January 16, 2014 - chino.k12.ca.us€¦ · Employee Retirement Recognition . 3. Public Service Agency Recognition. Regular Meeting of the Board of Education January 16, 2014 2 I.D

January 16, 2014

The proceedings of this meeting are being recorded.

CHINO VALLEY UNIFIED SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF EDUCATION

5130 Riverside Drive, Chino, CA 91710 4:45 p.m. – Closed Session 7:00 p.m. – Regular Meeting

January 16, 2014

AGENDA • The public is invited to address the Board of Education regarding items listed on the agenda.

Comments on an agenda item will be accepted during consideration of that item, or prior to consideration of the item in the case of a closed session item. Persons wishing to address the Board are requested to complete and submit to the Administrative Secretary, Board of Education, a “Request to Speak” form available at the entrance to the Board room.

• In compliance with the Americans with Disabilities Act, please contact the Administrative Secretary, Board of Education, if you require modification or accommodation due to a disability.

• Agenda documents that have been distributed to members of the Board of Education less than 72 hours prior to the meeting are available for inspection at the Chino Valley Unified School District Administration Center, 5130 Riverside Drive, Chino, California, during the regular business hours of 7:30 a.m. to 4:30 p.m., Monday through Friday.

I. OPENING BUSINESS

I.A. CALL TO ORDER – 4:45 P.M. 1. Roll Call 2. Public Comment on Closed Session Items 3. Closed Session

a. Discussion and possible action:

Conference with Legal Counsel – Existing Litigation (subdivision [a] Government Code 54956.9):

b.

Emily H., a minor, by and through her Guardian ad Litem, Sharon H., v. CVUSD, et. al., San Bernardino County, Rancho Cucamonga District, Case No. CIVRS1105580. (Dennis G. Popka – Orrock Popka Fortino Tucker & Dolen) (5 minutes) Student Discipline Matters (Education Code 35146, 48918 (c) & (j):

c.

Student Expulsion Cases 13/14-15, 13/14-16, 13/14-17, and 13/14-19. (30 minutes) Conference with Labor Negotiators (Government Code 54957.6)

d.

: A.C.T. and CSEA negotiations. Agency designated representatives: Dr. Norm Enfield, Sandra Chen, Dr. Grace Park, Dr. Michelle Harold. (1 hour) Public Employee Discipline/Dismissal/Release (Government Code 54957):

e. (15 minutes)

Public Employee Appointment (Government Code 54957):

Deputy Superintendent (15 minutes)

I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. Report Closed Session Action 2. Pledge of Allegiance I.C. PRESENTATIONS 1. Student Showcase: Cal Aero Preserve Academy 2. Employee Retirement Recognition 3. Public Service Agency Recognition

Regular Meeting of the Board of Education January 16, 2014

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I.D. COMMENTS FROM STUDENT REPRESENTATIVE I.E. COMMENTS FROM EMPLOYEE REPRESENTATIVES I.F. COMMENTS FROM COMMUNITY LIAISONS I.G. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA In accordance with Board Bylaw 9323 Bylaws of the Board – Meeting Conduct, please: a) limit remarks to three minutes (total for all

remarks); b) if a topic has been covered, limit remarks to new points; and c) please contact the Superintendent’s Office for procedures regarding complaints against employees, or see the Administrative Secretary, Board of Education, for the form.

I.H. CHANGES AND DELETIONS

II. ACTION

II.A.

ADMINISTRATION

II.A.1. Page 1

Recommend the Board of Education ratify the contract for employment of Deputy Superintendent of the Chino Valley Unified School District.

Contract for Employment of Deputy Superintendent of the Chino Valley Unified School District

Motion Second Preferential Vote: Vote: Yes No

II.B.

FACILITIES, PLANNING, AND OPERATIONS

II.B.1. Page 7

Recommend the Board of Education approve Resolution 2013/2014-14 Adopting Findings Regarding the Inspire Virtual Academy Charter School Petition.

Resolution 2013/2014-14 Adopting Findings Regarding the Inspire Virtual Academy Charter School Petition


II.C. HUMAN RESOURCES

II.C.1. Page 68

Recommend the Board of Education:

Public Notice and Hearing Regarding the California School Employees Association and its Chapter No. 102, Initial Reopener Contract Proposal to the Chino Valley Unified School District for the 2013/2014 School Year



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a) Give public notice regarding the CSEA and its Chapter No. 102 initial reopener contract proposal, and

b) Conduct a public hearing regarding the CSEA and its Chapter No. 102 initial reopener contract proposal to the Chino Valley Unified School District for the 2013/2014 school year.

Open Hearing

Close Hearing

III. CONSENT Motion Second Preferential Vote: Vote: Yes No

III.A. ADMINISTRATION III.A.1. Page 71

Recommend the Board of Education approve the minutes of the organizational meeting of December 12, 2013.

Minutes of the Organizational Meeting of December 12, 2013

III.A.2. Page 81

Recommend the Board of Education appoint Jamie Sweat to the Committee for the Arts.

Appointment to the Committee for the Arts

III.A.3. Page 82

Recommend the Board of Education approve the amendment to the Richard Gird Educational Hall of Fame Bylaws.

Amendment to the Richard Gird Educational Hall of Fame Bylaws

III.B. BUSINESS SERVICES

III.B.1. Page 86

Recommend the Board of Education approve/ratify the warrant register, provided under separate cover.

Warrant Register

III.B.2. Page 87

Recommend the Board of Education approve/ratify the fundraising activities. Fundraising Activities

III.B.3. Page 90 Recommend the Board of Education accept the donations.

Donations

III.B.4. Page 93

Recommend the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Chidester, Margaret A. & Associates; and Parker & Covert LLP.

Legal Services

III.B.5. Page 94

Recommend the Board of Education approve the signature authorizations for Chino Valley Unified School District.

Signature Authorizations for Chino Valley Unified School District


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III.C. CURRICULUM AND INSTRUCTION

III.C.1. Page 99

Recommend the Board of Education approve the following school sponsored trips: Liberty ES; Rolling Ridge ES; Magnolia JHS; Ayala HS; Chino Hills HS; and Don Lugo HS.

School Sponsored Trips

III.D. EDUCATIONAL SERVICES

III.D.1. Page 101

Recommend the Board of Education approve the student expulsion cases 13/14-15, 13/14-16, 13/14-17, and 13/14-19.

Student Expulsion Cases 13/14-15, 13/14-16, 13/14-17, and 13/14-19

III.E. FACILITIES, PLANNING, AND OPERATIONS

III.E.1. Page 102

Recommend the Board of Education approve/ratify the purchase order register, provided under separate cover.

Purchase Order Register

III.E.2. Page 103

Recommend the Board of Education approve/ratify the Agreements for Contractor/Consultant Services: The Leadership and Learning Center, Curriculum and Instruction; and WLC Architects, Inc., Facilities, Planning, and Operations.

Agreements for Contractor/Consultant Services

III.E.3. Page 105

Recommend the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property.

Surplus/Obsolete Property

III.E.4. Page 109 Recommend the Board of Education approve the revision of Board Policy

3311 Business and Noninstructional Operations—Bids.

Revision of Board Policy 3311 Business and Noninstructional Operations—Bids

III.F. HUMAN RESOURCES

III.F.1. Page 113

Recommend the Board of Education approve/ratify the certificated/classified personnel items.

Certificated/Classified Personnel Items

III.F.2. Page 120

Recommend the Board of Education reject the claim and refer it to the District’s insurance adjuster.

Rejection of Claim


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III.F.3. Page 121 Recommend the Board of Education approve the revision of Board Policy

4212.42 All Personnel—Drug and Alcohol Testing of Bus Drivers.

Revision of Board Policy 4212.42 All Personnel—Drug and Alcohol Testing of Bus Drivers

III.F.4. Page 125 Recommend the Board of Education approve the revisions to the job

descriptions for:

Revisions to the Job Descriptions for Deputy Superintendent and District Postal Clerk

a) Deputy Superintendent, and b) District Postal Clerk.

III.F.5. Page 134

Recommend the Board of Education approve the California State University, San Bernardino, College of Extended Learning, Department of Health Science and Human Ecology/Nutrition and Food Sciences Program—Dietetics Internship.

California State University, San Bernardino, College of Extended Learning, Department of Health Science and Human Ecology/Nutrition and Food Sciences Program—Dietetics Internship

IV. INFORMATION

IV.A.

BUSINESS SERVICES

IV.A.1. Page 138

Recommend the Board of Education receive for information the 2012/2013 Independent Auditor’s Annual Financial Audit Report.

2012/2013 Independent Auditor’s Annual Financial Audit Report

V. COMMUNICATIONS

BOARD MEMBERS AND SUPERINTENDENT

VI. ADJOURNMENT

Date posted: January 10, 2013 Prepared by: Patricia Kaylor, Administrative Secretary, Board of Education

AC

TION

AD

MIN

ISTRA

TION

CHINO VALLEY UNIFIED SCHOOL DISTRICT Our Motto:

Student Achievement • Safe Schools • Positive School Climate Humility • Civility • Service

DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent SUBJECT: CONTRACT FOR EMPLOYMENT OF DEPUTY SUPERINTENDENT

OF THE CHINO VALLEY UNIFIED SCHOOL DISTRICT ==================================================================== BACKGROUND Government Code 53262 requires that “all contracts with a superintendent, deputy

superintendent, assistant superintendent, associate superintendent…of a local agency shall be ratified in an open session of the governing body which shall be reflected in the governing body’s minutes.” Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education ratify the contract for employment of Deputy Superintendent of the Chino Valley Unified School District. FISCAL IMPACT $1.00 to the General Fund. WMJ:smr

January 16, 2014 Page 1

Page 1 of 5

CONTRACT FOR EMPLOYMENT OF DEPUTY SUPERINTENDENT

between the

BOARD OF EDUCATION

of the

CHINO VALLEY UNIFIED SCHOOL DISTRICT

County of San Bernardino, California

and

Norman P. Enfield, Ed.D.

1. OFFER

This contract is entered into this 16th

day of January 2014, by the Board of Education of

the Chino Valley Unified School District (“District”) and Norman P. Enfield, Ed.D. The

District hereby employs Norman P. Enfield, Ed.D. as Deputy Superintendent for a term

beginning January 17, 2014, and ending June 30, 2017. This contract may be extended

annually, subject to the terms and conditions hereinafter set forth below, and subject to

the Deputy Superintendent receiving a satisfactory job performance evaluation on or

before March 1st of each calendar year by the Superintendent.

2. SALARY

The Deputy Superintendent shall be afforded the same opportunity to STEP on the

salary schedule as all other employees of the District. The salary of the Deputy

Superintendent shall be Range 12 STEP 3 plus one dollar, one hundred forty-five

thousand, nine hundred twenty-seven dollars ($145,927.00), payable in twelve (12)

equal payments. The Deputy Superintendent shall receive an annual salary increase that

is not less than the percentage increase granted to the other management employees of

the District.

3. DOCTORAL STIPEND

The Deputy Superintendent shall be entitled to an annual stipend of four (4%) percent of

his annual salary for a doctoral degree which is payable in twelve (12) equal payments.


Page 2 of 5

4. FRINGE BENEFITS

The Deputy Superintendent shall be afforded the same opportunity to participate in the

District’s benefit program as all other management employees. The Deputy

Superintendent shall receive three hundred fifty dollars ($350.00) a month to defray his

cost of using his personal vehicle for District business.

5. ORGANIZATIONAL MEMBERSHIP

The District shall pay full dues for the Deputy Superintendent's membership in the

Association of California School Administrators (ACSA) or one other as deemed

appropriate by the Deputy Superintendent.

6. SALARY CHANGE

The Board of Education reserves the right to modify the annual salary rate of the Deputy

Superintendent's contract, provided that the salary shall not be decreased without the

Deputy Superintendent’s consent.

7. VACATIONS AND SICK LEAVE

The Deputy Superintendent shall be required to render twelve (12) months of full and

regular service to the District during each annual period covered by this agreement,

except that the Deputy Superintendent shall be entitled to twenty-two (22) days vacation

according to District policy. The Deputy Superintendent is entitled to cash out up to

thirty (30) days of unused vacation annually. In the event of termination of employment,

the Deputy Superintendent shall be entitled to compensation for unused vacation at the

salary range effective during the school year in which the vacation credit was earned, not

to exceed 56 days. The Deputy Superintendent will be entitled to twenty-two (22) days

of earned sick leave per year.

8. CONDITIONS

This contract is subject to all applicable laws of the State of California and to the lawful

rules and regulations of the California State Board of Education and the Board of

Education of the District. Said laws, rules, and regulations are hereby made a part of the


Page 3 of 5

terms and conditions of this contract, as though herein set forth.

9. RENEWAL

This contract may be terminated by the Board provided that written notice be given to

the Deputy Superintendent no later than March 15th

of the final year of the contract.

10. TERMINATION FOR CAUSE

The District may terminate this contract at any time for cause, pursuant to the California

Education Code. In the event of termination for cause, the District shall have no

obligation to pay remaining salary or benefits, except for that salary or benefits accrued

by the Deputy Superintendent through the effective date of said termination.

11. EARLY TERMINATION BY DEPUTY SUPERINTENDENT

The Deputy Superintendent may terminate his obligation under this contract by giving

the District at least thirty (30) days written notice in advance of said termination in

which case he shall receive his salary and benefits during said period unless the parties

mutually agree in writing to other provisions.

12. EVALUATION

The Deputy Superintendent shall report to, and be directly responsible to the

Superintendent. The Superintendent shall evaluate and assess in writing the

performance of the Deputy Superintendent at least once a year during the term of this

agreement. Said evaluation and assessment shall be reasonably related to the job

description of the Deputy Superintendent and the goals and objectives of the District.

13. STATEMENT REQUIRED BY GOVERNMENT CODE SECTION 53260

Regardless of the term of this Contract, if this Contract is terminated, the maximum cash

settlement that the Deputy Superintendent may receive shall be in an amount equivalent

to his monthly salary multiplied by the number of months left on the unexpired term of

the Contract, not to exceed eighteen (18) months.


Page 4 of 5

14. STATEMENT REQUIRED BY GOVERNMENT CODE SECTION 53243.2

If this contract is terminated any cash settlement related to the termination shall be fully

reimbursed to the District if the Deputy Superintendent is convicted of a crime involving

an abuse of his office or position.

15. ACTION AT OPEN SESSION OF REGULAR MEETING

Pursuant to Government Code sections 54956(b) and 54957.6(a), this contract shall be

approved in an open session of a regular meeting of the Board of Education.

16. SAVING CLAUSE

If any provisions of this Contract are held to be contrary to law by final legislative act or

a court of competent jurisdiction inclusive of appeals, if any, such provisions shall not

be deemed valid and subsisting except to the extent permitted by law, but all other

provisions shall continue in full force and effect.

17. COMPLETE AGREEMENT

The Contract is the full and complete agreement between the parties hereto. Any

amendment, modifications, or variations from the terms of this Contract shall be in

writing and shall be effective only upon approval of such amendment, modification, or

variation by the Board and the Deputy Superintendent.


Page 5 of 5

IN WITNESS WHEREOF THE PARTIES HERETO HAVE EXECUTED THIS

CONTRACT ON THE DATE INDICATED, UPON ACTION OF THE BOARD OF

EDUCATION OF THE CHINO VALLEY UNIFIED SCHOOL DISTRICT.

SIGNATURES OF THE BOARD OF EDUCATION OF THE CHINO VALLEY

UNIFIED SCHOOL DISTRICT,

County of San Bernardino, California

__________________________________________

James Na, President Date

__________________________________________

Irene Hernandez-Blair, Vice President Date

__________________________________________

Andrew Cruz, Clerk Date

__________________________________________

Charles E. Dickie, Member Date

__________________________________________

Sylvia Orozco, Member Date

SIGNATURE OF THE DEPUTY SUPERINTENDENT,

__________________________________________

Norman P. Enfield, Ed.D. Date


FAC

ILITIES, PLAN

NIN

G,

AN

D O

PERA

TION

S



DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Patricia M. Miller, Assistant Superintendent, Education Services Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: RESOLUTION 2013/2014-14 ADOPTING FINDINGS REGARDING

THE INSPIRE VIRTUAL ACADEMY CHARTER SCHOOL PETITION

=================================================================== BACKGROUND California Education Code 47605 established the procedures and timelines for charter school petitions. Pursuant to section 47605, the Inspire Virtual Academy (IVA) submitted a charter school petition on November 26, 2013. A public hearing was held on December 12, 2013, in accordance with Education Code 47605(b). Education Code 47605(b) requires that: “Following review of the petition and the public hearing, the governing board of the school district shall either grant or deny the charter within 60 days of receipt of the petition…” District representatives have carefully reviewed the IVA charter school petition and Three (3) Year Budget. RECOMMENDATION It is recommended the Board of Education approve Resolution 2013/2014-14 Adopting Findings Regarding the Inspire Virtual Academy Charter School Petition. FISCAL IMPACT Loss of ADA, LCFF, and categorical funding for the number of District students who enroll in Inspire Virtual Academy. Although this is a possible fiscal impact, by law, the Board may not base a decision on the potential fiscal impact. Rather, the decision may only be based on the statutory grounds set forth in the Resolution presented for your consideration. WMJ:SHC:NE:PMM:GJS:ljt














































Copyright 2014 Chino Valley Unified School District. All rights reserved

MICHAEL W. AMMERMON Certified Public Accountant 30100 Crown Valley Pkwy Ste. 35E

Certified Fraud Examiner Laguna Niguel, CA 92677

Diplomate of the American Board of Forensic Accounting Tel (949) 364-2486; E-mail: [email protected]

January 7, 2014 Members of the Governing Board Wayne Joseph Superintendent Chino Valley Unified School District 5130 Riverside Drive Chino, CA 91710 Re: Review and Analysis of the November 26, 2013 Inspire Virtual Academy, A California Public Charter School, 3 Year Budget Dear Mr. Joseph and Members of the Chino Valley Unified School District Governing Board: Thank you for providing the Inspire Virtual Academy Charter Petition and 3 Year Budget. As you requested, I have reviewed the Inspire Virtual Academy Charter Petition and 3 Year Budget as submitted in order to analyze Inspire Virtual Academy’s 3 Year Budget, budget notes and assumptions. EXECUTIVE SUMMARY After a comprehensive review of the Inspire Virtual Academy Charter Petition and 3 Year Budget, budget notes and assumptions I conclude that the Inspire Virtual Academy Charter Petition’s 3 Year Budget presents an unrealistic financial and operational plan for the proposed Inspire Virtual Academy Charter School because:

1. The Inspire Virtual Academy charter petition’s 3 Year Budget fails to include detailed budget

notes that clearly describe IVA’s assumptions for all budgeted years setting out complete explanations of how Inspire’s student enrollment and average daily attendance, local control funding formula, student to teacher ratios, staffing compensation, special education encroachment, start-up costs, cash flow, legal, audit, and accounting expenditures, facilities expenses, and District oversight fees were determined as is required by the California Code of Regulations, Title 5, section 11967.5.1(c)(3)(B);

2. The Inspire Virtual Academy charter petition’s 3 Year Budget and Inspire Virtual Academy’s local control funding formula revenue adjustment fail to integrate into one comprehensive budget and fail to incorporate into the Inspire Virtual Academy’s 3 Year Budget any local control funding formula revenue assumption differences;


Inspire Virtual Academy Charter School: Budget Review Analysis and Report

Copyright 2014 Chino Valley Unified School District. All rights reserved 2

3. The Inspire Virtual Academy charter petition’s 3 Year Budget fails to present a five (5) year budget plan as presented in the Inspire Virtual Academy local control funding formula revenue adjustment Tables II and IV;

4. The Inspire Virtual Academy charter petition’s 3 Year Budget fails to present any beginning and ending net assets for each budget year, fails to allocate the budgeted 5% reserve of each operational year between reserved and unreserved net assets, and fails to describe in detail the purpose and proposed use of financial reserves in excess of the Inspire Virtual Academy’s stated 5% reserve amounts;

5. The Inspire Virtual Academy charter petition and 3 Year Budget fail to present any separately defined start-up budget costs and detailed start-up budget notes and assumptions as is required by California Education Code section 47605(g) and by California Code of Regulations, Title 5, section 11967.5.1(c)(3)(B);

6. The Inspire Virtual Academy charter petition and 3 Year Budget fail to present a cash flow analysis or supporting cash flow notes and assumptions that include local control funding formula revenue adjustments;

7. The Inspire Virtual Academy charter petition and 3 Year Budget fail to present any budget notes and assumptions or supporting schedules that identify the individual costs and services Inspire budgeted as consolidated legal fees, audit fees, and accounting fees with one total amount being provided for all three expense categories;

8. The Inspire Virtual Academy charter petition and 3 Year Budget fail to present any budget notes and assumptions supporting the Inspire charter petitioner’s proposed facilities expenses and proposed facility location;

9. The Inspire Virtual Academy charter petition and 3 Year Budget fail to present any budget notes and assumptions supporting the charter petitioners’ budgeted District oversight fees.

