Jeffco Public Schools · Mesa K6 . 568 Students . $20 Million . Open 2018 . COPs/Bond . Ralston Valley HS Wing 3 400 Students $8 Million Open 2018-19 Bond Leyden Rock . 568 Students

12/17/2015

Our Goal is to provide the Best Learning Environment for our Students, the Best Teaching Environment for our Staff

Jeffco Public Schools

Board of Education Study Session Facility Portfolio, Planning, Enrollment, Growth

& Needs December 17, 2015

Discussion Topics

I. Facility Portfolio

II. District-Wide Facility Master Plan Process

III. Enrollment

IV. Urgent Needs/Solutions

V. Summary

VI. Questions

2

Portfolio Summary • 12 Million Square Feet of Facilities

• 3,100 Acres of Land

• 168 Campuses with 384 Permanent Buildings

• 328 Modular Buildings, 12 Cottage Buildings

• Average Age 40 years; Median Age 44 years

• Average Facility Condition Index 19.6

• Annual Maintenance & Operation Budget $51M

• Annual Capital Investment $21M

3

Facility Portfolio by Age

Pre 1926 1946 - 1965 1966 - 1985 1986 - 1995 1996 - 2005 2006 - 2012Square Feet 9,481 4,095,094 3,861,262 1,903,753 1,385,291 619,720

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

Tot

al S

quar

e Fe

et

67% of Jeffco Schools’ Facility Square Footage Constructed Prior to 1986

4

Facility Condition Index (FCI)

• Real Estate Industry Standard Terminology

• Divides the Repair Cost by the Replacement Cost to Derive a Benchmark Indicator

• FCI • Less than 5%: Best • 6% to 10%: Good • 11% to 20%: Average • 21% to 30%: Below Average • 31% to 50% Poor • 51% to 65%: Very Poor • Greater than 65%: Replacement Candidate

5

FCI & Jeffco Facilities

Jeffco’s Average FCI Approximately 19.6% • Total Building Condition Needs $445.5 million

• Building Condition (Priority 1 – 5) $323.6 million • Educational Adequacy $121.9 million

• 5-Year Life Cycle Forecast Needs $371.9

million (Combined Jeffco & CDE Statewide Assessment Data)

Total Need $788.7 million 6

Building Condition Assessment Criteria Five Priorities for Facilities Needs • Priority 1: Mission Critical Concerns (Current)

• Deficiencies or conditions that directly affect the school's ability to remain open, or deliver the educational curriculum, e.g. items related to buildings safety, severely damaged or failing building components.

• Priority 2: Indirect Impact to Educational Mission (1 Year) • Items that if not addressed in the near term may progress to a priority one item. Example, poor

roofs that allowed to deteriorate further will cause damage to other building systems.

• Priority 3: Short Term Conditions (2-3 Years) • Needs that are necessary to the mission of the school, but may not require immediate attention.

Priority three items can include additions to schools, site improvements, and improvements to other important systems.

• Priority 4: Long Term Requirements (3-5 Years) • Items or systems which are likely to require attention within the next five years, or would be

considered an enhancement to the instructional environment. Examples include cabinets, finishes, paving, removal or abandoned equipment, and educational enhancement associated with special programs.

• Priority 5: Enhancements • These items are needs that are aesthetic in nature or considered enhancements. 7

Building Condition Assessment Criteria

Value of Outstanding Deficiencies by Priority

8

Building Condition Assessment Criteria Educational Adequacy Needs • Compares all Schools to the district standards • Supports School Replacement Decisions

• Some items CAN be Repaired or Corrected • Some Items CANNOT be Corrected

• Total Educational Adequacy Deficiencies 121.9million • 27% of Total Current Need

9

Building Condition Assessment Criteria Educational Adequacy Categories • Capacity (Classroom, Library, Cafeteria, Administration & Site) • Support for Programs (Classrooms Types) • Technology (Technology Infrastructure Support) • Security and Supervision • Instructional Aids (Teacher Support Equipment) • Physical Characteristics (Size and Shape) • Learning Environment (Lighting, Noise, Odors, A/C) • Relationship of Spaces (Facility Locations On Site)

10

Building Condition Assessment Criteria Value of Current Educational Adequacy Deficiencies by Category

11

Lifecycle Tracking Purpose • All Building Systems and Components have an

Expected Life Expectancy. • Tracking of Systems Using Industry Standard

Methodology. • Tracking Covers a Five-Year Period. • Twelve Industry-Standard Building Systems are

Followed. • Current Lifecycle Needs - $371.9 million.

