EWiSACWIS Upcoming Release January 7 th, 2008 Beth Rudy-State Program Team

eWiSACWISUpcoming ReleaseJanuary 7th, 2008

Beth Rudy-State Program Team

10054-Forms

• The system will now allow more than one JJ Face Sheet Per child.

• There will also be space for two additional children in the Supervision Status Section

21127-AFCARS

• Users will now be able to enter up to five race fields under person management.

21233-Ticklers

• Ticklers for the Permanency Plan and Permanency Plan review will be fixed to accurately display the actual times and dates due.

21233 Ticklers Continued

• The logic will read: Upon approval of removal from home OHP, create the PPR tickler as removal date + 6 months and the PPH tickler as removal date + 1 year, When PPR is entered, PPR tickler is now due 1 yr. from PPR date and the PPH tickler will be due either 12 months from removal date or 6 months from PPR date, whichever comes first.

• When PPH is entered, reset new PPR tickler to PPH + 6 months, PPH tickler to PPH date + 1 year.

• This design follows State statutes and also keeps the annual hearing from being held more than 12 months from removal (or the previous hearing) which is critical for IV-E reimbursement. This will not apply to existing ticklers until they new review is created.

21872-Desktop

• In Design only– The icons on the outliner will be indented

further for certain pieces of work where the description next to the current icon is indented.

– Examples would include the pieces of work listed under Assessment (IA-Primary Caregiver, Safety Assessment & Plan) and the Rate Settings beneath the associated placements.

21969-Maintain Case

• An edit will be added that will force the termination of a perm plan when attempting to TPR a child into a Subsidized Guardianships case

22070-Document Plans

• In Design Only. – Independent Living updates in the system. A

presentation on the background of these changes will be Tomorrow, in the Crystal II ballroom at 9:00 a.m.

22233-Access

• The Access Report SM0201 was taking upwards of 14 hours to run. The functionality will be improved so that the report will now run in a matter of minutes as opposed to hours.

22305-Adoption Referral

• A Details Flair will now exist on the Adoption Referral page. When hovering over “details”, an explanation of the different Adoption Types will display.


• The Adoption Type value will change from “Foster Parent Conversion” to “Proposed Foster Home Conversion”.

22309-Case Closure

• “Recruited By” will be added to the case closure page under the Adopted By field. The Values will include: County Agency, Private Agency, and To be Determined.

22310-Approval

• A approval will be added to the Adoptive Placement Agreement page.

22311-Agreements and Notices

• The template will be forced to be opened on the Adoption Family Placement Agreement page prior to approval.


• Copy from bookmarks for Safety Assessment and Plan will no longer repeat the same bookmark for all descriptions of safety threats.

22395-Home Provider

• Performance will be improved within the Home Provider record. Provider Service Rate save time will be decreased.


• The copy-over functionality will allow copy of terminated perm plans. With this enhancement, the worker will be able to copy the terminated plan instead of creating an entire plan from scratch.


• Ethnicity will pre-fill to the Adoption Placement Selection/Matching template.

22606-Automated Messages

• An automated message will be added to notify fiscal staff of placement changes– Regardless of assignment– With any type of placement– For the beginning and end of the placement

22687-Out of Home Placements

• The SM10a23 Maltreatment in Out of Home Care Report will be easier to read, and pull all needed data.

22809-Automated Messages

• The automated message for Provider-Access Report will no longer be routed to people who are no longer active in SACWIS.


• “Not Applicable” will be added to the perm plan under court file # for instances of Voluntary Placement Agreements and Teen Mothers.


• On the Case Progress Evaluation, the checkboxes will be disabled on the add/edit pop-up page for participants who have goals with the status of Achieved and No longer applicable.

22922-Approvals

• All unnecessary pending approvals and existing ticklers on closed cases will be deleted/updated.

22922-Approvals Continued

• All duplicate approval rows and duplicate tickler rows on all cases and providers (open, closed/active and inactive) will be deleted/updated.

23020-Process Payments

• Over Payment and Over Payment Adjustments Overhaul.


• The Placement Stability Report will count detention placements, and other locked facility placements. Short term hospital stay=2 weeks or less


• ASFA will be display only on the perm plan page.

• If you would like to learn the ins and outs of ASFA, please attend the ASFA Breakout session in this room with Jonelle and Rick following this session

23070-ICPC

• ICPC requested enhancements to adequately track additional data requirements of the Safe and Timely Act. Including; adding the Wisconsin Tribes to the ICPC Record page, Additional values to the Financial Responsibilities and Planning Responsibilities drop down fields

23070-ICPC Continued

• An automated message will be added to notify non state workers who are currently assigned to the case when a child’s ICPC record is closed with a reason of Adoption Conversion. In addition to the online changes, this enhancement will also modify one existing ICPC report and introduce four new reports to track ICPC records.

23074-Licensed Home Providers

• The bug will be fixed that allows the system to create blank provider notes every time a letter of denial is viewed. This also happens when the other letters/notifications are viewed from the licensing page.

23118-Imaging

• Changes will be made to the File Cabinet that will include:– CHIPS Order to CHIPS Dispositional Order– Delinquency Order to Delinquency

Dispositional Order– JIPS Order to JIPS Dispositional Order– Petition for Protection or Services to CHIPS

Petition

23118-Imaging Continued

• The following values will be added to the list of available dropdown options.– Change of Placement Order, Consent Decree,

Delinquency Petition, Motion for Sanctions, Notice of Hearing, Order Granting Temporary Extension, Order Terminating Dispositional Order, Change of Venue Order, Order Dismissing Petition, Order Terminating Custody, Petition to Vacate Consent Decree/Order, Priority Placement Order (ICPC Cases), Sustaining Care Order, JIPS Petition


• The system was pulling the wrong removal date on the perm plan template in instances where two placements were created before the first perm plan was created.

