Human

Resource

Management ( Job Analysis Report )

Submitted by:- GROUP 3

Jasmeet Singh 14609031

Rishabh Bhandari 14609070

Simran Arneja 14609085

Tarun Sharma 14609095

Vineet Singh 14609102

Swati Chaudhary 14609110

Shashank Kumar 14609117

Sourabh Arora 14609125

Ravi Kumar 14609132

Sridevi Agarwal 14609139

Mansi Goyal 14609148

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ORGANIZATION STRUCTURE OF XYZ

ENGINEERING LTD.

President

VP Marketing

CMO

Marketing Manager

Marketing Executive

VP Finance

CA, CS

Cash Manager

Tax Manager

Cash Accountant

VP HR

HR Generalist

HR Specialist

Assistant HR Manager

VP Manufacturer

Plant Manager

Procurement Manager

Operations Manager

Supervisor

VP Engineering

Systems Enineering

Electronics Engineer

Software Engineer

Mechanical Engineer

Vice President

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The President

Job Description:-

The President of manufacturing is a senior role and carries many responsibilities. They have to

oversee all manufacturing operations in an organization. Today, all industries have this position

electronics, automobile, pharmaceutical, paper, wood, steel and food etc. The director

manufacturing reports to the president or chief executive officer of an organization and, they are

responsible for the manufacturing operations and, increasing revenues.

Duties and Responsibilities:-

Preparing and managing processes, quality and methods for production improvement

Directing the planning, development, implementation and maintenance of manufacturing methods for products and technologies

Ensuring quality production, compliance with safety standards, state rules and company guidelines

Making and executing policies and procedures, and operations strategies

Recruiting, training and motivating employees to reach the targets

Ensuring that equipment, tools, and materials used in the operations are of the best quality and

Forming & maintaining manufacturing budgets and ensuring profitability

Working with engineers to discuss new designs and enhanced features in products.

Ensuring cost control and increasing productivity and sales

Skills and Specifications :-

Must have the knowledge about technical operations, production and financial control

Must be a team player and, has good coordination skills

Should know how to inspire the staff and, be responsible for the operations

Must be well organized and have good communications, and analytical skills

Education and Qualifications :-

A Director Manufacturing is required to have a Bachelors degree in manufacturing, engineering or business administration. And, one should also have minimum 10 years of

work experience in manufacturing.

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Vice President

Job Description:-

Determine and formulate policies and provide overall direction of companies or private and public

sector organizations within guidelines set up by a board of directors or similar governing body.

Plan, direct, or coordinate operational activities at the highest level of management with the help of

subordinate executives and staff managers.

Duties and Responsibilities:-

Direct or coordinate an organization's financial or budget activities to fund operations, maximize investments, or increase efficiency.

Appoint department heads or managers and assign or delegate responsibilities to them.

Analyze operations to evaluate performance of a company or its staff in meeting objectives or to determine areas of potential cost reduction, program improvement, or policy change.

Direct, plan, or implement policies, objectives, or activities of organizations or businesses to ensure continuing operations, to maximize returns on investments, or to increase

productivity.

Prepare budgets for approval, including those for funding or implementation of programs.

Confer with board members, organization officials, or staff members to discuss issues, coordinate activities, or resolve problems.

Implement corrective action plans to solve organizational or departmental problems.

Direct human resources activities, including the approval of human resource plans or activities, the selection of directors or other high-level staff, or establishment or organization

of major departments.

Establish departmental responsibilities and coordinate functions among departments and sites.

Preside over or serve on boards of directors, management committees, or other governing boards.

Tools and Technology

Tools used in this occupation:

High capacity removable media drives Universal serial bus USB flash drives

Mobile phones Smartphones

Notebook computers Laptop computers

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Personal computers

Personal digital assistant PDAs or organizers Personal digital assistants PDA

Technology used in this occupation:

Data base user interface and query software AdSense Tracker; Databox software; Microsoft Access; Structured query language SQL

Electronic mail software Email software; Listserv software; Microsoft Outlook

Enterprise resource planning ERP software Microsoft Dynamics AX; Oracle E-Business Suite; Oracle PeopleSoft; SAP software

Human resources software Halogen e360; Halogen ePraisal; Human resource information system HRIS software; Infor SSA Human Capital Management

Project management software HCSS HeavyBid; HCSS HeavyJob; Microsoft Project

Knowledge

Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership

technique, production methods, and coordination of people and resources.

Personnel and Human Resources Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and

negotiation, and personnel information systems.

Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality

standards for services, and evaluation of customer satisfaction.

English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political

process.

Economics and Accounting Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Mathematics Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Public Safety and Security Knowledge of relevant equipment, policies, procedures, and

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strategies to promote effective local, state, or national security operations for the protection

of people, data, property, and institutions.

Education and Training Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of

training effects.

Sales and Marketing Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product

demonstration, sales techniques, and sales control systems.

Skills

Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Speaking Talking to others to convey information effectively.

Coordination Adjusting actions in relation to others' actions.

Management of Personnel Resources Motivating, developing, and directing people as they work, identifying the best people for the job.

Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.

Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at

inappropriate times.

Management of Financial Resources Determining how money will be spent to get the work done, and accounting for these expenditures.

Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Abilities

Oral Comprehension The ability to listen to and understand information and ideas

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presented through spoken words and sentences.

Oral Expression The ability to communicate information and ideas in speaking so others will understand.

Written Comprehension The ability to read and understand information and ideas presented in writing.

Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.

Speech Clarity The ability to speak clearly so others can understand you.

Speech Recognition The ability to identify and understand the speech of another person.

Written Expression The ability to communicate information and ideas in writing so others will understand.

Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Fluency of Ideas The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).

Work Activities

Electronic Mail 100% responded Every day.

Face-to-Face Discussions 98% responded Every day.

Structured versus Unstructured Work 98% responded A lot of freedom.

Telephone 100% responded Every day.

Freedom to Make Decisions 92% responded A lot of freedom.

Frequency of Decision Making 94% responded Every day.

Indoors, Environmentally Controlled 96% responded Every day.

Impact of Decisions on Co-workers or Company Results 87% responded Very important results.

Contact With Others 82% responded Constant contact with others.

Duration of Typical Work Week 94% responded More than 40 hours.

Job range

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Title Job Zone Five: Extensive Preparation Needed

Education Most of these occupations require graduate school. For example, they may

require a master's degree, and some require a Ph.D., M.D., or J.D. (law degree).

Related

Experience

Extensive skill, knowledge, and experience are needed for these occupations.

Many require more than five years of experience. For example, surgeons must

complete four years of college and an additional five to seven years of

specialized medical training to be able to do their job.

Job Training

Employees may need some on-the-job training, but most of these occupations

assume that the person will already have the required skills, knowledge, work-

related experience, and/or training.

Job Zone

These occupations often involve coordinating, training, supervising, or

managing the activities of others to accomplish goals. Very advanced

communication and organizational skills are required..

SVP Range (8.0 and above)

MARKETING DEPARTMENT

VP- Marketing: Job Analysis

Job Description

Provide leadership and coordination of company sales and marketing functions. Develop and

implement sales and marketing strategy. Monitor and analyze sales and marketing activity against

goals.

Primary Responsibilities:

Direct and coordinate company sales and marketing functions.

Develop and coordinate sales selling cycle and methodology.

Direct and oversee the company marketing function to identify and develop new customers

for products and services.

Research and develop strategies and plans which identify marketing opportunities, direct

marketing, and new project development.

Analyze and evaluate the effectiveness of sales, methods, costs, and results.

Develop and manage sales and marketing budgets, and oversee the development and

management of internal operating budgets.

Plan and coordinate public affairs, and communications efforts, to include public relations

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and community outreach.

Directly manage major and critical developing client accounts, and coordinate the

management of all other accounts.

Participate in the development of new project proposals.

Establish and implement short- and long-range goals, objectives, policies, and operating

procedures.

Supervise the planning and development of company marketing and communications

materials.

Represent the company at various community and/or business meetings to promote the

company.

Supervise the preparation, issuance, and delivery of sales materials, exhibits, and promotion

programs.

Promote positive relations with partners, vendors, and distributors.

Recommend and administer policies and procedures to enhance operations.

Work with department managers and corporate staff to develop five year and ten year

business plans for the company.

Establish and implement short- and long-range departmental goals, objectives, policies, and

operating procedures.

Serve on planning and policy-making committees.

Other duties as assigned.

Job Specifications

Knowledge and Skill Requirements

Experience in strategic planning and execution. Knowledge of contracting, negotiating, and

change management. Knowledge of structuring sales quota goals and revenue expectations.

Experience in planning marketing strategies, advertising campaigns, and successful public

relations efforts.

Work requires professional written and verbal communication and interpersonal skills.

Ability to motivate teams to produce quality materials within tight timeframes and

simultaneously manage several projects. Ability to participate in and facilitate group

meetings.

This is normally acquired through a combination of the completion of a Masters Degree in

Marketing and ten years of experience in a senior-level sales and/or marketing position.

Work requires willingness to work a flexible schedule.

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Educational Qualification:

Bachelor's degree is usually required and an advanced degree in marketing or business (MBA) is

preferred. In addition, most CMOs have approximately 10 years of well-rounded marketing or

business development experience in positions of increasing responsibility- with a focus on

marketing expansion- as well as three to five years of experience in a leadership role.

Working Conditions:

Working conditions are normal for an office environment. Work may require occasional weekend

and/or evening work.

Chief Marketing Officer

Job Description

Responsible for overseeing marketing initiatives within an organization, works to develop areas

such as sales management, product development, distribution channel management, marketing

communication, including advertising and promotions, pricing, market research, and customer

service.

Primary Responsibilities

Increase revenue generation.

Reduce costs.

Perform risk mitigation

Develop programs with quantifiable objectives to measure results.

Leverage data and analytics to drive insights.

Modify or redirect business intelligence strategy.

Oversee and direct the efforts of the marketing team.

Develop segmentation, competitive analysis/market intelligence, prospecting, lead

generation, product and market development, pricing, promotions, communications and

budgets, sales force effectiveness, strategic planning, services units and revenue retention

and growth.

Oversee the development of new products.

Create product roadmap.

Develop and measure key metrics around the business including user acquisition,

conversion rates, engagement rates, satisfaction and renewal rates.

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Job Specification

Skills and requirements:

As a senior-level marketing professional, a Chief Marketing Officer must be both analytical and

creative, and possess extensive knowledge in a variety of disciplines such as production,

information technology, legal and finance. CMOs often plan, direct and coordinate marketing

budgets in accordance to organizational goals.