FINDINGS OF FACT INSPIRE VIRTUAL ACADEMY’S UNREALISTIC 3 YEAR BUDGET NOTES AND ASSUMPTIONS Detailed Budget notes and assumptions are a critical component of constructing and understanding a charter school budget. Without detailed budget notes and assumptions that clearly describe how Inspire’s budget amounts were determined, the Inspire Virtual Academy (“IVA”) 3 Year Budget presents an unrealistic financial and operational plan for the proposed IVA charter school. The California Code of Regulations (“CCR”) identifies the critical importance in the charter petition review process of a charter school’s budget, budget notes and assumptions at Title 5, Subchapter 19-Charter Schools, Article 2-General Provisions.

CCR, Title 5, section 11967.5.1(c)(3)(B) states that an unrealistic financial and operational plan for the proposed charter exists when the charter or supporting documents do not adequately include:

1. “[A]t a minimum, the first-year operational budget, start-up costs, and cash flow, and financial

projections for the first three years. (emphasis added)




2. Include in the operational budget reasonable estimates of all anticipated revenues and expenditures necessary to operate the school, including, but not limited to, special education, based, when possible, on historical data from schools or school districts of similar type, size, and location. (emphasis added)

3. Include budget notes that clearly describe assumptions on revenue estimates, including, but not

limited to, the basis for average daily attendance estimates and staffing levels. (emphasis added) 4. Present a budget that in its totality appears viable and over a period of no less than two years of

operations provides for the amassing of a reserve equivalent to that required by law for a school district of similar size to the proposed charter school.

5. Demonstrate an understanding of the timing of the receipt of various revenues and their relative

relationship to timing of expenditures that are within reasonable parameters, based, when possible, on historical data from schools or school districts of similar type, size, and location.”

In order to adequately support the IVA 3 Year Budget, the IVA charter petitioners needed to but failed to provide detailed budget notes, assumptions, narratives, and documentation to establish that IVA has submitted a budget based on sound and verifiable data including but not limited to start-up costs, revenue, expenditures, Local Control Funding Formula (“LCFF”) conversion analysis, cash flow, staffing compensation, student enrollment, and other rates and assumptions. Some material examples of unsupported or missing IVA 3 Year Budget notes, narratives, assumptions, and documentation are:

1. Student Enrollment and Average Daily Attendance:

a. IVA failed to provide student enrollment and average daily attendance 3 Year Budget notes and assumptions describing in detail how the IVA charter petitioners determined in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions that year-one 2014-15 student enrollment will be 135 students and increase by 65 students in year-two totaling 200 students, and increase again by 65 students in year-three totaling 265 students.

b. The IVA charter petition at Page 11, Whom The School is Attempting to Educate states, “The Charter School will serve approximately 130 students…in its first year of operation.” Page 12 of the IVA charter petition presents a Projected Five-Year Growth Plan which presents year-one total enrollment of 135 students and increases enrollment by 65 students per year throughout all five years of the enrollment growth plan.

i. The IVA charter petition fails to describe in detail how the proposed IVA student

enrollment projected five year growth plan can rely on an inconsistent starting year-one student enrollment of 130 students or 135 students and increase each year by 65 students over a five year period.




c. Student enrollment is the basis for Average Daily Attendance from which the proposed IVA charter school will receive the material portion of its funding revenue. The IVA Initial 3 Year Budget Enrollment & Revenue Assumptions identify a 90% Attendance Rate in all three years of the proposed IVA 3 Year Budget.

i. IVA’s 90% attendance rate multiplied by IVA’s projected student enrollment

calculates the Average Daily Attendance (“ADA”) of the proposed IVA charter school.

1. The IVA charter petition and budget notes and assumptions fail to

provide and describe in detail the IVA charter petitioners’ ADA estimates based on historical data from similar schools identifying how the IVA charter petitioners arrived at their 90% attendance rate for the proposed IVA charter school.

d. Because the IVA charter petitioners have failed to provide any budget notes that

clearly describe IVA’s assumptions about revenue estimates, including, but not limited to, the basis for average daily attendance estimates based, when possible, on historical data from schools or school districts of similar type, size, and location as required by CCR, Title 5, section 11967.5.1(c)(3)(B), the IVA 3 Year Budget therefore presents and unrealistic financial operational plan for the proposed IVA charter school.

2. Local Control Funding Formula: California State general purpose Local Control Funding Formula (“LCFF”) represents over 88 percent of the IVA’s 3 Year Budget revenues. The LCFF model of charter school funding is part of Assembly Bill Number 97 (School Finance), Chapter 47 signed into law by the Governor of California on July 1, 2013 and effective beginning with the 2014-15 fiscal year.

California Education Code (EC) Section 42238.02 defines unduplicated pupils as foster youths, English learners, and pupils that qualify for either free or reduced-price meals. EC 42238.03(f)(1) describes how newly operational charter schools shall determine their maximum unduplicated pupil count as compared with the unduplicated pupil count of the school district the charter will be physically located in as follows: “(f) (1) For purposes of this section, commencing with the 2013-14 fiscal year and until all school districts and charter schools equal or exceed their local control funding formula target computed pursuant to Section 42238.02, as determined by the calculation of a zero difference pursuant to paragraph (1) of subdivision (b), a newly operational charter school shall be determined to have a prior year per average daily attendance funding amount equal to the lesser of:




(A) The prior year funding amount per unit of average daily attendance for the school district in which the charter school is physically located. The Superintendent shall calculate the funding amount per unit of average daily attendance for this purpose by dividing the total local control funding formula entitlement, calculated pursuant to subdivisions (a) and (b), received by that school district in the prior year by prior year funded average daily attendance of that school district. For purposes of this subparagraph, a charter school that is physically located in more than one school district shall use the calculated local control funding entitlement per unit of average daily attendance of the school district with the highest prior year funding amount per unit of average daily attendance. (B) The charter school's local control funding formula rate computed pursuant to subdivisions (c) to (i), inclusive, of Section 42238.02.” (Emphasis Added)

a. IVA’s “Revenues Adjusted November 2013” addendum commencing with the second bullet point states, “The plan assumes an unduplicated pupil count of 86% in LCFF target funding calculations.”

i. The IVA charter petition, 3 Year Budget, budget notes and assumptions fail to

describe the methodology IVA utilized to obtain an unduplicated pupil count percentage of 86%.

ii. The IVA charter petition, 3 Year Budget, budget notes and assumptions fail to describe in detail which component of Education Code Section 42238.03(f)(1) the IVA charter petitioners based their LCFF target funding on and how the IVA charter petitioners determined that the proposed IVA charter school will have a “prior year per average daily attendance funding amount equal to the lesser of: (A) The prior year funding amount per unit of average daily attendance for the school district in which the charter school is physically located” or “(B) The charter school's local control funding formula rate computed pursuant to subdivisions (c) to (i), inclusive, of Section 42238.02.”

b. Education Code Section 42238.02 (c) to (i) identifies base grade span level funding

beginning with the 2013-14 school year and at Education Code Section 42238.02 (f)(2) states,

“For a charter school physically located in only one school district, the percentage of unduplicated pupils calculated pursuant to paragraph (5) of subdivision (b) in excess of 55 percent used to calculate concentration grants shall not exceed the percentage of unduplicated pupils calculated pursuant to paragraph (5) of subdivision (b) in excess of 55 percent of the school district in which the charter school is physically located.”




i. The Chino Valley Unified School District has stated that their unduplicated pupil count percentage for 2012 and 2013 are 48.87% and 49.42% respectively. The IVA charter petition, 3 Year Budget, budget notes and assumptions fail to describe in detail how IVA 3 Year Budget LCFF unduplicated pupil count of 86% is equal to or lower than the Chino Valley Unified School District’s unduplicated pupil count percentage.

c. Education Code Section 42238.03(f) (1) identifies that LCFF charter school funding is

based on where the charter school will be physically located. The IVA charter petition at Page 122 states: “Governing Law: the facilities to be utilized by the school. The description of facilities to be used by the charter school shall specify where the school intends to locate. (Education Code Section 47605(g)) The Charter School will locate an administrative office/meeting space within the District attendance boundaries.”

However, the IVA charter petition and 3 Year Budget notes and assumptions fail to identify any prospective physical location for the proposed IVA charter school. Because of IVA’s failure to identify any proposed physical locations for the proposed IVA charter school, this analysis cannot determine if the proposed IVA charter school administrative office/meeting space location will actually locate within the District attendance boundaries.

d. IVA’s charter petition lacks sufficient detailed information to support IVA’s LCFF 3

Year Budget notes and assumptions to comply with the specific education code provisions including the following:

i. The proposed physical location within the District attendance boundaries of the

IVA charter school, (EC 47605(g)) and

ii. How the unduplicated pupil percentage of 86% was determined. (EC 42238.02(f)(2))

e. Without detailed LCFF 3 Year Budget notes and assumptions the IVA 3 Year Budget presents an unrealistic financial and operational plan for the proposed IVA charter school.

3. Student to Teacher Ratios:

IVA’s Initial 3 Year Budget Enrollment & Revenue Assumptions identify class size ratios of 30 students to one teacher (30:1) in each of the three years presented. The number of certificated teachers presented in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions is five (5) teachers in year-one, nine (9) teachers in year-two, and twelve (12) teachers in year-three.




The number of students presented in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions is 135 students in year-one, 200 students in year-two, and 265 students in year-three.

a. The IVA 3 Year Budget year-one student to teacher ratio is calculated as 135 students divided by 30 students per teacher and equals 4.5 (round to 5) teachers needed. The 5 teachers needed is comparable to the 5 teachers presented in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions.

b. The IVA 3 Year Budget year-two student to teacher ratio is calculated as 200 students

divided by 30 students per teacher and equals 6.67 (round to 7) teachers needed. The 7 teachers needed fails to compare to the 9 teachers presented in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions. The IVA charter petition and 3 Year Budget notes and assumptions fail to describe why there are an additional two (2) teachers budgeted.

c. The IVA 3 Year Budget year-three student to teacher ratio is calculated as 265

students divided by 30 students per teacher and equals 8.83 (round to 9) teachers needed. The 9 teachers needed fails to compare to the 12 teachers presented in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions. The IVA charter petition and 3 Year Budget notes and assumptions fail to describe why there are an additional three (3) teachers budgeted.

d. Without detailed student to teacher ratio 3 year Budget notes and assumptions

describing why the additional teachers are budgeted in years-two and three and do not represent mathematical calculation errors, the IVA’s 3 Year Budget presents an unrealistic financial and operational plan for the proposed IVA charter school.

4. Staffing Compensation:

The IVA 3 Year Budget and Initial 3 Year Budget Enrollment & Revenue Assumptions fail to document in detail the material increases in IVA’s staffing compensation.

a. IVA’s 3 Year Budget identifies account object code 1300, Certificated Administrator compensation for year-one as $70,000, year-two as $76,000 and year-three as $170,000. IVA’s 3 Year Budget account object code 1300, Certificated Administrator summarizes IVA’s Initial 3 Year Budget Enrollment & Revenue Assumptions account object code 1300 staff positions. The IVA Initial 3 Year Budget Enrollment & Revenue Assumptions identify account object code 1300 as two positions, a Principal and a Director of Operations.




i. In years one and two, the IVA Principal and Director of Operations both are listed with a salary of $35,000 in year-one and $38,000 in year-two. Two positions in year-one at $35,000 per position equals $70,000 and two positions in year-two at $38,000 equals $76,000.

ii. In year-three, the IVA Principal and Director of Operations salaries both

increase by $47,000 from $38,000 to $85,000.

Therefore, the total year-three salaries for IVA’s Principal and Director of Operations increase to $170,000 ($85,000 x 2 = $170,000).

iii. The IVA 3 Year Budget, budget note and assumptions fail to provide any

detailed analysis explaining why the year-three Principal and Director of Operations salaries increase for both positions from $38,000 in year-two to $85,000 in year-three.

The year-three salary increase for IVA’s Principal and Director of Operations of $47,000 ($85,000 - $38,000 = $47,000) per position represents approximately a 123% increase in salary for each position.

b. The IVA 3 Year Budget identifies Instructional Aides’ compensation for year-one as

$69,518, year-two as $97,036 and year-three as $0. The IVA Initial 3 Year Budget Enrollment & Revenue Assumptions identify that the 3 Year Budget amounts for Instructional Aides represent 9.5 positions in year-one and increase to 13.5 positions in year-three. The positions are described as Special Education Coordinator/Teachers and Instructional Aides.

i. In years one and two, IVA’s Special Education Coordinator/Teachers and Instructional Aides are budgeted for combined salaries of $69,518 in year-one and $97,036 in year-two.

ii. In year-three, IVA’s 3 Year Budget provides zero dollar costs for Instructional

Aides salaries.

However, the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions identifies a combined 13.5 Special Education Coordinator/Teachers and Instructional Aides positions with combined salaries of $125,554.

iii. The IVA 3 Year Budget, budget notes and assumptions fail to describe why the

IVA 3 Year Budget fails to include the additional combined $125,554 in Instructional Aides salaries that are presented in the IVA Initial 3 Year Budget Enrollment & Revenue Assumptions.

iv. The IVA 3 Year Budget is therefore understated by or missing $125,554 in

Instructional Aide salaries.




c. Without detailed and consistent analysis and budgetary explanations of IVA’s staffing positions and compensation being provided, the IVA charter petition and 3 Year Budget presents an unrealistic financial and operational plan for the proposed IVA charter school.

5. Special Education Revenue and Costs:

IVA’s 3 Year Budget identifies combined year-one federal and state Special Education revenues of $74,680 (Federal Special Education IDEA $14,580 and State Special Education AB602 $60,100 = $74,680). The IVA 3 Year Budget and Initial 3 Year Budget Enrollment & Revenue Assumptions identifies combined year-one Special Education costs of $74,680 (Special Education RSP-Coordinator/Teacher $45,000 and Special Education Consultants $29,680 = $74,680).

a. The IVA 3 Year Budget presents total Special Education revenue of $74,680 and total Special Education costs of $74,680 amounting to a net zero dollar budget effect.

b. The IVA charter petitioners have failed to present any 3 Year Budget notes and assumptions describing in detail how the IVA charter petitioners determined that IVA’s Special Education revenue and costs will precisely offset to a net zero budget effect, and that IVA will not experience any unplanned Special Education Encroachment costs.

Special Education Encroachment costs are defined as additional costs in excess of the revenues received for providing special education services.

c. The IVA charter petition at Pages 53 and 54 states,

“Inspire Virtual Academy will hire special education personnel to coordinate and provide special education services, including compliance monitoring and maintenance of LEA responsibilities, and will contract for services…including special education teachers, paraprofessionals, resource specialists, speech therapists, occupational therapists, behavioral therapists and psychologists.”

i. The IVA charter petitioners have failed to provide any detailed 3 Year Budget

and budget notes and assumptions fully describing how the IVA charter petitioners’ determined that a combined expenditures budget of $74,680 for one Special Education-RSP Coordinator/Teacher and an unknown number of consultants is sufficient to provide the Special Education services described at Pages 53, 54, and 58 of the IVA charter petition.

d. The IVA charter petition and 3 Year Budget fail to provide detailed budgetary notes

and assumptions that document why the IVA charter petitioners failed to provide special education budget assumptions based on historical data from schools or school districts of similar type, size, and location.




e. Because the IVA charter petitioners failed to provide detailed 3 Year Budget notes or assumptions regarding IVA’s special education expenditures, the IVA charter petition and 3 Year Budget fail to comply with 5 CCR section 11967.5.1(c)(3)(B) and present an unrealistic financial and operational plan for the proposed IVA charter school.

INSPIRE VIRTUAL ACADEMY’S UNREALISTIC BUDGETS

The IVA charter petition and LCFF budget presents tables and budgets for three and five years but fails to present a complete LCFF budget.

1. IVA’s addendum section, Revenues Adjusted November 2013 states, “This is an addendum to the financial plan… It presents the change in projected revenues following changes...resulting from…Local Control Funding Formula (LCFF) legislation.”

a. The IVA charter petition LCFF Table I: Comparison of Revenues, presents three (3) years of revenues, 2014-2015, 2015-2016, and 2016-2017 summarizing the revenue effects of LCFF.

b. The IVA charter petition LCFF Table II: Revenue Assumptions, presents five (5) years of revenues summarizing the revenue effects of LCFF.

LCFF Table III: LCFF Revenue Detail, presents three (3) years of revenue, and Table IV: Revenues, presents five (5) years of revenues.

Although LCFF Table IV is a table presenting five years of revenues, IVA’s LCFF Table IV notes state, “Table IV displays estimated total revenue, by source, over the three-year projection.”

c. The IVA charter petitioner’s LCFF conversion budget fails to present the following:

i. Expenditures,

ii. Beginning and ending net assets,

iii. A complete three or five year budget,

iv. Required financial reserves allocated between reserved and unreserved net assets.

Therefore, based on CCR, Title 5, section 11967.5.1(c)(3)(B)(4), IVA’s LCFF conversion budget fails to “Present a budget that in its totality appears viable and over a period of no less than two years of operations provides for the amassing of a reserve equivalent to that required by law for a school district of similar size to the proposed charter school.”

2. IVA’s non-LCFF budget and assumptions identified as the 3 Year Budget and Initial 3 Year

Budget Enrollment & Revenue Assumptions fail to incorporate into IVA’s 3 Year Budget any of the LCFF revenue assumption differences described within IVA’s LCFF Tables I, II, III, and IV.




The IVA 3 Year Budget fails to present any of the five (5) year budget plan information from the LCFF Tables II and IV above and fails to describe why the IVA 3 Year Budget does not include budget years four and five as presented in LCFF Tables II and IV.

3. The IVA Initial 3 Year Budget Enrollment & Revenue Assumptions present General

Assumptions, Position Rates, and Position Full Time Equivalents for the 2014-15, 2015-16, and 2016-17 fiscal years but fail to explain why the IVA charter petition budget’s Microsoft Excel Pivot Table calculated “Position Description” budget amounts in the IVA “Initial 3 Year Budget Enrollment & Revenue Assumptions” use 2013-14 fiscal year budget numbers rather than 2014-2015 fiscal year budget numbers.