23143-Activity Notes

• Case notes will no longer show up multiple times on the outliner.

23152-Maintain Case

• Design Only– Will be adding the ability to delink an Access

Report from a case after it has been linked to Assessment (Initial Assessment or Child Welfare Assessment).

23177-Worker Assignment

• Assignment Maintenance process will allow for more efficient assignment closure.

23193-Maintain Case

• Adding SRO-Cath.Charities – Waukesha to the Site/Region on the Maintain Case page.

23219-Special Needs

• Unmet needs was not saving in Special Needs Adoption, and this problem has been fixed.

23250-Imaging

• Currently, if an image is saved as .DOC or .PDF (upper case extension) the document will not open via the View link. If the document is saved as .doc or .pdf (lower case extension) the document opens properly. This problem will be solved.


• Design Only– Modify edit on Placement History Correction

window to allow placement history to be modified (prior to the 37 day edit) as long as the modification involves the same provider.


• Modify prefill functionality on Perm Plan Placement History section to pull In Home Services. Counties will have the option of prefilling to the template from the Maintain Service Type page, and if selected, services such as secure detention and shelter care will prefill as “Other Services” under the previous placements in the Perm Plan

23297-Office Automation

• SACWIS will be updated to be compatible with Microsoft Word 2007.

23336-Desktop

• The Assessment Contacts will display the name of the worker making contact instead of the worker creating the note .


• On the CPE page - Parent/Caregiver Protective Capacities tab - Parent/Caregivers group box - When Continue button is clicked on the Case Participants/Collaterals page the Person Name Suffix will now carry forward.


• On the CPE page - Parent/Caregiver Protective Capacities tab - Protective Capacities group box will now allow the removal of the name selected as long as the parent does not have a goal of achieved or no longer applicable.

23356-Risk/Need Assessment

• On the Plan Analysis tab of the Safety Assessment & Plan, when the question "Can and will the non-maltreating parent or another adult in the home protect the child(ren)?" is answered No or N/A, the narrative below will be disabled.


• Wording Changes to the Out of Home Safety Plan– "Safety Services Justification” will be

removed from the start of the first sentence.– Assessing Safety in Placement group box,

The sentence will read "Evaluating Safety in Unlicensed and Licensed Home When Placing a Child in Out-of-Home Care as part of either a protective plan or an out-of-home safety plan."

23377-Tablet

• The begin date drop down will no longer remain blank when creating an Assessment Contact off of an existing Assessment Contact in eWiSACWIS Anywhere.

23381-Tablet

• The bug will be fixed that pops a fatal application error when trying to add a participant via the Assessment page using the Insert button on the Tablet.

23384-Assessment

• The Disposition field on the Results tab of the Assessment page will no longer disappear after saving.

23495-Imaging

• Since the Legal Document reference values are being updated, workers will now have ability to change the Type from "Other" to the updated reference values. Therefore, after saving the file cabinet image, workers will have the ability to edit the Type, just as they can edit the date.

23533-Person Management

• In Design Only– Enhancement to add necessary fields so all

HSRS CORE data can be captured for all children receiving services, not just the children in out-of-home placement. Please attend the breakout session with Jason Wutt and Barry Mickelson at 11:30 a.m. tomorrow in this room.

23588-Person Management

• The label on the Person Management Characteristics Tab will be changed from "Child" to "Person" has a clinically diagnosed disability.

23702-Assessment

• IA - Primary, IA Secondary, and IA Narrative templates will no longer pull in the wrong Determination value.

OCX

• OCX is the tool used to launch word documents from eWiSACWIS.

• the changes were required to allow opening documents using Word 2007

• The OCX will be updated with the new release.

Questions?

Tips and Tricks

Template Mapping

• At the top right of each page in eWiSACWIS (from which a template can be opened) is a button labeled TM. When you click on the TM button, you will be taken to the Template Mapping page. On this page you can select the template you wish to view Template Mapping for. Each field on the template will be explained within the Template Mapping document. (i.e. The Father field is prefilled from the Child's Father field on the Additional Tab of the Child's person management record.)

Calendar

• Right clicking in a date field will display a calendar from which you can select a date. The date you select will then prefill into the date field you right clicked in. This is the only right click functionality that is currently present in the eWiSACWIS application.

Copy from Bookmarks

• You can copy information from one template to another by using the Copy From Bookmarks button which appears in the menu bar of an open template. A window will popup that lists all of the fields on the left hand side of the window. Once you have found the text you are interested in copying, click the Copy button. Go to the location you want to paste the copied text into. Right click and select paste. The text you copied from the Bookmark Text area, will appear in the field.

Details

• On the Characteristics page of the Person Management Window, there are details that you can hover over to see definitions of the listed disabilities etc.

• When viewing Narratives on the Desktop, if you hover over details you can see the first 120 characters of your notes to give you an idea of what information the note contains.

Case Note Criteria Search

• When doing a case note criteria search, after selecting your search criteria, you can view all notes in a word document by clicking options>print. This way you do not have to open the notes one at a time.

Thank you!

Have a fun PAW TAW!

Documents

EWiSACWIS Upcoming Release January 7 th, 2008 Beth Rudy-State Program Team