Upload
phamcong
View
273
Download
3
Embed Size (px)
Citation preview
Imagination at work.
iSP New User Training January 2016
iSupplier Portal (iSP)
2 iSP Training, 2/2/2016
Agenda
Supplier Connect Overview
Home Page in iSP
View New & Change Orders
PO Print
Enter Promise Dates
View PO History
Support
Questions
Supplier Connect
3
Supplier Connect
http://supplierconnect.gehealthcare.com
Applications:
• iSupplier Portal (iSP) *
• Global Parts Tools
• eDrawings
• Demand Forecast
• Scorecards (QLTY, DELV, PROD)
• SQCS – SCN, SCR, SCAR
• Documentation/On-Line Training
• Session S
Help Desk Support Lines Toll free U.S. 800-717-7892
Toll free Mexico 866-301-4661
Dial comm internal 8*320-7500
Direct dial globally 01 262-312-7500
Email [email protected]
Toll free China 10-800-120-0928
Toll free France 0800-904992
Toll free Italy 800-784468
Toll free UK 08-082346100
Toll free Finland 0-800-1-13057
Toll free India 1800-3010-8909
Link to Video Training
Additional Training
View Orders
iSP Home Page
6
View Orders Orders Tab>Global Promise/Re-Promise Screen
7
8 iSP Training, 2/2/2016
View Service/Goods PO’s Select Services to view all service orders or leave blank to sort by using the header Note: selecting “blank” will give you both goods and services.
PO Print
9
10 iSP Training, 2/2/2016
PO Print
Click on PO hyperlink to obtain the Printable View
Promise Orders
View Orders & Enter Promise Dates Orders Tab>Global Promise/Re-Promise Screen (Custom Screen)
12
View PO details and print Review & submit Promise date
13 iSP Training, 2/2/2016
View only orders requiring a Promise Date Select Promised PO=No Promise Date is defaulted to Need By Date New orders, Rev = 0
Will not include change orders to orders already promised
Search on Org Cat. (goods/services) to view all new and change orders since the last
date you were in iSP or search for a specific PO/Rel # or Item # to make an update. Title or Job Number | XX Month 201X See tutorial regarding confidentiality disclosures.
14
1. Click on Orders>Re-Promise 2. Enter Query Criteria 3. Review Dates 4. Select Row 5. Click on Re-Promise Button
How to Enter Promise Dates Orders Tab>Global Promise/Re-Promise
1
2
3
5
4
PO History
16 iSP Training, 2/2/2016
View PO History Orders Tab>Purchase History
From the PO History screen, you can…
- View all revision changes for a specific purchase order
- Compare current rev to last rev
- Compare current rev to original order
- Use Advanced Search to search for all change orders over a date range (plus more)
- Drill into PO to view PO details and print PO
- Jump Links to receipts, invoices and payment information
Note: These are changes resulting in a PO revision change.
Ex: Price, Qty, Need By Date and Promise Date changes
17 iSP Training, 2/2/2016
View all revision changes for a specific PO Orders> Purchase History
Enter search criteria & Click GO (PO & Release # are most common)
18 iSP Training, 2/2/2016
View PO change results
19 iSP Training, 2/2/2016
PO hyperlink: PO details, PO print & jump links
20 iSP Training, 2/2/2016
Receipts / Invoice / Payment Info
21 iSP Training, 2/2/2016
Advanced Search – add search criteria
Support
Obtaining Proper Support
Supplier Connect Support • On the “Contact Us” Tab the support
teams contact information for support
is easily available.
• Contact Us can be found on all main pages except some specific
launch/landing pages.
• Always this can be reached from the
“home” location.
Support: Contact Us
To Obtain Support: • Use Global Phone numbers (Use option 1
for Supplier Connect, option 3 for Accounts Payable)
• Email the team
• Submit a text message through the
text field on the screen.
Appendix
Advanced Shipment Notice (ASN)
28 iSP Training, 2/2/2016
Advanced Shipment Notice (ASN)
Advanced Shipment Notice (ASN) refers to receiving advanced notice of what is being shipped from a purchase order and when it will arrive.
