JBA Camping Trip 2011

May 4-5, 2011

Parent Meeting

Sign in sheet Please sign the sign in sheet on the table This is a CBE requirement to track which

parents have been briefed in regards to the camping trip—all parents must be briefed in person or in a verbal conversation prior to the camping trip

Meeting Agenda Forms required Educational objectives Location Itinerary Hazards & Safety procedures Equipment list Expectations Contingency plans Electronic device policy Costs Volunteers Questions

Required Forms Read:

Parent Letter Sign:

Consent & Acknowledgement of Risk

*Please sign and return by Tuesday, May 3 at the latest. Extras can be found on your son/daughter’s D2L physical education shell

Educational Objectives To develop and combine more challenging activity-specific

skills in an alternate environment. Apply leadership and team work skills related to physical

activities in an alternate environment. Students will learn practices to ensure minimum impact on

the oudoors/environment. To demonstrate aspects of outdoor trip planning To develop student personal confidence, self-esteem, and an

attitude of caring

Location: Camp Gardner Operated by Scouts Canada-Chinook Council Alberta Camping Association (ACA) accredited, meets or exceeds all ACA standards Facilities include: flushing toilets, heated long

houses with beds (segregated by sex), on site groundskeeper, drinking water, kitchens

Location Map 241108 Range Road 42, Rocky View No

44, AB

Transportation Southland Transportation Ltd (approved

CBE carrier) Luggage will be held on student’s laps!!

Don’t over pack!!

Tentative Itinerary May 4 Approximate Time Activity 9:00 Assemble in multipurpose area (buses to arrive at 9:15) • Remind students of expectations • Attendance • Final gear/medication check 9:30 Board buses and leave 10:15-11:00 Arrive on site • Unload bus • Form kids up in main area, basic rules of camp given by Blake • Drop off gear • Tour of campsite 11:00-11:30 Tug o war or brief large group game 11:30-12:30 Lunch (provided by student) and clean up (inspection) 12:30-1:30 Activity #1 Obstacle Course 1:30-2:00 Break (students can sit and relax or go for a short walk) 2:00-3:00 Activity #2 Frisbee Golf 3:00-3:30 Snack (provided by student) 3:30-4:30 Student Choice Students can use footballs, soccer balls, Frisbee, teatherball, rest, relax, read etc. 4:30-5:45 Walk to the river, throw rocks, hang out 5:45-6:00 Wash up, meet for dinner 6:00-8:00 Dinner (provided) 8:00-10:00 Campfire program (skits, songs, roast marshmallows, socializing, etc.) 10:00-11:00 Preparation for bed time, group discussions & day recap etc. 11:00 Lights out

May 5 8:00 Wake up, students to pack personal items 8:30-9:30 Breakfast (provided) & clean up 9:30-10:30 Activity #3 Orienteering 10:30-11:00 Student Choice 11:00-11:20 Snack (provided) 11:20-12:00 Site clean-up, pack-up, inspection 12:00 Depart for JBA

Itinery cont. 2:00-3:00 Activity #2 Frisbee Golf 3:00-3:30 Snack (provided by student) 3:30-4:30 Student Choice Students can use footballs, soccer balls, Frisbee, teatherball, rest, relax, read etc. 4:30-5:45 Walk to the river, throw rocks, hang out 5:45-6:00 Wash up, meet for dinner 6:00-8:00 Dinner (provided) 8:00-10:00 Campfire program (skits, songs, roast marshmallows, socializing, etc.) 10:00-11:00 Preparation for bed time, group discussions & day recap etc. 11:00 Lights out

May 5 8:00 Wake up, students to pack personal items 8:30-9:30 Breakfast (provided) & clean up 9:30-10:30 Activity #3 Orienteering 10:30-11:00 Student Choice 11:00-11:20 Snack (provided) 11:20-12:00 Site clean-up, pack-up, inspection 12:00 Depart for JBA

Hazards (include but are not limited to):

Camping Hazards/Exposure to outdoors: Insect bites and stings, weather related injuries,

hypothermia, animal dangers, etc. Allergic reactions to plants, insects, food items, etc. Due to location outside of city, EMS will be slower to

respond to a medical emergency. Precautions:

Classroom instruction, first aid, cancellation or alteration of activities that become risky due to circumstances

Students will be given detailed instructions prior to activities and set geographical guidelines will be in place.