4. The IVA 3 Year Budget fails to present any beginning and ending net assets for each budget

year, fails to allocate the IVA 3 Year Budget 5% Reserve for each operational year between reserved and unreserved net assets, and fails to describe in detail the purpose and proposed use of any IVA financial reserves in excess of IVA’s stated 5% Reserve amount.

INSPIRE VIRTUAL ACADEMY’S UNREALISTIC START-UP BUDGET The IVA charter petition indicates that Start-up costs are combined in the 3 Year Budget as “2014-15 budget (Includes Start Up Costs)” and the IVA “Materials & Supplies Expenditure Assumptions” document implies that Start-up costs are presented in the Materials & Supplies Expenditures Assumptions; however, neither the IVA 3 Year Budget nor IVA’s Materials & Supplies Expenditures Assumptions identifies any actual Start-up costs.

1. IVA’s Materials & Supplies Expenditures Assumptions sets out an entire column titled “Start Up Costs”; however, there are no Start-up costs or detailed budget notes describing Start-up costs in IVA’s Materials & Supplies Expenditures Assumptions.

2. The IVA 3 Year Budget indicates that the Start-up costs are included in the first year 2014-15 budget amounts; however, without any detail supporting schedules specifically identifying IVA’s Start-up costs, which 3 Year Budget revenue and expenditure line items include Start-up costs and how much of the amounts shown in each first year revenue or expenditure budget amounts are Start-up costs cannot be determined.

3. The IVA charter petition, 3 Year Budget, Materials & Supplies Expenditures Assumptions, and 3 Year Budget notes and assumptions do not present any source of income or identify how IVA will have sufficient funds available to pay for any of IVA’s start-up costs.

4. Because the IVA charter petitioners have failed to identify any Start-up costs, how any projected Start-up costs will be funded, and failed to present any detailed Start-up costs budget notes and assumptions as required by CCR, Title 5, section 11967.5.1(c)(3)(B), IVA’s 3 Year Budget presents an unrealistic financial operational plan for the proposed IVA charter school.

INSPIRE VIRTUAL ACADEMY’S UNREALISTIC CASH FLOW The IVA charter petition includes Cash Flow analysis for years one through three; however, the cash flow presented by the IVA charter petitioners is incomplete because all three years of IVAs’ presented cash flow fails to include LCFF revenue sources, LCFF revenue differences, and expenditures that are affected by LCFF funding.




Because the IVA charter petitioners have failed to include any of the necessary LCFF revenue sources, LCFF revenue differences and the expenditures that are affected by LCFF funding, the IVA charter petition 3 Year Budget and Cash Flow fails to comply with CCR, Title 5, section 11967.5.1(c)(3)(B); and therefore, the IVA 3 Year Budget and Cash Flow presents and unrealistic financial operational plan for the proposed IVA charter school. INSPIRE VIRTUAL ACADEMY’S UNREALISTIC LEGAL, AUDIT, AND ACCOUNTING BUDGET The IVA 3 Year Budget line item “Legal, Audit, Accounting” consolidates all three professional services into one budget line item totaling $62,100 in IVA’s 2014-15 year-one operations, $82,400 in IVA’s 2015-16 year-two operations, and $102,700 in IVA’s 2016-17 year-three operations. The IVA charter petition at Page 8, under the heading of “Founding Group” identifies IVA’s founding law firm and founding back office services provider. Page 122 of the IVA charter petition states that the “…financial management, accounting, and payroll services” will be provided by the back office services provider. The IVA charter petition, 3 Year Budget, and budget notes and assumptions fail to provide the relevant financial cost details regarding auditors, legal expenses, and back office services providers.

1. The IVA charter petition at Page 93 states, “An annual independent financial audit of the books and records of the Charter School will be conducted…”; however, no fees for the audit are identified in the IVA charter petition, 3 Year Budget, or budget notes and assumptions. The audit fee may be consolidated into each year’s Legal, Audit, Accounting 3 Year Budget category; however, without any detailed budget notes or assumptions to clarify what each budget year’s annual audit cost is, this report cannot determine if the annual audit costs have been adequately budgeted by the IVA charter petitioners.

2. The IVA 3 Year Budget consolidates legal, audit and accounting services. Because legal, audit and accounting services are consolidated into one budget line item and no supporting detail budget notes, assumptions or supplementary tables are presented in the IVA charter petition, this report cannot determine what portion of the presented three years of legal, audit and accounting services are legal fees, back office services provider fees, or audit fees.

3. The IVA 3 Year Budget for legal, audit and accounting services begins in year-one with $62,100 and subsequently increase by $20,300 in year-two and another $20,300 in year-three. The IVA charter petition, 3 Year Budget, and budget notes and assumptions fail to explain the $20,300 increase in legal, audit, and accounting services each year in years two and three.

4. With regard to all professional, consulting, and contracted services, including auditors, attorneys, and other consultants, the identities of such individuals and/or their service companies should be fully disclosed and as much of the following information as is known to the charter school petitioners should be included within the IVA charter petition:

a. The names of all individual professionals, consultants and service companies,




b. The Internal Revenue Service income tax form in which the individuals and/or organization files its federal income taxes, such as 1120 Corporation, 501(c) 3 Not-for-Profit, etc.,

c. State of incorporation,

d. How long the service companies and individuals have been in business, copies of

professional licenses, and areas of expertise,

e. Number of California clients served and references from a representative sample of California clients,

f. Names of all principals and full disclosure of any pre-existing relationships or potential

conflicts of interest with any of the IVA charter school petitioners or potential IVA staff members,

g. The financial terms of each individual consultant’s and service company’s contract with

the charter school petitioners, as well as comparison data from other similar service companies such as service cost agreements, fees, etc.,

h. Copies of actual or prospective MOU’s and contracts between the individuals and

service companies and the charter school petitioners,

i. Contract revocation rights of the charter school petitioners, if any,

j. Organizational and operational contract terms between the service companies and the proposed charter school,

k. Service company and consultants’ employee’s limits of authorization.

5. CCR, Title 5 section 11967.5.1(c)(3) states, “An unrealistic financial and operational plan is one to which any or all of the following applies: (A) In the area of administrative services, the charter or supporting documents do not adequately:

1. Describe the structure for providing administrative services, including, at a minimum, personnel transactions, accounting and payroll that reflects an understanding of school business practices and expertise to carry out the necessary administrative services, or a reasonable plan and time line to develop and assemble such practices and expertise.

2. For any contract services, describe criteria for the selection of a contractor or contractors that demonstrate necessary expertise and the procedure for selection of the contractor or contractors.”

6. The IVA charter petition and 3 Year Budget fail to comply with CCR, Title 5 section

11967.5.1(c)(3)(A) by not describing the required criteria for the selection of contractors; therefore, the IVA charter petition and 3 Year Budget present an unrealistic financial and operational plan for the proposed IVA charter school.




INSPIRE VIRTUAL ACADEMY’S UNREALISTIC FACILITIES EXPENSE BUDGET The IVA charter petition at Page 122 states: “Governing Law: the facilities to be utilized by the school. The description of facilities to be used by the charter school shall specify where the school intends to locate. (Education Code Section 47605(g)) The Charter School will locate an administrative office/meeting space within the District attendance boundaries.” The IVA charter petition and budget notes and assumptions fail to provide any specific lease location other than stating that the charter school will locate an administrative office/meeting space within the school district attendance boundaries. Without specifying any prospective administrative office/meeting space locations to confirm that the proposed IVA charter school is actually able to identify and lease a suitable “administrative office/meeting space” within District boundaries, the IVA charter petition presents an unrealistic financial and operational plan for the proposed IVA charter school.

1. The IVA charter petition and 3 Year Budget identifies Facility Expense of $44,640 in year-one, $45,979 in year-two, and $47,359 in year-three. The IVA 3 Year Budget and budget notes and assumptions fail to provide detailed descriptions identifying how the IVA charter petitioners have budgeted for facilities expenses when the IVA charter petitioners have not identified any facilities or comparative rents in the surrounding area.

2. The IVA charter petition and 3 Year Budget fail to describe the proposed type of facility to be leased, how many bathrooms, the availability of cafeteria, kitchen and food service facilities, proximity to business establishments, proximity to residential neighborhoods, and if the potential landlord is related in any way to any of the charter petitioners, petitioners’ friends or family members.

3. The IVA 3 Year Budget notes and assumptions fail to describe if the proposed facility to be

leased is suitable for all of the programs to be offered by IVA, including classroom instruction, special education services, physical education, administration, food services, or other school programs.

4. Without any facilities expense budget notes or assumptions being provided by the IVA charter petitioners, this analysis cannot determine if the IVA budgeted facilities lease amount reflects market rents in the Chino Valley Unified School District attendance area, what competitive lease prices are in the surrounding cities, or if the monthly lease cost represents a competitive dollar amount per square foot.

5. The IVA charter petition and 3 Year Budget, budget notes and assumptions fail to describe

how IVA’s rent is or will be calculated, if rents are tied to the Consumer Price Index (CPI), or if there are any additional Common Area Maintenance (CAM) charges, etc.




6. The IVA charter petition, 3 Year Budget, budget notes and assumptions fail to identify what type of deposit may be required, whom if anyone is guaranteeing the lease, if any collateral is required, and if so, what the collateral may be comprised of, or, if there is an exit provision for early termination of the lease in the event the charter school closes.

7. The California Code of Regulations, Subchapter 19-Charter Schools, Article 2-General Provisions describes the criteria for Review and Approval of Charter School Petitions. CCR, Title 5, section 11967.5.1(c)(3) states, “An unrealistic financial and operational plan is one to which any or all of the following applies: (D) In the area of facilities, the charter and supporting documents do not adequately:

1. Describe the types and potential location of facilities needed to operate the size and

scope of educational program proposed in the charter. 2. In the event a specific facility has not been secured, provide evidence of the type and

projected costs of the facilities that may be available in the location of the proposed charter school.

3. Reflect reasonable costs for the acquisition or leasing of facilities to house the charter

school, taking into account the facilities the charter school may be allocated under the provisions of Education Code section 47614.”

8. The IVA 3 Year Budget’s facilities expense information fails to conform to CCR, Title 5 section

11967.5.1(c)(3)(D) and therefore presents an unrealistic financial and operational plan for the proposed charter school.

INSPIRE VIRTUAL ACADEMY’S UNREALISTIC DISTRICT OVERSIGHT FEES The IVA 3 Year Budget identifies “District Admin Fees” for year-one at $8,170, year-two at $12,158, and year-three at $16,342.

1. The IVA charter petition and 3 Year Budget, budget notes and assumptions fail to specify how

the District Admin Fee is determined as a percentage of revenue and to identify on which revenue items the fee is calculated.

2. The IVA 3 Year Budget fails to account for LCFF revenue increases. Since the oversight fee is typically based on a percentage of revenue, IVA’s oversight fee expense should increase as revenue increases due to IVA’s LCFF revenue increases.

3. Because the IVA charter petitioners have failed to provide any budget notes or assumptions or other analysis describing the basis for IVA’s 3 Year Budget district oversight fee calculation, IVA’s 3 Year Budget District Admin Fee expense presents an unrealistic financial and operational plan for the proposed IVA charter school.




CONCLUSION When preparing their budget as required by Education Code section 47605(g) and California Code of Regulations, Title 5, section 11967.5.1(c)(3)(B), the IVA charter school petitioners must convey complete and accurate budget assumptions documented within their 3 Year Budget and their budget notes and assumptions. Budget assumptions and the documentation supporting the budget assumptions form a critical component of the basis upon which approval of the IVA charter petition is granted. Based on the IVA’s 3 Year Budget as submitted, the Inspire Virtual Academy charter petition and 3 Year Budget have failed to clearly describe the material assumptions necessary to support the budgeted amounts presented in the IVA’s 3 Year Budget. Overall, based on the material nature of the IVA’s omissions and IVA’s lack of budget assumptions identified throughout this report, in my opinion, the IVA charter petition 3 Year Budget provides an unrealistic financial and operational plan for IVA’s proposed charter school. The Chino Valley Unified School District Board of Education must decide if the Inspire Virtual Academy charter petition 3 Year Budget as submitted demonstrates a realistic financial and operational plan and a level of financial skill commensurate with operating and managing a financially sound California Charter School. Thank you for allowing me to be of service to the Chino Valley Unified School District. If you have any questions regarding this analysis, please contact me any time. I look forward to hearing from you. Sincerely,

Michael Ammermon


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DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Grace Park, Ed.D., Director, Human Resources SUBJECT: PUBLIC NOTICE AND HEARING REGARDING THE CALIFORNIA

SCHOOL EMPLOYEES ASSOCIATION AND ITS CHAPTER NO. 102, INITIAL REOPENER CONTRACT PROPOSAL TO THE CHINO VALLEY UNIFIED SCHOOL DISTRICT FOR THE 2013/2014 SCHOOL YEAR

=================================================================== BACKGROUND Based on Administrative Regulation 4243.1, Public Notice – Personnel Negotiations, and Government Code 3547, the California School Employees Association (CSEA) and its Chapter No. 102 submits initial reopener contract proposal for the 2013/2014 school year. All provisions of the Contract shall remain in full force except for the changes made from the reopener negotiations. This matter is subject to a public hearing to allow for public comment on the proposal. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education: a) Give public notice regarding the CSEA and its Chapter No. 102 initial reopener

contract proposal, and b) Conduct a public hearing regarding the CSEA and its Chapter No. 102 initial

reopener contract proposal to the Chino Valley Unified School District for the 2013/2014 school year.

FISCAL IMPACT To be determined through the bargaining process and disclosed prior to any Board action. WMJ:NE:MJH:GP:smr


THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION

And Its

CHINO CHAPTER 102

2013-2014

INITIAL REOPENER CONTRACT PROPOSAL

December 3, 2013

Approved by the Chino 102 Membership on December 3, 2013


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December 3, 2013

The California School Employees Association and its Chino Chapter 102 (CSEA), in accordance with Article

21: Negotiations Procedures, Section 21.4 Reopening of Negotiations notifies the Chino Unified School District

(District) of CSEA’s intent to reopen the Agreement. CSEA desires to alter or amend the following articles as

indicated and presents our proposals for public discussion in accordance with Government Code §3547:

Article 9: Vacancies

CSEA desires to clarify and modify as needed the process of filling vacancies.

Article 10: Transfer

Section 10.1.2: CSEA desires to clarify and modify the volunteer transfer process.

Section 10.1.3: CSEA desires to clarify and modify involuntary transfer return rights.

Article 12: Wages and Benefits

Wages: CSEA’s interest includes competitive salary increase based on the District’s ability to provide.

Benefits: CSEA’s interest includes clarification and modification as needed to address ACA.

Article 13: Reclassification

Section 13.1.1: CSEA desires to clarify and modify reclassification process.

Section 13.2: CSEA desires to clarify and modify promotion process.

Article 14: Leave Provisions

Section 14.7.1 a): CSEA desires to clarify and modify utilization of personal necessity leave.


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CHINO VALLEY UNIFIED SCHOOL DISTRICT ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION

December 12, 2013

MINUTES

I. OPENING BUSINESS

I.A. CALL TO ORDER – 5:15 P.M. 1. President Orozco called to order the organizational meeting of the Board

of Education, Thursday, December 12, 2013, at 5:15 p.m. with Blair, Cruz, Dickie, Na, and Orozco present.

Roll Call

Wayne M. Joseph, Superintendent

Administrative Personnel

Victoria L. Broberg, Asst. Supt., Curriculum and Instruction (absent) Sandra H. Chen, Assistant Superintendent, Business Services Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Patricia M. Miller, Assistant Superintendent, Educational Services Gregory J. Stachura, Assistant Supt., Facilities, Planning, and Operations 2. None.

Public Comment on Closed Session Items

3.

President Orozco adjourned to closed session at 5:15 p.m. regarding student expulsion matters; public employee discipline/dismissal/release; conference with labor negotiators for A.C.T. and CSEA; and public employee performance evaluation, Superintendent.

Closed Session

I.B. RECONVENE TO REGULAR OPEN MEETING – 7:00 P.M. 1. President Orozco reconvened the regular meeting of the Board of

Education at 7:07 p.m. The Board met in closed session from 5:15 p.m. to 7:00 p.m. regarding student expulsion matters; public employee discipline/dismissal/release; conference with labor negotiators for A.C.T. and CSEA; and public employee performance evaluation, Superintendent. No action was taken that required public disclosure.

Report Closed Session Action

2. Cortez ES Assistant Principal Isaac Huang led the Pledge of Allegiance.

Pledge of Allegiance


Minutes of the Organizational Meeting of the Board of Education December 12, 2013

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Dr. Ahmed Soboh, Chino Valley Islamic Center, offered an invocation. I.C. PRESENTATIONS 1. Rich Higgins from the Chino Valley Fire District presented a $3,000.00

check to the District for the CARE program.

Chino Valley Fire District: CARE Program Check Presentation

2. President Orozco presented a certificate to Jessica Martinez, 5th grader at

Cattle ES, in recognition for being selected as a winner by the Metropolitan Water District of Southern California’s “Water is Life” art contest.

Student Recognition

President Orozco presented certificates of recognition to semifinalist of

the 2014 National Merit Scholarship Program, and announced the names of the top 1% graduates from San Bernardino County.

3. Cortez ES teachers Robin Chaney and Cindy Donovan led students in a

musical and choreographic performance.

Student Showcase: Cortez Elementary School

4. Boys Republic Principal Rick Landorf and Boys Republic Student

Government Councilor Brian Shoenmann presented Della Robbia Wreaths to the Board of Education.

Boys Republic, Della Robbia Wreath Presentation

I.D. ORGANIZATION OF BOARD 1- 3. Moved (Dickie) seconded (Cruz) carried unanimously (5-0) to select

James Na as President, Irene Hernandez-Blair as Vice President, Andrew Cruz as Clerk, and identified Superintendent Wayne Joseph as the Secretary to the Board of Education.

Election of Officers/Representatives

4.

James Na nominated Andrew Cruz to serve as Board liaison for the City of Chino. There were no other nominations. Andrew Cruz was selected as Board liaison to the City of Chino.

Election of Board Liaison – City of Chino

5.

Charles Dickie volunteered to serve as Board liaison for the City of Chino Hills. There were no other nominations. Charles Dickie was selected as Board liaison to the City of Chino Hills.

Election of Board Liaison – City of Chino Hills



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6. Sylvia Orozco volunteered to serve as Board liaison for the City of Ontario.

There were no other nominations. Sylvia Orozco was selected as Board liaison to the City of Ontario.

Election of Board Liaison – City of Ontario

7.

James Na nominated Andrew Cruz to serve as Board liaison for the Chino Valley Independent Fire District. There were no other nominations. Andrew Cruz was selected as Board liaison to the Chino Valley Independent Fire District.

Election of Board Liaison – Chino Valley Independent Fire District

8. Election of Representative – County Committee on School District

Irene Hernandez-Blair nominated Charles Dickie to serve as Board representative for the County Committee on School District Organization, and Irene Hernandez-Blair as alternate. There were no other nominations. Charles Dickie was selected as Board representative for the County Committee on School District Organization, and Irene Hernandez-Blair as alternate.

Organization

9. Election of Representative – Chino Hills Parks and Recreation

Sylvia Orozco volunteered to serve as Board representative to the Chino

Hills Parks and Recreation Commission. There were no other nominations. Sylvia Orozco was selected as representative to the Chino Hills Parks and Recreation Commission.

Commission

10. Charles Dickie and Irene Hernandez-Blair volunteered to serve as Board

representatives to the Joint Meeting with the City of Chino. There were no other nominations. Charles Dickie and Irene Hernandez-Blair were selected as representatives to the Joint Meeting with the City of Chino.