Skill set:

Superb analytical skills

Demonstrated ability to lead and inspire a team

Outstanding communication and interpersonal skills

Flexibility

Passionate customer advocacy

Thorough knowledge of marketing principles, brand, product and service management

Deep understanding of changing market dynamics

Entrepreneurial spirit

Education:

Bachelor's degree is usually required and an advanced degree in marketing or business (MBA) is

preferred. In addition, most CMOs have approximately 10 years of well-rounded marketing or

business development experience in positions of increasing responsibility- with a focus on

marketing expansion- as well as three to five years of experience in a leadership role.

Related certifications & qualifications:

Marketing professionals who wish to advance into a CMO position can improve their prospects by

enrolling in an MBA program with a specialization in Marketing. Coursework typically includes

strategic marketing, consumer behavior strategies, marketing management and advanced market

research.

.MARKETING MANAGER

Job Description

A marketing manager determine the demand for products and services offered by a firm and its

competitors and identify potential customers. Develop pricing strategies with the goal of

maximizing the firm's profits or share of the market while ensuring the firm's customers are

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satisfied. Oversee product development or monitor trends that indicate the need for new products

and services.

Primary Responsibilities

Develop product positioning and messaging that differentiates your products in the market.

Sales enablement communicate the value proposition of the products to the sales team and

develop the sales tools that support the selling process of your products.

Product launch plan the launch of new products and releases and manage the cross-

functional implementation of the plan.

Market intelligence be the expert on your buyers, how they buy and their buying criteria;

be the expert on your competition and how to crush them.

Demand generation develop the strategy and manage the marketing programs that drive

demand for your products.

Job Specification

Skills Required

Excellent oral and written communication skills, including ability to write in Plain English

for a range of outlets

Ability to build effective relationships, influence and negotiate with internal and external

stakeholders at every level of seniority

Ability to prioritise a complex and demanding workload

Ability to develop innovative and practical solutions to challenges

Knowledge of innovations in publishing and dissemination

Ability to present work at external events, including some out of hours travel and working

Management of the marketing mix

Managing budgets

Ensuring timely delivery

EDUCATION

Bachelors Degree in Marketing or a related field required.

Masters in Business or Marketing preferred.

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EXPERIENCE

5+ years of software product marketing experience with at least 3 years experience in a field

facing role

A proven record of partnership working to achieve better results

Experience of project managing complex publishing and dissemination projects including

developing concepts for audience specific projects

Experience of managing digital or e-learning projects

Experience of budget management

MARKETING EXECUTIVE

Job Description

Marketing executives are involved in developing marketing campaigns to promote a product,

service or idea. It is a varied role that includes planning, advertising, public relations, event

organisation, product development, distribution, sponsorship and research. The work is often

challenging and fast-paced.Many organisations have marketing departments, meaning that

marketing executives can be found in both the private and public sectors, ranging from the

financial, retailing and media industries to voluntary and public sector organisations.

The responsibilities of a marketing executive vary depending on the size of the organisation and

sector, and whether the focus is on selling a product or service or on raising awareness of an issue

that affects the public.

Marketing executives may also be known as marketing officers or coordinators.

Primary Responsibilities

analysing and investigating price, demand and competition

devising and presenting ideas and strategies

promotional activities

compiling and distributing financial and statistical information

writing reports

organising events and product exhibitions

monitoring performance

managing campaigns on social media

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Job Specification

Skills Required

Good teamwork skills

Communication skills

Adaptability

Good organisation and planning skills

Creativity

Commercial awareness

Numerical skills

IT skills

Education

Many marketing executives enter the job with an HNC/HND or degree.

Typically marketing opportunities are open to graduates from any degree discipline.

However, some employers may prefer graduates with a degree or postgraduate qualification

in a relevant subject such as marketing, business or statistics. Some jobs, particularly those

in industrial marketing, require a scientific or technical background.

Related Certifications & Qualifications

The Chartered Institute of Marketing (CIM) offer qualifications that could improve your job

prospects.Courses include:

Introductory Certificate in Marketing - basic marketing skills

Professional Certificate in Marketing - for those with some experience or who are in junior

marketing roles.

Experience

Previous experience is very highly valued and may allow you to enter without a degree. Any job

that offers experience of sales, customer service, market research or public relations work will be

helpful for marketing roles.

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HUMAN RESOURCE DEPARTMENT

HR Generalist

Job description

The duties and responsibilities that a Hr Generalist has to perform are as follows:

Hr Generalist has to manage day to day operations of Hr office.

Manages administration of HR policies procedures and programs

Recruiting, staffing logistics

Organizational and space planning

Performance management and improvement system

Employee compensation and compliance

Organizational development

Concerns and reporting

Employee orientation , development and training

Employee relations

Companywide committee facilitation

Hr generalist coordinates implementation of service ,policies and programs through HR

staff, reports to HR director and assist advices to company manager about HR issues.

Safety of workforce

Development of superior workforce.

Job Specifications

A HR generalist is a professional who is trained in various aspects of job. Skills requires for this

are:

Multitasking

Public speaking

Analytical skills

Leadership

Future planning

The above listed is the job analysis of the Hr generalist and these are the various job

descriptions for this profile and job specifications which involve all the duties and

responsibilities and skills required for this field.

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HR Specialist

Job Description

The various duties and responsibilities that aHr specialist has to perform are:

There primary task is to conduct in-depth study into various job positions in the company.

Examine the entire nature of job from prior experience it requires type of work positions

contributes to the company.

Their task is basically intervened with other positions in field depending on need and size of

the organization.

