Johnson Space Center

Recovery Industry Day for Cross Agency Support Projects

March 17, 2009Gilruth Center - Alamo Ballroom

10:00 a.m. – 12:00 p.m.

WelcomeJSC’s Recovery Industry Day

for Cross Agency Support Projects

Karen D. KelldorfContracting Officer

Agenda

Speaker Title SubjectKaren Kelldorf Contracting Officer Welcome to Recovery Industry

Day

Jeffrey Cullen Deputy Director, Office of Procurement

Welcome

Gary Wessels Senior Project Manager, Facilities Management and Operations Division

Organization Vision and Objectives

Sergio Leal Safety Engineer, Safety and Test Operations Division

Safety and Health Requirements

Scott Robinson Chief, Security Office Security and Badging Requirements

Roger Roberts Contract Specialist Cross Agency Support Project Overview

Elijah Williams Contract Specialist Roof Packages 1 and 2

Chuck Williams Small Business Specialist Other Work Packages

Karen Kelldorf Contracting Officer How to Get Connected/Q&A Instructions

Safety and Administrative Information

Restrooms can be found in the hallway outside this ballroom.

Fire exits are the front entrance and side exit doors. In the event of a fire, you must move at least 75ft. away from the building.

Fire Exits

Fire Exit

Fire Exit

Restrooms

Disclaimer• These slides are for information and

planning purposes only. No solicitation exists at this time.

• This presentation shall not be construed as a commitment by the Government or as a comprehensive description of any future requirements.

• If a solicitation is released, it will be synopsized in the FedBizOpps website and on the NASA Acquisition Internet Service (NAIS).

Registered Lobbyist• Anyone in attendance who is a

registered lobbyist is required to identify themselves as such on the sign-in sheets provided.

• Inform industry of JSC’s anticipated acquisition approach for American Recovery and Reinvestment Act of 2009 (Recovery Act) - Cross Agency Support (CAS) funds.

• Promote competition and seek out firms interested in performing prime or subcontract roles on-site for any required services at NASA-JSC associated with Recovery Act - CAS funds.

• Notify firms of services anticipated to be performed at NASA- JSC, Ellington Field, Sonny Carter Training Facility in association with the Recovery Act – CAS Projects. Services to be performed primarily include general construction and roofing, electrical, mechanical and civil/structural disciplines.

• Communicate to industry the additional requirements for contract recipients of Recovery Act funds.

Goals of Recovery Industry Day

Responses to Questions

• There will not be a Q&A period following Industry Day presentations. However, written questions may be submitted following the presentation using the forms provided, and responses will be posted via the NASA Acquisition Internet Service (NAIS) website.

• Questions submitted in writing will be answered and posted to the NAIS website and will be considered official responses.

Responses to Questions

• Official solicitation documents that reflect the final approved acquisition strategy and define contract requirements will be posted on the NAIS website.

• Industry will be further afforded an opportunity to submit questions specific to the solicitation documents once they are posted so the Government may officially respond.

Welcome

Jeffrey M. CullenDeputy Director, Office of Procurement

Center Operations Directorate

Gary WesselsSenior Project Manager

12

13

The Vision for Space Exploration

Encompasses a broad range of human and robotic missions, including the Moon, Mars, and destinations beyond.

The NASA Mission

To understand and protect our home planet,To explore the universe and search for life,To inspire the next generation of explorers

…as only NASA can.

The NASA Vision

To improve life here, To extend life to there,To find life beyond.

Human Exploration and Astromaterials

Human Exploration and AstromaterialsThe mission of the Johnson Space Center is the expansion of a human presence in space through exploration and utilization For the benefit of all. The Center is also responsible for leadership in the field of astromaterials.

The mission of the Johnson Space Center is the expansion of a human presence in space through exploration and utilization For the benefit of all. The Center is also responsible for leadership in the field of astromaterials.