Election of Two Representatives – Joint Meeting with the City of Chino

11. Election of Two Representatives – Joint Meeting with the City of Chino

Irene Hernandez-Blair nominated Charles Dickie and James Na to serve as Board representatives to the Joint Meeting with the City of Chino Hills. There were no other nominations. Charles Dickie and James Na were selected as representatives to the Joint Meeting with the City of Chino Hills.

Hills

12.

Irene Hernandez-Blair nominated Sylvia Orozco to serve as Board representative to the Chamber of the Chino Valley. There were no other nominations. Sylvia Orozco was selected as Board representative to the Chamber of the Chino Valley.

Election of Representative – Chamber of the Chino Valley



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13. Election of Representative and Alternate – Baldy View Regional

James Na volunteered to serve as Board representative to the Baldy View Regional Occupational Program Commission and nominated Sylvia Orozco to serve as alternate. There were no other nominations. James Na was selected as Board representative to the Baldy View Regional Occupational Program Commission and Sylvia Orozco as alternate for a term to expire December 2015.

Occupational Program Commission for a Term to Expire in December 2015.

I.E. BOARD PRESIDENT’S PRESENTATION President Na presented Sylvia Orozco with a plaque in recognition for her

service as Board President in 2013. I.F. COMMENTS FROM THE AUDIENCE ON ITEMS NOT ON THE AGENDA Nina and Eddie King addressed the Board regarding Isaiah’s Rock Christmas

charity efforts for families in need; and Nancy Murphy addressed the Board regarding an athletic issue at Chino Hills HS. Christian Barajas, Ralph Harris, Rainbow Lee, Samantha Kosin, Taylor Khan, Vanessa Ramirez, Daniel Ramirez, Kylie Eagon, Frank Lopez, Bryan Tanner, Jacob Cox, Eyo Toe, Renee Harrison, Gabriel Amancio, Anthony Avila, John Scheerer, Boris Zeissig, Jarrod Bradley, Morgan Tanner, Hayley Daskas, Daylyn Young, Kaitlyn Lopez, Brandon Razo, Bill Sikes, Justin Helfer, and Pat Ramirez addressed the Board regarding a coaching issue at Ayala HS; and Peter Attwood addressed the Board regarding Special Education.

I.G. COMMENTS FROM STUDENT REPRESENTATIVE Stephanie Lewis said that in the spirit of Christmas, schools are fundraising

and collecting items for families in need in the Chino Valley Unified School District; said many schools are selling holly or mistletoe and donating proceeds to a homeless shelter; said Don Lugo HS is conducting a toy drive; said students are donating time at Barnes and Noble to wrap Christmas books and donating the funds to the House of Ruth; said the best gift to give is an education and nourishing the mind; and thanked the Board for their service, and to parents for their support.

I.H. COMMENTS FROM EMPLOYEE REPRESENTATIVES Todd Hancock, A.C.T. President, wished everyone a merry Christmas;

thanked the Chino Valley Fire District for their work, sacrifice, and heroism; congratulated student Board representative Stephanie Lewis on her academic accomplishments; invited Board and Cabinet members to the Association’s open house tomorrow between 2:30 – 6:00 p.m. for a celebration; said he loves listening to students speak because they have lots of wisdom; thanked Sylvia Orozco for the work she has done this last year regarding student



5

recognitions and showcases; read a letter from Cortez ES Principal Lisa Sura expressing appreciation for her staff, and sharing the admiration shared amongst themselves; acknowledged Vicki Broberg for her service and wished her joy and happiness; read three quotes that represent Ms. Broberg’s contributions to the District, and thanked her for the lives she touched from her first day in the classroom to her last day in the Board room; spoke about Ayala HS teacher Jeff Chandler’s passing on November 29 and his influence on students; and closed with an Andy Rooney quote regarding teachers.

Denise Arroyo, CSEA President, thanked Sylvia Orozco for her service as

President during the year and said she conducted herself professionally and with dignity at all times even though they did not always see eye-to-eye; and thanked all Board officers for their service; said she has mixed emotions regarding Vicki Broberg’s retirement, and said she will be missed; thanked Mrs. Blair for her support with the restoration of one hour for Special Education instructional aides at Don Lugo HS, and responded to Mrs. Blair’s statement regarding the benefit to students by restoring days to school secretaries; said the statement made clerical staff feel unappreciated and devalued; gave examples of what secretaries do on a daily basis for students; said CSEA has applied for the ACE (Appreciating Classified Employees) program, where administrators and trustees have the opportunity to walk a mile in the shoes of a classified employee for a day; and wished everyone a merry Christmas.

I.I. COMMENTS FROM COMMUNITY LIAISONS None. I.J. CHANGES AND DELETIONS The following changes/deletions were read into the record: Item III.B.2.,

Fundraising Activities, added Cortez ES, PFA, Santa Shop, 12/16-12/20-2013; Item III.E.2., Agreements for Contractor/Consultant Services, was yellow-sheeted; and Item III.F.1., added promotion, Diana Giaconi, Computer Operator Support Technician II, Technology, effective 12/13/2013; under extra duty, added Enrico De Guzman, Girls Basketball, Don Lugo HS, effective 12/13/2013; and under resignation, added Philip Fritz, Magnolia JHS, effective 12/02/2013.

II. ACTION

II.A. ADMINISTRATION II.A.1. Moved (Dickie) seconded (Cruz) carried unanimously (5-0) to approve the

2014 Board meeting calendar. Student representative voted yes.

2014 Board Meeting Calendar



6

II.A.2. Item failed for lack of a motion.

Nominations for CSBA Delegate Assembly

II.B. BUSINESS SERVICES II.B.1. Moved (Orozco) seconded (Cruz) carried unanimously (5-0) to approve the

2013/2014 First Interim Financial Report, and authorize the President of the Board of Education and the Superintendent to sign the positive Certification of Financial Condition for the current and two subsequent fiscal years. Student representative voted yes.

2013/2014 First Interim Financial Report

II.C. FACILITIES, PLANNING, AND OPERATIONS II.C.1. President Na opened the public hearing regarding the Inspire Virtual Academy

charter petition at 9:53 p.m. There were no speakers. President Na closed the public hearing regarding the Inspire Virtual academy Charter School at 9:53 p.m.

Public Hearing Regarding the Inspire Virtual Academy Charter School

III. CONSENT

Irene Hernandez-Blair pulled separate action Item III.E.1. Moved (Dickie) seconded (Cruz) carried unanimously (5-0) to approve the remainder of the consent items, as amended. Student representative voted yes. III.A. ADMINISTRATION III.A.1. Approved the minutes of the regular meeting of November 21, 2013.

Minutes of the Regular Meeting of November 21, 2013

III.A.2.

Approved the bylaws for the Committee for the Arts, and Richard Gird Educational Hall of Fame.

Bylaws for the Committee for the Arts, and Richard Gird Educational Hall of Fame

III.B. BUSINESS SERVICES III.B.1. Approved/ratified the warrant register.

Warrant Register

III.B.2. Approved/ratified the fundraising activities, as amended.

Fundraising Activities

III.B.3. Accepted the donations.

Donations



7

III.B.4. Approved payment for legal services to the law offices of Atkinson, Andelson,

Ruud & Romo, and Parker & Covert LLP.

Legal Services

III.C. CURRICULUM AND INSTRUCTION III.C.1. Approved the school sponsored trips for Walnut ES; Chino Hills HS; and Ayala

HS.

School Sponsored Trips

III.D. EDUCATIONAL SERVICES III.D.1.

Approved student expulsion cases 13/14-09, 13/14-11, 13/14-12, 13/14-13, and 13/14-14.

Student Expulsion Cases 13/14-09, 13/14-11, 13/14-12, 13/14-13, and 13/14-14

III.D.2. Approved the revision of Board Policy 1431 Community Relations—Waivers.

Revision of Board Policy 1431 Community Relations—Waivers

III.D.3.

Approved the revision of Board Policy 5141.27 Students—Food Allergies/Special Dietary Needs.

Revision of Board Policy 5141.27 Students—Food Allergies/Special Dietary Needs

III.D.4.

Approved the waiver of requirement to successfully pass the California High School Exit Exam Case 14-02.

Waiver of Requirement to Successfully Pass the California High School Exit Exam Case 14-02

III.E. FACILITIES, PLANNING, AND OPERATIONS III.E.1. Moved (Cruz) seconded (Dickie) carried unanimously (5-0) to approve/ratify

the purchase order register. Student representative voted yes.

Purchase Order Register

III.E.2. Approved/ratified the Agreements for Contractor/Consultant Services with:

The Ice Man, Inc., Purchasing; and, Villatoro Champion Martial Arts, LLC, Purchasing, as amended.

Agreements for Contractor/Consultant Services

III.E.3.

Adopted Resolution 2013/2014-13 for authorization to utilize a piggyback contract.

Resolution 2013/2014-13 for Authorization to Utilize a Piggyback Contract



8

III.E.4. Declared the District property surplus/obsolete and authorized the Purchasing

Department to sell/dispose of said property.

Surplus/Obsolete Property

III.F. HUMAN RESOURCES III.F.1. Approved/ratified the certificated/classified personnel items, as amended.

Certificated/Classified Personnel Items

IV. INFORMATION

IV.A. EDUCATIONAL SERVICES IV.A.1.

Received for information the San Bernardino County Superintendent of Schools Williams Report of Findings decile 1-3 schools for Borba ES, Chino HS, Dickson ES, Marshall ES, Ramona JHS, and Walnut ES.

San Bernardino County Superintendent of Schools Williams Report of Findings Decile 1-3 Schools for Borba ES, Chino HS, Dickson ES, Marshall ES, Ramona JHS, and Walnut ES

IV.A.2.

Received for information the Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for April through June 2013.

Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for April through June 2013

IV.A.3.

Received for information the Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for July through September 2013.

Williams Settlement Legislation Quarterly Uniform Complaint Report Summary for July through September 2013

IV.B. FACILITIES, PLANNING, AND OPERATIONS IV.B.1.

Received for information the revision of Board Policy and Administrative Regulation 3311 Business and Noninstructional Operations—Bids.

Revision of Board Policy and Administrative Regulation 3311 Business and Noninstructional Operations—Bids

IV.B.2.

Received for information the revision of Administrative Regulation 3514 Business and Noninstructional Operations—Environmental Safety.

Revision of Administrative Regulation 3514 Business and Noninstructional Operations—Environmental Safety



9

IV.C. HUMAN RESOURCES IV.C.1.

Received for information the revision of Board Policy and Administrative Regulation 4212.42 All Personnel—Drug and Alcohol Testing of Bus Drivers.

Revision of Board Policy and Administrative Regulation 4212.42 All Personnel—Drug and Alcohol Testing of Bus Drivers

V. COMMUNICATIONS

Stephanie Lewis, student representative, excused herself at 9:59 p.m. President Na asked for and received Board consensus to continue the meeting beyond 10:00 p.m. BOARD MEMBERS AND SUPERINTENDENT Sylvia Orozco requested that President Na consider including in the agenda a statement that Board members may respond to public comments during Board communications so that the public is aware that his/her concern is not being ignored, and to consider arranging the agenda so that comments from the student representative, employee representatives, and community liaisons are earlier in the agenda; spoke about the Ayala HS issue regarding cross country; said there is a Board policy in place that speaks about parents volunteering, and that perhaps we need to think about guidelines for coaches and administrators regarding how to deal with demanding parents and/or a code of conduct for parents; said many issues involving school sports may be a result of club sports; clarified that some Board members have spoken to the coach as has Superintendent Joseph; said the Board received information on a virtual charter, and asked Superintendent Joseph for a presentation highlighting our own virtual program; attended the CSBA conference last week and served on a panel regarding student Board members’ roles and responsibilities, and highlighted Stephanie Lewis in her role; thanked Todd Hancock and A.C.T. for the annual dinner honoring Board members; attended a School Smarts graduation ceremony last night and said parents appreciate and are thankful for the program; said she received input from the forum format and process; said Saturday is the Chino Youth Christmas parade; and wished everyone a merry Christmas and blessed New Year. Charles Dickie thanked Sylvia Orozco for her past year as president and said he enjoyed learning about outstanding students from various schools throughout the year; thanked Ayala HS student athletes and supportive parents relative to the cross country program, and said he believes it is important to do something; said he attended the CSBA conference; said there were workshops regarding Linked Learning, Common Core, LCFF and LCAP, and expressed his concerns and displeasure with the State; attended the Chino Hills council meeting and reported that Ed Graham is the incoming mayor; and said several student recognitions were on the agenda; attended the A.C.T. dinner and agrees with the statement made that the Association and District agree 95% of the time, as well as with the CSEA; and cautioned everyone to watch his/her own property and neighbor’s property during this season of giving; and wished everyone a merry Christmas and a happy and healthy 2014.



10

Andrew Cruz thanked Todd Hancock for inviting him to the A.C.T. dinner, and saidhe was grateful to see the person who hired his wife at Pomona USD; said that Jeff Chandler will be remembered by those he inspired; said he spoke to coach Staab last night and appreciated speaking to her; said he attended the parent graduations at Butterfield ES and Chaparral ES, and gave a parent academy overview; said he attended the annual CSBA conference; and closed with a Christmas reading. Irene Hernandez-Blair reminded people that there is one more opportunity to purchase a Della Robbia wreath from Boys Republic; reminded everyone about Ayala HS’s Madrigal Feast production: announced Townsend JHS is putting on the musical “Annie,” and encouraged the community to support the arts; attended the CSBA conference; thanked everyone for the first year of her four-year term, and is hoping, as time goes, it will be realized that her questions are not ill intended, and said she thinks things have changed in the last couple of months and that it is all for good reasons and is excited about Superintendent Joseph’s goals; thanked Superintendent Joseph for taking prompt action when she asked for supplies at the elementary and junior high school sites; assured students at Ayala HS that none of the comments fell on deaf ears, and that safety of students and staff is of the upmost importance; said she will not be able to participate in the Chino Youth Christmas parade because it is her son’s birthday and the family is enjoying a weekend with him. Superintendent Joseph said that with the retirement of Vicki Broberg, it is the end of an era, and that she epitomized humility, civility, and service; and wished everyone happy holidays, a merry Christmas, and happy New Year. President Na wished everyone, including TV viewers, a merry Christmas; thanked God for sending His Son so that we could have eternal life; spoke about the loss of teacher Jeff Chandler and shared student comments about him; spoke about the mirror type person who looks at themselves, and the window type person who looks out the window and sees different people in need; said Mr. Chandler was a window type person and hopes our leaders become the same; spoke with Ayala HS cross country students, and he will share their notes/comments with Superintendent Joseph; thanked the student still present at the Board meeting at 10:31 p.m.; welcomed back Peter Attwood; thanked Todd Hancock and Denise Arroyo for their work; and spoke about a quote made at the A.C.T. dinner regarding California’s teachers, and expressed hope that we will be able to recruit great teachers for the future; and wished everyone a merry Christmas.

VI. ADJOURNMENT

President Na adjourned the regular meeting of the Board of Education at 10:35 p.m. ____________________________ ____________________________ James Na, President Andrew Cruz, Clerk Recorded by: Patricia Kaylor, Administrative Secretary, Board of Education



Student Achievement ● Safe Schools ● Positive School Climate Humility ● Civility ● Service

DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent

SUBJECT: APPOINTMENT TO THE COMMITTEE FOR THE ARTS ======================================================================= BACKGROUND

Committee for the Arts Bylaws, Article III, Section 2, Vacancies, states “For the purpose of filling vacancies, the Committee may submit names for each Committee vacancy to the Board of Education. The Board may appoint Committee members from the recommended list or from applications.” The Committee is recommending community member Jamie Sweat, who expressed an interest in filling the vacancy created by William Klein’s resignation. Approval of this item supports the goals identified within the District’s Strategic Plan.

RECOMMENDATION It is recommended the Board of Education appoint Jamie Sweat to the Committee for the Arts. FISCAL IMPACT None. WMJ:pk




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent SUBJECT: AMENDMENT TO THE RICHARD GIRD EDUCATIONAL HALL OF

FAME BYLAWS

=================================================================== BACKGROUND

Article V – Amendment Clause of the Richard Gird Educational Hall of Fame Bylaws states, “These bylaws may be amended by the selection committee and submitted to the Board of Education for approval.” New language is provided in UPPER CASE/ITALICS. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the amendment to the Richard Gird Educational Hall of Fame Bylaws. FISCAL IMPACT None. WMJ:pk


Chino Valley Unified School District Richard Gird Educational Hall Of Fame

Bylaws I - NAME The name of this organization shall be the Chino Valley Unified School District (CVUSD) Richard Gird Educational Hall of Fame. The Chino Valley Unified School District Board of Education is the sponsoring entity. II - PURPOSE The purpose of the CVUSD Richard Gird Educational Hall of Fame is to recognize Chino Valley Unified School District graduates, employees, and major contributors who have distinguished themselves by their individual contributions in scholarship, athletics, Associated Student Body (ASB) activities, career, community service, and/or society as a whole. The honor of being elected to the CVUSD Richard Gird Educational Hall of Fame will represent individuals who, through their individual actions, have contributed to the established vision of the District. III – SELECTION COMMITTEE Candidates for induction into the CVUSD Richard Gird Educational Hall of Fame will be recommended by a selection committee. The selection committee shall be appointed by the Board of Education and composed of: • At least 5 and not more than 12 members • Members who reflect the diversity of the community and District employees and represent a

diversity of viewpoints • Members who represent, to the extent possible, a geographical balance within the District • In the event that there are insufficient volunteers, the Board of Education shall delegate to

the Superintendent the authority to appoint members to the selection committee • The Superintendent or designee of the Chino Valley Unified School District shall serve as an

ex-officio member of the committee with no voting rights Committee members will serve a two-year term without compensation. The selection committee shall select a chairperson, co-chairperson, and a secretary each year from amongst its membership. (a) The chairperson will be responsible for administering the meetings, developing agendas

and procedures, establishing meeting dates, times, and locations. (b) The co-chairperson shall act in the absence of the chairperson to conduct meetings or

otherwise perform such duties.


(c) The secretary of the Committee shall be responsible for taking minutes during meetings. All Committee records and minutes shall be kept in accordance with the Brown Act and Roberts Rules of Order and shall be open to inspection by the Board of Education or the public at reasonable times.

IV – MEETINGS OF THE COMMITTEE (a) Public Meetings: All meetings and business of the Committee shall comply with

requirements of the Brown Act, Roberts Rules of Order, and any other applicable codes relating to open meetings.

(b) Regular Meetings: Meetings of the Committee shall be held monthly at such place within the Chino Valley Unified School District area, or in accordance with the Hall of Fame committee adopted timelines.

(c) Special Meetings: Upon the call of the chairperson, other meetings of the Committee may be held upon notice by letter, telephone, e-mail, or in person, sent at least seventy-two (72) hours before such a meeting to each Committee member. All notices shall be in compliance with the Brown Act.

(d) Quorum: Committee members shall constitute a quorum in order to meet.

(e) Formal Action: Every action taken or decision made by a majority of the Committee present at a meeting duly held at which a quorum is present shall be regarded as the act of the Committee.

(f) Agenda: The agenda for all meetings of the Committee shall be prepared by the chairperson. Additional agenda items may be proposed by any Committee member. Copies of the agenda shall be sent to Committee members no later than seventy-two (72) hours prior to the meeting.

(g) Conduct of the Meeting: All meetings shall be open to the public and a time set aside for public comment.

(h) Records: Minutes and records of the business conducted at all meetings of the Committee shall be maintained by the secretary and shall be open for public inspection. The minutes and records of each meeting shall be subject to approval by the Committee and shall be signed by an officer of the Committee, usually the chairperson and secretary. The minutes shall be forwarded to each Committee member prior to the next meeting for approval and action at such subsequent meeting.

