Upload
lamkhuong
View
216
Download
2
Embed Size (px)
Citation preview
Providing Impactful
Job Shadowing Opportunities
Mary York – Overton High School
John Doerge – Deloitte
1
Providing Impactful
Job Shadowing Opportunities
Index
Page 3 MNPS Experiential Learning Model
Page 4 Job Shadowing Business Coordinator Guide
Page 8 Job Shadow School Guide
Page 15 Job Shadow Student Guide
2
Job Shadowing Business Coordinator Guide
Job shadowing for students is an opportunity for students to spend a day in the “real world” in a career area related to their academy. It gives them an opportunity to observe and ask questions of workers. Assignments completed before, during and after shadowing help students connect their course work to real world experiences. This manual provides expectations for students, teachers, school coordinator, and company coordinator. Handouts and checklists for all parties are provided.
STUDENT REQUIREMENTS:
students should be in their 2nd course in the pathway with at least 14 credits
students should apply for the opportunity and be evaluated based primarily on attendance and discipline, secondarily on grades
Timeline Eight Weeks Prior to Job Shadowing
Provide detailed information about dress code and safety regulations.
Provide any preliminary forms that require student signature-photo release, privacy statement, cell phone policy
Six Weeks Prior to Job Shadowing
Provide School Coordinator prior to visit
Detailed contact information for Site-Coordinator
Agenda and events based on prior discussions
Make arrangements when needed to accommodate students with special needs
4
Four Weeks Prior to Job Shadowing
Select JS Host/Hostess and send list to Site-Coordinator
Communicate with School Coordinator detailed loading and unloading information for buses. Include parking where applicable
Three Weeks Prior to Job Shadowing
Have School Coordinator provide a list of student names that are participating.
Provide the School Coordinator to complete JS student placement.
Review SCANS Skills and 21st Century Skills resources attached to this addendum with Host/Hostess
Two Weeks Prior to Job Shadowing
Review Expectations with employees
Lunch is provided by the workplace for students to share with Host/Hostess for reflections and wrap up. Inform School Coordinator if students are to be taken off site for lunch.
Time commitment is approximately 4 hours on Shadowing Day
Provide Host/Hostess in workplace information on student assignments and make reference when possible to:
Sample student interview questions
Discuss student interests for various careers in workplace
Student will be taking notes during interviews
Provide student with business card when possible
One Week Prior to Job Shadowing
Check Host/Hostess assignments with School Coordinator
Connect with Host/hostess for last minute instructions/logistics
SCANS SKILLS and 21st Century Skills information are attached to this addendum for more information on Workplace Skills
5
Day of Job Shadowing
Meet students at bus and welcome
Overview of workplace and introduce to Host/Hostess
Students have questions they have written and other assignments to share with Host/hostess.
Provide lunch and facilitate reflection and wrap up discussion
One Week after Job Shadowing
Fill out and return all evaluation information to School Coordinator
NOTE to Business Host/Hostess
1. Emphasize the ways in which mathematics, language, science, writing, listening, interpersonal skills and technologies are used in your workplace. (Please refer to the list of 21 st Century Skills provided in this packet.)
2. Provide hands on or interactive experiences when possible.
3. Reinforce the role of school work and education in the workplace.
4. Focus on the importance of a positive work ethic; punctuality, completing work assignment by deadlines, proper work attire, continuing education, etc.
6
21st Century Skills:
Skills for School, Work, and Life: Below is a list of workplace skills/competencies and personal qualities often referred to as 21st Century Skills. The following skills are emphasized in each of our work-based learning opportunities for students in The Academies of Nashville. Any time you can draw attention to the use of these skills in your workplace is appreciated!
Basic Skills: Reading Writing Mathematics Listening Speaking
Thinking Skills: Creative Thinking Decision-making Problem-solving Thinking Imaginatively Knowing how to Learn Reasoning
Personal Qualities: Individual Responsibility Sociability Self-management Integrity
Allocating Resources: Time Money Materials Space Staff
Interpersonal Skills: Working on Teams Teaching Others Serving Customers Leading Negotiating Working with Diverse
Populations
Understanding and Monitoring Systems: Social Organizational Technological Designing and Improving
Systems
Technology: Selecting Equipment and
Tools Applying Technology to
Specific Tasks Maintaining and
Troubleshooting
Information: Acquiring and Evaluating Data Maintaining Files Interpreting Communicating Using Computer
7
Job Shadowing School Guide
Job shadowing for students is an opportunity for students to spend a day in the “real world” in a career area related to their academy. It gives them an opportunity to observe and ask questions of workers. Coordinator, Teacher and Student tasks that need to be completed before the job shadowing event are:
Confirm date with business partners, if this is a new site coordinator may want to visit first.
