Laguna UniversityRECS Village, Sta. Cruz, Laguna

A.Y. 2013-2014

IT 1203Integrated Application Software / Productivity Tools

Assignment #2

John Derel M. TuazonBSIT-1A

Prof. Chrisna Fucio

I. MICROSOFT WORD Microsoft Word is a word processor developed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems.[3][4][5] Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1985), the AT&T Unix PC (1985), Atari ST (1988), SCO UNIX (1994), OS/2 (1992), and Windows (1989). Commercial versions of Word are licensed as a standalone product or as a component of Microsoft Office, Windows RT or the discontinued Microsoft Works Suite. Freeware editions of Word are Microsoft Word Viewer and Word Web App on SkyDrive, both of which have limited feature sets.

Microsoft Word 2010 Screen Elements

1. Title BarThe title bar shows the name of the document on screen. When a new document is started, Word gives it a generic name like ‘Document 1’ and this is displayed on the title bar. When you save the document with a name, the generic name on the title bar is replaced by the given name.

2. Quick Access ToolbarLocated in the top left corner of the Word window, the Quick Access Toolbar contains some of the most frequently used commands like Save, Undo, Redo. You can add more commands to the Quick Access Toolbar as per your need. This toolbar helps you to perform Word tasks speedily by providing one-click access to oft used commands.

3. Window ControlsThese are a set of three buttons in the top right corner of the program window. The right button is the Close button displaying an x. On clicking, this button closes

the current document but not the Word programme. The left button is the Minimize button which minimizes the program window to the

taskbar. The middle button, sporting a rectangle, is the Maximize button, which, on clicking,

maximizes the Word window and the button image changes to a pair of rectangles.Another click restores the program window to its previous size and the button image to a single rectangle.

4. Ribbon You can think of the Ribbon as a collection of seven horizontal tabbed toolbars arranged on top of each other. These toolbars are accessed through their tabs. The toolbars have

command buttons, menus and input boxes arranged in groups. Some groups have dialog launchers (with a downward pointing arrow) which, when clicked, display a dialog box related to that group.

At any given time, only one tabbed toolbar is visible. When Word is launched, the Home tab is current and the toolbar attached to it is at the top, enabling you to invoke its commands by clicking them. When any other tab is clicked, its toolbar comes to the top and you can use the commands stored on it.

The Ribbon may be minimized by clicking the inverted V below the Window Controls, where after the inverted V straightens up. Another click on the straightened V brings back the Ribbon.

5. File TabClicking File tab replaces the document window with a full screen menu showing commands for file operations. This is commonly referred to as the ‘Backstage’. These commands are described below in brief.

Save: Clicking Save button saves the current document if it has been given a name and saved earlier, otherwise it launches the Save As dialog.

Save As: Opens the Save As dialog. Here you can assign a name to a new document and save it. You may also rename a document saved earlier and save it with the new name.

Open: Starts the Open dialog where you can navigate to your documents folder, select an existing (i.e. previously saved) document and open it in Word window.

Close: You can close the current document using this button. However, the Word program keeps running.

Info: This command displays various kinds of information (such as file size, page count, word count etc) regarding the document currently open in the Word window.

Recent: Using this command, you can see a list of recently opened documents, recently visited folder locations and recently used templates.

New: When you click this button, a list of Word templates is shown. You can start a new document based on a template selected from amongst these. By default, the blank document template is chosen. Clicking the Create button starts a new document based on the selected template.

Print: This command is used for printing the current document. Save & Send: You may use this command to email a document or to save it on the cloud. Help: For viewing help files. Options: Opens the Word Options Dialog where you can chose your preferred settings

for display, proofing, saving, language, etc. It also provides facility for customizing the Ribbon and the Quick access Toolbar.

6. Help ButtonLocated below the Window Controls in the top right corner of Word window, this button brings up the Word Help window.

7. RulersThe horizontal ruler is used to set tabs and indent text. You may use the vertical ruler to set vertical location of text in the document. If the rulers are not visible, click the View Ruler button immediately below the Ribbon on the extreme right.

The rulers show measurements in inches or centimetres, depending on the units of measure specified in Word Options.