JSC Mission

• Space Shuttle Program• Space Shuttle Program• International Space Station Program• International Space Station Program

• Space Operations• Space Operations

• Biomedical Research and Countermeasures Program

• Biomedical Research and Countermeasures Program• Advanced Human

Support Technology Program

• Advanced Human Support Technology Program

JSC Responsibilities

• Constellation Program • Constellation Program

16

JSC Organization Chart

Center Directorate Organizational Chart

JSC OverviewJSC constructed in 1962-64 to support project Apollo

Sonny Carter Training Facility(SCTF) constructed in 1990to support the Space Station Program

Ellington Field (EF) opened in 1913. JSC uses primary facilities constructed in the 1940s to support WWII.

AcreageJSC – 1,581 acresEF – 37.7 acresSCTF – 13 acres

Number of buildingsJSC - 163EF and SCTF - 30

Total On-Site Workforce exceeds 15,000

JSC Main Site

Sonny Carter Training Facility

Ellington Field

JSC Overview

Center Operations Directorate

Vision Statement

• Center Operations is the Foundation for Mission Success.

Mission Statement

• The Center Operations Directorate is responsible for providing facilities, utilities, logistics, security, travel and environmental services necessary for the successful operation of JSC.

Vision Key Elements

• Effective Communications • Credibility• Problem/Conflict Resolution• Mutual Benefit• Leadership• Diversity• Safety

Safety & Health Requirements

Guidelines for responding to Safety Requirements

Sergio LealSafety and Test Operations Division

Safety and Health Requirements

• Overview of the NASA Safety Program• What will be expected of you at JSC• The Safety & Health Plan• References

Overview of the NASA Safety Program

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, or environmental harm resulting from any of its activities and to ensure safety and healthful conditions for persons working at or visiting NASA facilities

• NASA complies with all applicable regulations• NASA safety and health requirements• Requirements of those federal agencies with

regulatory authority over NASA such as OSHA, EPA, and DoT

• NASA requires every employee to report workplace hazards• NASA ensures that there is no reprisal to personnel

for reporting unsafe or unhealthy conditions

Overview of the NASA Safety Program

• The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and continuously improve workplace conditions

• The Occupational Safety and Health Administration (OSHA) has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP Star Site, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor to regional industry• JSC has not experienced a construction related lost

time case in 3 months (92 days 3/12/09) (4 years 52 days since the last lost time case)

What would be expected of you at JSC• All contractors performing work at JSC shall comply with

all applicable safety and health requirements • Occupation Safety and Health Administration (OSHA)

regulations• JPR 1700.1, JSC Safety and Health Handbook• NASA 014100, Contractor Safety and Health Program

• JSC does not assume the responsibility of the “employer” for contractor employees• Contractor employer is responsible for the safety of

its own employees• Every onsite contractor shall have and conform to a

written safety and health plan• Failure to comply with safety and health requirements

may result in actions such as contract termination and exclusion from future contract awards.

Safety & Health Plan Requirements

• Contractor’s Safety & Health Plan requirements are specified in NASA 01 41 00• Requires the following S&H Plan submittals:

• Contractor's General Safety and Health Plan - describes the Contractor’s overall Safety and Health Program.

• This Plan shall be submitted with the proposal and approved prior to contract award.

• Contract (Site) Specific Safety and Health Plan - describes how the Contractor’s General Safety and Health Program will be tailored to the activities on this contract.

• This Plan shall be submitted and approved prior to work being started

• Subcontractor Safety and Health Plan - The Contractor shall submit detailed, written Subcontractor Safety and Health Plans.

• Subcontractor plans shall be approved prior to subcontractor work being started

• Minimum contents of each of the safety and health plans are listed in NASA 01 41 00

Safety & Health Summary

• When performing tasks under this contract, the contractor shall:• Ensure protection of personnel,

property, equipment and environment• Ensure compliance with all NASA policies

and requirements• Ensure compliance with all Federal,

State, and local regulations for safety and health

• Ensure compliance with approved Safety and Health Plans

References• NASA Federal Acquisition Regulation Supplements (NFS)

http://nais.nasa.gov/FAR/ NFS 1852.223-70 - Safety and Health NFS1852.223-73 - Safety and Health Plan NFS 1852.223-75 - Major Breach of Safety or Security