• Drives prompt payment • Guarantees correct GEHC receiving • Allows for traceability of goods shipped Your Investment • Registration to iSP (iSupplier Portal) *support provided by GEHC*
• Use your current printer and any kind of paper sheet…no special labels or label printing required
• Include printed ASN with shipment
29 iSP Training, 2/2/2016
Advanced Shipment Notice (ASN) Create and Print
This tutorial will show you how to: Create Advanced Shipment Notices (ASN) Print ASN’s to be attached to shipments View/Cancel ASN’s
30 GE Title or job number
2/2/2016
1. Log in to Supplier Connect
2. Scroll down the page to “Global Supplier Connect Application”
3. Click “iSP PO & Payment”
4. Select GLPROD and click “Go to Application”
How to Proceed?
3
4
Create ASN
32 iSP Training, 2/2/2016
Create ASN You will be directed to the iSP home screen: 1. Click the Shipments tab 2. Click Shipment Notices 3. Click Create Advanced Shipment Notice
1
2
3
Steps 1&2 Shortcut: Select “Advance Shipment Notice” from the home screen:
33 iSP Training, 2/2/2016
1
2
3
1. Select the view: - Default view is “Shipments Due This Week” - If PO is not in the default view, select drop down to “Shipments Due Any Time” 2. Select PO by clicking the check box Note: Multiple PO’s can be added to one ASN if they are shipping to the same Ship-to-Location on the same day 3. Click “Add to Shipment Notice” button to begin creating the ASN.
Create ASN: Select PO
Use ‘Advanced Search’ to filter to specific PO’s
34 iSP Training, 2/2/2016
Note: 1:x:1 You can create one ASN for multiple PO shipment lines for one ship-to-location as long as they are shipping on the same day.
Create ASN: Multiple PO’s
What is 1:X:1?
One ASN = Multiple PO’s = One Ship to Location
One of the enhancements of using iSP from our system is our suppliers can create one ASN for as many (X) purchase orders as are shipping for one ship-to- location. The PO’s must also ship on the same day.
35 iSP Training, 2/2/2016
Create ASN: Shipment Lines Tab 1. Quantity Shipped – Make sure amount matches your shipment .
Enter Packing Slip Number if you have multiple Packing Slip #’s 2. Click “Show All Details” and 3. Enter Packing Slip Number for each PO Note: Packing Slip values may be entered at the individual PO level here or use one value to
populate in the Shipment Header tab which will default it to all PO’s. .
4. Click Shipment Header to continue creating the ASN.
1 2
4
3
Partial Shipments – Avoid Them!
When you need to ship a partial, contact your Materials Buyer/Specialist to realign the shipment orders. Keep the orders clean.
If you must ship a partial – ensure you enter the actual quantity.
36 iSP Training, 2/2/2016
What is Packing slip value used for? 1. The packing slip value entered ties into the ERS:
ERS Format: ERS – XXXXX - ZZZZZ
XXXXX = Packing slip value entered
ZZZZZ = Unique system assigned value
37 iSP Training, 2/2/2016
1. Fill in required fields: (See next page for Field definitions)
Create ASN: Shipment Header Tab & Submit
2
2
Required Fields: 1. Shipment Number *
2. Shipment Date *
3. Expected Receipt Date *
4. Packing Slip Number *
Additional Service/GPRS Requirements 5. Carrier
6. Waybill/Airbill Number
2. Click Submit
1
38 iSP Training, 2/2/2016
Service/GPRS Requirements:
5. Carrier
6. Waybill/Airbill number
Note: Service/GPRS Pack Slip must contain PO Number, Release Number, Line Number
and Shipment Number
Create ASN: Shipment Header Tab
*Required Fields:
1. Shipment Number*- Supplier creates. Keep it <30 characters. Prefix the ASN with characters to identify your company
ex: GEHCXXXX where XXX is the invoice number, packing slip number, date, etc.
2. Shipment Date*- Date shipment is being shipped (today’s date)
3. Expected Receipt Date*- Promise Date or expected arrival
4. Packing Slip Number* - Enter the packing slip number for the shipment Note: If there are multiple Pack Slip Numbers, only pick one to create ASN and enter individual details on the Shipment Lines tab.
39 iSP Training, 2/2/2016
Confirmation Message Appears:
Create ASN: Confirmation
Print ASN
41 iSP Training, 2/2/2016
Print ASN 1. Click Shipments tab 2. Click Shipment Notices 3. Click View/Print/Cancel Advanced Shipment and Billing Notice
1
2
3
42 iSP Training, 2/2/2016
1. Select the view: - Default view is “Last 25 Shipment Notices” - If Shipment Number is not in the default view, select drop down to “All Shipment Notices” 2. Click the “Select” radio button to choose the ASN to print 3. Click on the “ASN Report” button.
