IV-E EligibilityIV-E Eligibility

PAW-TAWPAW-TAW

November 2009November 2009

IV-E Automation BackgroundIV-E Automation Background

Federal SACWIS review determined that Federal SACWIS review determined that eWiSACWIS was not fully automated with eWiSACWIS was not fully automated with IV-E Eligibility.IV-E Eligibility. Workers used to select radio buttons for Workers used to select radio buttons for

eligibility criteria. Then, based upon the answers eligibility criteria. Then, based upon the answers to the questions, the system determined the IV-to the questions, the system determined the IV-E status.E status.

IV-E automation now looks to areas in the IV-E automation now looks to areas in the system for supporting documentation for the system for supporting documentation for the questions.questions.

Other ChangesOther Changes

Counties no longer have to manually refer Counties no longer have to manually refer IV-E cases to the Eligibility Unit.IV-E cases to the Eligibility Unit. Counties used to select “Refer to SEU Regional Counties used to select “Refer to SEU Regional

Manager” on the Eligibility page.Manager” on the Eligibility page. When an initial out of home placement (the When an initial out of home placement (the

removal OHP that starts an episode) is removal OHP that starts an episode) is approved in eWiSACWIS, the system approved in eWiSACWIS, the system automatically sends the IV-E referral to the automatically sends the IV-E referral to the Eligibility Unit.Eligibility Unit.

Other Changes ContinuedOther Changes Continued

When creating an Out of Home Placement, When creating an Out of Home Placement, the system now requires at least one parent the system now requires at least one parent or guardian to be documented for the child.or guardian to be documented for the child. Also assists in child support referrals sent to Also assists in child support referrals sent to

KIDS.KIDS. The child’s parent (s) and guardian (s) can be The child’s parent (s) and guardian (s) can be

documented on the Parent Info tab of the child’s documented on the Parent Info tab of the child’s Person Management record.Person Management record.

Child’s Person ManagementChild’s Person Management

Other Changes ContinuedOther Changes Continued

The Removal Information tab on the The Removal Information tab on the Eligibility page hosts information about Eligibility page hosts information about those in the removal home.those in the removal home. This identifies who was in the home of the child This identifies who was in the home of the child

when the child was removed.when the child was removed. Either complete the AFDC Household Either complete the AFDC Household

Information section OR the CFS-2123T.Information section OR the CFS-2123T.

Removal Information TabRemoval Information Tab

Removal Information TabRemoval Information Tab

Removal Information TabRemoval Information TabWorkers should document the highlighted information in the AFDC Household Information section. Those originally identified are from the Maintain Case page. You can add additional participants by clicking the Search hyperlink. You can remove participants by clicking the Delete hyperlink.

CFS-2123TCFS-2123T

Accessed Accessed via the via the Options Options drop-drop-down.down.

CFS-2123TCFS-2123T

Other Info Needed for IV-EOther Info Needed for IV-E

Assets and IncomeAssets and Income Provider Background ChecksProvider Background Checks

Assets and IncomeAssets and Income

Accessed from 3 avenuesAccessed from 3 avenues Desktop – under Assets and Income iconDesktop – under Assets and Income icon Person Management – Options drop-downPerson Management – Options drop-down Utilities MenuUtilities Menu

Utilities > Maintain Assets and IncomeUtilities > Maintain Assets and Income Does not require an assignment to the caseDoes not require an assignment to the case Can be documented for closed casesCan be documented for closed cases

Assets and IncomeAssets and Income

Assets and IncomeAssets and Income

Assets and IncomeAssets and Income

Assets and IncomeAssets and Income

Assets and IncomeAssets and Income

Background ChecksBackground Checks

For IV-E purposes, the following need to be For IV-E purposes, the following need to be documented:documented: DOJDOJ IBIS (Caregiver letter)IBIS (Caregiver letter) Adam Walsh/FBIAdam Walsh/FBI

Accessed from 2 avenuesAccessed from 2 avenues Person Management – Additional tabPerson Management – Additional tab Utilities MenuUtilities Menu

Utilities > Background Check SearchUtilities > Background Check Search Does not require an assignment to the providerDoes not require an assignment to the provider Can be documented for closed provider recordsCan be documented for closed provider records

Background ChecksBackground Checks

Background ChecksBackground Checks

Background ChecksBackground Checks

Background ChecksBackground Checks

Background ChecksBackground Checks

Background ChecksBackground Checks