• General NASA informationhttp://www.nasa.gov/

• Occupational Safety & Health Administrationhttp://www.osha.gov/

• Department of Labor-OSHA (VPP website)

http://www.osha.gov/dcsp/vpp/index.html

• JSC Safety and Health handbook (JPR 1700.1)http://jschandbook.jsc.nasa.gov/

Security/Badging Requirements

Scott RobinsonChief, Security Office

Security/Badging Requirements

Special Instructions for Temporary Workers Who Require Access to the Johnson Space Center

Special security/badging procedures have been established for temporary workers:

• The prime contractor shall provide to the JSC project manager/Contracting Officer Technical Representative (COTR), a list of all temporary workers who require access to the center less than six months.

• All temporary workers will enter JSC through gate 3 and shall check in daily with the security officers at the vehicle inspection checkpoint.

• All temporary employees shall be transported between the designated parking area and the construction site by a permanently badged, contract employee and shall be escorted at all times by a permanently badged contract employee while on the construction site.

• Anyone transporting or escorting foreign national workers on the installation must be a United States Citizen. Temporary employees will be required to remain within the designated construction area until the end of work.

Details regarding access by Temporary Workers will be further defined in the solicitation documents.

Security/Badging Requirements for Foreign National Visitors and Employees/Representatives of Foreign Contractors (JSC 52.204-91 (JAN 2006)

An employee of a domestic Johnson Space Center (JSC) contractor or its subcontractor who is not a U.S. citizen (foreign national) may not be admitted to the JSC site for purposes of performing work without special arrangements. In addition, all employees or representatives of a foreign JSC contractor/subcontractor may not be admitted to the JSC site without special arrangements. Details regarding the admittance of Foreign National is further defined in the clause.

Personal Identity Verification of Contractor Personnel (FAR 52.204-9) (JAN 2006)

The contractor shall comply with agency personal identity verification procedures identified in the contract and insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal Information system.

Specifically, offerors should be aware that all U.S. Citizens requiring physical access greater than six months or IT access must be investigated. Foreign Nationals requiring physical access greater than 29 days must be investigated, those whose stay is less than 29 days will be issued escort required temporary badges.

In order to obtain any type of JSC badge, individuals must present two types of I-9 Data, one of these must be a Federal or State issued picture identification.

Further details will be provided in solicitation documents.

Security/Badging Requirements

JSC’s Cross Agency Support Projects Overview

Roger RobertsContract Specialist

Recovery Industry Day Overview

• The purpose of Recovery Industry Day is to help industry understand the Government’s requirements and vision for the Recovery Act – CAS projects.

• All procurement actions conducted as part of the American Recovery and Reinvestment Act of 2009 (Recovery Act) dated February 17, 2009 will be subject to transparency and accountability so Americans know where their tax dollars are going and how they are being spent. Mechanisms through special contract terms and conditions will be implemented to accurately track, monitor and report on taxpayer funds. The Recovery Act requires data from the prime recipients of Federal funding. This may include special Buy American Act requirements, additional requirements for contractor reporting, and expanded Government Accountability Office (GAO) and Office of Inspector General (OIG) access to contractor records.

• Questions or Clarifications concerning the procurement of these projects may be submitted in writing on the forms provided at the conclusion of this presentation. Answers will be posted on the NASA Acquisition Internet Services (NAIS) website.

• A copy of this presentation and a list of attendees with contact information will be posted on the NAIS website.

