JOURNALS AND THEIR POLICIES ON DATA SHARING: LESSONS FROM THE JoRD PROJECT

LIBER 2013, MUNICHJULY 2013

Azhar Hussain, Marianne Bamkin, Jane H Smith and Paul Sturges*

Centre for Research Communications, University of Nottingham

and University of Loughborough*

BACKGROUND

US National Academy of Sciences, 2003

OECD, 2007

ANDS Seminar, 2011

UK’s Royal Society, 2012

G8 Science Ministers, June 2013

JORD

Journal Research Data Policy Bank

6 month feasibility study (July-Dec 2012)

Commissioned by JISC – MRD Programme

Scope and shape of potential service to provide a ready source of information covering journal policy landscape of research data

AIMS

To identify the scope and format of a service to collate and summarise journal data policies

To investigate and recommend business models for maintaining a financially self-sustaining service

LITERATURE REVIEW

Three basic issues to be considered when writing data sharing policies:

The point in the research process at which is it appropriate to share data has to be decided

Journals may not have the correct mechanisms to enforce their own requirements

Biomedical science appears to be leading the way in data sharing practice, policies and initiatives

KEY STAGES

JOURNAL DATA POLICY SURVEY

JOURNAL POLICIES

Thomson Reuters Citation Index Highest and Lowest Impact Factor Journals Science and Social Sciences 371 titles 36 Subject Areas Covered

Results:162 titles with policies 15% titles had multiple policies giving us 230 policies 75% Policies Weak

SURVEY

Data Types Where

When

FINDINGS

Inconsistency

Lack of Standardization

Data Types

When and Where

Open Access

STAKEHOLDERS

STAKEHOLDER CONSULTATION

Consulted with: Scholarly publishers, Research funders, Research administrators, Repository staff, Library staff and Researchers

Conducted: 23 in depth interviews (Publishers, Research

Support, Library Representatives) Researcher Focus group and a Publisher

Workshop Online survey of Researchers

STAKEHOLDER COMMENTS (DATA SHARING)

Researchers Happy to share Not sure how to share 74% thought Journals should have data sharing

policies

Librarians/ Support Staff Advisory Role

Publishers Appreciate Benefits of Data Sharing Concerns on where to store large data sets

STAKEHOLDERS COMMENTS (JORD SERVICE)

Researchers Central resource for current journal information Comparison aids choice of publication

Librarians/ Support Staff Valuable central resource - Advice and guidance Support and develop data management policies Integration into other services

Publishers Compliance Check and Competitor Intelligence

COMMONS FEATURES REQUESTED

• Clear, automated and simple instructions• Clear service documentation on aims,

services policies and procedures• Conditions of deposit: re-use and access;

restrictions• Guidelines for recommended file, data or

metadata; policy wording• Locations where data can be archived and

retrieved (URLs)

BUSINESS MODELS

3 LEVELS OF SERVICE PROPOSED AND MARKET TESTED

Basic Database of Journal Research Data Policies, with

minimal web interface and an API Enhanced

Basic + Additional data integration such as funder policies, institutional policies and list of recommended repositories

Advisory Enhanced + Research and advisory services e.g.

guides, best practice, policy frameworks and policy language suggestions

FINDINGS Data Sharing

Developing interest from all stakeholders Slower uptake

Policies Lack of Journal Data Policies Some publishers working on area

Stakeholders General Support for JoRD Optimum Business Case not identified

RECOMMENDATIONS

RECOMMENDATIONS FOR JORD SERVICE

Phase One Seed funding Pilot service

High quality, maintained database API Model policy

Market base Business model

Phase Two Implement full service

FUTURE?

JISC

Funders are asking for data sharing/ management plans

Universities are setting up data management plans and systems

Publishers are aware of data sharing and working on this area

Increase in Data Journals

FUTURE? (2)

There is a need for a JoRD Service Practical tool across all stakeholder groups Assist standardization of policies Encourage good academic practice

JoRD could assist Data Management by: Providing easy access to journal data policies Provide Clarity on when, where and what to

deposit Guidance on file and metadata formats Help librarians and support staff to enable

researchers

RECOMMENDATIONS TO PUBLISHERS

Journal Data Policies appear to be on increase, but still lack clarity (McCain; Piwowar & Chapman)

Try to be consistent and clear across your data policies

We are working on a model policy

RECOMMENDATIONS TO SUPPORT STAFF

Get involved in your institutions research data management

Encourage researchers to share data

You can offer facilities for deposit and technical guidance

RECOMMENDATIONS FOR RESEARCHERS

Share your Data

Check what your Funders Require

Does your institution have an infrastructure to assist you?

REFERENCES JULIET: http://www.sherpa.ac.uk/juliet., [Accessed 20 January 2013]

International Council for Science. ICSU Report of the CSPR Assessment Panel on Scientific Data and Information. 2004:1-43.

OECD. OECD Principles and Guidelines for Access to Research Data from Public Funding 2007:1-22.

Royal Society. Science as an Open Enterprise. 2013; Available at: http://royalsociety.org/uploadedFiles/Royal_Society_Content/policy/projects/sape/2012-06-20-SAOE.pdf. [Accessed 01 February 2013]

Cicerone, Ralph. Ensuring Integrity in Science. Science, 2010. Available at: http://www.nasonline.org/about-nas/leadership/president/cicerone-editorial-science.pdf. [Accessed 12 March 2013]

National Academy of Sciences. Sharing Publication-Related Data and Materials: Responsibilities of Authorship in the Life Sciences. 2003; Available at http://www.nap.edu/catalog/10613.html. [Accessed 12 March 2013]

Hrynaszkiewicz, Ian. The need and drive for open data in biomedical publishing. 2011; Serials 24, 31-37

Piwowar, Heather. and Chapman, Wendy. A Review of Journal Policies for Sharing Research Data. Open Scholarship: Authority, Community and Sustainability in the Age of Web2.0 - Proceedings of the 12th international Conference on Electronic Publishing (ELPUB); June 25-27; Toronto: ELPUB; 2008.

Spencer, Hilary. Thoughts on the sharing of data and research materials and the role of journal policies. 2010. Available at http://www.stanford.edu/~vcs/Nov21/hilary_spencer_rdcscsJan2010.pdf . [Accessed 12 March 2013]

Kuipers, Tom and van der Hoeven, Jeffrey. PARSE: Insight into issues of permanent access to the records of science in Europe. Survey report. 2009; Brussels: European Commission.

Cox, A & Pinfield, S, Research data management and libraries: Current activities and future priorities, RLUK Members Meeting, 2013

QUESTIONS?

Get Involved in Research Data!Get Involved in Research Data!

Jane H Smith

jane.h.smith@nottingham.ac.uk

http://jordproject.wordpress.com/