Handle employee benefit and compensation which put knowledge of there various positions

to use in determine how correctly to compensate or reward employee.

Job Specifications

The various skills required for this profile are:

Speaking skills

Active listening

Critical thinking abilities

Coordination and judgments

Social Perceptive

Time management

Complex problem solving abilities

System analysis

These are the various job description and specialization needed for the profile of Hr Specialist.

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MANUFACTURING DEPARTMENT

V.P. Manufacturing Operations

Devising policies and strategies to ensure the completion of company goals, manufacturing

operations vice presidents plan, coordinate, and direct the various operational duties of

manufacturing corporations. Reporting to a board of directors, vice presidents generally direct or

oversee the company's budgetary and financial activities, consulting with the board members,

staff, and other executives about the general operations. These chief executives approve and

negotiate contracts by analyzing the financial statements, performance indicators, and sales

reports, identify policies to cut or improve and appoint departmental managers. With an intense

pressure to succeed, vice presidents often have numerous staff on hand to assist with the

completion of daily tasks. Individuals who enter this industry need to be prepared to work long

hours, including weekends and evenings.

Job Description

Shape and develop division strategy and organization.

o Ensure proper report structure with divisions and departments

o Help identify opportunities and areas for improvement within each division

Advise the President on strategic business development and key corporate planning issues that relate and impact the operations of the company.

o Determine resource allocation among divisions

o Keep the President informed about business activities, performance, opportunities, and recommended courses of action

Lead managers to evaluate and take actions that are consistent with the company's overall strategy.

o Challenge basic assumptions underlying each division's operations

o Act as a sounding board for division heads

Set performance goals tailored to each division.

o Develop operational goals for each division which are aggressive, yet obtainable, and tied to long-term goals of the company.

Monitor division performance against performance goals to ensure progress is being made and corrective action, if necessary, is taken.

o Ensure adherence to annual budgets

o Build an organizational culture in which passion for continuous improvement is innate.

Specific Duties:

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Strategic management of the production, shipping, receiving, technology, inventory, and

facility management departments

Optimization of customer satisfaction/loyalty through improved operations

Implementation of productivity/quality metrics and of incentive programs designed to

minimize costs and enhance efficiency

Effective planning and layout of workflow, equipment, and assembly procedures

Recruiting, hiring, coaching and developing staff

Maximizing of workforce

Successful contract negotiation

Budget Planning

OSHA compliance

Improvement of quality by researching best practices and identifying new/needed skills,

processes, or methods

Job Qualifications:

10 to 15 years of progressive operational and managerial experience

Relevant industry experience desirable

Bachelor's degree, MBA desirable (with solid academic standing)

Proven track record in the management of company operations, finance, and quality

assurance.

Operations Manager

Job Description:

Reporting to the Managing Director, you will be responsible for helping to achieve the companys sales turnover, on time delivery and profit targets by;

Ensuring that jobs are manufactured correctly, cost effectively and delivered on time in

accordance to customer build specification and quality requirements.

Communicating with all the relevant people / dpts and co-ordinating all relevant inputs

(people, plant and processes) to ensure production output and on time delivery targets are

achieved.

Planning, scheduling and reviewing workload to ensure production output and on time

delivery targets are achieved cost effectively.

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Ensuring that the shop floor has the necessary manpower, competence, skill, knowledge,

plant and tooling required in order to achieve production targets.

Managing the Purchasing function / dpt to ensure material is purchased cost effectively and

available for production when required.

Managing the Inventory function /stock control dpt to ensure raw material and product is

receipted, located, stored and transferred correctly and that the companys stock inventory is

accurate.

As part of the senior management team you will also be jointly responsible for contributing

towards the achievement of the companys strategic and operational targets and overall

business aims.

The job role may include other reasonable duties/tasks from time to time.

6.The role carries direct managerial responsibility for the production, programming,

purchasing & stock control personnel.

Essential Functions/ Responsibilities

1. Production

Contract Review / Capacity Planning

i. Ensure production departments have sufficient time to manufacture and

deliver on time according to the customers request.

Planning & Scheduling of Workload

i. Manage customer order / schedule requirements.

ii. Pre-plan production and deploy a daily prioritised work schedule to the shop floor with appropriate time deadline targets.

iii. Set, monitor & review work load schedule

Production Control

Monitor & review production progress against deadline targets to ensure on time

deliverAdjust the production schedule as required and communicate any change to delivery

date with the customer accordingly.

Monitor & review manufacturing operations to ensure correct quality standards.

Ensure that all production related activity is time and cost efficient / effective.

Ensure all plant and equipment is maintained & repaired.

Quality Control

I. Ensure production/quality processes, equipment being used and the working environments

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are all conducive to producing a high quality product / service.

II. Monitor production activity to ensure that the appropriate manufacturing methods are

employed and that sufficient due care is taken in order to meet the customers build and

quality specifications. III. Ensure rejected product / non conformance is rectified as high priority and that customers

are kept informed accordingly. IV. Ensure the correct non conformance paperwork is raised and processed with every

reject.

2. Purchasing & Inventory Management

Purchasing i. Sourcing, negotiating and managing the purchase of all materials and services for production.