NASA Acquisition Internet Services (NAIS)

Recovery ActContractor Reporting Requirements

Reporting is required for all recovery act funds. Contractors receiving recovery

funds shall, not later than ten days after the end of each calendar quarter, submit a

report to the Contracting Officer that contains:

(1) total amount of recovery funds received

(2) amount of recovery funds received for each project or activity

(3) a detailed list of all projects or activities for which recovery funds were received, including:(A) the name of the project or activity(B) a description of the project or activity(C) the completion status of the project or activity(D) an estimate of the number of jobs created and the number of jobs retained by the project or activity

Recovery Act Contractor Reporting Requirements

(4) Detailed information on all first tier subcontracts to include: (A) Name of the subcontractor (B) Amount of the award (C) Date of award (D) The applicable North American Industry Classification System code (E) Funding agency or agencies (F) Award title descriptive of the purpose of the action (G) Subcontract number (H) Subcontractor location including address(I) Subcontract primary performance location including address (J) Unique identifier for the subcontractor

Aggregate reporting by the Contractor is permitted on awards below $25,000 or

awards to individuals

The first quarterly report is due on July 10, 2009

Recovery Act – CAS Project Overview

• Cross Agency Support (CAS) Projects consist of restoration and mitigation of NASA owned infrastructure and facilities related to the consequences of hurricanes, floods, and other natural disasters that occurred in 2008 for which the President declared a major disaster under title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1974.

• Specific JSC CAS Projects have been identified as:

• Roofing Packages• Complete roof replacement and loggia ledge replacement

of multiple facilities at the Johnson Space Center and Ellington Field identified as Roof Packages 1 and 2.

• Other Work Packages• Additional work packages are anticipated to include one roof

project, one carpet replacement project and approximately six general construction type projects.

• The following charts provide the anticipated content and schedule for each of the CAS Project Work Packages.

Recovery Act – CAS Project Overview• The subject procurements will be conducted in

accordance with Procurement Information Circular (PIC) 08-03, under the Small Business Competitiveness Demonstration Program (SBCDP) and FAR Part 19.

• The SBCDP requires NASA to use full and open competition for all construction solicitations when the anticipated award value exceeds the emerging small business (ESB) reserve amount of $25,000 and the annual agency review determines that the center has achieved the required percentage of dollar awards to small businesses in construction. However, per FAR Part 19, these acquisitions must continue to be considered for placement under the 8(a), HUBZone and Service-Disabled Veteran-Owned Small Business Procurement Program.

Roof Packages 1 and 2

Contract SpecialistElijah Williams

Recovery Act – Roof Packages 1 and 2

• After consideration of 8(a), HUBZone, and SDVOSB as per the SBCDP and FAR Part 19 a determination was made to conduct the acquisitions for Roof Packages 1 and 2 under full and open competition based on a review of the scope of work and responses to the Recovery – Sources Sought Synopsis issued on 2/24/2009.

Roof Package 1ROOF PACKAGE 1 - BASE

CLIN 1 Replace Roofs Buildings 46

CLIN 2 Replace Roofs Buildings 45 (Penthouse)

CLIN 3 Replace Roofs Buildings 25

CLIN 4 Replace Roof Building 4N

CLIN 5 Replace Roof Building 7 (Admin Wing)

CLIN 6 Replace Roof Building 37

CLIN 7 Replace Roof Building 222

CLIN 8 Replace Roofs Buildings 11N

ROOF PACKAGE 1 - OPTIONS

OPTION 1 Replace Roof Building 32

OPTION 2Replace Loggia Ledge Coating Building 32 (Admin Wing)

OPTION 3 Replace Loggia Ledge Coating Building 13

OPTION 4 Replace Loggia Ledge Coating Building 15

OPTION 5 Replace Loggia Ledge Coating Building 8

OPTION 6 Replace Loggia Ledge Coating Building 44

OPTION 7 Replace Roof Building 261

Roof Package 2ROOF PACKAGE 2 - BASE

CLIN 1 Replace Roofs Buildings 14 (Remainder)

CLIN 2 Replace Loggia Ledge Coating Building 14

CLIN 3 Replace Roofs Buildings 221

CLIN 4Replace Roof Buildings 31 (Admin Wing and West Wing High Bay)

CLIN 5 Replace Roof Building 10

CLIN 6 Replace Roof Building 17

CLIN 7 Replace Loggia Ledge Coating Building 17

ROOF PACKAGE 2 - OPTIONS

OPTION 1 Replace Roof Building 36 (Admin Wing)