12

Space Inventory & Value

Total Replacement Value Approx. $2.4 Billion

District Facilities by Type

School/Facility Type Campuses Count Sq Ft Count Sq Ft Count Sq Ft

Pre-K Centers 5 3 34,122 6 20,614 0 -

Elementary Schools 93 141 4,482,100 - - 237 234,426

K-8 Schools 3 4 263,091 - - 1 1,008

Middle Schools 17 38 1,817,299 - - 12 12,824

Junior/Senior Schools 2 2 354,949 5 4,800

High Schools 15 41 3,337,648 - - 13 14,914

Districtwide / Option 14 96 903,710 1 3,310 28 28,600

Stadia 4 27 31,458 - - 2 1,920

Administrative 11 23 403,576 3 10,173 0 -

Maintenance and Transportation 5 9 43,102 - - 4 3,894

Decommissioned 0 0 - 2 5,179 31 26,844

Total 169 384 11,671,055 12 39,276 333 329,230 0.3% 2.7%

Permanent Buildings Transportable BuildingsCottage Buildings

13

Sheet1

Portfolio Stats

District Facilities by Type

Permanent BuildingsCottage BuildingsTransportable Buildings

School/Facility TypeCampusesCountSq FtCountSq FtCountSq Ft

CampusCount5678

Pre-K Centers5334,122620,6140- 0

Elementary Schools931414,482,100- 0- 0237234,426

K-8 Schools34263,091- 0- 011,008

Middle Schools17381,817,299- 0- 01212,824

Junior/Senior Schools22354,94954,800

High Schools15413,337,648- 0- 01314,914

Districtwide / Option1496903,71013,3102828,600

Stadia42731,458- 0- 021,920

Administrative1123403,576310,1730- 0

Maintenance and Transportation5943,102- 0- 043,894

Decommissioned00- 025,1793126,844

MBC0- 0

Total16938411,671,0551239,276333329,230

0.3%2.7%

Sheet2

Sheet3

12/17/2015



District Wide Facility Master Plan Process

Facilities Management Model

Financial Analysis

Taxpayer & Community Input

Sound Instruction for All Students

Facilities Solutions

15

Master Plan Goals • BOE Establishes Guidelines

• Develop Set of Parameters to Establish Planning Criteria • Consistent Application of Rules

• Staff Defines & Recommends Goals • Optimal Use of our Existing Facilities • Balance Articulation Areas • Right Sizing Square Footage Portfolio • Equitable Distribution Center Programs • Financing Approach and Schedule

• Internal / External Review • Cabinet, Capital Asset Advisory Committee, Financial Oversight Committee • Board of Education, Public Presentations

16

Guidelines for BOE Consideration

• School Consolidations • Move Students into nearby Existing School • Construct new School and Consolidate Two into One.

• School Closures • Politically Charged Issue • Selection Criteria / Community Involvement / Support

• Boundary Changes • Community Involvement • Lengthy Process Initially and to Fully Implement

• New Construction • New Buildings – Lengthy Process, Cost • Additions & Renovations 17

Guidelines for BOE Consideration cont.

• Grade Configurations • Flexibility, Impact on Utilization

• Repurpose Existing Facilities • Function Change e.g. School to Support Type Facility or

Community Use • School Type / Program or Curriculum Change

• Facility Share • Neighborhood & Charter • Charter & Option

• Explore Finance Options • Bonds, Certificates of Participation (COPs), Leases, Cash 18

Staff Develops Recommendations • Method:

• Objectivity – based on data; FCI, Utilization, Enrollment Trends

• Parameters – work within Planning Parameters

• Consistency in Approach

• Acknowledge & Validate Previous Commitments, Boundary Realignment, Closures, Consolidations & Replacements, Athletic Fields, Preschools

• Optimal School Size & Location don’t Over/Under Build.

• Growth Areas – Immediate Need vs. Long Range

• Flexible Grade Configurations

• Community, Stakeholder Participation

• Creativity in establishing solutions

19

Facility Master Plan Process

STAFF COLLECTS AND EVALUATES DATA

STAFF MAKES RECOMMENDATIONS

TO THE BOARD

BOARD DEFINES PARAMETERS

STAFF ESTABLISHES GOALS

BOARD CONFIRMS GOALS

STAFF CREATES MASTER PLAN

20

12/17/2015



Enrollment

Overview • Enrollment by Geographic Area

• High Growth – North County & Along Highway 93, Central Lakewood, Edgewater

• Moderate Growth - West Lakewood (Solterra) • Stable Growth – West Area • Slow / No Growth – Pockets in North and South County

• Reasons • Economic and Population Growth • Improving Real Estate Market

• Future • 2013 Saw First Increase in Birthrate since 2006 • Increase in Property Sales, Decrease in Foreclosures, Increased