Inventory Management

ii. Organising, planning and co-ordinating all inventory management activities

iii. Ensure that both goods inward and distribution departments are well organised and adequately resourced to sufficiently support production and the goals of the business.

iv. Ensure incoming product is processed and managed appropriately according

to company procedure.

v. Ensure materials are ready and available for production as and when required.

vi. Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received.

vii. Ensure sub contract processes are received back and that suppliers are chased if

late.

viii. Ensure that finished product is well packaged, labelled and delivered according to the agreed delivery date.

ix. Ensure materials are ready and available for production as and when required.

ix. Ensure sub contract processes are received back and that suppliers are chased if late

x. Ensure that finished product is well packaged, labelled and delivered according

to the agreed delivery date.

xi. Ensuring that all manufacturing and inventory systems / processes run efficiently and effectively.

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3. Human Resource

Recruitment & Employment

i. Ensure all recruitment and employment is carried out in accordance to company procedure and in compliance with current employment law.

Staff Training & Development

i. Establish goals and objectives for self and team and implement accordingly to

help support / improve job performance (experience, ability, competence).

ii. Be aware of and promote manufacturing best practice and performance standards. Identify individual training needs.

iii. Implement, monitor and review training and development plans.

Performance Management & Annual Appraisals

i. Monitor, review and address personnel under performance, maintaining appropriate records in accordance with company procedures.

ii. Conduct and record annual performance appraisals.

iii. Ensuring that the appropriate systems and processes are in place to measure and

manage staff performance and to coach and develop a high performance workforce.

Discipline & Grievance

i. Monitor, review and address personnel under performance, liaising with the Managing Director and maintaining appropriate records in accordance with company procedures as required.

ii. Address any staff discipline or grievance issue, maintaining appropriate

records in accordance with company procedures.

4. Customer Service

i. Maintain proactive, dynamic and effective communication with customers at all times.

ii. Offer flexible and helpful customer service to maintain a high level of customer satisfaction and repeat business.

5. Health & Safety

i. Promote & maintain awareness and compliance of H&S in accordance with best practice and legal requirement.

6. Operational Performance

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Monitor and manage production KPIs

i. Achieve the companys on time delivery target of 95%

ii. Control all associated operational and manufacturing costs according to the prevailing annual budget forecast.

Develop & implement operational improvements

i. Ensure non value added activity is reduced in all manufacturing processes

by using lean / kaizan tools and techniques.

ii. Manage change to meet current business requirements.

iii. Implement manufacturing improvement processes and systems to reduce inventory, increase throughput and minimise costs.

Developing a high performance workforce Promoting and upholding company performance standards an

i. ideology (on time delivery, quality, lean manufacturing, continuous

improvement, housekeeping & work ethic).

ii. Operational Excellence Right first time High productivity High efficiency High effectiveness Minimise Waste / Maximise value add

Person Specification:

Ideally educated to HNC/HND/Degree level in Mechanical Engineering and/or have a

relevant professional institute qualification.

Possess a broad background in mechanical engineering / manufacturing with a wide range

of knowledge on manufacturing and production processes, preferably sheet metal related

Possess experience of sub contract environment.

Ability to read and interpret mechanical engineering & technical drawings.

Have a working understanding of production planning & scheduling.

Have a working understanding of procurement & MRP

Have a working understanding of stock management systems.

Have a working understanding of quality management systems.

Have a working understanding of health and safety best practice and legislation.

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Have a working understanding of the principles and tools of lean manufacturing and

continuous improvement tools within a low volume, high quality manufacturing facility.

Possess experience in the operating within ISO 9001:2008 Quality Management System.

Strong problem solving skills & design for manufacture skills.

Be comfortable dealing with and efficient in processing paperwork.

Possess a working understanding of leadership principles and management best practice.

Possess excellent verbal and written communication skills for a demanding and customer

focused working environment.

Possess excellent personal organisation and business administration skills in accordance

with modern best practice methods.

Ability to meet greet and talk with customers and potential clients

Ability to build a high performance team who can operate efficiently, effectively,

productively and cost effectively.

Be personally energetic, dynamic, positive, enthusiastic and possess the ability to think

laterally and act through reasoned decision making.

Be able to get things done and make things happen to achieve the aims of production and

the business.

Supervisor

"Supervisor" means an employee who has authority, in the interest of the employer, to hire,

transfer, suspend, lay off, recall, promote, discharge, direct, reward or discipline employees, or to

adjust employee grievances, or effectively to recommend such action, if the exercise of the

authority is not of a merely routine nature but requires the consistent exercise of individual

judgment.

Duties: As a representative of management, support the University mission, vision, strategic

plan, and goals and management decisions; establish unit/program/department mission and

goals.

Interpret and ensure self and subordinate employees are in compliance with university and

department policies, union agreements, and laws;

Provide leadership and manage the unit/program/department; make decisions; solve

problems; develop unit procedures; develop records/files; conduct meetings; represent

unit/department/program at internal and external meetings;

Accept resignations; initiate terminations; process layoff actions;

Approve leave and overtime; complete or review and sign time sheets;

If applicable, establish and manage a budget; approve expenditures; initiate and sign

appropriate paperwork.

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Manage and ensure effective employee/labour relations; create an ethical, non-discriminatory and

safe work environment; establish effective communication lines/methods; identify and solve

employee problems; manage conflict, respond to grievances;

Supervisor Performance Expectations:

Supervisors must perform the duties as outlined in the supervisor job description in addition to their

regular work assignments, which comply with the union agreements, university policies, and laws

to create a cooperative, safe, respectful and quality work environment.

ENGINEERING DEPARTMENT

Engineer

Mechanical Engineer to work on all product stages from research and development to design and

manufacture, through to installation and final commissioning. The goal is to design and fabricate

mechanical components of innovation and excellence.

