Job Profile (3)

8/13/2019 Job Profile (3)

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Job Profile (To be attached to the relevant Grade Profile document)

Core job information

Job Title Network Facilitator Cartography between Europe and the Islamic World, 1100-1600

Dept./School/Inst. School of English and Drama Section/Centre/Unit

Career Family Professional Services Grade 2

Working hours per week 14 Appointment period 15 months

Reports to (job title) Principal Investigator Current location Mile End

Job purpose (Why does the job exist? What is it there to achieve or deliver?)

Cartography between Europe and the Islamic World, 1100-1600 is an International Network funded by TheLeverhulme Trust, based at Queen Mary, University of London. The Network requires a Facilitator to help managethe planning, organisation and execution of this project, which includes one workshop, to be held in 2013, and aninternational symposium in 2014, both to be held at Queen Mary.

The role of the Network Facilitator will be to work closely with the Principal Investigator, Dr Alfred Hiatt, and toundertake administrative tasks related to the network that the Principal Investigator’s normal working commitments(teaching, research, and administration) would make impossible.

Knowledge, Skills & Experience (work experience, qualifications, specialist training, key skills, disposition)

Requirements Essential/Desirable

Qualifications An undergraduate degree

Masters, PhD or current PhD candidature

E

D

Experience Experience of conference organisation

Experience of constructing and managing budgets

D

D

Knowledge, skills & abilities Ability to develop and maintain a website; experience using standardword processing packages

Excellent communication skills, both oral and written

Ability to work independently, while reporting to the Network’sPrincipal Investigator. The successful candidate will need to be ableto take initiative, but will need to keep the PI informed of any activitieson a regular basis

Knowledge of foreign languages, especially French, German, or Arabic

E

E

E

D




Attitude & disposition An interest in the topic of the network or in related areas D

Other circumstances

Main Duties and Responsibilities of the Role

The specific duties of the Network Facilitator will be as follows:

• co-organisation of workshop and symposium

• co-ordination and liaison with UK and international partners

• construction and maintenance of a project website

• construction and maintenance of project image bank (linked to website)

• compilation of working project bibliography (in consultation with Principal Investigator)

• management of network budget

The major responsibility of the Network Facilitator will be to assist in the organisation of the network’s symposium,currently scheduled for September 2014. The Network Facilitator will be involved at micro and macro levels ofadministration required for this event, including publicity, programming, assisting participants with accommodationand travel arrangements, and monitoring expenditure. The Network Facilitator will take responsibility for creatingand updating a website which will provide a portal for the network and a resource for participants in the symposium.The Network Facilitator will work with participants in the symposium and relevant network partners to compile animage bank, consisting of images of European and Islamic maps 1100-1600 chosen by partners and participantsthat will be addressed and analysed at the symposium. Finally, the Network Facilitator will compile a workingbibliography, to be updated regularly, drawing on contributions from the Principal Investigator, visitors, partners,and participants.

Timetable

The Network Facilitator’s period of employment will extend from two months prior to the network workshop to onemonth after the completion of the symposium. The Network Facilitator will work on average two days per week,except in the week leading up to the symposium when s/he will work full-time. The Network Facilitator will report ona weekly basis to the Principal Investigator.

The Network Facilitator’s timetable is as follows:

2013

August 2013

Appointment commences.

! familiarisation with nature, aims and extent of network; briefing by Principal Investigator and networkvisitors

! initial contact with network partners

! contribution to organisation of workshop! commencement of construction of website.

September 2013! attendance at workshop (10/9), and development of contacts with network partners and participants at

workshop

! post-workshop liaison with network partners and participants; resolution of outstanding reimbursementsarising from workshop

! continued construction of website.

October 2013!

completion of website! co-ordination of invitations to selected participants in symposium! initial compilation of bibliography, involving some basic research on network’s topic

! establishment of contacts with cognate projects on exchange between Islam and Europe.




November 2013

! initial inspection of symposium venues

! updating of website! management of responses from symposium participants! writing progress report to network partners (1000-1500 words).

December-January 2013/2014

! booking of all venues and facilities for the symposium! initial construction and development of network’s image bank, based on liaison with network partners

(British Library, Bodleian) as well as the Bibliothèque Nationale de France and symposium participants! updating of bibliography, with particular attention to recent and forthcoming publications

! meeting with visitors and updating advisors on symposium planning.

February—March 2014

! drafting symposium programme

! maintenance and development of image bank! development of working bibliography! updating of website

! liaison with participants and partners! writing brief report on current state of the network budget, including projected costs of symposium.

April-May 2014! writing progress report to partners (3-4000 words)! renewed contact with cognate projects

! updating of bibliography, with attention to recent and ongoing research.

June-July 2014

! finalisation of image bank and working bibliography! liaison with participants

! briefing (via email, or in person, if appropriate) of visitors and advisors.

August 2014

! finalisation of arrangements for symposium: attention to accommodation, audio/visual requirements ofparticipants

! weekly liaison with participants

! updating of website! preparation of materials to be distributed at symposium (i.e. conference packs).

September 2014

! co-organisation of symposium at all levels: attention to last-minute requirements of participants; scrutiny ofvenues. During the symposium itself the Network Facilitator must be present at all times and able toprovide a basic level of technical support

! post-symposium follow-up, including processing of travel claims.

October 2014

! resolution of any post-symposium issues regarding re-imbursement; final calculation of monies spent

! and budget report! assisting Principal Investigator in drawing up prospectus for publication of volume to emerge from!

the symposium0

Working Environment (knowledge of special working practices, breadth of management skill required, customer impact, responsibility, efficiency)

The School of English and Drama consists of over 60 full-time members of academic staff, 9 professional supportstaff, in excess of 750 undergraduates, 60 taught postgraduates and over 100 postgraduate research students aswell as a thriving community of post-doctoral fellows and visiting scholars.

Freedom to Act & Decision Making (depth of control, supervision received, use of judgement & initiative, analytical ability)

Works under supervision of the Principal Investigator




This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time withoutchanging the general character of the duties or level of responsibility entailed. Such variations are a common occurrence andcannot of themselves justify a reconsideration of the grading of the post.

Communication & Networking (liaison with others, type and level of communications)

Principal Investigator – daily

Network symposium participants – regularly

School professional support staff – regularly

College Professional Services – regularly

Finance/Resource Management (budgeting, forecasting)

Assisting the Principal Investigator with monitoring the project budget

People Management (supervisory responsibility, human relations skills)

None

Organisation Chart




Confirmation Section

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Job Profile (3)