Availability of Affordable Housing in Established Neighborhoods 22

North County • Ralston Valley - Growing

• Meiklejohn ES: Five Parks, Candelas & Leyden Rock Developments

• West Woods ES: Highway 93, Candelas • Sierra ES: Spillover from Meiklejohn

• Pomona – Stable/Growing • PHS: Growth, Moore MS, Decline

• Standley Lake – Stable/Growing • SLHS: Due to IB; STEM Program Options • Sheridan Green: PreK Program

• Arvada West - Growing • Fairmount ES: Highway 93; Indiana St. Development • Vanderhoof ES: From West Woods, Meiklejohn, PreK • Drake MS: Growth from Feeder Schools

23

North County Elementary Schools

24

North County Middle Schools

25

North County High Schools

26

• Alameda – Stable, Better Utilization • Alameda HS 7-12 - Conversion • Stein ES Move to O’Connell reopen 2017, Demographic

Changes, High Mobility • Arvada - Declining

• Arvada HS - High ‘Choice Out’ • Foster ES, Hackberry Hill (ES), Arvada K8 - Continued Growth • North Arvada MS - Declining

• Jefferson – Stable Better Utilization • Jefferson 7-12 – Conversion, Better Utilization/Under Enrolled • Stevens Relocation to WRMS - Better Utilization • Edgewater ES, Molholm ES, Lumberg ES - Continued Growth;

Over-enrolled.

Central Area

27

• Green Mountain - Increasing • Devinny ES, Green Mtn. ES, Rooney Ranch ES - Over-

enrolled, Solterra, Neighborhood Turnover • Lakewood - Stable

• Lakewood HS - High ‘Choice In’ • Eiber ES, Belmar ES - Over-enrolled

• Golden - Increasing • Kyffin ES - Over-enrolled, High ‘Choice In’ • Mitchell 2013-14 6th Grade to Bell MS Stable/Growing • Bell MS - Increasing Due to 6th Grade & STEM

• Wheat Ridge – Stable/Growing • Everitt MS; WRHS – Solid Growth; Most ES – Growth • Stober, Prospect Valley, Kullerstrand ES – Over-Enrolled • Choice In from Jefferson to Everitt, WRHS

Central Area (cont.)

28

Central Area Elementary Schools

29

Central Area Middle Schools

30

Central Area High Schools

31

• Bear Creek - Declining • Red Rocks ES, Very High ‘Choice In’ • Westgate ES, Demographic/Neighborhood Changes • Bear Creek K8, Very High ‘Choice In’

• Chatfield - Stable • Coronado ES, High ‘Choice In’ • Shaffer ES, Stony Creek ES, Neighborhood, Low ‘Choice In’ • Deer Creek MS, Very Low Utilization

• Columbine – Stable/Declining • Dutch Creek ES, High ‘Choice Out’, Demographics • Normandy ES, High ‘Choice In’

• Dakota Ridge – Stable/Declining • Powderhorn ES, Mt. Carbon ES, Westridge ES - High Utilization • Summit Ridge, Approaching Capacity • Colorow ES, Significantly Under Utilized

South County

32

South County Elementary Schools

33

South County Middle Schools

34

South County High Schools

35

• Conifer – Stable/Growing • West Jeff ES – Over-Enrolled • Balance of Facilities – Under-Utilized

• Evergreen – Stable/Growing • Parmalee ES – Over-enrolled • Bergen Valley ES – Significantly Under-Utilized • Balance of Facilities – Under-Utilized

West County

36

12/17/2015



Urgent Needs/Solutions

Residential Growth 2004-2015

0

500

1,000

1,500

2,000

2,500

3,000

2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Uni

ts

Building Permits in Jefferson County Multi-Family

Single-Family

Jan

- S

ept

38

Projected Student Growth – North County

39

Projected Student Growth S. Lakewood

40

Urgent Needs

Candelas K8 800 Students $25 Million Open 2017

COPs

Sierra Phase II K6

768 Students $15 Million Open 2017

COPs

Table Rock Mesa K6

568 Students $20 Million Open 2018 COPs/Bond

Ralston Valley HS Wing 3

400 Students $8 Million

Open 2018-19 Bond

Leyden Rock 568 Students $25 Million

Open 2018-19 Bond

Coyote Gulch K6

568 Students $20 Million

Open 2018-19 Bond

Bond

COPs Urgent Needs

$15 Million

41

Candelas PK-8 800, Expand to 1,000 Students

Construct New PK8 • Schools listed Serve NW Area • No Effect upon 2015-16 or 2016-17 Enrollment • Planned opening Fall 2017 • No Temps closed, 2016 – 5 Temps added to both

Meiklejohn & WWES. 2017 - 8 Temps Closed WWES, 5 closed Meiklejohn; Sites with In-Use Temps-Mitchell (3), Stott (2), Vanderhoof (2), Van Arsdale (3).