Field trip forms 30 days in advance or the Experiential Learning Form completed and arrange transportation.
Teachers need to review student check list form to emphasize the importance of Job Shadowing.
Student Job Shadow Selection Form should be completed by eligible participants and submitted to business partners if applicable.
All Documents must be submitted to the event coordinator; permission slip, emergency card, prior to visit.
TimelineEight Weeks Prior to Job Shadowing
School Coordinator
Work with Academy Advisory Boards and Academy Teams to determine job shadowing locations, dates and student assignments.
Share Job Shadowing School Guide with participating teachers.
Work with teachers to complete District Field Trip Form or Experiential Learning Trip Request Form.
Work with teachers on student transportation to job shadow locations.
8
Six Weeks Prior to Job Shadowing
School Coordinator
Confirm with teachers –paper work completion, transportation confirmation, lunch plans for students.
Confirm with Job Shadow Businesses –details such as parking, identification, privacy statement required, photo release for students, lunch plans.
Teacher
Conduct class discussion around job shadowing experience including (career pathway, job profiles, etc.)
The Tennessee Careers Cluster Guide would be a great resource, (CTE Teachers have a copy)
Emphasize to students the importance of Job Shadowing Day. This event is more than a field trip.
Four Weeks Prior to Job Shadowing
School Coordinator
Collect Classroom List from Teacher after Student Participation Packet is complete
Complete Student Participation List with Shadowing placement and send completed copy to Lead Teacher
Provide company information to teachers for their students
Teacher
Distribute JOB SHADOWING PARTICIPATION PACKET to students. This packet includes Parent Information Letter, Permission to Participate, and Emergency Card.
Keep a list of students that return completed packets (form provided by school coordinator). Only students that complete and return this packet by the designated date will be allowed to participate in the shadowing experience.
Keep on file student forms that have been submitted.
Student
Complete JOB SHADOWING PARTICIPATION PACKET
Parent Permission Letter Permission to Participate Form signed by parent with photo release option included. Emergency Card School Field Trip Form
Return Packet to teacher by ___________________________
9
Three Weeks Prior to Job Shadowing
School Coordinator
Check with teachers on progress made with form collection.
Teacher
Follow-up with School Coordinator and Academy team to make sure everything is on track and up-to-date.
Have students research the business (vision, mission, etc.)
Student
Research job shadowing career selection when possible
Two Weeks Prior to Job Shadowing
School Coordinator
Contact Job Shadowing Partners as needed to complete logistics of transportation and student assignments
Update business information to teachers as appropriate
Teacher
Discuss and teach the following:
Appropriate dress in the workplace (a dress rehearsal day is a great idea)
Attitude and overall behavior
Proper meeting and greeting techniques. Don’t assume students know how to formally introduce themselves.
Practice handshakes and eye contact
Demonstrate proper dining etiquette since company representatives will provide lunch.
Student
Demonstrate/know the following:
Appropriate dress in the workplace
10
Attitude and overall good behavior
Proper meeting and greeting techniques.
Hand shake etiquette
Speak clearly and listen carefully
Demonstrate proper dining etiquette since company representatives will provide lunch.
One Week Prior to Job Shadowing
School Coordinator
Check with all parties involved to make sure everything is on track and up-to-date.
Help teacher prepare a student folder or packet to be taken to the Job Shadow
Teacher
Business information may include but is not limited to:
Vision, Mission and description of Company
Web address is possible or business mailing address
Have students develop a list of questions to ask when shadowing. Discuss proper etiquette for question and answer sessions. After students compile a list of their questions give them the SUGGESTED SHADOW QUESTIONS to refine and prepare final list.
Prepare students to be interviewed by their business host/hostess. Sample Questions:
What do you see yourself doing five years from now?
How do you handle conflict? Explain
What experiences have you had working as part of a team?
Pair students for Q & A role play to practice their list of job shadow questions.
Have students write their preconceptions and expectations for the job shadowing experience.
11
Student
Develop a list of questions for the person you will shadow.
Complete a dress rehearsal
Practice asking your interview questions
Practice answering interview questions
Job Shadowing assignment for students transporting themselves.
Where are you going? ____________________
How will you get there? _____________________
Who do you report to? _______________________
Day Prior to Job Shadowing
School Coordinator
Double check transportation, student assignments
Final check with Site Coordinator and teachers
Make adjustments as necessary, inform appropriate parties of any changes
Teacher
Discuss with the STUDENT the Job Shadow Evaluation Form that they will take with them
Check to make sure all students have their workplace assignments, pen and folder for questions and are prepared to dress properly.