Job Description:

Perform a full lifecycle product development (design, develop, test prototypes, manufacture

and implement)

Design systems and components that meet needs and requirements

Conduct experiments methodically, analyse data and interpret results

Evaluate final products overall performance, reliability and safety

Engage in lifelong learning and develop new theories or methods

Prepare product reports and documentation

Evaluate final products overall performance, reliability and safety

Requirements

Working experience with product lifecycle management (PLM), finite element analysis

(FEA) and computational fluid dynamics (CFD)

Ability to communicate technical knowledge in a clear and understandable manner

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Adequate knowledge of engineering analysis tools (ANSYS, ProMechanica or similar)

Software Engineer

Job Description

As a software engineer, youll be working in a team of developers on diverse projects. To be

successful in this role, programmers must demonstrate their knowledge of critical thinking, and

problem solving. Proficiency with C#, C++, Objective-C, or JavaScript is required.

Duties and Responsibility

Coordinate with the Technical Director on current programming tasks.

Collaborate with other programmers to design and implement features.

Quickly produce well-organized, optimized, and documented source code.

Create and document software tools required by artists or other developers.

Debug existing source code and polish feature sets.

Contribute to technical design documentation.

Work independently when required.

Continuously learn and improve skills

Attention to detail is essential and all tasks must be carried out to the highest standard.

Requirements

Software development degree or four years of professional experience.

Proficiency with the C#, C++, Objective-C, or JavaScript programming languages.

Excellent debugging and problem-solving skills.

English language fluency.

Postgraduate studies with working knowledge of key languages of programming such

as C++, javascript, VB, Oracle, UML, Linux, Python, Unix, XML, HTTP, Smalltalk,

Other software testing tools etc.

Required Skills

Unity or Unreal game engine experience.

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Web development skills (HTML/CSS, JavaScript).

Strong analytical skills and the ability to pay careful attention to detail are keys to

success in software engineering.

Also useful is the capacity to work well in groups and a willingness to understand the

various roles played by fellow team members.

Knowledge about the subject area in which they are working, or the intended audience,

is valuable.

Mechanical Engineer

Job Description

Design and optimization of mechanical components for automotive powertrain systems.

Components include shafts, couplings, flanges, housings, clutches etc.

Analysis of mechanical systems, including Finite Element analysis for structural,

fatigue, thermal, vibration, and acoustics.

Analysis and specification of electro-mechanical and electro-hydraulic systems

Develops manufacturing drawings in accordance with applicable standards.

Construct and oversee technicians in construction of developed systems.

Interfaces with outside vendors for component selection, manufacturing, and assembly.

Read and interpret blueprints, technical drawings, schematics, and computer-generated

reports.

Confer with system engineers and other personnel to implement operating procedures,

resolve system malfunctions, and provide technical information.

Research and analyze customer design proposals, specifications, manuals, and other data

to evaluate the feasibility, cost, and maintenance requirements of designs or

applications.

Specify system components or direct modification of products to ensure conformance

with engineering design and performance specifications.

Required Skills

Strong verbal and written communication skills.

Excellent problem solving and time management skills.

Good mechanical aptitude and knowledge.

Knowledge of electronic equipment and computer hardware and software.

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Self motivated and highly organized.

Proficient in 3D CAD modeling and FE analysis.

Background in automotive engineering and hybrid vehicle systems preferred.

Minimum Requirements

Bachelor s Degree in Mechanical Engineering.

3+ years experience.

Autodesk Inventor and Algor preferred.

FINANCE DEPARTMENT

CREDIT MANAGER

Credit management is the process of controlling and collecting payments from customers. This is

the function within a bank or company to control credit policies that will improve revenues and

reduce financial risks. A credit manager is a person employed by an organization to manage the

credit department and make decisions concerning credit limits, acceptable levels of risk and terms

of payment to their customers. In companies, the role of Credit manager is variable in its scope.

Job Analysis

Reports to: Treasurer or Chief Financial Officer

Basic Function: The credit manager position is accountable for the entire credit granting process,

including the consistent application of a credit policy, periodic credit reviews of existing customers,

and the assessment of the creditworthiness of potential customers, with the goal of optimizing the

mix of company sales and bad debt losses.

Principal Accountabilities:

Management

Maintain a department organizational structure sufficient to meet all goals and objectives

Properly motivate the credit and collections staff

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Measure department performance with appropriate metrics

Provide for ongoing training of the credit staff

Manage relations with collection agencies

Manage relations with credit reporting agencies

Manage relations with credit insurance providers

Manage relations with the sales department

Credit OperationsMaintain the corporate credit policy

Recommend changes in the credit policy to senior management

Create a credit scoring model

Manage customer credit files

Monitor the credit granting and updating process

Accept or reject the staff's credit recommendations

Personally investigate the largest customer credit applications

Job Specification

Desired Qualifications: 5+ years of credit experience. Bachelor's degree in business and

experience with credit scoring systems preferred. Have a thorough knowledge of credit-related

laws. Be willing to periodically travel to customer sites. Have considerable experience with

customer negotiations.

TAX MANAGER

Tax Manager

This individual leads and manages multiple tax engagements to deliver quality tax services for our

clients. This position offers excellent opportunities for leadership and career advancement to the

right candidate.

Job Analysis

Preparation and review of federal and state income taxes for individuals, businesses, benefit

funds, real estate, and exempt organizations.

