January 24, 2017

1. Previous Activities

2. Capacity Plan

3. Capital Plan

4. Future Activities

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Previous Activities

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September 27, 2016 Workshop • The School Board requested staff to: Consider additional options to address capacity

issues

Obtain community input on the options presented and the additional options requested

Seek community suggestions for other options

Provide additional detail regarding the proposed capital allocation changes

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Held Community Meetings • Cocoa Beach Jr/Sr High School – October 24, 2016 • ESF – October 26, 2016 • West Shore Jr/Sr High School – November 7, 2016 • Titusville High School – November 17, 2016 • Central Middle School – December 15, 2016

Provided On-Line Survey

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Updated Capital Plan to align with new student enrollment projections

Validated alignment to Strategic Plan for additional Capital Plan funding

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Capacity Plan

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Options to Address Projected Capacity Issues 1. Portable Classrooms 2. Attendance Boundary Changes 3. Restrict Choice 4. Additions 5. New Schools 6. Combination of Options 7. Other (6-8 School, Year-Round School, etc.)

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On-Line Survey Results

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Q1: What Part of the Community Best Identifies You? Answered: 527 Skipped: 0

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Q2: Did you attend or view online the Capital Plan Presentation by Dr. Blackburn? Answered: 523 Skipped: 4

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Q3: Based on the options presented to address student growth, please rank your preferences: Answered: 511 Skipped: 16

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Q4: Please identify what you believe is an appropriate amount of time for students to be transported on a bus to school: Answered: 499 Skipped: 28

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Q5: Please rate how concerned you would be if your child were transported to a school, even if a grade appropriate option were closer: Answered: 519 Skipped: 8

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Q6: Please Rank Your Preference in Capital Spending Allocations: Answered: 512 Skipped: 15

Criteria • No New Debt / No New Taxes

• Updates The Plan will be updated every year based on new enrollment projections, program changes and capital funding

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Criteria • Total Capacity Planning is based on total capacity (permanent + portable). Requires policy change

• Capacity Utilization • Schools are effectively full at 90% of FISH capacity • If a school is currently below 90%, no capacity is

added until it reaches 90% • If a school is currently over 90%, it is assumed that

it can continue to operate at that utilization

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Criteria • Portable Capacity Ratio

The maximum percentage of portable capacity to permanent capacity is assumed to be 25% to avoid impacting the core spaces at a school

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Criteria • Enrollment Projections Year 1: Finance = -72 (82 standard schools) Years 2-5: Facilities Planning = +1,507 / +1,562 /

+1,220 / +1,145 Charters: Year 1: +600 / Location specific Years 2-5: +400 / District-wide

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Additional Portable Classrooms • Elementary = 45 • Middle = 14 • Jr/Sr & High = 33 • Total = 92 • Cost Capital = $4,420,000 Operating = $386,400 + $319,200 annually

beginning Year 6 • Covered Walkways = $2,400,000 (Contingent liability / Not included in Capital Plan)

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Attendance Boundary Changes • Year 2 (2018-19): 5 areas / 13 elementary schools / 3

high schools • Year 5 (2021-22): 2 areas / 2 elementary schools / 2

high schools • Elementary = 712 Students (equivalent to 33 classrooms) • Middle = 0 • Jr/Sr & High = 688 Students (equivalent to 30 classrooms) • Total = 1,400 Students • Cost Avoidance

• Permanent = 63 x $300,000/classroom = $18,900,000 • Portable = 63 x $40,000/portable = $2,520,000 capital +

• 63 X $8,400/portable = $529,200 operating (rent)

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Reopen Closed Schools • Year 2 (2018-19): Reopen South Lake as a School

Of Choice Cost

• Capital = $1,000,000 (Impact Fees) • Operating = $1,000,000

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Construct New Permanent Classrooms • Year 3 (2019-20): Open a 12-classroom addition

at Cocoa High School Cost: $4,500,000 (Impact Fees)

• Year 4 (2020-21): Open a new Viera Area elementary school Cost: $20,000,000 (Impact Fees)

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Year 1 – School Year 2017-18 • Add 13 Relocatable Classrooms • Convert South Lake Education Center into a new

Choice Elementary School • Design the Cocoa Jr/Sr High School 12-Classroom

Addition Building • Approve attendance boundary changes for the

2018-19 school year

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Year 2 – School Year 2018-19 • Add 26 Relocatable Classrooms • Implement Attendance Boundary Changes

• 13 Elementary Schools / 745 Students • 3 High Schools / 425 Students

• Construct Cocoa Jr/Sr High School 12-Classroom Addition Building

• Design a new elementary school for the Viera area • Open South Lake Education Center as a new

Choice Elementary School • 466 Students from area schools

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Year 3 – School Year 2019-20 • Add 9 Relocatable Classrooms • Open the Cocoa Jr/Sr High School 12-Classroom

Addition Building • Construct a new elementary school in the Viera

Area (if required) • Approve attendance boundary changes for a new

elementary school in the Viera area (if required)