8. Tab SelectorRepeated clicking of the Tab Selector shows five tab markers and two indent markers. By choosing the desired tab or indent marker and clicking on the horizontal ruler, you can set tabs or indent text.

9. Status BarOn the left hand side, the status bar displays document information such as the current page number and total number of pages, word count, language, proofing error notification, etc. You can customize the information display by right clicking the status bar and and making selections out of the context menu that pops up.

10. View Buttons These buttons allow you to use five different document views: Print Layout View: This view shows the document as it will look when it is printed. Full Screen Reading View: This view shows the document on full screen to make

reading your document more comfortable. Web Layout View: Web Layout view enables you to see your document as it would

appear in a browser such as Firefox or Internet Explorer. Outline View: Outline view displays the document in outline form in which headings

could be displayed without the text. When you move a heading, the accompanying text will move with it.

Draft View: This is the most frequently used view for editing your document.

11. Zoom ToolsThe Zoom slider lets you zoom out or zoom in the current document. The zoom range is from 10% to 500%. The current zoom level is displayed on the taskbar immediately left of the slider. Clicking the zoom level opens the Zoom dialog where you can specify the desired zoom level.

12. Vertical & Horizontal Scroll Bars The vertical scroll bar is located at the extreme right of the Word window while the horizontal scroll bar is at the bottom of the window just above the status bar. Vertical scroll bar is always visible while the horizontal scroll bar appears only when the document width exceeds the screen width.

The scroll bars let you scroll the document up-down vertically or left-right horizontally. To scroll, you need to click and drag the scroll box showing three vertical/horizontal lines. The document moves in a direction opposite to the movement of the scroll box.

13. Text AreaFramed between the rulers and the scroll bars is a large area looking like a blank sheet of paper. This is the text area where you type the text of the document. You will see a blinking vertical line in the top left corner. This is the Cursor. The typed characters appear at its location. As a character appears at its location, the cursor moves to its immediate right.

14. Mouse PointerIn Word, you use the mouse to choose commands, move around in the document, select and move text, etc. As you move the mouse pointer across the screen, it takes different shapes. It is a right pointing arrow within the left margin of the text area and an I-beam in the rest of the text area. Outside the text area, it takes the shape of a left pointing arrow.

15. The mouse is used to perform following actions : Point: Positioning the mouse pointer on an item. Single click: Clicking the left mouse button once. Double click: Clicking the left mouse button twice in quick succession. Triple click: Clicking the left mouse button thrice in quick succession. Right click: Clicking the right mouse button once. Drag & Drop: Pointing to an item, pressing and holding the left mouse button while

moving the pointer to a new location and releasing the mouse button.

II. MICROSOFT POWERPOINTMicrosoft PowerPoint is the name of a proprietary commercial presentation program developed by Microsoft. It was officially launched on May 22, 1990, as a part of the Microsoft Office suite, and runs on Microsoft Windows and Apple's Mac OS X operating system.

Microsoft PowerPoint 2010 Screen Elements

1. Ribbon Organizes - commands on tabs, and then groups the commands by topic for performing related presentation tasks.

2. File tab - displays a list of commands related to things you can do with a presentation, such as opening, saving, printing, or sharing.

3. Quick Access Toolbar (QAT) - displays buttons to perform frequently used commands with a single click. Frequently used commands in PowerPoint include Save, Undo, and Repeat. For commands that you use frequently, you can add additional buttons to the Quick Access Toolbar.

4. Title bar - displays the name of the presentation and the name of the program. The Minimize, Maximize/Restore Down, and Close window control buttons are grouped on the right side of the title bar.

5. Ribbon tabs - display across the top of the Ribbon, and each tab relates to a type of task-related activity within PowerPoint.

6. Program-level control buttons - minimizes, restores, or closes the program window. Groups indicate the name of the groups of related commands on each displayed tab.

7. Slide pane - displays a large image of the active slide in PowerPoint.8. View buttons - a set of commands that control the look of the presentation window.

9. Notes pane - displays below the Slide pane and allows you to type notes regarding the active side.

10. Status bar - a horizontal bar at the bottom of the presentation window that displays the current slide number, number of slides in a presentation, Theme Name, View buttons, and Zoom slider.