Explain student expectations for post-shadowing project(s)
Answer any questions and reinforce all class discussions/skills
Student
Double check Permission Forms & shadowing assignments
Notebook/folder and writing instrument prepared including:
Questions are edited and complete
Student Reply Form
Job Shadow Evaluation Form
Student Reflection on experience
Signed Emergency Card
12
Day Of Job Shadowing
School Coordinator
Make adjustments for absentees where needed
Teacher
Submit through email the names of student participating in the job shadow event.
Make sure students are present. Inform School Coordinator if anyone is absent.
Make sure students are dressed appropriately
Make sure students have notebook/folder that are needed and something to write with (questions, reply form)
Have someone in place to take pictures of the event.
Student
Report for departure on time
REMEMBER Job Shadowing Notebook/folder
During Shadowing:
Ask questions and take notes
Get a business card from the person you shadow
Thank the person at the end of the day
Make final notes on your sheet of questions
Student Reply Form
Student Reflection on experience
Answer interview question clearly and speak directly to person asking you questions
Report to Pick Up location on time
13
After Job Shadowing
School Coordinator
Distribute Evaluation Forms to Teachers and Business Coordinators
Collect and mail thank you notes
Collect and tally evaluation forms
Teacher
Have students complete thank you notes.
Complete all evaluation forms and return to School Coordinator
Student
Complete thank you note
Turn in completed Shadowing Reflection Form
Have student write a blog about their experience.
14
Job Shadowing Student Guide
Job Shadowing Student Checklist
Check block when assignment is completedPre-Shadowing Assignments
Student Participation Packet complete and turned in All pre-shadowing assignments complete (all forms that require student
information and parent signatures due Mon. Nov. 5th) Review list of questions you will ask your business host/hostess Decide what you will carry – (Pen, folder, questions, reply form) Check on your clothes (Professional Dress!) Know Shadowing assignment and transportation information
Day of Shadowing Report for assigned transportation At job shadowing location, greet with eye contact, firm handshake and
introduce yourself If you receive a name badge, wear it on the left. Ask questions and take notes Get a business card from your business host/hostess Thank the host/hostess at the end of the shadowing visit
Post-Shadowing Assignments Write and mail thank you letter Complete all assignments related to Job Shadowing experience
IMPORTANT REMINDERSDuring this experience you may decide this career is not for you.
Remember your host/hostess is volunteering their time Be respectful regardless of what you decide Use good table manners If ordering from a menu, do not order the most expensive item.
Field Experience Guidelines15
We want our students to look and be their best! In order to positively represent _________________________ when participating in field trips, college visits, and job shadows, please follow these guidelines.
Please wear professional dress: Do not to wear the following items:
Navy, blue, black, or khaki pants
Collared shirts or blouses (tucked in)
Blazer or sweater Knee length skirts and dresses
Jeans Hoodies Leggings (unless under a knee
length dress or skirt) Flip flops Revealing, tight, or baggy
clothing Jackets with large logos Hats
DRESS
PERSONAL ITEMS
Please bring:Do not have the following out during your visit:
Folder Pen Observation sheets, job
shadowing packet, or clean paper
Cell phones Headphones MP3 players or iPods Backpacks and large bags Gum Beverages or food
Finally, please stay with your group or host at all times. Thanks and have a great experience!
Today’s In-Box Tasks
16
Using the information provided during the site visit, complete each task in the space provided.
Task One: Company Mission Statement
Task Two: Workplace Host Information (ask for business card)Name:
Title:
Skills for School, Work, and Life: Below is a list of workplace skills/competencies and personal qualities often referred to as 21st Century Skills
Basic Skills:ReadingWritingMathematicsListeningSpeaking
Thinking Skills:Creative Thinking Decision-makingProblem-solvingThinking ImaginativelyKnowing how to LearnReasoning
Personal Qualities:IndividualResponsibilitySociabilitySelf-managementIntegrity
Allocating Resources:TimeMoneyMaterialsSpace Staff
Interpersonal Skills:Working on TeamsTeaching OthersServing Customers LeadingNegotiatingWorking with Diverse Populations
Understanding and Monitoring Systems:SocialOrganizationalTechnologicalDesigning and Improving Systems
Technology:Selecting Equipment and ToolsApplying Technology to Specific TasksMaintaining and Troubleshooting
Information:Acquiring and Evaluating DataMaintaining FilesInterpretingCommunicatingUsing Computer
17
Task Three: Company Tour Observations
Dress:
Workplace expectations:
Greetings and introductions:
10Task Four: Student-Led Interview Questions
Ask the workplace host the following questions during the student-led interview. Or, add more of your own.
1. How did you come to work in this field?
2. What is a typical day like for you?
3. What skills do you use in your daily work? (refer to the list on p. 1)
4. What are the qualifications and educational requirements for this type of work?
5. What factors would make someone either fail or succeed in this type of work?
6. How do you handle conflict in the workplace?
7. What do you consider to be your greatest strength?
8. What do you see yourself doing five years from now?
18