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Year 4 – School Year 2020-21 • Add 14 Relocatable Classrooms • Approve attendance boundaries for the 2021-22

school year • Open a new elementary school in the Viera Area (if

required) • Design a new elementary school for the West

Melbourne area (if required)

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Year 5 – School Year 2021-22 • Add 30 Relocatable Classrooms • Implement Attendance Boundary Changes

• 2 Elementary Schools / 28 Students • 2 High Schools / 263 Students

• Construct a new elementary school in the West Melbourne area (if required)

• Approve attendance boundary changes for a new elementary school for the West Melbourne area (if required)

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Attendance Boundary Changes • Policy 7110 • Administrative Procedure 7110 • Criteria and Guidelines • Schedule

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Attendance Boundary Changes

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Attendance Boundary Changes • Schedule

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Attendance Boundary Changes

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Update the plan every year based on new enrollment projections, program changes and capital funding

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Capital Plan

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Strategic Plan • Objective 3A

• Capital Advisory Committee

• Prioritize capital requirements

• Equitably allocate available capital resources

• Develop a long-range capital plan

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Strategic Plan • Objective 3C

• Allocation of capital funding to ensure equitable access to programs

• Allocation of capital funding to provide equitable capacity accommodations

• Develop a long-range capital plan

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2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25

Capital Reserve Beginning Balance 91.272 41.545 43.071 46.878 53.641 63.802 75.396 89.984 107.365Projected Recurring RevenueTax Revenue estimated at 96% collection 51.658 54.499 57.224 60.085 62.789 65.615 68.568 71.653 74.877Additional Tax Revenue > 96% 0.409 0.233 0.244 0.258 0.268 0.280 0.292 .306. 0.320Sales Surtax 43.269 43.269 43.269 43.269 21.635 0.000 0.000 0.000 0.000Other Local 0.190 0.390 0.490 0.590 0.590 0.590 0.590 0.590 0.590Impact Fees 7.500 7.500 7.500 7.500 7.500 7.500 7.500 7.500 7.500CO & DS 1.920 1.920 1.920 1.920 1.920 1.920 1.920 1.920 1.920PECO 2.617 2.617 2.617 2.687 2.738 2.738 2.738 2.738 2.738Other State 0.150 0.150 0.150 0.150 0.150 0.150 0.150 0.150 0.150Federal Connected Needs (Transfer from General Fund) 2.013 2.000 2.000 2.000 2.000 2.000 2.000 2.000 2.000Non Recurring Transfer from Food Services 0.500 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000

Projected Total Revenue 110.226 112.578 115.414 118.459 99.590 80.793 83.758 86.551 90.095Total Debt Payment 36.367 35.746 37.151 37.000 35.736 38.091 38.062 38.062 38.058Balance Available after Debt Payment 165.131 118.377 121.334 128.337 117.495 106.504 121.092 138.473 159.402Project Costs 73.859 76.832 78.263 81.459 63.854 42.702 45.696 48.489 52.037

ADA 0.100 0.100 0.100 0.100 0.100 0.100 0.100 0.100 0.100Portable Relocation 0.850 1.300 0.450 0.620 1.200 0.250 0.250 0.250 0.250Bus Replacements / Equipment 4.000 4.000 4.000 4.000 4.000 4.000 4.000 4.000 4.000Educational Technology 4.000 2.650 2.650 2.650 2.650 2.650 2.650 2.650 2.650Maintenance Supplies / Preventative Maintenance 3.600 3.600 3.600 3.600 3.600 3.600 3.600 3.600 3.600PECO Projects (Maintenance) 2.617 2.617 2.617 2.687 2.738 2.738 2.738 2.738 2.738CO&DS Projects (Site Improvements) 1.920 1.920 1.920 1.920 1.920 1.920 1.920 1.920 1.920Capital Renewal 6.500 6.500 6.500 6.500 6.500 6.500 6.500 6.500 6.500Sales Surtax Projects 75.721 43.269 43.269 43.269 21.635 0.000 0.000 0.000 0.000Program-Related Facility Needs 2.250 2.250 2.250 2.250 2.250 2.250 2.250 2.250 2.250Special Projects 2.000 2.000 2.000 2.000 2.000 2.000 2.000 2.000 2.000FF&E 0.800 0.800 0.800 0.800 0.800 0.800 0.800 0.800 0.800Food Service Projects 0.500 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000Property Insurance 4.666 4.000 4.000 4.000 4.000 4.000 4.000 4.000 4.000SIP Match 0.300 0.300 0.300 0.300 0.300 0.300 0.300 0.300 0.300New Capacity 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000Estimated Use of Carryforward 13.762 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000

Total Project Costs 123.586 75.306 74.456 74.696 53.693 31.108 31.108 31.108 31.108Balance Available after Project Costs 41.545 43.071 46.878 53.641 63.802 75.396 89.984 107.365 128.294Carryover for Obligated Reserve (Includes Impact Fees) 30.963 30.110 37.760 45.410 53.060 60.710 68.360 76.010 83.660Remaining Unrestricted Capital Reserve Funds 10.582 12.961 9.118 8.231 10.742 14.686 21.624 31.355 44.634