• May require 2-3 years to achieve the desired enrollment transitions between schools.

• Boundary Changes to West Woods, Meiklejohn. • Distribute Meiklejohn PreK to Van Arsdale

(2015), New PK8 (2017)

• Provides Relief & Additional Capacity to schools serving Leyden Rock, Candelas and West Woods.

• Project Cost $25M, 24 Months Construction; Cost per Student $31,250 (2015 Dollars)

Drake MS

Fairmount

Mitchell

Meiklejohn

Oberon MS

Stott

Candelas K8-800 Capacity

Vanderhoof

Van Arsdale

Wayne Carle MS

West Woods

Not Impacted by K8

42

Table Rock Mesa PK-6 768 Students

Construct New PK6 • Schools listed Serve NW Area. • No Effect upon 2015-16, 2016-17, 2017-18

Enrollment.

• Open Fall 2018 • 5 New Temps Meiklejohn & West Woods (2016);

2017 Sites with Temps: Meiklejohn (5), Stott (2), Van Arsdale (3), West Woods (2). 2017 – 6 Temps Closed, 10 Temps In-Use.

• May require 2-3 years to achieve the desired enrollment transitions between schools.

• Primary Boundary Changes to Fairmount, Mitchell, West Woods.

• Distribute Meiklejohn PreK to Stott (2016), New PK8 (2017), Van Arsdale (2015)

• Provides Relief & Additional Capacity to Hwy. 93 Corridor and In-fill Projects.

• Project Cost $22M, Cost per Student $28,650, 24 Months Design/Construction (2015 Dollars)

Drake MS

Fairmount

Mitchell

Meiklejohn

Oberon MS

Stott

Table Rock Mesa PK-6 768 Capacity

Vanderhoof

Van Arsdale

Wayne Carle MS

West Woods

Not Impacted by PK-6

43

Sierra ES – Phase II ~ 250 Additional Seats (768 total)

Construct Sierra Phase II • Schools listed are impacted by Phase II • No Effect upon 2015-16 Enrollment, No Temps

closed or mothballed in 2015-16.

• Complete Fall 2017. • May require 2-3 years to achieve the desired

enrollment transitions between schools.

• Boundary Changes to Sierra, Meiklejohn, Fremont, Van Arsdale.

• 11 Temps Closed or Mothballed in 2016-17 • Project Cost $15M, Cost per Student $60,000, 24

Months Design/Construction (2015 Dollars)

Fremont ES

Meiklejohn ES

Sierra ES Phase II – 250 Addl. Seats

Stott ES

Van Arsdale ES

Vanderhoof ES

West Woods ES

44

Recommendations with Minimal Capital Investment

• Grade Configurations • Flexibility, Impact on Utilization

• Temporary Classrooms • Busing changes • Boundary Changes • Year Round School • Split Sessions • Repurpose Existing Facilities

• Function Change e.g. School to Support Type Facility or Community Use

• School Type / Program or Curriculum Change • Facility Share

• Neighborhood & Charter • Charter & Option 45

Recommendations with Capital Investment • Additions • Replacement/Consolidations • New Buildings • Grade Reconfigurations w/Additions • Major Renovations

46

Sources of Significant Capital

• Certificates of Participation • Finance device that uses existing facilities as

collateral. • General Fund Payments • COPs incorporated in a bond program and paid

off when the bond passes. • General Obligation Bonds

• Voter Approval required • Paid from Tax Revenue over Long Period of Time

47

What We Need From BOE

1. Reconsideration of PK-8 vs. K6 at Candelas Site? 2. Direction on Phase II Sierra ES 3. Direction on Finance Options

1. Direction on Capital Bond Program 2. Certificates of Participation (COPs)

4. BOE Guidelines Direction 5. Direction on Development of District Wide Facility

Master Plan.

48

Time is of the Essence

• Deal with Current Enrollment Pressures • No Apparent Slowdown in Residential Development • Prepare for Capital Bond? • Take Advantage of Currently Favorable Interest

Rates. • Construction Inflation is 5%+ Annually, on a $25M

project equates to $1.25M Loss in Purchasing Power.

49

Questions?

50

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Documents

Jeffco Public Schools · Mesa K6 . 568 Students . $20 Million . Open 2018 . COPs/Bond . Ralston Valley HS Wing 3 400 Students $8 Million Open 2018-19 Bond Leyden Rock . 568 Students