2 3
1
Print ASN: Select ASN Shipment Number
Use ‘Advanced Search’ to filter to specific ASN’s
43 iSP Training, 2/2/2016
1. Enter the following information: a. No. of Containers Ex: If number of containers = 3, ASN will print 3 ASN sheets specifying box count: 1 of 3, 2 of 3 and 3 of 3) Note: If shipping multiple boxes on a contained pallet or skid, enter quantity for the number of contained pallets (1 ASN print out per pallet) b. Country of Origin – Enter country where it is being shipped from 2. Click “Generate Report”
1
2
Print ASN: Enter Quantity and COO
44 iSP Training, 2/2/2016
1. Click on the Output icon: **Note: Selecting the gear box allows you to add/remove columns.
a. Click refresh button (NOT on the internet URL bar) b. Click Output icon when icon loads
2. If the Output icon does not initially appear:
Print ASN: Select Output Icon
1
2
**
45 iSP Training, 2/2/2016
1. Review the ASN and click the printer button to send to your local printer. a. Save money on custom labels and costly ribbon cartridges. Simply print the barcode label on a 8.5” x 11” or A4 sheet of paper.
*Note: The ASN is in PDF form that can be saved and emailed if needed.
2. Attach to Shipment E.g. Fold and Place in a shipping envelope attached to container.
Print ASN: Print and Attach ASN to Shipment
46 iSP Training, 2/2/2016
Service Notes:
If you consolidate multiple PO’s on a single ASN the report will print a Parent Label with the Actual PO Shipment line Qty AND a child Label with a default Qty of 1 so you could change the Qty on the PDF page and print as many individual child labels as you need for each box. The parent label shouldn’t be used unless the qty on the label matches what is in the box.
If you have a single PO & PO Shipment
Line and the Qty =1 then only one label will print.
If only one box/package is shipped on a PO line – you use the parent label.
If 2+ boxes/packages on a PO line – put a child label on each (do not use parent) Qty can be adjusted on the ASN label.
Service Parent Label:
Service Child Label:
View ASN
48 iSP Training, 2/2/2016
View ASN 1. Click Shipments tab 2. Click Shipment Notices 3. Click View/Print/Cancel Advanced Shipment and Billing Notice
1
2
3
49 iSP Training, 2/2/2016
1. Select the view: - Default view is “Last 25 Shipment Notices” - If Shipment Number is not in the default view, select drop down to “All Shipment Notices” 2. Click the “Shipment Number” link - this will show the details of the ASN
View ASN – ASN Details
1 Use ‘Advanced Search’ to filter
to specific ASN’s
2
50 iSP Training, 2/2/2016
View ASN – PO Details 1. Additionally, within the ASN details, the “PO Number” can be selected to view PO details
1
51 iSP Training, 2/2/2016
1. New ASNs created will be in “Pending” status until the Oracle transaction processor converts the ASN information into an expected receipt. This program runs approximately every 10 minutes.
View ASN – Pending Status
1
52 iSP Training, 2/2/2016
View ASN - Global Parts & Repair Solutions (Service) Purchase Orders being shipped to Global Parts & Repair Solutions (GPRS) warehouses are referred to as “Normal” shipments. ASN created against Normal shipments will show “Cancelled” in the Cancellation Status after it’s been created.
This is a unique process specific to GPRS and is handled systemically. Suppliers do not need to perform extra steps to change status.
Cancel ASN
54 iSP Training, 2/2/2016
Cancel ASN
No problem. Simply select the ASN and click the “Cancel Shipment Notice” button… wait 10 minutes for the system to update… and start over on the creation screen.
1. From the View/Cancel window, click the “Select” radio button to chose the ASN
2. Click the “Cancel Shipment Notice”
Did you make a mistake on the ASN?
2
1
55 iSP Training, 2/2/2016
Note: All cancellations are final and cannot be recalled
Confirmation Message Appears:
Cancel ASN: Confirmation
56 iSP Training, 2/2/2016
Need Help?
If you need any additional assistance contact the Supplier Connect Help Desk. Click contact us on the Supplier Connect homepage
*Please contact Supplier Connect Help Desk for new user registration.