JOSE A. ORTIZGainesville, Florida 32607E-Mail: jortiz@cop.ufl.edu

QUALIFICATIONS SUMMARY

- Over five years of administrative assistant experience- Over seven years of experience in management and supervision.- Highly productive in promoting a positive, productive work environment- Resourceful and self-confident- Equally effective working independently and in cooperation with others- Excellent organizational and communication skills- Fluent in Spanish and English- Computer literate in MS Word, Excel, Access and Power Point

EDUCATIONSanta Fe CollegeA.A. Degree Candidate, May 2015

Miami Beach Senior High SchoolHigh School Diploma, May 2001 PROFESSIONAL EXPERIENCEUniversity of Florida College of Pharmacy - Gainesville, FloridaExecutive Assistant, 06/2010 - Present

- Assist with maintaining files for new, current, and former graduate students, postdoctoral scholars, visiting scientists, Grinter fellows, and graduate school fellows; maintain files for liberty funds, TTD, the course hours for each student, the graduate student list, graduation tracking and information, job placement data and entry, and the graduate school tracking program

- Help maintain reports on AACP, ORGS, SACs, and SPACE- Schedule, create and update all graduate courses- Assist in enrolling students into necessary courses and serve as the College’s graduate contact for changes

necessary to students’ classes and credits received- Coordinate with the College’s IT department to maintain and update the SAKAI system; work with students, staff

and faculty members to add and remove class roles in the system- Coordinate events such as the Post Baccalaureate Reception, the Graduate Student Luncheon and the Annual

Research Showcase- Involved with the College’s Graduate Study Committee, Faculty Governance Council, and Tenure and Promotion

Committees; specifically, schedule meetings, prepare materials, take minutes, and update the website accordingly- Directly assist the Dean of the College and three other Associate Deans in our suite; perform daily office duties;

assist other faculty and staff with related issues; work with the office secretary to coordinate Dean’s Office events and resolve issues related to international students

- Planned annual and semi-annual events for the Dean’s Office- Facilitated interactions among students and faculty and the general public through the coordination of seminars,

research competitions, programs, clubs and social organizations- Maintained the Dean’s calendar; ensured that all events are scheduled to maximize the efficiency of the Dean, and

Senior Associate Deans- Prepared all travel for the Dean and Associate Deans- Reconciled charges, expenses and budgets for the Dean’s Office, all Deans and staff- First contact for all Preeminence candidates for the College; assist with travel, meetings, itinerary, escorting and

all other accommodations - Assisted the College’s grant coordinator with the receiving and accounting of all grants submitted to the College- Daily use of UF’s People Soft Application- Entered data into UF’s GMIS system (e.g. Post purchase orders, travel orders and expense reports)

Administrative Clerk, 02/2010 – 06/2010- Transported faculty and staff members between different campus sites - Made daily courier runs and weekly bank deposits - Entered monthly payroll reconciliations into UF's GMIS System- Received requests for building and room access keys, and updated an Excel database accordingly - Filed all of the College's paperwork in a secure file room - Assisted the Senior Clerk with the College's property-related duties (e.g. inventory) - Responsible for the maintenance of the state vehicles and logged employee use

Ace Tire Corporation – Miami, FloridaSales Representative / Assistant Manager, 12/2004 – 02/2010

- Fast-paced tire wholesale company with over $1 million in monthly revenue- Handled and organized wholesale orders as well as retail orders with face-to-face customer contact - Personal sales revenue of $250,000 per month - Developed relationships with suppliers to acquire competitive wholesale pricing on merchandise - Created and maintained business relationships with export customers in South America and the Caribbean- Handled invoicing and have experience with all aspects of shipping internet orders - Vast experience with warehouse procedures including inventory, overseeing the receiving and unloading of

containers, and creating driver routes - Comprehensive knowledge of passenger, performance, industrial and commercial-use tires, as well as aftermarket

wheels and wheel accessories - Diagnosed tire- and suspension-related problems and advised customers accordingly - Sold complementary products to customers such as aftermarket warranty, accessories, and services - Worked in both an independent and team setting on a daily basis

InoxCars Corporation – Hialeah, FloridaSales Representative, 06/2002 – 12/2004

- Same as Ace Tire Corporation- Generated $125,000 in monthly revenue in a small start-up company that consisted of just one other employee

Framing Design – Miami Beach, FloridaFront Counter Sales Representative

ADDITIONAL QUALIFICATIONS- Advanced computer skills, including typing 45 words per minute, an extensive knowledge of Microsoft Word,

Money, Excel, Outlook and Works, knowledge of Quickbooks, and a thorough knowledge of the internet and the Windows operating systems

- Bilingual , with a fluency in both English and Spanish

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