivWeek, Blackout Euphoria

2010JPIA Innovated its activities such as its general assembly (Ignite) and JPIA Excellence Night

2011JPIA launched its very fi rst artist committee, JAG - JPIA Artists GuildJPIA’s First Accounting Convention will be launched.


[systematic reinforcement]The organization assures that members are being supported with their vari-ous endeavours inside the university. JPIA sees to it that it acts as an arm primarily to respond to their academic needs.

85.10%members identify the objectives of JPIAbased on the activities they attend.

89.91%members believed that JPIA helped them in their respective fi eld of interest

[% OF TARGET DATES MET BASED ON ACTIVITIES PUSHED THROUGH]

93.83%FIRST TERM76 out of 81 activities

100%SECOND TERM*36 out of 36 activities


Through the organization’s student-centered programs, JPIA has continuously eval-uated its academic endeavors to assess its impact to its members. Mechanisms used are surveys and online assessments among others. JPIA, being a professional or-ganization for accountancy students highlight QUALITY to its academic activities. JPIA ensures EFFICIENCY in its academic projects while maintaining EFFECTIVE-NESS of methods used to serve its members.

Responding to technological advancements in publicity, JPIA has also managed to utilize its Book Service to its potential. From a time-consuming database input, the activity is now being implemented through an Online Real-Time Form through Google Docs. This service has helped the organization in effectively monitoring or-ders.

Also, Accounting Tutorials has also been revolutionized. Members have been re-questing in the past to implement a different set-up in conducting its tutorials. The tutorials before are being conducted through answering JPIA reviewers and discuss-ing solutions. However, the organization noticed the lack of additional knowledge being imparted. Thus, JPIA changed its format to a Remedial Class Setting wherein tutors will discuss in depth each topic to be followed by a one-on-one tutorials for members for further reinforcement.

Aside from effi ciently conducting its academic core activities, the organization in-sures the positive impact our activities bring to members. Based from the term-end survey of the organization, members viewed tutorials as helpful with 87% and semi-nars are value-adding with 92%Summarized below are the results of JPIA’s academ-ic activities based from the internal survey conducted.

An innovation in the academic activities are also initiated this year, Midterm and Final Online Assessment for 1st Year Students (ACTBAS1).

3.17MIDTERM TUTORIALS

3.79SEMINAR ON THESIS PRESENTATION

3.65BSA SURVIVAL TALK

DLSU Grading System is used in JPIA’s Internal Surveys


[active membership]The organization values active membership. In fact, JPIA is keeping track with all membership attendance from the start of the year to be of basis in the suc-ceeding planning of the organization. It aims to highlight that members is one core stakeholder and their participation is a key component for the success of the organization.

PER ACTIVITY ATTENDED (1st Term - 2nd Term*)

PER ID NUMBER (1st Term - 2nd Term*)Since JPIA activities are aligned in accordance to the needs per each batch, the organization assures that each ID number batch are actively participat-ing on the activities which can help them on their academic needs as well as mold them as well-rounded individuals.


[publicity]JPIA, in response to the dynamic change in its environment has paved its way to inten-sify its publicity through various effective media. The organization has constantly been giving training to its offi cers to further enhance their artistic and creative skills which will enable them to produce quality designs and promotional materials. The most effec-tive online channels being used by JPIA are the Yahoo Groups and Facebook wherein online and interactive posters are used together with professionally-made videos. Tra-ditional ways are still maintained such as the timely update of the bulletin board.

Double Rule, the offi cial publication of JPIA-DLSU has continously being appraised for its value-adding articles and current and interesting write-ups. The magazine has been nominated for Harvest of Winners for Outstanding Organizational Publication and bagged the fi rst runner up award.

[internal and external linkages]JPIA views internal relations and external communications as an opportunity to maxi-mize the resources available and serve a greater number of people. It is the venue to establish good working relationships and share visions with other organizations and of-fi ces inside and outside the university.

Listed below are the various external and internal linkages attended and initiated by JPIA for the academic year 2011-2012.

activities attendedNFJPIA MONTHLY MEETINGS

GREEN CARD ALLIANCEFROSH WELCOMING 2011

ANNUAL RECRUITMENT WEEKLINK TO PROBE

activities initiated COMPANY TALK - PILIPINAS SHELL / DEUSCHE BANK

HONORARY ECO-ACCOUNTING TOURNAMENTPLANT VISIT

IKAW NA! THE BEST KA! TALENTADONG JPIAN

GAWAD KALINGA


DISTRIBUTION OF JPIAN MEMBERSHIP

The organization assures that all activities respond to the various needs of its members. Activities are grouped in accordance to members’ requirements per year level.