Builds new and existing client relationships and demonstrate knowledge of client business.

Prepares internal memoranda, written correspondence/guidance, private letter rulings and

other documents for submission to the IRS or Treasury Department.

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Trains staff, reviews and evaluates their work.

Manages multiple clients, budgets and production goals.

Job Specification

Bachelor's degree in accounting or finance.

CPA Certification.

6+ years prior experience in public accounting tax experience.

Significant supervisory experience (2 years plus).

Experience preparing individual, business, benefit fund, real estate and exempt organization

tax returns.

Strong accounting and analytical skills.

Strong computer skills: proficiency in Tax software, Excel, Word.

Excellent interpersonal, oral and written communication skills.

Detail oriented & ability to multi-task.

Vice President -Finance

Job Description (TDR)

Job Title: Vice President of Finance & Administration

Division: Greater Noida

Department: Finance

Job Analyst: Tarun Sharma

Date Analyzed: 9 Feb 2014

Report To: President

Job Statement

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The Vice President of Finance & Administration will be responsible for leading the financial

function of the company in accordance with all appropriate rules and regulations and will serve as

an integral member of the leadership team. As a key member of the Executive team, the Vice

President of Finance & Administration will assume primary day to day responsibility for planning,

implementing, managing and controlling all financial related activities of the company. These will

include direct responsibility for accounting, finance, forecasting, strategic planning, cash

management, costing, legal, insurance, human resources, IT, banking relationships, interfacing with

outside auditors, as well as the various company managers, Different owners, and the Board of

Directors.

Essential Functions/ Responsibilities

Mentor and develop staff.

Establish and maintain strong relationships with owners and Board of Directors.

Manage processes for financial forecasting, budgets, consolidation, and reporting to the

parent company.

Ensure credibility of Finance group by providing timely and accurate analysis of budgets,

financial trends and forecasts.

Ensure that effective internal controls are in place and ensure compliance with IFRS and

applicable federal & state regulatory laws and rules for financial and tax reporting.

Ensure appropriate financial, risk management, accounting and human resource policies and

procedures are developed and maintained.

Review monthly financial results to explain variations from budget/forecast.

Develop weekly/monthly presentation of business operations for executive management.

Identify risks in a timely manner and implement appropriate controls to safeguard assets.

Develop strategies for controlling and managing the financial metrics to improve profit

drivers.

Provide recommendations to strategically enhance financial performance and business

opportunities.

Evaluate and advise on the impact of long range planning, introduction of new programs/

strategies and regulatory action.

Actively develop and implement business solutions.

Job Specification (KSAO)

Required Knowledge, Skills, and Abilities

Direct and coordinate LOB financial planning and budget management functions

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Recommend benchmarks for measuring the financial and operating performance

Monitor and analyze monthly operating results against budget

Oversee daily operations of the finance and accounting department

Manage the preparation of all financial reports

Manage the preparation of financial outlooks and financial forecasts

Prepare financial analysis for contract negotiations and product investment decisions

Ensure compliance with local, state, and federal budgetary reporting requirements

Work with department managers to develop five year business plans

Assist in establishing short- and long-range departmental goals, objectives, policies, and

operating procedures

Design, establish, and maintain an organizational structure to effectively accomplish the

departments goals and objectives

Serve on planning and policy-making committees

Serve as primary government liaison relative to financial issues

Coordinate financial audits and provide recommendations for procedural improvements

Additional Responsibilities

Represent the company externally to government agencies, auditors, and the general public

Recruit, train, supervise, and evaluate department staff

Provide accounting policy orientation for new staff

Coordinate with the management of the MIS department to ensure company objectives are

met.

EDUCATION, SKILLS AND EXPERIENCE

Education:

Completion of a bachelor's degree at an accredited college or university or equivalent work

experience.

Completion of a master's degree at an accredited college or university or equivalent work

experience.

Certified Public Accountant (CPA) preferred.

Skills & Experience Requirements:

Five (5) to Ten (10) years experience in a mid to senior level finance or accounting position,

and a CPA (preferred)

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Knowledge of finance, accounting, budgeting, and cost control principles including

Generally Accepted Accounting Principles.

Knowledge of automated financial and accounting reporting systems.

Knowledge of federal and state financial regulations

Ability to analyze financial data and prepare financial reports, statements and projections

Working knowledge of short and long term budgeting and forecasting, rolling budgets, and

product-line profitability analysis.

Experience in Government contracts with military applications

Small and large project/program orientation

Ability to motivate teams to produce quality materials within tight timeframes and

simultaneously manage several projects

Chief Operating Officer

Job Description (TDR)

Job Title: Chief Financial Officer

Division: Greater Noida

Department: Finance

Job Analyst: Tarun Sharma

Date Analyzed: 6 Feb 2014

Report To: V.P. Finance, President

Job Statement

The CFO is responsible for all financial and fiscal management aspects of the Organizations

operations. He/she will provide leadership and coordination in the administrative, business

planning, accounting, finance and budgeting work of the Foundation. The CFO will serve as a

direct liaison between the Organization and its Fund holders as well as outside partners. The CFO

will provide critical financial insight and strategic support to the CEO/President, Board of Directors

and Finance Committee as the organization continues to grow and evolve.

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Essential Functions/ Responsibilities

Assist in performing all tasks necessary to achieve the organization's mission and help

execute staff succession and growth plans.