11. Slides/Outline pane - displays either all of the slides in the presentation in the form of miniature images called thumbnails

III. MICROSOFT EXCELMicrosoft Excel is a spreadsheet application developed by Microsoft for Microsoft Windows and Mac OS. It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It has been a very widely applied spreadsheet for these platforms, especially since version 5 in 1993, and it has replaced Lotus 1-2-3 as the industry standard for spreadsheets. Excel forms part of Microsoft Office.

Microsoft Excel 2010 Screen Elements

1. Quick Access ToolbarThe Quick Access Toolbar appears at the top of the window next to the Office button. It includes most common commands such as Save and Undo. You can customize the toolbar by adding command buttons to it.

To add or remove a button from the Quick Access Toolbar, click the list arrow at the right end of the toolbar to display the pop-up menu. Then, click the

button name from the pop-up menu list. A check next to the name tells you which function will be on the Quick Access Toolbar.

2. RibbonThe Ribbon replaces menus, toolbars, and most of the task panes that were found on previous versions of Excel. The Ribbon is located at the top of the document window and consists of tabs that are organized by tasks. Each tab is organized into groups, or subtasks, such as the Font or Alignment group located on the Home tab. Each button within a group is called a command button, as shown below.

3. Display and Hide Ribbon- In Excel 2011, to minimize the Ribbon double-click the Home tab.- You can also click on the down arrow as shown below.

4. Formula BarIn addition to the Ribbon Excel also has a Formula Bar. The Formula Bar is located above of the workbook window and allows you to enter or edit values or formulas in cells or charts. The Formula Bar also displays the value or formula used in the active cell.

IV. MICROSOFT ACCESS Microsoft Access, also known as Microsoft Office Access, is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately.

The three main components of the Access 2010 user interface are:

The ribbon is the strip of tabs across the top of the program window that contains groups of commands.

The Backstage view is the collection of commands that you see on the File tab on the ribbon.

The Navigation Pane is the pane on the left side of the Access program window that lets you work with database objects. The Navigation Pane replaced the Database Window in Access 2007.

1. The ribbonThe ribbon is the primary replacement for menus and toolbars found in versions prior to Access 2007. It primarily consists of tabs that have groups of buttons.The ribbon has main tabs that group related commonly-used commands, contextual tabs that appear only when you can use them, and the Quick Access Toolbar, a small toolbar that you can customize with your favorite commands.

On the ribbon tabs, some of the buttons provide you a gallery of choices, while others launch a command.

2. The Navigation PaneThe Navigation Pane helps you organize your database objects, and is the main means of opening or changing the design of a database object. The Navigation Pane replaced the Database Window that was in Access versions prior to Access 2007.

The Navigation Pane is organized by categories and groups. You can choose from a variety of organizational options, and can also create your own custom organization scheme in the Navigation Pane. By default, a new database uses the Object Type category, which has groups that correspond to the various kinds of database object. The Object Type category organizes the database objects in a similar fashion to the default Database Window display from earlier versions. You can minimize the Navigation Pane, and you can also hide it, but you cannot obscure the Navigation Pane by opening database objects in front of it.

3. The Backstage viewThe Backstage view is new in Access 2010. It contains commands and information that apply to an entire database, such as Compact and Repair, as well as commands that were on the File menu in earlier versions, such as Print.

The Backstage view occupies the File tab on the ribbon and contains many commands that were on the File menu in earlier verions of Access. The Backstage view also contains other commands that apply to an entire database file. When you open Access but do not open a database (e.g., you open Access from the Windows Start menu), you see the Backstage view.

Microsoft Access 2010 Screen Elements

In Backstage view, you can create a new database, open an existing database, publish a database to the Web via SharePoint Server, and perform many file and database maintenance tasks.

Laguna UniversityRECS Village, Sta. Cruz, Laguna

A.Y. 2013-2014

IT 1203Integrated Application Software / Productivity Tools

Assignment #2

Jhon Mark D. MarquesesBSIT-1A

Prof. Chrisna Fucio

Laguna UniversityRECS Village, Sta. Cruz, Laguna

A.Y. 2013-2014

IT 1205Fundamental & Internet Connection

Assignment #4

John Derel M. TuazonBSIT-1A

Prof. Chrisna Fucio