0

50

100

150

200

250

300

350

ID 111 ID 110 ID 109 ID 108 Alumni

337

148

92 93

24

1ST YEAR-CENTERED ACTIVITIES - Lifesaver’s Reviewer Distribution, Mock Midterms, Finals, Qualifying Exam, ACCTION Quizbee, By-Request Tutorials

2ND YEAR-CENTERED ACTIVITIES - MOD1 Book Service, PRAC1 Quizbee, HEAT, BLT Quizbee, Plant Visit

3RD & 4TH YEAR-CENTERED ACTIVITIES - MOD2 &3 Book Service, Seminar on Sta-tistical Tools, Seminar on Thesis PresentationPRAC 2 Quizbee

1ST YEAR-CENTERED ACTIVITIES - Batch Gathering, Board Operations, Crash Cours-es, Testimonial Dinner. RESQ Board Survival Talk

As JPIA members continue to proceed in the BSA Program, different needs are being supplemented by the organization. Activities such as Midterm and Final Tutorials are emphasized during their freshmen year. Seminars and other value-adding talks are initiated during their sophomore and ju-nior years. Upon the member’s graduation, JPIA assures that no member will feel left out since up until the members’ board examinations, JPIA will still be assisting them in their different endeavors. Activities in accordance to their year levels are listed below:

“Once a member, will always be a

JPIA member.”

Timing of activities are also measured by the organization. For the past semester, to-tal GOSM activities implemented on time is 92.82% for First Term while 100% for the fi rst half of the Second Term. The organization gives emphasis on ‘holistic growth’ by providing the right balance of accounting-related activities and non-academic events. This balance is depicted below:

60.98% 39.02%ACADEMIC RELATED NON-ACADEMIC RELATED


“Ensuring quality in all of our activities is what we do”

Quality is being well-monitored by JPIA as survey assessments are being initiated every activity. These assessments are used for future planning of the organization and are considered to be a tool of improving JPIA events for the succeeding term. Listed below are the results of the internal survey of the organization:

DRIFT: Can You Handle the Burnout? - 3.3192% of members answered that they are most likely to attend another JPIA party.

IGNITE Refueled: 1st Term General Assembly - 3.0789% of members answered that they are most likely to attend another JPIA GA.

Book Service - 3.53High marks were received on the item of systematic ordering and distribution.

Talentadong JPIAn - 3.86High marks were received on the item of student-benefi ciary interaction.

Ikaw Na! The Best Ka! - 3.41High marks were received on systematic registration and the activity was fun.

Crash Courses - 3.60High marks were received on preparedness and effectiveness of the lecturer.


Leadership, as one of the organization’s core values, is heavily instilled in every JPIA offi cer. From the rigorous training of our President’s Elite Program up to the entry level of offi cership, Selection of Offi cers Program (SOP), JPIA assures that offi cers are competent, goal-oriented and ethically sound. Leadership train-ings are initiated during their application period and reinforced constantly during their duration as offi cers. Offi cers’ evaluation and committee evaluation are con-sistently being implemented across the organization to encourage and motivate offi cers to always perform at their fullest potential.

Individuality is valued by allowing offi cers to grow independently but still highlighting goal congruence for the organization. Survey among offi cers reveals the following:

Did you undergo training for leadership? 98.28%

Is the leadership gained applied in activities?100%

Do you share learnings to your co-offi cers?94.83%

Was there a direction setting at the start?94.83%

Was the direction setting implemented?93.10%

The organization marked 98% with 81 out of its 82 planned activities which pushed through during the First Term. The fi rst half of the Second Term ranked 100% with 36 out of its 36 planned activities which pushed through, The can-celled activity, Plant Visit, however, still pushed through not thru the CSO, but rather through the endorsement of the Accountancy Department.

[personal leadership]


[org leadership]

Are offi cers motivated in their assignments?94.48%

Do you think there is a clear division of tasks?96.55%

Do you think term-end evaluations are value-adding?96.55%

Organizational Leadership is valued by JPIA. This is a mechanism resonating the actions as offi cers towards its various stakeholders. JPIA values non-overlapping job descriptions and ensures that offi cers are motivated and inspired to perform its tasks well.

Started in 2005, the President’s Elite is continuously being implemented as an oppor-tunity for aspiring offi cers to improve their skills and align their goals to JPIA’s core values. They are exposed to internal operations of the organization and serves as the organization’s helping in hand to fulfi ll its endeavours more effi ciently.