V- AMENDMENT CLAUSE These bylaws may be amended by the selection committee and submitted to the Board of Education for approval.


Induction to the CVUSD Richard Gird Educational Hall of Fame

I - QUALIFICATIONS FOR NOMINATION Alumni Eligibility Criteria - A student scholar, athlete or ASB activity participant becomes eligible for nomination 10 years after graduating from any CVUSD school. • A graduate must have earned individual recognition after graduation by his/her

postsecondary scholastic achievements, athletic accomplishments, career/professional accomplishments, military service, or community service.

• An exemplary life of community service and good character must have followed the student

after graduation. • Must not be a current CVUSD employee. Employees Eligibility Criteria - A former employee becomes eligible for nomination five years after retiring from CVUSD. Eligible candidates must have evidence of an outstanding career within the CVUSD. He/she must have had a direct and significant impact on scholastics, athletics, or other student centered activities. He/she must have had an exemplary life of community service and good character reflecting credit to the person and society. Distinguished Service Eligibility Criteria – The nominee may: 1) have graduated or not graduated from a CVUSD school; 2) be a local citizen or business person; 3) have been a former employee of the CVUSD. The nominee must have made extraordinary contributions to CVUSD resulting in significant benefit or exceptional honor to the District or one of its schools. II – NOMINATIONS

The selection Committee shall consider all nominees who meet the criteria for induction into the CVUSD Richard Gird Educational Hall of Fame. Anyone may submit nominations on an official nomination form. All nominations must be submitted to the Superintendent’s office at the address indicated on the form and by the date specified. Only completed nomination forms received by the deadline will be considered by the Committee. A nominee must receive 75% of the selection Committee vote to be inducted. Individuals not selected for induction may have his/her nomination resubmitted for future consideration. Selection Committee members are not eligible for nomination while serving on the Committee.

Annually, up to four (4) per category and, thereafter, three (3) per category of CVUSD Richard Gird Educational Hall of Fame will be selected. Each year every effort shall be made for one candidate IN EACH CATEGORY to be chosen from service fifty (50) years prior. III - INDUCTION CEREMONY The selection Committee will select the inductees at their April meeting. At a CVUSD Board meeting in June the Board will take action on the Committee nominations. After Board action, all nominees (and their nominators) will receive notification of the status of their nomination to the CVUSD Richard Gird Educational Hall of Fame from the Superintendent’s office. Nominees will be formally inducted at a ceremony held annually. A plaque with the inductees’ names will be prominently displayed. A brief biography of each inductee will be posted on the Chino Valley Unified School District webpage.

Approved: December 12, 2013 REVISED:


BU

SINESS SER

VICES



DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: WARRANT REGISTER ===================================================================== BACKGROUND Education Code 42650 requires the Board to approve and/or ratify all warrants. These payments are made in the form of warrants, and the warrant (check) form is approved by the County Superintendent. All items listed are within previously budgeted amounts. There is no fiscal impact beyond currently available appropriations. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the warrant register, provided under separate cover. FISCAL IMPACT $3,323,261.64 to all District funding sources. WMJ:SHC:LP:wc




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: FUNDRAISING ACTIVITIES ===================================================================== BACKGROUND Board Policy 3452 Business and Noninstructional Operations – Student Activity Funds and Board Policy 1230 Community Relations – School Connected Organizations require that fundraising activities be submitted to the Board of Education for approval. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the fundraising activities. FISCAL IMPACT None. WMJ:SHC:LP:wc


SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE

Chaparral ES

PTA Old Shoe Drive 1/17/14 - 1/31/14

Cortez ES

PFA Mountain Mike's Family Night Out 1/17/14 - 1/30/14

Marshall ES

ASB - 4th Grade See's Candy Sale 1/21/14 - 1/31/14ASB - 5th Grade Smencil Sale 2/3/14 - 2/14/14

Cal Aero K-8

Flight Crew Mountain Mike's Fundraiser Day 1/23/14

Canyon Hills JHS

AVID Bruxie Restaurant Day 1/17/14Let It Be Club After School Snack Sale 1/17/14 - 4/30/14Let It Be Club Dance-A-Thon 2/15/14 - 2/16/14

Townsend JHS

PTSA Step It Up Sponsorship Coupon Sale 2/27/14 - 3/20/14

Ayala HS

Football Boosters After School Snack Bar Sale 1/17/14 - 3/14/14The Positive Place Carl's Jr. Coupon Book Sale 1/27/14 - 1/31/14Make-A-Wish Club Star Merchandise Sale 1/27/14 - 1/31/14Make-A-Wish Club Pieology Fundraiser Day 1/30/14Grad Night 2014 Music Download Card Sale 3/1/14 - 4/1/14Grad Night 2014 Stussy Clothing Sale 4/13/14

Chino HS

Renaissance Bouncing for Bucks 1/22/14

CHINO VALLEY UNIFIED SCHOOL DISTRICTJanuary 16, 2014


SITE/DEPARTMENT ACTIVITY/DESCRIPTION DATE


Chino Hills HS

Counseling Care Mock SAT Exams 1/17/14 - 1/31/14Waterpolo Spring Waterpolo Camp 1/17/14 - 6/5/14Baseball Boosters Gift Card Sale 1/17/14 - 6/30/14Baseball Boosters Mono Price Fundraiser 1/17/14 - 6/30/14Let It Be Club Bracelet/Button Sale 2/3/14 - 2/7/14SEAL Academy Corner Bakery Café Night Out 2/6/14Let It Be Club Dance-A-Thon 2/15/14 - 2/16/14

Don Lugo HS

JROTC Jerky Sale 1/17/14 - 1/24/14Baseball Baseball Decal Sale 1/17/14 - 6/10/14Spirit Leaders Hawaii Trip Sponsorship 1/17/14 - 6/30/14Grad Night 2014 JoJo's Pizza Night Out 1/29/14Robotics Club Pieology Fundraiser Day 2/6/14KDAL Don Lugo Car Show-off Ticket Sale 3/29/14




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: DONATIONS =================================================================== BACKGROUND Board Policy 3290 Business and Noninstructional Operations - Gifts, Grants, and Bequests states the Board of Education may accept any bequest or gift of money or property on behalf of the District. All gifts, grants, and bequests shall become property of the District. Use of the gift shall not be impaired by restrictions or conditions imposed by the donor. Approximate values are determined by the donor. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education accept the donations. FISCAL IMPACT Any cost for repairs of donated equipment will be a site expense. WMJ:SHC:LP:wc


DEPARTMENT/SITE ITEM DONATED APPROXIMATEDONOR VALUE

Health Services

Chino Valley Fire Foundation Christmas Gifts $3,000.00

Butterfield Ranch ES

Maria Contreras Cash $294.00

Country Springs ES

Carlos and Leslie Casillas Cash $40.00

Dickey ES

Robert Moon Weekly Readers $149.60

Dickson ES

Cal Poly Pomona Foundation Cash $598.00

Eagle Canyon ES

Yayu Zai, Kene Zhu, Kuangming Zhu Cash $1,000.00

Hidden Trails ES

Jeanne Billedo Cash $25.00Lloyd DeGuzma Cash $25.00Sophie Kam Cash $25.00Radhika Patel Cash $25.00Katy Wu Cash $25.00Jenny Yee Cash $25.00

Liberty ES

Edison International Cash $120.00

Oak Ridge ES

Edison International Cash $60.44



DEPARTMENT/SITE ITEM DONATED APPROXIMATEDONOR VALUE


Rolling Ridge ES

Wells Fargo Cash $50.05Global Energy Services Cash $345.00

Wickman ES

Edison International Cash $150.00Anonymous Cash $300.00

Ramona JHS

Anonymous Donor Cash $300.00

Townsend JHS

Daisy Cash $29.40Edison International Cash $150.00Wells Fargo Cash $409.22

Chino HS

Chino High Sports Boosters Cash $812.01

Don Lugo HS

Delia Smallwood Gift Cards $100.00Hector and Colette Marchand Cash $200.00Cupp Wealth Strategies LLC Cash $250.00Howard Roofing Company Inc. Cash $250.00Michael & Jeanette Bidart Cash $1,000.00




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: LEGAL SERVICES ==================================================================================== BACKGROUND The following law firms provide services to the Chino Valley Unified School District and have submitted their invoices. The current invoice amounts, along with the fiscal year-to-date totals for each individual law firm, are listed below.

FIRM MONTH INVOICE AMOUNTS

2013/2014 YEAR-TO-DATE

Atkinson, Andelson, Loya, Ruud & Romo November 2013 $ 430.56 $ 30,109.93 Chidester, Margaret A. & Associates Oct. & Nov. 2013 $ 31,444.14 $129,204.53 Parker & Covert LLP November 2013 $ 172.00 * $ 2,110.50 Thompson & Colegate LLP - - $ 342.21

Total $161,767.17 *On December 12, 2013, the District was in avertedly presented with an incorrect invoice from the law firm of Parker & Covert LLP. The above listed year-to-date figures represent the reconciled current year-to-date billing totals. Approval of this item supports the goals identified within the District’s Strategic Plan.

RECOMMENDATION It is recommended the Board of Education approve payment for legal services to the law offices of Atkinson, Andelson, Loya, Ruud & Romo; Chidester, Margaret A. & Associates; and Parker & Covert LLP. FISCAL IMPACT

$32,046.70 to the General Fund. WMJ:SHC:LP:wc




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services SUBJECT: SIGNATURE AUTHORIZATIONS FOR CHINO VALLEY UNIFIED

SCHOOL DISTRICT ===================================================================== BACKGROUND Signature authorization items are routinely brought to the Board for approval based on changes in the organization. Signature authorization allows employees and Board members to perform designated functions in the course of their assigned duties. Approval of the list authorizes designated employees and Board members specific signature authority. This updated signature list removes signature authorization for Sylvia Orozco, President of the Board of Education; Irene Hernandez-Blair, Clerk of the Board of Education; Victoria L. Broberg, Assistant Superintendent, Curriculum and Instruction; adds James Na, President of the Board of Education; and Andrew Cruz, Clerk of the Board of Education; and revises signature authorization for Sandra H. Chen, Assistant Superintendent, Business Services; and Liz Pensick, Director, Business Services. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the signature authorizations for Chino Valley Unified School District. FISCAL IMPACT None. WJM:SHC:wc


CHINO VALLEY UNIFIED SCHOOL DISTRICT AUTHORIZED SIGNATURE LIST

January 16, 2014

In accordance with provisions of legal codes for the State of California, the Board of Education of the Chino Valley Unified School District hereby delegates authority to sign documents on their behalf, subject to the conditions noted below. No contract signed pursuant to this delegation shall be valid until such approval has been granted by the governing body of this school district. The duration of this delegation shall extend until revoked or amended.

DOCUMENTS NAMES

Certificated Notice of Employment**

Wayne M. Joseph Norm Enfield Michelle Harold Grace Park

Classified Notice of Employment**


Notice of Intent Not to Re-Employ


Notice of Employment – Youth Work Experience**

Wayne M. Joseph Victoria L. Broberg Norm Enfield Patricia M. Miller Jaime R. Anderson Beverly Beemer Amy Nguyen-Hernandez Daniel Sosa

Temporary Teaching Credentials and Credential Applications


Statements of Need


Inter District and Intra District Attendance Agreements

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Stephanie Johnson

Claim of Plaintiff Statements

Wayne M. Joseph Sandra H. Chen Norm Enfield Greg Stachura Dan Mellon

Small Claims Court Representatives**

Wayne M. Joseph Sandra H. Chen Norm Enfield Michelle Harold Dan Mellon Grace Park


DOCUMENTS NAMES

Forms/Report/Claims for Workers’ Compensation Risk Management

Wayne M. Joseph Sandra H. Chen Norm Enfield Michelle Harold Dan Mellon Grace Park

Payroll Orders

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Patti Newton Greg Stachura Liz Pensick

Payroll Connected District Orders

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Greg Stachura Patti Newton Liz Pensick

Custodian of Revolving Cash Fund for the General Fund*

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen (custodian) Norm Enfield Patricia M. Miller Patti Newton Liz Pensick

District Orders for Employee Mileage Reimbursement and Transportation Reports

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Liz Pensick

Purchase Orders**

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Patti Newton Greg Stachura Liz Pensick

All Other Special Projects Applications and Report Documents

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Greg Stachura Liz Pensick

Special Projects Funding Applications, Funding Certifications

Victoria L. Broberg Sandra H. Chen Patricia M. Miller Greg Stachura

Miscellaneous Receipts Checking Account*

Wayne M. Joseph Sandra H. Chen Patti Newton Liz Pensick


DOCUMENTS NAMES

Forms, Reports, Checks for Nutrition Service Cafeteria Account*

Sandy Bernstein Sandra H. Chen Patti Newton Liz Pensick

Buena Vista HS Associated Student Body*

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Patricia M. Miller Patti Newton Liz Pensick

Cal Aero Preserve Academy Associated Student Body*


Canyon Hills JHS Associated Student Body*


Magnolia JHS Associated Student Body*


Ramona JHS Associated Student Body*


Townsend JHS Associated Student Body*


Woodcrest JHS Associated Student Body*


Elementary Student Bodies*


Travel Advances

Wayne M. Joseph Sandra H. Chen Norm Enfield Patricia M. Miller


DOCUMENTS NAMES

Housing Construction Impact Reports

Wayne M. Joseph Sandra H. Chen Greg Stachura

District Orders, Contracts and in Lieu of Transportation Payments**

Wayne M. Joseph Victoria L. Broberg Sandra H. Chen Norm Enfield Patricia M. Miller Greg Stachura Liz Pensick

Approval of the Release of Commercial Warrants as Payments to Vendors**

Wayne M. Joseph Sandra H. Chen Greg Stachura Patti Newton Liz Pensick

Bank Documents Sandra H. Chen*** Liz Pensick***

Electronic Signature Key Authorization

Sandra H. Chen Patti Newton Liz Pensick

Budget and Expenditure Transfers or Adjustments**

Wayne M. Joseph Sandra H. Chen Greg Stachura Liz Pensick

Necessary School Facilities Program Documents (State Allocation Board)

Wayne M. Joseph Sandra H. Chen Greg Stachura

Certification of Board of Education Minutes

Wayne M. Joseph Victoria L. Broberg Sylvia Orozco(President) Irene Hernandez-Blair(Clerk) James Na (President)*** Andrew Cruz (Clerk)***

* Requires more than one signature ** Requires separate Board action *** Name added


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Our Motto: Student Achievement • Safe Schools • Positive School Climate

Humility • Civility • Service DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services SUBJECT: SCHOOL SPONSORED TRIPS =================================================================== BACKGROUND Board Policy 6153 Instruction – School Sponsored Trips, states that field trips are to be considered a method of instruction and shall be planned as such, with definite instructional objectives to advance the learning of the District’s adopted course of study. The purpose of student travel is to provide the student with educational experiences other than those provided within the regular classroom setting and/or experiences. School Sponsored Trips requires Board approval for all overnight trip(s) and trip(s) in excess of 250 miles (one way). Resources will be identified and established at the school site to assist economically disadvantaged students in obtaining funding for field trips and, in some cases, student travel. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the following school sponsored trips:

School Sponsored Trips Date Fiscal Impact Site: Liberty ES Event: American Pride Place: Long Beach & Yorba Linda, CA Chaperone Ratio: 30 students/10 chaperones

March 20-21,

2014

Cost: $345.00 per student Funding Source: PFA/ donations

Site: Liberty ES Event: Sacramento Trip Place: Sacramento, CA Chaperone Ratio: 10 students/4 chaperones

April 11, 2014

Cost: $447.00 per student Funding Source: Donations

Site: Rolling Ridge ES Event: Ocean Institute’s Maritime Place: Dana Point, CA Chaperone Ratio: 40 students/10 chapereones

March 21-22,

2014

Cost: $200.00 per students Funding Source: Parent


School Sponsored Trips Date Fiscal Impact Site: Magnolia JHS Event: East Coast Tour Place: New York, Massachusetts, Pennsylvania Chaperone Ratio: 11 students/3 chaperones

March 29 –

April 3, 2014

Cost: $2,355.00 per student Funding Source: Parent

Site: Ayala HS Event: Wrestling CIF Individual Meet Place: Riverside, CA Chaperone Ratio: 14 students/3 chaperones

February

20-22, 2014

Cost: $60.00 per student Funding Source: Booster Club/USB

Site: Ayala HS Event: AVID College Tour Place: Northridge, CA Chaperone Ratio: 35 students/4 chaperones

February 6-7,

2014

Cost: $259.00 per student Funding Source: Parent

Site: Ayala HS Event: CIF Masters Meet Place: Ontario, CA Chaperone Ratio: 8 students/3 chaperones

February 27-

March 1, 2014


Site: Ayala HS Event: Calif. State CIF Championships Place: Bakersfield, CA Chaperone Ratio: 6 students/2 chaperones

March 6-8,

2014


Site: Chino Hills HS Event: Dance Team Nationals Place: Anaheim, CA Chaperone Ratio: 28 students/5 chaperones

March 28-29,

2014

Cost: $150.00 per student Funding Source: Booster Club

Site: Don Lugo HS Event: MFE/ALA Conference Place: Ontario, CA Chaperone Ratio: 7 students/1 chaperones

January 31- February 1,

2014

Cost: $100.00 Funding Source: Parent

FISCAL IMPACT As indicated above. WMJ:PMM:jaf


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Chino Valley Unified School District Our Motto:


DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Patricia M. Miller, Assistant Superintendent, Educational Services Stephanie Johnson, Director, Student Support Services SUBJECT: STUDENT EXPULSION CASES 13/14-15, 13/14-16, 13/14-17, AND

13/14-19 ===================================================================

BACKGROUND

The Board of Education has established policies and standards of behavior in order to promote learning and protect the safety and well-being of all students. When these policies and standards are violated, it may be necessary to suspend or expel a student from regular classroom instruction. Expulsion is an action taken by the Board for severe or prolonged breaches of discipline by a student. Except for single acts of a grave nature, expulsion is used only when there is a history of misconduct, when other forms of discipline, including suspension, have failed to bring about proper conduct, or when the student's presence causes a continuing danger to him/herself or others. A student may be expelled only by the Board of Education. The Board shall expel, as required by law, any student found to have committed certain offenses listed in Education Code 48915. Approval of this item supports the goals identified within the District’s Strategic Plan.

RECOMMENDATION

Based upon the recommendation of the Expulsion Hearing Administrative Panel, it is recommended the Board of Education approve the student expulsion cases 13/14-15, 13/14-16, 13/14-17, and 13/14-19.