OPTION 2Replace Loggia Ledge Coating Building 36(Admin Wing)

OPTION 3 Replace Loggia Ledge Coating Building 16A

OPTION 4 Replace Loggia Ledge Coating Building 16

OPTION 5 Replace Roof Building 30A

OPTION 6 Replace Loggia Ledge Coating Building 30A

OPTION 7 Replace Roof Building 30 Lobby

Estimated Schedule – Roof Packages 1 and 2

Synopsis 3/2009

Invitation for Bid 3/2009

Pre-Bid Conference and Site Visit 4/2009

Bid Opening 4/2009

Contract Award 5/2009

• A more detailed procurement schedule will be posted on the NAIS website as soon as it is available.

• Each Roof Package will be conducted as a separate stand-alone acquisition.

• The NAICS Code and small business size standard for these procurements are 238160 Roofing Contractors $14M respectively.

• It is anticipated that each Roof Package will be conducted per FAR Part 14, Sealed Bidding through issuance of an Invitation for Bid (IFB) and resulting contracts will be Firm Fixed Price Construction.

• Solicitations/IFBs have not been developed for these packages. Each package will be assigned a unique solicitation number and will be posted on NAIS.

• A pre-bid conference and site visit will be conducted approximately one week after release of the solicitation. Details for attendance will be included in the IFB.

Proposed Contracts – Roof Packages 1 and 2

• After release of the IFB, specifications and drawings will be available for viewing at no cost at the following locations.

Associated Builders and Contractors Associated General Contractors of America3910 Kirby, Suite 131 3825 DacomaHouston, TX 77098 Houston, TX 77092Phone: 713-523-6222 Phone: 713-843-3700

NASA Johnson Space CenterIndustry Assistance Office (Bldg. 111)2101 NASA ParkwayHouston, TX 77058Phone: 281-483-4511

• The IFB will be available on NAIS. However, specifications and drawings are not available electronically from the NAIS website. The IFB will provide instructions for purchasing specifications and drawings.

• Each contract is anticipated to have a 270 day Period of Performance

Proposed Contracts – Roof Packages 1 and 2

Other Work Packages

JSC Small Business SpecialistChuck Williams

Recovery Act –Other Work Packages

• Based on review of the scopes of work for Other Work Packages a determination was made that these projects are appropriate for set-aside to 8(a), HUBZone or SDVOSB as per the SBCDP and FAR Part 19.

• As per the Small Business authorized contracting programs, it is anticipated that direct awards will be made to firms determined capable of performing as the prime contractor.

• Capability briefings are currently being conducted for the work identified for small business set-asides.

• Estimated period of performance for Other Work Packages ranges from 120 to 365 days.

OTHER WORK PACKAGES

Repair Street, Parking Lot and Sidewalk Lights

Replace Carpet Public Affairs Building 2S

Safe Barge Dock

Caulk Leaking Precast Exposed Aggregate Facing Panels, Package 1

Caulk Leaking Precast Exposed Aggregate Facing Panels, Package 2

Replace Leaking Window Gaskets and Windows, Building 1

Replace Hangar 280, Ellington Field

Replace Roof Building 9S

Recovery Act –Other Work Packages

Estimated Schedule -Other Work Packages

Issue Solicitation 3/2009

Site Visit 4/2009

Proposals Due 4/2009

Contract Award 5/2009

How to Get ConnectedQ&A Instructions

Karen D. KelldorfContracting Officer

HOW TO GET CONNECTED• It is anticipated that a Procurement-Specific website

will be established for Roof Packages 1 and 2. Links to applicable website will be provided in the IFB.

• NASA/JSC Business Opportunities Home PageSet up your user profilehttp://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73

• NASA Acquisition Internet Service (NAIS)http://procurement.nasa.gov

• JSC Procurement Websitehttp://procurement.jsc.nasa.gov/procpub.htm

• Industry Assistance – Bldg. 111 – JSCPhone: 281-483-4511

• American Recovery and Reinvestment Act of 2009http://www.recovery.gov/

Thank you for attending!