Supervisors will always be in close contact with each other and have the ability to easily and quickly call emergency services.

Hazards (include but are not limited to):

Transportation Hazards: Traffic accidents, breakdowns, delays

Precautions: Southland is an approved carrier with the

CBE that has safety checks in place Trip will be cancelled in the event of unsafe

road conditions

Hazards (include but are not limited to):

Games/teambuilding/physical activity Hazards: Rolled ankles, slips, trips and falls, small

cuts, bruises due to uneven terrain, roots, trees, ice, wet ground, etc.

Precautions: Students will be familiarized with terrain prior

to activities and made aware of potential dangers

Hazards (include but are not limited to):

Fire building and campfires: Use of matches--potential for burns, smoke

inhalation Precautions:

Detailed instruction, demos, practical experience, teacher help, supervision

Safety Procedures Focus on prevention

Justin Fletcher & Ian Brown are chaperones: 1:13 ratio at most

High expectations for student behaviour clear and well practiced

Clear instructions, adequate prior knowledge Assess and mitigate risks Proper preparation (equipment)

Supervisors in close contact Teacher in charge and groundskeeper equipped

with cell phone at all times, land line available

Emergency Response Plans Mr. Justin Fletcher – Standard First Aid & CPR/AED exp May

2013 First aid kit on site Medical information kept handy

In the event of an emergency Provide best possible care to the victim Evacuate victim: (closest hospital is Rockyview General)

Parent pick-up By ambulance if necessary (Redwood Meadows Emergency

Services contact by 911) http://scouts.ca/dnn/LinkClick.aspx?fileticket=UTgVthMBKbA

%3d&tabid=2431

Students must ensure that all required medications are brought with them!

Contingency Plans CBE and JBA both reserve the right to

cancel the camping trip prior to or on the date of departure “based upon the security, heath and safety conditions of the off-site activity destination and the travel to and from.”

Equipment list - Sleeping bag/pillow (no mattress required) - Underwear/long johns Shirts (long and short sleeves to layer) Comfy, long pants (convertible if possible, jeans not recommended) Runners/hiking boots (already broken in) Raincoat or water/wind proof jacket Fleece/hoodie/sweater Head-dress o Ball Cap or Sun hat o hat/toque Sunglasses Regular socks (extra pairs are useful), slippers/indoor shoes/thick socks for indoors PJs Water bottle (filled) Toiletries (toothbrush, comb, deodorant, etc.) Winter weather gear if needed (gloves, tuque, etc.)

Lunch/snack for day 1

Expectations Participants are required at all times to maintain

the highest standards of conduct. In case of serious infractions of the rules, the participant will be sent home at his or her own expense.

The Teacher-in-Charge in consultation with the other supervisors will determine the disciplinary action to be taken in the event that the conduct of any member is unacceptable.

Expectations

No participant, under any circumstances, may possess or use tobacco, alcoholic beverages, narcotics, marijuana, or any other illegal drug.

Necessary direction and instructions will be issued daily or at each location during the day. These instructions must be adhered to, to assure success and prevent complications.

Expectations

Personal funds and items, including, cash, clothing, shoes, etc., are the responsibility of the individual and should be carried by the participant in a safe and secure place at all times.

Ipods and other electronic devices are to be left at home during the camping trip.

Everyone is responsible for having his or her camping gear ready and in the proper place for loading, as designated by the supervisor.

Students will be respectful, at all times, of others and of the property of others (i.e. bus, tents, campground, washrooms, etc.)

Students are responsible for all work missed during their absence from regular classes.

Electronic device policy Cell phones allowed, MP3 players, laptops

not necessary for this trip Safest not to bring electronics Cell phones not allowed during scheduled camp

activities Cameras allowed

Costs Lodging/transportation covered by school Students to bring packed lunch and any

snacks for the first day Dinner and breakfast provided by school- spaghetti / bread / juice - serial / beans / bacon / toast - * allergies – bring some extra food for

dinner/breakfast

Questions? Contact & Further Information

Teacher in charge: Justin Fletcher 403-777-7210 jafletcher@cbe.ab.ca 2nd chaperone: Ian Brown (school instructor)

Principal: Mike Black 403-777-7210 mcblack@cbe.ab.ca