Train the Finance Unit and other staff on raising awareness and knowledge of financial

management matters.

Work with the President/CEO on the strategic vision including fostering and cultivating

stakeholder relationships on city, state, and national levels, as well as assisting in the

development and negotiation of contracts.

Participate in developing new business, specifically: assist the CEO and COO in identifying

new funding opportunities, the drafting of prospective programmatic budgets, and

determining cost effectiveness of prospective service delivery.

Assess the benefits of all prospective contracts and advise the Executive Team on

programmatic design and implementation matters.

Ensure adequate controls are installed and that substantiating documentation is approved

and available such that all purchases may pass independent and governmental audits.

Provide the COO with an operating budget. Work with the COO to ensure programmatic

success through cost analysis support, and compliance with all contractual and

programmatic requirements. This includes:

1) Interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines,

2) Ensuring that all government regulations and requirements are disseminated to appropriate personnel, and

3) Monitoring compliance.

Oversee the management and coordination of all fiscal reporting activities for the

organization including: organizational revenue/expense and balance sheet reports, reports to

funding agencies, development and monitoring of organizational and contract/grant budgets.

Oversee all purchasing and payroll activity for staff and participants.

Develop and maintain systems of internal controls to safeguard financial assets of the

organization and oversee federal awards and programs. Oversee the coordination and

activities of independent auditors ensuring all audit issues are resolved, and all compliance

issues are met, and the preparation of the annual financial statements is in accordance with

U.S. GAAP and federal, state and other required supplementary schedules and information.

Attend Board and Subcommittee meetings; including being the lead staff on the

Audit/Finance Committee.

Monitor banking activities of the organization.

Ensure adequate cash flow to meet the organization's needs.

Serve as one of the trustees and oversee administration and financial reporting of the

organization's Savings and Retirement Plan.

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Investigate cost-effective benefit plans and other fringe benefits which the organization may

offer employees and potential employees with the goal of attracting and retaining qualified

individuals.

Oversee the production of monthly reports including reconciliations with funders and

pension plan requirements, as well as financial statements and cash flow projections for use

by Executive management, as well as the Audit/Finance Committee and Board of Directors.

Assist in the design, implementation, and timely calculations of wage incentives,

commissions, and salaries for the staff.

Oversee Accounts Payable and Accounts Receivable and ensure a disaster recovery plan is

in place.

Oversee business insurance plans and health care coverage analysis.

Oversee the maintenance of the inventory of all fixed assets, including assets purchased with

government funds (computers, etc.) assuring all are in accordance with federal regulations.

Job Specification (KSAO)

Required Knowledge, Skills, and Abilities

Knowledge of::

Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting

Principles, OMB Circulars A-133, A-110 and A-122, TANF program regulations and

compliance requirements, and appropriate Code of Federal Regulations sections.

Current trends, developments, and theories in job readiness training and adult education.

Current trends and developments in welfare reform and the development of Welfare-to-

Work programs under the DHHS TANF and other federal programs.

Issues, concerns, and barriers of employees newly entering the workforce.

Laws, regulations, and rules governing work requirements for TANF participants.

Resources of public and private social service and related agencies.

Organizational development, human resources, and program operations.

General office software, particularly the Microsoft Office Suite and MIP software (or other

similar not-for-profit general ledger software) and use of databases.

Ability to::

Foster and cultivate business opportunities and partnerships.

Create and assess financial statements and budget documents.

Recognize and be responsive to the needs of all clients of the organization, including

funding organizations, the Board of Directors, local community advocates, participants, and

employers.

Supervise staff, including regular progress reviews and plans for improvement.

Communicate effectively in both written and verbal form.

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EDUCATION AND EXPERIENCE

Education:

Completion of a bachelor's degree at an accredited college or university or equivalent work

experience.

Completion of a master's degree at an accredited college or university or equivalent work

experience.

Certified Public Accountant (CPA) preferred.

Experience:

The Controller or Chief Financial Officer level.

Five to seven years of financial experience and management experience with the day-to-day

financial operations of an organization of at least 50 staff persons.

Two years of direct service delivery experience working with long-term unemployed adults.

Any equivalent combination of education and experience determined to be acceptable.

Strong people skills and the ability to work well in a highly collaborative environment.

Strong presentation skills.

Excellent verbal and written communication skills.

Strong financial management and analytical skills coupled with a strong operational focus.

Full P&L understanding.

Experience with pricing, margin, and SG&A expense forecasting and analysis.

Experience budgeting, forecasting and reporting across the entire business.

Mature senior leadership presence with proven skills supporting organization and business

growth.

Experience managing HR and IT.

References:

Sample job descriptions and job description tips, Chief Financial Officer

Availabe:http://www.supportingadvancement.com/employment/job_descriptions/advan

cement_services/chief_financial_officer.htm Retrieved 19:40, 6 Feb,2015

VP of Finance, Sample Job Description

Availabe:http://www.accountingjobstoday.com/cm/Job-Descriptions/vp-finance.htm

Retrieved 22:17, 9 Feb,2015

http://www.supportingadvancement.com/employment/job_descriptions/advancement_services/chief_financial_officer.htmhttp://www.supportingadvancement.com/employment/job_descriptions/advancement_services/chief_financial_officer.htmhttp://www.supportingadvancement.com/employment/job_descriptions/advancement_services/chief_financial_officer.htmhttp://www.accountingjobstoday.com/cm/Job-Descriptions/vp-finance.htm