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Description Current Amount Increase New Amount NotesPortable Relocation $250,000 $600,000 $850,000 Required for the 2016-17 Capacity PlanEducational Technology $1,800,000 $2,200,000 $4,000,000 Increase for FY2017 only; following years at $850,000

Maintenance Supplies / Preventative Maintenance $2,100,000 $1,500,000 $3,600,000$1,000,000 for additional operating supplement$500,000 for initial Preventative Maintenance Plan

Capital Renewal $2,488,000 $4,012,000 $6,500,000 52% of need for ineligible sales surtax categories

Program-Related Facility Needs $250,000 $2,000,000 $2,250,000$250,000 for existing programs District-wide$2,000,000 for new CTE, Magnet, Equity and Innovation programs

Special Projects $0 $2,000,000 $2,000,000 See List

FF&E $500,000 $300,000 $800,000

Currently $300,000 for schools, $50,000 for support functions and $150,000 for Custodial EquipmentAdditional $200,000 for schools Additional $100,000 for Grounds Equipment

Supplemental Funding for School Initiated Projects $0 $300,000 $300,000 New Program

Energy Conservation $150,000 ($150,000) $0Appropriate projects will be funded with capital renewal or within sales surtax projects

Total $7,538,000 $12,762,000 $20,300,000

Proposed FY2017 Capital Plan Changes

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Need = $44,113,000 Funding = $21,341,000

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

$11,000,000

$12,000,000

$13,000,000

Need Compared to Current Capital Allocations

Annual Need Funding

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$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

$11,000,000

$12,000,000

$13,000,000

Need Compared to Proposed Capital Allocations

Annual Need Funding

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Description Amount Priority Proposed for FY17Air condition 4 middle school gyms $1,200,000 1 $900,000ESF Boardroom Audio / podium upgrades $50,000 1 $50,000Clearlake / Gardendale program expansions $500,000 2 $500,000Cocoa HS Replacement Building $4,000,000 2 $500,000ESF security upgrades $250,000 2 $50,000Air condition 2 HS locker rooms $400,000 2ESF program reconfiguration - Phase 2 $350,000 2Transportation - Routing Software $1,000,000 2Additional parking and traffic resolution $5,000,000 3Air condition 7 MS locker rooms $1,400,000 3Correct site drainage issues at schools $2,000,000 3Equity List $35,500,000 3ESF Boardroom remaining upgrades $350,000 3ESF Carpeting Replacement $400,000 3Printing - Large format printer, cutter, punch $90,000 3Transportation $2,000,000 3Viera Road Extension $250,000 3Windows in all school offices $250,000 3Lockmar Pool Conversion $250,000McLarty Field ADA Phase 2 $250,000DeLaura HVAC (Phase 4) $1,700,000Merritt Island Pool Resurface $250,000Replace WWTP at Pinewood and Discovery $750,000Proposed supplement for Sales Surtax Security Projects at high schools

$400,000

Underground Tank Replacement at North Area Bus $400,000

Total = $4,000,000 Proposed funding source: Additional

funding for Capital Renewal

Proposed Special Capital Projects

SIP Match Program $300,000 / Year Policy

• Application Process • Review Committee • Match 1:1 with additional District funding up to 2:1 possible Criteria considered for potential additional funding: F&R Lunch

ratio, source of matching funds, instructional applicability, access to/use of project, etc. (TBD)

Not to exceed 10% of annual budget per project

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School Impact Fees / Old Map

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School Impact Fees / New Map

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DistrictPreviously Reserved

2014-15 2015-162016-17 (1st half)

Total2016-17

(2nd half)2017-18 2018-19 2019-20 2020-21

Benefit District 1 $706,010 $1,754,599 $3,108,055 $1,554,027 $7,122,691 $1,370,075Benefit District 2 $595,737 $1,630,507 $3,041,286 $1,520,643 $6,788,172 $4,779,265Benefit District 3 $0 $903,793 $943,510 $471,755 $2,319,059Benefit District 4 $0 $454,546 $560,313 $280,157 $1,295,016

$20,791,448$20,791,447

$4,574,795$1,295,016$4,511,472

School Impact Fee Analysis

$6,149,340

$1,503,824

$6,149,340 $6,149,340

$1,503,824 $1,503,824 $1,503,824

$3,074,670

$751,912

Based on School Impact Fee Ordinance Change Effective January 4, 2017

Note: Collections for 2016-17 to 2020-21 assumed equal to 2015-16 ($7,653,164)Unassigned

Total available for Central Elem SchoolTotal available for South Elem SchoolTotal available for Cocoa HS AdditionTotal available for South Lake (Debt Service)

Build 2019-20 / Open August 2020Build 2021-22 / Open August 2022Build 2018-19 / Open August 2019Equip 2017-18 / Open August 2018

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Future Activities

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January 24, 2017 School Board Meeting • Information Agenda Item

February 14, 2017 School Board Meeting • Action Agenda Item

Update the Capacity Plan each year

Transition responsibility of the Capital Plan to Financial Services ◦ Expand the Capital Allocation Committee ◦ Update the Capital Plan each year

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