FISCAL IMPACT

None. WMJ:PMM:SJ:lmc


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DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Assistant Supt., Facilities, Planning, and Operations SUBJECT: PURCHASE ORDER REGISTER =================================================================== BACKGROUND Board Policy 3310 Business and Noninstructional Operations – Purchasing requires approval/ratification of purchase orders by the Board of Education. A purchase order is a legal contract between a district and vendor, containing a description of each item listed and/or a statement to the effect that supplies, equipment or services furnished herewith shall be in accordance with specifications and conditions. Purchase orders represent a commitment of funds. No items on this register will be processed unless within budgeted funds. The actual payment for the services or materials is made with a warrant (check) and reported on the warrant register report. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the purchase order register, provided under separate cover. FISCAL IMPACT $799,125.11 to all District funding sources. WMJ:GJS:ljt




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: AGREEMENTS FOR CONTRACTOR/CONSULTANT SERVICES =================================================================== BACKGROUND All contracts between the District and outside agencies shall conform to standards required by law and shall be prepared under the direction of the Superintendent or designee. To be valid or to constitute an enforceable obligation against the District, all contracts must be approved and/or ratified by the Board of Education. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the Agreements for Contractor/Consultant Services. FISCAL IMPACT As indicated. WMJ:GJS:ljt


CURRICULUM AND INSTRUCTION FISCAL IMPACT

C-1314-077-The Leadership and Learning Center. To provide Common Core State Standards support. Submitted by: Curriculum and Instruction Duration of Agreement: December 17, 2013 – June 30, 2015

Contract Amount: $6,900.00 Funding Source: Title II

FACILITIES, PLANNING, AND OPERATIONS FISCAL IMPACT

F-1314-010-WLC Architects, Inc. To provide architectural services for various projects. Submitted by: Facilities, Planning, and Operations Duration of Agreement: January 1, 2014 – June 30, 2017

Contract Amount: To be determined per project. Funding Source: Capital Facilities Fund




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: SURPLUS/OBSOLETE PROPERTY =================================================================== BACKGROUND The Board of Education recognizes that the District may own personal property which is unusable, obsolete, or no longer needed by the District. The Superintendent or designee shall arrange for the sale or disposal of District personal property in accordance with Board policy and the requirements of Education Code 17545. Lists of surplus items are emailed to the Purchasing Department to be placed on an upcoming Board agenda. After Board approval, items may be picked up by District warehouse or a liquidation company for public auction. Proceeds of the sale are deposited into the General Fund.

Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education declare the District property surplus/obsolete and authorize the Purchasing Department to sell/dispose of said property. FISCAL IMPACT Increase to the General Fund from proceeds of sale. WMJ:GJS:ljt


CHINO VALLEY UNIFIED SCHOOL DISTRICT SURPLUS/OBSOLETE PROPERTY

January 16, 2014

DESCRIPTION BRAND I.D./SERIAL DEPT/SITE 20” Television Samsung 30204 Canyon Hills JHS 26” Television Samsung 11609 Canyon Hills JHS Computer Monitor ViewSonic A2W044900442 Canyon Hills JHS Computer Monitor Vision AAY4301C00159 Canyon Hills JHS Computer Monitor Cornea MPWX03090795 Canyon Hills JHS Camera Palm 16 Chino HS Camera Canon 4194 Chino HS Camera Canon 07794 Chino HS Camera Canon 08592 Chino HS Camera Canon 4194 Chino HS Camera Canon 4432 Chino HS Camera Canon 4199 Chino HS Camera Canon 1123 Chino HS Camera Canon 4192 Chino HS Camera Canon 4937 Chino HS Camera Canon 4434 Chino HS Camera Canon 4433 Chino HS Camera Canon 4614 Chino HS Camera Canon 4438 Chino HS Camera Canon 4193 Chino HS Camera Canon 4198 Chino HS Camera Canon 4440 Chino HS Computer Dell 07636 Chino HS Computer Dell 22099 Chino HS Computer Dell 18277 Chino HS Computer CBS 23662 Chino HS Computer CBS 22461 Chino HS Computer CBS 23660 Chino HS Computer CBS 22909 Chino HS Computer CBS 23998 Chino HS Computer CBS 22428 Chino HS Computer CBS 25747 Chino HS Computer CBS 22442 Chino HS Computer CBS 25724 Chino HS DVD Player Go Video 4285 Chino HS DVD/VCR Sharp 2067 Chino HS Keyboards various X 12 Chino HS Monitor ViewSonic 22452 Chino HS


DESCRIPTION BRAND I.D./SERIAL DEPT/SITE Monitor ViewSonic 22453 Chino HS Monitor ViewSonic 22454 Chino HS Monitor ViewSonic 22455 Chino HS Mouse Logitech X 7 Chino HS Printer Epson 30284 Chino HS Printer Epson 5821 Chino HS Printer HP 14283 Chino HS Printer Epson 8060 Chino HS Printer Brother 6151 Chino HS Printer HP 37837 Chino HS Printer Xerox 1111 Chino HS Printer Xante Corp 375.190028 Chino HS Printer HP NYGAJ120SJ Chino HS Projector Epson 4234 Chino HS Scanner HP 3300 Chino HS Television GE 15 Chino HS Television Panasonic 4490 Chino HS Television Zenith 135 Chino HS Zip Drive I Omega X 9 Chino HS Golf Cart Tylor Dunn 157578 Chino Hills HS Computer eMac 19487 Don Lugo HS Computer iMac 10626 Don Lugo HS Computer iMac 10718 Don Lugo HS Computer iMac 10709 Don Lugo HS Computer iMac 10740 Don Lugo HS Computer iMac 37399 Don Lugo HS Computer iMac 10679 Don Lugo HS Computer iMac 10621 Don Lugo HS Computer iMac 8661 Don Lugo HS Computer iMac 10675 Don Lugo HS Computer CBS 22257 Don Lugo HS Computer CBS 22256 Don Lugo HS Monitor View Sonic PPJ053700142 Don Lugo HS Monitor View Sonic PPJ053700130 Don Lugo HS Overhead Projector 3M S171009863 Don Lugo HS Printer HP C7781 SG9973201G Don Lugo HS Printer HP C7781 SG14Q930414 Don Lugo HS TV Zenith 13889 Don Lugo HS TV Zenith 922-66330208 Don Lugo HS TV Zenith Unable to view Don Lugo HS TV Sharp 644846 Don Lugo HS TV Sharp 684818 Don Lugo HS


DESCRIPTION BRAND I.D./SERIAL DEPT/SITE TV/Video Carts (5) Unknown None Don Lugo HS Cherry Picker Lift Economy SPS-2 JC53973 H District Office Fork Lift 204 Clarklift IT81-23-4445580 District Office Mower 311 Exmark 48” Lazer 451211 District Office Truck 112 Chevy C-30 CCM33AZ108532 District Office Truck 141 Ford F-150 1FTCF15Y5EPA34563 District Office Truck 144 Ford 1FTCF15Y7EPA34564 District Office Truck 147 Ford F-150 1FTCF15Y7GPA97862 District Office Truck 580 Ford F-350 2FTJW35GXLCA36592 District Office Van 576 Chevy Astro 1GNDM19W9SB232260 District Office Van 577 Chevy Astro 1GNDM19WISB220183 District Office




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Gregory J. Stachura, Asst. Supt., Facilities, Planning, and Operations SUBJECT: REVISION OF BOARD POLICY 3311 BUSINESS AND

NONINSTRUCTIONAL OPERATIONS – BIDS =================================================================== BACKGROUND Board policies, administrative regulations, and bylaws are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board Policy and Administrative Regulation 3311 Business and Noninstructional Operations – Bids are being revised to reflect updated laws and current District practice. This policy was presented to the Board for information on December 12, 2013. The policy is being updated to reflect new law (AB 1565, 2012) which requires (1) prequalification of all general contractors and electrical, mechanical, and plumbing subcontractors for public projects of $1 million or more awarded on or after January 1 of 2014, if School Facilities Program funds or other future state school bonds are used, and (2) a uniform system of rating bidders based on completed questionnaires and model guidelines developed by the Department of Industrial Relations. The update also reflects a court decision highlighting the importance of disclosing all material information in bid specifications.

New language is provided in UPPER CASE while old language to be deleted is lined through.

Approval of this item supports the goals identified within the District’s Strategic Plan.

RECOMMENDATION

It is recommended the Board of Education approve the revision of Board Policy 3311 Business and Noninstructional Operations – Bids.

FISCAL IMPACT

None. WMJ:GJS:ljt


Business and Noninstructional Operations BP 3311(a) BIDS THE BOARD OF EDUCATION IS COMMITTED TO PROMOTING PUBLIC ACCOUNTABILITY AND ENSURING In order to ensure transparency and the prudent USE expenditure of public funds. IN LEASING OR PURCHASING EQUIPMENT, MATERIALS, SUPPLIES, OR SERVICES FOR THE DISTRICT AND WHEN CONTRACTING FOR PUBLIC PROJECTS INVOLVING DISTRICT FACILITIES, THE BOARD SHALL EXPLORE LAWFUL OPPORTUNITIES TO OBTAIN THE GREATEST POSSIBLE VALUE FOR ITS EXPENDITURE OF PUBLIC FUNDS. WHEN REQUIRED BY LAW, OR IF THE BOARD DETERMINES THAT IT IS IN THE BEST INTEREST OF THE DISTRICT, SUCH LEASES AND PURCHASES SHALL BE MADE USING COMPETITIVE BIDDING. the Board of Education, shall award contracts in an objective manner and in accordance with the law. The District shall purchase equipment, supplies and services on a competitive bidding basis when required by law. Bids shall be taken to the Board for acceptance, rejection or modification. Care shall be taken to observe all statutory requirements for bidding and bidding procedures. In addition, the District shall solicit formal bids whenever it appears to be in the best interest of the District to do so. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 3000 - Concepts and Roles) (cf. 3300 - Expenditures and Purchases) (cf. 3311.3 - Informal Bidding Procedures under the Uniform Public Construction Cost Accounting Act) THE SUPERINTENDENT OR DESIGNEE SHALL ESTABLISH COMPREHENSIVE BIDDING PROCEDURES FOR THE DISTRICT IN ACCORDANCE WITH LAW. THE PROCEDURES SHALL INCLUDE A PROCESS FOR ADVERTISING BIDS, INSTRUCTIONS AND TIMELINES FOR SUBMITTING AND OPENING BIDS, AND OTHER RELEVANT REQUIREMENTS. NO WORK, PROJECT, SERVICE, OR PURCHASE SHALL BE SPLIT OR SEPARATED INTO SMALLER WORK ORDERS OR PROJECTS FOR THE PURPOSE OF EVADING THE LEGAL REQUIREMENTS OF PUBLIC CONTRACT CODE 20111-20118.4. (PUBLIC CONTRACT CODE 20116) WHEN CALLING FOR BIDS, THE SUPERINTENDENT OR DESIGNEE SHALL ENSURE THAT THE BID SPECIFICATION CLEARLY DESCRIBES IN APPROPRIATE DETAIL THE QUALITY, DELIVERY, AND SERVICE REQUIRED AND INCLUDES ALL INFORMATION WHICH THE DISTRICT KNOWS, OR HAS IN ITS POSSESSION, THAT IS RELEVANT TO THE WORK TO BE PERFORMED OR THAT MAY IMPACT THE COST OF PERFORMING THE WORK. THE SUPERINTENDENT OR DESIGNEE SHALL DEVELOP THE PROCEDURES TO BE USED FOR RATING BIDDERS FOR AWARD OF CONTRACTS WHICH, BY LAW OR BOARD POLICY, REQUIRE PREQUALIFICATION. THE PROCEDURES SHALL IDENTIFY A UNIFORM SYSTEM FOR RATING BIDDERS AND SHALL ADDRESS THE ISSUES COVERED BY THE STANDARDIZED QUESTIONNAIRE AND MODEL


BP 3311(b) BIDS (cont.) GUIDELINES DEVELOPED BY THE DEPARTMENT OF INDUSTRIAL RELATIONS PURSUANT TO PUBLIC CONTRACT CODE 20101. (cf. 9270 - Conflict of Interest) EXCEPT AS AUTHORIZED BY LAW AND SPECIFIED IN THE ADMINISTRATIVE REGULATION, CONTRACTS SHALL BE LET TO THE LOWEST RESPONSIBLE BIDDER WHO SHALL GIVE SUCH SECURITY AS THE BOARD REQUIRES, OR ELSE ALL BIDS SHALL BE REJECTED. (PUBLIC CONTRACT CODE 20111) When the Board has determined that it is in the best interest of the District, the District may piggyback onto the contract of another public agency or corporation to lease or purchase equipment or supplies to the extent authorized by law. (Public Contract Code 20118) To ensure that good value is received for funds expended, bid specifications shall be carefully designed and shall describe in detail the quality, delivery and service required. To assist the District in determining whether bidders are responsible, the Board of Education may require prequalification procedures as allowed by law and specified in administrative regulation. A copy of any applicable administrative regulations shall be provided to bidders with all bid specifications. Legal Reference: EDUCATION CODE 17070.10-17079.30 Leroy F. Greene School Facilities Act 17406 Lease-leaseback contract 17595 Purchase of supplies through Department of General Services 17602 Purchase of surplus property from federal agencies 38083 Purchase of perishable foodstuffs and seasonable commodities 38110-38120 Apparatus and supplies 39802 Transportation services GOVERNMENT CODE 4217.10-4217.18 Energy conservation contracts 4330-4334 Preference for California-made materials 6252 Definition of public record 53060 Special services and advice 54201-54205 Purchase of supplies and equipment by local agencies PUBLIC CONTRACT CODE 1102 Emergencies 2000-2002 Responsive bidders 3000-3010 Roofing projects 3400 Bids, specifications by brand or trade name not permitted 3410 United States produce and processed foods 6610 Bid visits 12200 Definitions, recycled goods, materials and supplies 20101-20103.7 Public construction projects, requirements for bidding


BP 3311(c) BIDS (cont.) 20103.8 Award of contracts 20107 Bidder’s security 20111-20118.4 Contracting by school districts 20189 Bidder’s security, earthquake relief 22002 Definition of public project 22030-22045 Alternative procedures for public projects (UPCCAA) 22050 Alternative emergency procedures 22152 Recycled product procurement COURT DECISIONS Los Angeles Unified School District v. Great American Insurance Co., (2010) 49 Cal.4th 739 Great West Contractors Inc. v. Irvine Unified School District, (2010) 187 Cal.App.4th 1425 Marshall v. Pasadena Unified School District, (2004) 119 Cal.App.4th 1241 Konica Business Machines v. Regents of the University of California, (1988) 206 Cal.App.3d 449 City of Inglewood-Los Angeles County Civic Center Authority v. Superior Court, (1972) 7 Cal.3d 861 ATTORNEY GENERAL OPINIONS 89 Ops.Cal.Atty.Gen. 1 (2006) Management Resources: WEBSITES California School Boards Association: www.csba.org California Association of School Business Officials: www.casbo.org Chino Valley Unified School District Policy adopted: November 16, 1995 Revised: April 19, 2001 Revised: November 16, 2006 Revised: September 18, 2008 REVISED:


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DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Grace Park, Ed.D., Director, Human Resources SUBJECT: CERTIFICATED/CLASSIFIED PERSONNEL ITEMS =================================================================== BACKGROUND Board approval of personnel transactions is required by Board Bylaw 9324 Bylaws of the Board - Minutes and Recordings and Education Code 35163. Included are new hires based on need, which includes replacements, growth, and class size reduction. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve/ratify the certificated/classified personnel items. FISCAL IMPACT All personnel assignments are within the approved staffing ratio for the appropriate school year budget. WMJ:NE:MJH:GP:smr


CERTIFICATED PERSONNEL HIRED AT APPROPRIATE PLACEMENT ON THE CERTIFICATED SALARY SCHEDULE AND APPROPRIATE CREDENTIAL FOR THE 2013/2014 SCHOOL YEAR NAME POSITION LOCATION EFFECTIVE DATE APPOINTMENT MCCORMICK, Kimberly Intervention Specialist Borba ES 01/17/2014 CORDOVA, Oralia Intervention Counselor Buena Vista HS 01/17/2014 APPOINTMENT – EXTRA DUTY ALLEN, Jeff Track & Field (G) Ayala HS 01/17/2014 AMELUXEN, John Softball (G) Ayala HS 01/17/2014 ANDERSEN, Dave (NBM) Golf (G) Ayala HS 01/17/2014 BARD, Greg (NBM) Softball (B) Ayala HS 01/17/2014 BLACK, Derek (NBM) Girls Water Polo (B) Ayala HS 01/17/2014 DRAUCKER, Sheena Track & Field (G) Ayala HS 01/17/2014 KOENIG, Christy Girls Soccer (G) Ayala HS 01/17/2014 MACRORIE, Neil (NBM) Track & Field (B) Ayala HS 01/17/2014 MARCEAU, Paul Swim (G) Ayala HS 01/17/2014 OJINAGA, Paulette Boys Tennis (G) Ayala HS 01/17/2014 PARKS, Ryan Track & Field (B) Ayala HS 01/17/2014 WATKINS, Chris Track & Field (B) Ayala HS 01/17/2014 YOUNG, Wayne (NBM) Softball (B) Ayala HS 01/17/2014 ACEVES, Jason (NBM) Baseball (G) Chino HS 01/17/2014 AQUINO, Rachel Track & Field (G) Chino HS 01/17/2014 CAMPBELL, Lorna (NBM) Softball (G) Chino HS 01/17/2014 CHUNG, Cindy (NBM) Tennis (G) Chino HS 01/17/2014 CROCKEM, Ronald (NBM) Track & Field (G) Chino HS 01/17/2014 GEHR, Ryan Swimming (G) Chino HS 01/17/2014 HARREN, Ashley (NBM) Swimming (G) Chino HS 01/17/2014 HINKLE, Michael Tennis (G) Chino HS 01/17/2014 HOWER, Joshua (NBM) Swimming (G) Chino HS 01/17/2014 LIBBY, Gary Baseball (G) Chino HS 01/17/2014 MONTELLO, Matthew Golf (G) Chino HS 01/17/2014 NGUYEN, Minh Tri (NBM) Tennis (G) Chino HS 01/17/2014 POLLARD, Cameron (NBM) Track & Field (G) Chino HS 01/17/2014 SAIZ, Manuel Golf (G) Chino HS 01/17/2014 STRONG SR., Frank (NBM) Track & Field (G) Chino HS 01/17/2014 SMITH, Mike (NBM) Softball (G) Chino HS 01/17/2014 CHAVEZ, Geovanni (NBM) Baseball (B) Chino Hills HS 01/17/2014


CERTIFICATED PERSONNEL (cont.) APPOINTMENT – EXTRA DUTY (cont.) MARTIN, Christian (NBM) Wrestling (G) Chino Hills HS 01/17/2014 REITER, Francis (NBM) Track & Field (B) Chino Hills HS 01/17/2014 ABEL, Jeff Baseball (G) Don Lugo HS 01/17/2014 ABILEZ, Peter (NBM) Softball (G) Don Lugo HS 01/17/2014 CHEEVER, Gary (NBM) Swim (G) Don Lugo HS 01/17/2014 HOLLYFIELD, Myla Track & Field (G) Don Lugo HS 01/17/2014 MARCOS, Joe Baseball (G) Don Lugo HS 01/17/2014 POTEET, Ron Softball (G) Don Lugo HS 01/17/2014 RIVERA, Jacqueline (NBM) Girls Basketball (G) Don Lugo HS 01/17/2014 ROBERTS, Shavon Track and Field (G) Don Lugo HS 01/17/2014 SHEFFIELD, Ray Softball (G) Don Lugo HS 01/17/2014 SINCLAIR, Todd (NBM) Baseball (G) Don Lugo HS 01/17/2014 THIGPEN, William Track & Field (G) Don Lugo HS 01/17/2014 APPOINTMENT OF CERTIFICATED SUBSTITUTES EFFECTIVE JULY 1, 2013, THROUGH JUNE 30, 2014 ARGUMOSA, Dina BRAASCH, Ashley CEPEDA, Jesus CICCONE, Thomas DAUGHERTY, Stephanie GIEWARTOWSKI, Kaitlin KHATIBLOO, Nikoo KIM, Jessica KIM, Suyeon LARIOS, Luis LEGG, Sarah LINDENMULDER, John MCCORMICK, Matthew MCZEAL, Ewanya MEADOR, Austin NAVARRO, Stella ROSS, Joshua SCRUGHAM, Corine STOCK, Laura WILCOX, Kelsey WILLETT, Audra YOUNG, Alicia