The Elite Program has grown and evolved signifi cantly over the past years and cur-rently, the program was revised to intensify further ‘leadership’ and ‘participation’ among elites. For the fi rst run of the 7-Day Program of President’s Elite, elites were satisfi ed with a grade of 93.33%. As new batch of President’s Elite are recruited last First Term, participants still sees the program to be effective with a grade of 94.34%.

The President’s Elite Program is divided into two levels: the junior and senior elites. Junior Elites are those who have joined the program for the fi rst time and they have to undergo the module orienatations. These modules allow them to have an overview of JPIA’s history and purpose. These also allow them to become familiarize on how JPIA operates as a student organization in providing quality-centered activities.

The junior elites, after accomplishing the modules, will advance and become senior elites the following term. Senior elites are assigned as co-project heads in the differ-ent activities of JPIA and guided by their partner offi cers. They will be involved in the planning stage and execution of the activity as well making pre-activity and post-activity requirements. This hands-on experience will aid and prepare them when they are promoted as offi cers of JPIA.

PRESIDENT’S ELITE: JPIA’S SUCCESSION PROGRAM


[monitoring]

0

50000

100000

150000

200000

250000

Actual ExpensesBudgeted Expenses

As future Certifi ed Public Accountants, JPIA has given emphasis on fi nancial analy-sis and budgeting over its depository fund. It ensures that funds are appropriately allocated and are spent wisely and thriftily.

VARIANCE ANALYSIS, FIRST TERM

INCOMEP 330,300

0

50000

100000

150000

200000

250000

300000

350000

400000

Actual IncomeProjected Income

P 350,620

P 212,160

P 177,720

For the variance of the income generated by the organization, a favorable difference amounts to P 20,320 or roughly a 6% vari-ance which is good for JPIA for it was able to estimate the revenues it will earn.

EXPENSESFor the variance in terms of its expenses, a variance of 34,440 is manifested which is favorable since actual expenses is less than JPIA’s budgeted expenses. Moreover, this difference only accounts for 16% variance. This fi gure could still decrease since there are still billings from venue rentals.

[generation]The organization is known for spearheading various profi table fund-raising activi-ties which provides an opportunity for JPIA to raise its funds and offer quality-driven activities.

Annual Recruitment WeekP 154, 470

Drift: Can You Handle the Burnout?P 30,283

DLSU Centennial BazaarP 16,174


[allocation]Budget has always been kept intact. Activities are plan ahead and are budgeted accordingly. The fi nance team assures that expenses are always within the fund allocated.

SUMMARY OF DEPOSITORY FUNDDepository Fund as of April 15, 2011 P 187,756.87Sources Aside From Operational Fund 309,552.75Organzational Expenses (193,072.20)Depository Fund as of September 3, 2011 P 304,237.42Petty Cash Fund 3,000.00Total Cash Balance P 307,237.42


In terms of Effi ciency, the organization also assures that activities are well-moni-tored. It also complies in terms of submission of necessary requirements set forth by CSO and SLIFE.

PUNCTUALITYSuffi cient time is given for the approval of activities and permits.FIRST TERM - 78 out of 81 (96.30%) pre-activity requirements were submitted on time.

Documents were fi led according to scheduleFIRST TERM – 77 out of 80 (96.25%) post-activity requirements were submitted on time.

COMPLETENESSForms for activity approval are always completeFIRST TERM – 63 out of 81 (77.77%) pre-activity requirements are complete.

Documents for fi ling are completeFIRST TERM – 76 out of 80 (95%) post-activity requirements are complete.

[pre-acts & post acts]


[as lasallians]

COMPETENTJPIA TeambuildingAccounting Pool TrainingEB, Offi cers’ & Elite MeetingPresident’s Elite Training Program

COMMITMENTReviewer DistributionLifesavers Giveaways SeminarsMock Qualifying Exam

CONFIDENTDrift: Can You Handle the Burnout?Sikat Ka! BoardB2B QuizbeeJPIA Excellence Night

CHRISTIANPre-Board MassThanksgiving MassTestimonial Dinner

COMPASSIONTalentadong JPIAnGK BuildSanta Claus is Coming to Town

The organization has always been guided by its Lasallian values. It has constantly inculcated to its members and offi cers the importance of spiritual involvement and socio-civic awareness. For the past three terms, JPIA has hosted activities which gauge to develop everyone’s moral upbringing.

The organization has also been consistently active and cooperative towards uni-versity projects such DLSU Centennial Celebration among others.


MEDIOCRITY IS NOT AN OPTIONEXCELLENCE IS OUR PASSION