CLASSIFIED PERSONNEL HIRED AT THE APPROPRIATE PLACEMENT ON THE CLASSIFIED SALARY SCHEDULE APPOINTMENT BIEDERMANN, Sandy IA/Sped./SH (SELPA/GF) Rolling Ridge ES 01/17/2014 PALACIOS, Gerardo Security Person (GF) Chino Hills HS 01/21/2014 MILLER, Kristine Childcare Specialist (CDF) Country Springs FC 01/22/2014 CHUNG, Joslyn Maintenance III/ Maintenance 01/17/2014

Plumber (GF) MARTIN, Cecilia Nutrition Services Hidden Trails ES 01/17/2014 Manager I (NS) PROMOTION DELGADILLO, Arlene FROM: IA/Sped. (SELPA/GF) Magnolia JHS 01/21/2014 5 hrs./181 work days TO: Attendance Clerk (GF) Townsend JHS 8 hrs./195 work days DOMINGUEZ, Lourdes FROM: HS Receptionist (GF) Chino HS 01/17/2014 8 hrs./197 work days TO: Typist Clerk II (GF) Chino HS 8 hrs./201 work days MAKOROW, Margaret FROM: Typist Clerk II (GF) Chino HS 01/17/2014 8 hrs./201 work days TO: Personnel Clerk III (GF) Human Resources 8 hrs./261 contract days CHANGE IN ASSIGNMENT CASTRO, Jose FROM: Bus Driver (GF) Transportation 01/17/2014 4.5 hrs./183 work days TO: Custodian I (GF) Chino HS 8 hrs./261 contract days INCREASE IN HOURS MCCOOL, Bonnie Custodian I (CDF) Child Development 01/17/2014 FROM: 1.75 hrs./180 work days TO: 2 hrs./180 work days


CLASSIFIED PERSONNEL (cont.) PERSONAL LEAVE OF ABSENCE WALLACE, Gabriela IA/Bil.-Bilit. (C) Borba ES 01/07/2014 (Unpaid leave) through 03/20/2014 RESIGNATION DE LA TORRE, Maria IA/Sped. (SELPA/GF) Ayala HS 01/06/2014 BERNSTEIN, Joshua Administrative Secretary Special Education 01/10/2014

I (CSEA) (GF) THALER, Courtney IA/Child Country Springs FC 12/31/2013 Development (CDF) ACEVEDO, Monique IA/Child Development (CDF) Dickey FC 12/20/2013 RETIREMENT VENEMA, Shirley Nutrition Services Glenmeade ES 02/28/2013 (24 years of service) Manager I (NS) ELISARRARAZ, Janet Administrative Secretary Maintenance 12/31/2013 (19 years of service) I (CSEA) (GF) APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE JANUARY 6, 2014, THROUGH JUNE 11, 2014 SCHWARTZMEYER, IA/Sped./SH (SELPA/GF) Borba ES Nanette NEAL, Nicole IA/Sped./SH (SELPA/GF) Butterfield Ranch ES DEPINN, Loren IA/Sped./SH (SELPA/GF) Chaparral ES HERRERA, Bianca IA/Sped./SH (SELPA/GF) Cortez ES ANGEL-GILLARD, Nicholas IA/Sped./SH (SELPA/GF) Country Springs ES HAWKINS, Alisha IA/Sped./SH (SELPA/GF) Country Springs ES KENT, Brittany IA/Sped./SH (SELPA/GF) Country Springs ES PATEL, Meena IA/Sped./SH (SELPA/GF) Country Springs ES MULYAPATERA, Sujane IA/Sped./SH (SELPA/GF) Eagle Canyon ES RUSK-HERRERA, Judy IA/Sped./SH (SELPA/GF) Eagle Canyon ES SABUHA, Syeda IA/Sped./SH (SELPA/GF) Eagle Canyon ES SANDERS, Kelly IA/Sped./SH (SELPA/GF) Hidden Trails ES ARRISON, Shannon IA/Sped./SH (SELPA/GF) Liberty ES ARISPE, Amber IA/Sped./SH (SELPA/GF) Litel ES MACANAS, Maileen IA/Sped./SH (SELPA/GF) Litel ES MORALES, Kathleen IA/Sped./SH (SELPA/GF) Litel ES PEARSON, Joanne IA/Sped./SH (SELPA/GF) Litel ES DIAZ, Diana IA/Sped./SH (SELPA/GF) Marshall ES


CLASSIFIED PERSONNEL (cont.) APPOINTMENT OF SHORT TERM EMPLOYEES EFFECTIVE JANUARY 6, 2014, THROUGH JUNE 11, 2014 KEIR, Barbara IA/Sped./SH (SELPA/GF) Newman ES REHRER, Lynn IA/Sped./SH (SELPA/GF) Oak Ridge ES PATTEN, Barbara IA/Sped./SH (SELPA/GF) Rhodes ES SHELLEY, Ann IA/Sped./SH (SELPA/GF) Rhodes ES VAKA, Nancy IA/Sped./SH (SELPA/GF) Rhodes ES CAMPBELL, Karynne IA/Sped./SH (SELPA/GF) Rolling Ridge ES RANDALL, Brad IA/Sped./SH (SELPA/GF) Rolling Ridge ES RODIL, Maria IA/Sped./SH (SELPA/GF) Rolling Ridge ES SPAGNOLO, Rebecca IA/Sped./SH (SELPA/GF) Rolling Ridge ES BALLESTEROS, Venus IA/Sped./SH (SELPA/GF) Walnut ES STOUT, Brenda IA/Sped./SH (SELPA/GF) Walnut ES CRUMP, Laura IA/Sped./SH (SELPA/GF) Wickman ES BIEDERMANN, Sandy IA/Sped./SH (SELPA/GF) Cal Aero K-8 DAVISON, Donna IA/Sped./SH (SELPA/GF) Canyon Hills JHS HUIE, Kelly IA/Sped./SH (SELPA/GF) Canyon Hills JHS LEDESMA, Kimberly IA/Sped./SH (SELPA/GF) Canyon Hills JHS RAMAN, Padma IA/Sped./SH (SELPA/GF) Townsend JHS BAEZA, Marilyn IA/Sped./SH (SELPA/GF) Woodcrest JHS BILLINGS, Lisa IA/Sped./SH (SELPA/GF) Ayala HS BOYER, Deanna IA/Sped./SH (SELPA/GF) Ayala HS ORRIS, Nancy IA/Sped./SH (SELPA/GF) Ayala HS BAYONA, Karen IA/Sped./SH (SELPA/GF) Chino Hills HS CORREA, Lucia IA/Sped./SH (SELPA/GF) Chino Hills HS RANDALL, Doug IA/Sped./SH (SELPA/GF) Chino Hills HS YRIARTE, Lydia IA/Sped./SH (SELPA/GF) Don Lugo HS TAGLE, Liezyl IA/Sped./SH (SELPA/GF) Chino Hills HS MOHLMAN, Janice Typist Clerk I (CAHSEE) Office of Assessment FRANCO, Dora IA/Sped./SH (SELPA/GF) Special Ed. (SPECTRUM) REINA, Stella IA/Sped./SH (SELPA/GF) Special Ed. (HOPE) APPOINTMENT OF CLASSIFIED SUBSTITUTES EFFECTIVE JULY 1, 2013, THROUGH JUNE 30, 2014 BOVI, Shirley GEERY, Tiffany GONZALEZ, Charmaine LATINO, Samantha MARQUEZ, Mary WILLIAMSON, David


CLASSIFIED PERSONNEL (cont.) (504) = Federal Law for Individuals with Handicaps (ACE) = Ace Driving School (ASB) = Associated Student Body (ASF) = Adult School Funded (ATE) = Alternative to Expulsion (B) = Booster Club (BTSA) = Beginning Teacher Support & Assessment (C) = Categorically Funded (CAHSEE)= California High School Exit Exam (CC) = Children’s Center (Marshall) (CDF) = Child Development Fund (CSR) = Class Size Reduction (CVLA) = Chino Valley Learning Academy (E-rate) = Discount Reimbursements for Telecom. (G) = Grant Funded (GF) = General Fund (HBE) = Home Base Education (MM) = Measure M – Fund 21 (MAA) = Medi-Cal Administrative Activities (NBM) = Non-Bargaining Member (ND) = Neglected and Delinquent (NS) = Nutrition Services Budget (OPPR) = Opportunity Program (PFA) = Parent Faculty Association (R) = Restricted (ROP) = Regional Occupation Program (SAT) = Saturday School (SB813) = Medi-Cal Admin. Activities Entity Fund (SELPA) = Special Education Local Plan Area (SOAR) = Students on a Rise (SPEC) = Spectrum Schools (SS) = Summer School (SWAS) = School within a School (VA) = Virtual Academy (WIA) = Workforce Investment Act




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Daniel P. Mellon, ARM-P, Director, Risk Management and Human

Resources SUBJECT: REJECTION OF CLAIM ==================================================================== BACKGROUND Claim 13-12-17 submitted on December 13, 2013, by Elizabeth Eubanks, attorney for Krystine Roldan, on behalf of her son. Claimant alleges that the District is in violation of various torts related to student discipline. Claimant seeks unspecified damages and seeks a settlement demand that lies within the jurisdiction of the Superior Court. The Board is requested to reject the claim against the District to allow the insurance carriers to investigate the merits of the claim and make a recommendation regarding disposition. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education reject the claim and refer it to the District’s insurance adjuster. FISCAL IMPACT Unknown at present. WMJ:NE:DPM:lag




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Grace Park, Ed.D., Director, Human Resources SUBJECT: REVISION OF BOARD POLICY 4212.42 ALL PERSONNEL –

DRUG AND ALCOHOL TESTING OF BUS DRIVERS

====================================================================

BACKGROUND

Board policies, administrative regulations, and bylaws of the Board are routinely developed and revised as a result of changes in law, mandates, federal regulations, and current practice. Board policy 4212.42 All Personnel – Drug and Alcohol Testing of Bus Drivers is being revised to more directly reflect prohibitions against drug and alcohol use and clarify that alcohol testing conducted under the federal testing program should follow federal law regarding the blood alcohol concentration level that triggers specific consequences. The policy also adds language on confidentiality of test results, reports to the Department of Motor Vehicles, and return-to-duty program. This agenda item was presented to the Board of Education on December 12, 2013, for information. New language is provided in UPPER CASE while old language to be deleted is lined through. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the revision of Board Policy 4212.42 All Personnel – Drug and Alcohol Testing of Bus Drivers. FISCAL IMPACT None.

WMJ:NE:MJH:GP:smr


CLASSIFIED All Personnel BP 4212.42(a) DRUG AND ALCOHOL TESTING FOR SCHOOL BUS DRIVERS The District shall adhere to federal law and regulations requiring a school bus driver drug and alcohol testing program. The Superintendent or designee shall implement this program beginning January 1, 1996. THE BOARD OF EDUCATION DESIRES TO ENSURE THAT DISTRICT-PROVIDED TRANSPORTATION IS SAFE FOR STUDENTS, STAFF, AND THE PUBLIC. TO THAT END, THE SUPERINTENDENT OR DESIGNEE SHALL ESTABLISH A DRUG AND ALCOHOL TESTING PROGRAM DESIGNED TO PREVENT THE OPERATION OF BUSES OR THE PERFORMANCE OF OTHER SAFETY-SENSITIVE FUNCTIONS BY A DRIVER WHO IS UNDER THE INFLUENCE OF DRUGS OR ALCOHOL, INCLUDING A DRIVER OF A SCHOOL BUS, STUDENT ACTIVITY BUS, OR OTHER SCHOOL TRANSPORTATION VEHICLE OR ANY OTHER EMPLOYEE WHO HOLDS A COMMERCIAL DRIVER'S LICENSE WHICH IS NECESSARY TO PERFORM DUTIES RELATED TO DISTRICT EMPLOYMENT. (cf. 3540 - Transportation) (cf. 3542 - School Bus Drivers) (cf. 3543 - Transportation Safety and Emergencies) (cf. 4020 - Drug and Alcohol-Free Workplace)

A DRIVER SHALL NOT REPORT FOR DUTY OR REMAIN ON DUTY WHEN HE/SHE HAS USED ANY DRUG LISTED IN 21 CFR 1308.11. A DRIVER IS ALSO PROHIBITED FROM REPORTING FOR DUTY OR REMAINING ON DUTY WHEN HE/SHE HAS USED ANY DRUG LISTED IN 21 CFR 1308.12-1308.15, UNLESS HE/SHE IS USING THE DRUG UNDER THE DIRECTION OF A PHYSICIAN WHO HAS ADVISED HIM/HER THAT THE SUBSTANCE WILL NOT ADVERSELY AFFECT THE DRIVER'S ABILITY TO SAFELY OPERATE A BUS. IN ADDITION, A DRIVER SHALL NOT CONSUME ALCOHOL WHILE ON DUTY OR FOR FOUR HOURS PRIOR TO ON-DUTY TIME. (49 CFR 382.201-382.209, 382.213) THE DISTRICT'S TESTING PROGRAM FOR DRIVERS SHALL INCLUDE PRE-EMPLOYMENT DRUG TESTING AND REASONABLE SUSPICION, RANDOM, POST-ACCIDENT, RETURN-TO-DUTY, AND FOLLOW-UP DRUG AND ALCOHOL TESTING OF DRIVERS. (49 USC 31306; 49 CFR 382.301-382.311) THE BOARD SHALL CONTRACT FOR TESTING SERVICES UPON VERIFYING THAT THE PERSONNEL ARE APPROPRIATELY QUALIFIED AND/OR CERTIFIED AND THAT TESTING PROCEDURES CONFORM TO FEDERAL REGULATIONS.


BP 4212.42(b) DRUG AND ALCOHOL TESTING FOR SCHOOL BUS DRIVERS (cont.) EXCEPT AS OTHERWISE PROVIDED BY LAW, THE SUPERINTENDENT OR DESIGNEE SHALL NOT RELEASE INDIVIDUAL TEST RESULTS OR MEDICAL INFORMATION ABOUT A DRIVER TO A THIRD PARTY WITHOUT THE DRIVER'S SPECIFIC WRITTEN CONSENT. (49 CFR 40.321) CONSEQUENCES BASED ON TEST RESULTS

ANY DRIVER WHO REFUSES TO TAKE A REQUIRED DRUG OR ALCOHOL TEST, TESTS POSITIVE FOR DRUGS, OR IS FOUND TO HAVE A BLOOD ALCOHOL CONCENTRATION LEVEL THAT EXCEEDS THE LEVELS SPECIFIED IN LAW SHALL BE REMOVED FROM PERFORMING SAFETY-SENSITIVE FUNCTIONS IN ACCORDANCE WITH 49 CFR 40.23 AND 382.211. NO DRIVER SHALL BE TEMPORARILY REMOVED FROM THE PERFORMANCE OF SAFETY-SENSITIVE FUNCTIONS BASED ONLY ON A LABORATORY REPORT OF A CONFIRMED POSITIVE TEST BEFORE THE CERTIFIED MEDICAL REVIEW OFFICER HAS COMPLETED VERIFICATION OF THE TEST RESULTS, UNLESS THE DISTRICT HAS OBTAINED A WAIVER. (49 CFR 40.21, 382.107, 382.119) NOT LATER THAN FIVE DAYS AFTER RECEIVING NOTIFICATION OF THE TEST RESULT OR REFUSAL TO COMPLY, THE SUPERINTENDENT OR DESIGNEE SHALL REPORT ANY REFUSAL, FAILURE TO COMPLY, OR POSITIVE TEST RESULT TO THE CALIFORNIA DEPARTMENT OF MOTOR VEHICLES (DMV) USING A FORM APPROVED BY THE DMV. (VEHICLE CODE 13376) (cf. 4161/4261/4361 - Leaves) (cf. 4161.8/4261.8/4361.8 - Family Care and Medical Leave) (cf. 4161.9/4261.9/4361.9 - Catastrophic Leave Program) (cf. 4261.1 - Personal Illness/Injury Leave)

A DRIVER WHO HAS VIOLATED FEDERAL DRUG AND ALCOHOL REGULATIONS MAY BE SUBJECT TO DISCIPLINARY ACTION UP TO AND INCLUDING DISMISSAL IN ACCORDANCE WITH LAW, ADMINISTRATIVE REGULATIONS, AND THE DISTRICT'S COLLECTIVE BARGAINING AGREEMENT. (cf. 4218 – Suspension/Demotion/Dismissal)


BP 4212.42(c) DRUG AND ALCOHOL TESTING FOR SCHOOL BUS DRIVERS (cont.) Legal Reference: EDUCATION CODE 35160 Authority of governing boards GOVERNMENT CODE 8355 Drug-free workplace; employee notification VEHICLE CODE 13376 Driver certificates; revocation or suspension 34500-34520.5 Safety regulations CODE OF REGULATIONS, TITLE 13 1200-1293 Motor carrier safety, especially: 1213.1 Placing drivers out-of-service UNITED STATES CODE, TITLE 41 8101-8106 Drug-Free Workplace Act UNITED STATES CODE, TITLE 49 31306 Alcohol and drug testing CODE OF FEDERAL REGULATIONS, TITLE 21 1308.11-1308.15 Controlled substances CODE OF FEDERAL REGULATIONS, TITLE 49 40.1-40.413 Procedures for transportation workplace drug and alcohol testing programs 382.101-382.605 Drug and alcohol use and testing; especially: 382.205 On-duty use 382.207 Pre-duty use 382.209 Use following an accident Management Resources: CALIFORNIA HIGHWAY PATROL PUBLICATIONS Controlled Substances and Alcohol Testing Compliance Checklist, 2007 What is CSAT? Controlled Substances and Alcohol Testing, 2005 WEBSITES California Highway Patrol: www.chp.ca.gov Federal Motor Carrier Safety Administration: www.fmcsa.dot.gov U.S. Department of Transportation, Office of Drug and Alcohol Policy and Compliance: www.dot.gov/ost/dapc Chino Valley Unified School District Policy adopted: November 16, 1995 REVISED:




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Grace Park, Ed.D., Director, Human Resources SUBJECT: REVISIONS TO THE JOB DESCRIPTIONS FOR DEPUTY

SUPERINTENDENT AND DISTRICT POSTAL CLERK

==================================================================== BACKGROUND Job descriptions are a statement of duties, qualifications, and responsibilities associated with a particular job. It is a matter of standard practice to modify and/or create job descriptions as new positions become necessary, jobs evolve, and responsibilities and duties change. Additionally, changes in organizational structure, student needs, and other factors require the creation of new positions to support the District’s mission of increased student achievement. It is recommended that the revisions to these job descriptions be approved to better serve the goals and objectives of the District as they relate to educational and instructional achievement. The District consulted with California School Employees Association for the appropriate job description as required. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the revisions to the job descriptions for: a) Deputy Superintendent, and b) District Postal Clerk. FISCAL IMPACT None. WMJ:NE:MJH:GP:smr


Deputy Superintendent Page 1 of 4


Position Description

TITLE: Deputy Superintendent REPORTS: Superintendent

DEPARTMENT: Deputy Superintendent CLASSIFICATION: Management

FLSA: Exempt WORK YEAR: 261 226

ISSUED: 9-20-07 SALARY: Range 8

BASIC FUNCTION:

Under the direction of the Superintendent, plans, organizes, and manages the operational activities of the

District’s schools; plans, organizes, directs and monitors the implementation of the Business, CURRICULUM

AND INSTRUCTION, EDUCATIONAL SERVICES, FACILITIES, PLANNING AND OPERATIONS, and

Human Resources design and delivery systems; plans, organizes, and directs research and development processes,

including cost savings techniques, support and delivery systems, as well as product and service audit and

evaluation processes; participates and provides leadership in District master planning activities; assists in the

formulation of administrative regulations and operational procedures; conducts operational planning and

forecasting functions and activities; and other related functions as directed.

Serves as the principal advisor to the Superintendent regarding administration, planning, and governmental

relations; provides leadership in relation to external constituencies, including business, local government and

community leaders, and state and federal representatives from our District; coordinates District policies and

processes regarding charter schools and foundations. Serves as Chief Executive Officer of the District during the

absence or incapacity of the Superintendent and has authority over the Human Resources, Business Services

CURRICULUM AND INSTRUCTION, EDUCATIONAL SERVICES, HUMAN RESOURCES and Facilities,

and Planning AND OPERATIONS divisions.

DISTINGUISHING CHARACTERISTICS:

THE DEPUTY SUPERINTENDENT IS THE LEADER RESPONSIBLE FOR OVERSEEING AND

ALIGNING DISTRICT ADMINISTRATIVE FUNCTIONS, PROCESSES AND PROJECTS THAT ENGAGE

MULTIPLE DIVISIONS. The Deputy Superintendent is a member of the Superintendent’s Cabinet. In the

absence of the Superintendent, the Deputy Superintendent shall act as Superintendent.

REPRESENTATIVE DUTIES:

Incumbents may perform any combination of the essential functions shown below. This position description is

not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is

intended to accurately reflect the principle job elements.

E = ESSENTIAL FUNCTIONS

Assists the Superintendent and Governing Board OF EDUCATION in identifying and establishing District goals

and objectives and in the development of strategies and feasibility plans to ensure the achievement of the

District’s mission. (E)

Provides leadership in the identification, allocation, and control of human and fiscal resources. (E)



Assists in the planning, developing, and recommending of operational related goals, objectives, and policies

related to education. (E)

Plans, develops, implements, and administers procedures and standards related to school operations. (E)

Assists principals and other administrative personnel in the development of school and/or department action plans

in compliance with the District’s Strategic Plan. (E)

Plans, organizes, develops, and implements results oriented priority operational strategies and procedures. (E)

Provides leadership, support, and guidance to members of the District and community to ensure thorough and

complete communications relative to the District’s mission and goals. (E)

Plans, organizes, and directs the preparation of a variety of management reports. (E)

Represents the District in meetings and conferences. (E)

Assists in the planning, implementation, conduct, and evaluation of public and community relations programs;

provides leadership pertaining to the activities and functions of District advisory committees and groups. (E)

Serves as a member of the Superintendent’s Cabinet and District management team. (E)

Attends all Board of Education meetings. (E)

Performs other related duties as assigned. (E)

MINIMUM QUALIFICATIONS:

EDUCATION, EXPERIENCE, LICENSES, AND OTHER REQUIREMENTS:

Master’s degree required in educational administration, instructional technology, or a closely related field.

Education equivalent to the completion of an Ed.D./Ph.D. preferred.

Background that demonstrates leadership roles in organizational planning and public policy development related

to education; teaching and/or administrative experience in K-12 education; successful relations with boards of

trustees; and experience with governmental entities in the policy-making process.

Employment eligibility that may include fingerprints, health (TB), and/or other employment clearance.

Must have valid California driver’s license and automobile available for use.

Must be willing to attend evening, night, and weekend meetings.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Principles, trends, goals and objectives of public education.

Philosophical, fiscal, and legal aspects pertaining to the public school system.

Principles of administration, personnel supervision, training and evaluation.

Organization, management, planning, and evaluation strategies, techniques, and procedures.

Curriculum and instruction design and delivery systems, including audit and evaluation that determine

process effectiveness.

Research and development strategies, processes, and techniques.



Human relationships, conflict resolution strategies and procedures, and team management building

methods and techniques.

Instructional support programs, functions, and activities.

California Education Code provisions.

ABILITY TO:

Demonstrate leadership qualities and utilize motivational techniques and strategies in the development of

an operational mode that is cost effective and cost beneficial.

Evaluate and analyze complex problems, issues, and concerns, and recommend appropriate alternative

solutions and make effective and timely decisions.

Communicate effectively in oral and written form, utilizing a simplistic communication mode to ensure

understandable and thorough communication.

Establish and maintain cooperative organizational, governmental, public, and educational community

relationships.

WORKING CONDITIONS:

ENVIRONMENT:

District office environment, school sites, board meetings, and meetings with local, state, and federal

agencies.

Demanding timelines.

Subject to driving to a variety of locations to conduct work.

Subject to frequent interruptions and extensive contact with staff members and the public.

Indoor and outdoor environment.

Subject to various emergency situations.

PHYSICAL DEMANDS:

Bending at the waist, kneeling or crouching, and reaching to retrieve and maintain files and records.

Reaching overhead, above the shoulders and horizontally.

Dexterity of hands and fingers to operate standard office equipment, computer keyboard, and other

equipment necessary to complete the required duties.

Hearing and speaking to exchange information in person and on the telephone.

Visual ability to read and to prepare/process documents, and to monitor various services and personnel.

Sitting for extended periods.

Standing for extended periods.

Walking for extended periods.

Walking over rough or uneven surfaces.

HAZARDS:

Extended viewing of computer monitor.

Working around and with office equipment having moving parts.



I have read the above position description and fully understand the requirements set forth therein. I hereby accept

the position of Deputy Superintendent and agree to abide by the requirements and duties set forth. I will perform

all duties and responsibilities to the best of my ability.

(Signature of Employee) (Date)

In compliance with the Americans with Disabilities Act, the Chino Valley Unified School District will provide

reasonable accommodations to qualified individuals with disabilities, and encourages both prospective and

current employees to discuss potential accommodations with the human resources office.

Board approved: 09-20-07

REVISED:


District Postal Clerk SPECIALIST Page 1 of 4

CHINO VALLEY UNIFIED SCHOOL DISTRICT Range 2629

DISTRICT POSTAL CLERK SPECIALIST

DEFINITION Under general supervision, bar codes, tabs, and meters all outgoing United States mail; receives, sorts, and distributes District mail. This is a single position classification which is characterized by the responsibility to provide mail service to all District sites, the United States Post Office, and other mail carriers. OCCUPATIONAL GROUP Classified (Clerical) EXAMPLES OF DUTIES Duties may include, but are not limited to, the following:

1. Receives, sorts, and distributes incoming District and United States mail. (E)

2. PROCESSES INCOMING AND OUTGOING MAIL USING THE APPROPRIATE

SORT PROGRAM. (E)

3. Receives, tabs, bar codes, meters, sorts, and bundles outgoing mail utilizing designated equipment. (E)

4. Delivers mail to and collects mail from designated District offices and

departments. 5. Advises staff on appropriate postal services. (E) 6. INTERACTS AND ADVISES SCHOOLS/DISTRICT PERSONNEL AND/OR THE

PUBLIC IN MATTERS REQUIRING KNOWLEDGE OF RULES, PROCEDURES, POLICIES AND ACTIVITIES RELATING TO DISTRICT MAIL ROOM AND UNITED STATES POSTAL SERVICE BY TELEPHONE OR IN PERSON. (E)

7. Monitors District postal account via computer. Interacts with the United States Postal Service and other mail carriers. (E)

8. Receives and prepares packages and letters for special delivery. 9. MAY PERFORM DEPARTMENT CLERICAL WORK TO SUPPORT DAY TO

DAY OPERATIONS.



10. COLLABORATES WITH DEPARTMENT STAFF IN THE PREPARATION OF PRINT MATTER WHICH REQUIRES MAILING. (E)

11. PREPARES AUTOMATED BULK FIRST CLASS AND STANDARD MAIL UTILIZING SPECIALIZED ADDRESS CORRECTION, VALIDATION, AND PRESORTING SOFTWARE. (E)

12. QUERIES STUDENT ADDRESSES FROM DISTRICT STUDENT DATABASE AND PREPARES LIST IN APPROPRIATE FILE FORMAT FOR IMPORTING INTO PRESORTING SOFTWARE.

13. OPERATES AND MAINTAINS MAILING EQUIPMENT.

14. PREPARES UNITED STATES POSTAL SERVICE ONLINE FORMS UTILIZING POSTAL SOFTWARE.

15. ASSISTS WITH THE PREPARATION OF VARIOUS DEPARTMENT REPORTS BY INPUTTING APPROPRIATE DATA OR QUERYING DATA; MAINTAINS, COMPILES, AND RETRIEVES A VARIETY OF RECORDS.

16. Performs other related duties as assigned. (E) = Essential Functions MINIMUM REQUIREMENTS Knowledge of:

Postal rules, regulations, and all postal rates. Computer operations AND APPLICATIONS. SPREADSHEETS IMPORT/EXPORT FILE FORMATS. Correct usage of the English language, grammar and spelling. Mathematical calculations. Accurate record keeping.

Ability to:

Implement United States and District mail rules and regulations. Operate a variety of mailroom equipment, i.e., postal meter, tabbing machine,

etc. Perform basic INTERMEDIATE computer skills. Follow oral and written directions. Maintain accurate records and prepare reports. Establish and maintain cooperative and effective relationships with those

contacted during the course of the work day. Learn new methods and procedures as required.



Provide positive customer service. EXPERIENCE Six months working experience in a mailroom environment DESIRABLE. EDUCATION/CERTIFICATION High School diploma or its equivalent. Courses in postal services desirable. RESPONSIBLE TO: Duplicating REPROGRAPHICS Manager WORKING CONDITIONS

Warehouse PRINTING, GRAPHICS, AND MAIL SERVICES environment. Considerable distractions and constant interruptions. Demanding timelines. Indoor/outdoor and noisy environment. Occasional evening and/or variable hours. Regular exposure to fumes, dust, and odors, and contact with cleaning agents

and chemicals. Temperature extremes.

PHYSICAL ABILITIES

Bending at the waist and reaching to lift boxes, mail, mail bags and other items. Pushing or pulling assorted mail carts. Dexterity of hands and fingers to operate job related equipment. Heavy lifting of objects weighing up to 50 pounds using proper lifting methods. Kneeling or crouching. Reaching overhead, above the shoulders and horizontally. Stooping, turning, twisting, and walking on uneven surfaces. Walking and standing for long periods of time. Visual, SPEAKING, and hearing ability to perform job responsibilities.

HAZARDS

Contact with cleaning agents, fumes, and chemicals. Possible contact with toxic materials. Extended viewing of computer monitor. Noise from equipment. Temperature extremes. Working in a cramped or restrictive work station.



Working around and with machinery having moving parts. Approved: 09/09/80 Revised: 10/02/03 REVISED:




DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Norm Enfield, Ed.D., Assistant Superintendent, Human Resources Michelle J. Harold, Ed.D., Director, Human Resources Grace Park, Ed.D., Director, Human Resources SUBJECT: CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO, COLLEGE

OF EXTENDED LEARNING, DEPARTMENT OF HEALTH SCIENCE AND HUMAN ECOLOGY/NUTRITION AND FOOD SCIENCES PROGRAM – DIETETICS INTERNSHIP

==================================================================== BACKGROUND Internships provide a high quality of learning, support and practical classroom experience for professionals in training. The Chino Valley Unified School District has an opportunity to establish an internship partnership with the California State University, San Bernardino in the College of Extended Learning, Department of Health Science and Human Ecology/Nutrition and Food Sciences Program. The Dietetic internship program will allow the intern to assist in planning and/or updating the District's current meal pattern and nutrition standards to comply with the National School Meal Program requirements. Additionally, the intern will assist in monitoring current menus to ensure the accuracy of the set specific calorie limits for age-appropriate meals for grades K-6, 7-8, and 9-12, and aid in the planning of next year's menus to enhance the integrity of and comply with the National School Meal Program's future regulation changes. Approval of this item supports the goals identified within the District’s Strategic Plan. RECOMMENDATION It is recommended the Board of Education approve the California State University, San Bernardino, College Of Extended Learning, Department of Health Science and Human Ecology/Nutrition and Food Sciences Program – Dietetics Internship. FISCAL IMPACT None. WMJ:NE:MJH:GP:smr


AFFILIATION AGREEMENT BETWEEN

California State University, San Bernardino (CSUSB) and

Chino Valley Unified School District Nutrition Services This Affiliation Agreement is entered into between the Individualized Supervised-Practice Pathway (ISPP) Pathway located at California State University, San Bernardino in the College of Extended Learning, Department of Health Science and Human Ecology/Nutrition and Food Sciences Program and Chino Valley Unified School District Nutrition Services located at 5130 Riverside Drive, Chino California, 91710. PURPOSE CSUSB has a program for educating students to meet the qualifications for practice in the profession of Dietetics, and desires the assistance of the Affiliated Facility in providing a supervised experience to the students; and the Affiliated Facility recognizes the need for providing the community which it serves the personnel qualified as Dietitians; and is willing to assist by providing a supervised experience to the students enrolled in the program; and the contracting parties are desirous of cooperating to furnish Dietetics education; THEREFORE, it is mutually agreed by and between such parties that RIGHTS AND OBLIGATIONS 1. The University and the Affiliated Facility shall cooperate to provide supervised experience to students of the University enrolled in the Dietetic Studentship. 2. Both parties agree that there shall be no discrimination on the basis of marital status, race, color, sex, age, religion, sexual orientation, gender identity, disability, national origin or status as a US Veteran pertaining to any experiences during the Dietetic Studentship. 3. Students are not employees of CSUSB or the Affiliated Facility and are not entitled to any employee benefits or compensation of either party which includes not providing Worker’s Compensation coverage. 4. Both parties will instruct their respective faculty, staff and participating student(s) to maintain confidentiality of student and patient information as required by law, including the Family Education Rights and Privacy Act (FERPA) and the Health Insurance Portability Accountability ACT (HIPPA) and by policies and procedures of CSUSB and the Affiliated Facility. 5. The objective of the Affiliated-Facility training shall be to create awareness in the students of the activities within the Affiliated Facility and to have the students gain experience in such activities. 6. The experience for students majoring in Dietetics shall occur during the summer, fall, and/or spring semesters as follows: a. Maximum of one student(s) shall be assigned to the Affiliated Facility at any one time for experience any given quarter. b. The length of the time the student(s) will be assigned to the Affiliated Facility shall be mutually agreed to by the University and the Affiliated Facility prior to the student's arrival at the Affiliated Facility. 7. During the supervised experience, the student shall be under the Direction of a University staff member/s. The University staff member/s shall: a. Coordinate the program with the Affiliated Facility b. Complete program planning one (1) month prior to beginning of rotation, including schedule and name(s) of participating student(s). c. Visit the Affiliated Facility as needed to observe students and discuss students’ performance with staff members. d. Evaluation of student progress: 1. Determine grades reflecting the student’s level of performance based upon:


a. Evaluations and input from the Affiliated-Facility staff. b. University methods of evaluation/observation. 8. The students shall undergo a health examination and/or supply any health documents which the Affiliated Facility may require 9. Any materials loaned to the student by the Affiliated Facility must be returned in satisfactory condition to the Affiliated Facility or replacement costs will be charged to the student. 10. Responsibilities of students in the program are to: a. Recognize the uniqueness of the Affiliated-Facility experience and be prepared to meet time demands of the experience, exclusive of special projects and planning sessions. b. Observe and adhere to policies and procedures of the Affiliated Facility as though employed there. c. Assume responsibility for one’s own progress, i.e., extra student or time spent if lacking skills or knowledge in certain areas. The Didactic component is the instructional time; whereas, the time in Affiliated Facility is for practicing a composite set of skills. d. Use mistakes and constructive criticism to learn. e. Arrange consultations and/or evaluations with Affiliated Facility and/or University staff at mutually agreed upon times. f. Realize and accept that each student has divergent capabilities in combining the related skills and knowledge that are being acquired; therefore, each student shall progress at his her own rate. g. Do not remove any materials from the Affiliated Facility without prior approval of hospital staff. h. Report any absenteeism to the Affiliated Facility and university staff prior to scheduled time for arrival. i. Maintain the confidentiality of all Affiliated-Facility clients. 11. Responsibilities of Affiliated-Facility staff members in the program are to: a. Be a role model for students. While working with the staff member, the student 1. Receives orientation to that staff member’s particular area of responsibility. 2. Observes staff member in performance of his/her duties. 3. Has supervised experiences in areas as defined by the rotation objectives. 4. Performs selected duties with minimum levels of supervision after achieving specified level(s) of knowledge, skill, and judgment, as agreed upon by Affiliated-Facility & University staff. 5. Does not replace staff to fulfill any staff work responsibilities, unless related to activities to meet Dietetic Studentship responsibilities b. Assist in the evaluation process of the student. Appropriate evaluation tools may be but are not limited to: 1. evaluation forms. 2. documentation of effective improvable incidents. 3. weekly or biweekly formal consultations. c. Assist the university staff members in presenting formal evaluations made by the Affiliated Facility, to the student. HOLD HARMLESS University shall be responsible for damage caused by the negligence of its officers, employees, volunteers and agents occurring in the performance of this agreement. Affiliated Facility shall be responsible for the damage caused by the negligence of its officers, employees, volunteers and agents occurring in the performance of this agreement. It is the intention of University and Affiliated Facility to agree that the provisions of this paragraph be interpreted to impose on each party responsibility for the negligence of their respective officers, employees, volunteers and agents. EFFECTIVE DATE 1. This Agreement shall become effective on February 17 – to March 7, 2014 and will be automatically renewed annually unless otherwise terminated by one of the parties. 2. This Affiliation Agreement may be revised or modified by mutual consent of the contracting parties.


3. This Affiliation Agreement will be terminated 90 days after a written notice to the individual, as identified below, by registered mail from either party. Any student currently placed with an affiliated facility shall be permitted to complete the placement unless the student is personally responsible for the reason termination is requested. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective authorized officers as of the day, month, and year first above. AFFILIATING CSUSB PROGRAM: Individualized Supervised Practice Pathway (ISPP) Program By: __________________________________ Name: Dorothy Chen-Maynard, PhD, RD Title: Director, Didactic Program in Dietetics Date: _______________________________ AFFILIATING FACILITY Chino Valley Unified School District Nutrition 5130 Riverside Drive, Chino California, 91710 By: __________________________________ Name: Sandy Bernstein Title: Director of Nutrition Services Date: ________________________________ 9/15/2013

By: __________________________________ Name: Kathy Hansen, Director, Purchasing California State University, San Bernardino 5500 University Parkway San Bernardino, CA 92407 Date: ________________________________ By: __________________________________ Name: Norm Enfield, Ed.D. Title: Assistant Superintendent, H.R. Date: ________________________________


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DATE: January 16, 2014 TO: Members, Board of Education FROM: Wayne M. Joseph, Superintendent PREPARED BY: Sandra H. Chen, Assistant Superintendent, Business Services Liz Pensick, Director, Business Services SUBJECT: 2012/2013 INDEPENDENT AUDITOR’S ANNUAL FINANCIAL AUDIT

REPORT ======================================================================= BACKGROUND

Education Code 41020 states the Governing Board of each school district must provide an annual audit of all funds under the jurisdiction and control of the District. Education Code 41020 further requires that not later than December 15 of each year, a copy of the annual audit report for the prior year be filed with the County Superintendent of Schools, the State Department of Education, and the State Controller’s Office. By January 31 of each year, the Board of Education must review the annual audit for the prior year at a public meeting. The Annual Audit Report has been provided under separate cover. A representative from Vavrinek, Trine, Day & Co., LLP, will present the audit report and answer questions at the Board meeting. Consideration of this item supports the goals identified within the District’s Strategic Plan.

RECOMMENDATION It is recommended the Board of Education receive for information the 2012/2013 Independent Auditor’s Annual Financial Audit Report. FISCAL IMPACT None. WMJ:SHC:LP:wc
