027 ISSN 0024-256X

LIBRARY STAFF BULLETIN

THE UNIVERSITY OF ILLINOIS LIBRARY STAFF ASSOCIATION

VOL. 32, NO. 1 URBANA, ILLINOIS OCTOBER-NOVEMBER, 1974

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LIBRARY STAFF ASSOCIATION— WHAT IS IT?

The Library Staff Association is a service organization for all members of the staff of the University of Illinois Library and Library School. The Staff Associa­tion annually holds a fall reception to welcome new members and to help the Staff get acquainted. The activities throughout the year are the monthly publica­tion of the Staff Bulletin, the arrangement for exhibits in the main corridor of the Library and the maintenance of the Staff Lounge. The Staff Association also oversees the Flower Fund and sends flowers to Library Staff members when necessary throughout the year. We do have moneymaking projects to support our activities. Last year we nad a white elephant sale and published a cook book. We are open to suggestions for ideas for future projects. In the spring, we host a reception for the retirees. Membership is only one dollar. Please remember we are here to serve you, the Library Staff Members. We will be a better service organization if you let us know how we can serve.

—Linda Swartz Vice President Library Staff Association

LIBRARY STAFF ASSOCIATION MEMBERSHIP DRIVE

The annual drive for membership in the Staff Association is now underway. Annual dues are $1.00, and membership is open to all academic and non-academic staff. Members receive the Staff Bulletin during the year (this issue is sent free to all staff as an introduction). The money received for dues is used for supplies and upkeep of the staff lounge, for several receptions during the year, and as a backup for the flower fund. Since the association benefits all library staff, particularly with regard to the staff lounge, we urge everyone to join now. Your dollar may be given to Connie Fairchild, Reference Dept., 200 Library.

STAFF ASSOCIATION OFFICER CHANGES

Paula Watson has resigned as Chairperson of the Staff Lounge Maintenance Committee. Replacing her for the coming year are Jean MacLaury and Ronni Walker.

OPEN LETTER TO THE LIBRARY STAFF ASSOCIATION

"My husband and I would like to thank the staff associa­tion for the beautiful flowers that the association sent me.... Our daughter's information: Mya Dawn; 7 lbs., 4 oz.; born September 2, 1974.

"Sincerely, Mark and Mitzi Williams"

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OCLC TERMINALS Seven cathode ray tube terminals (CRTs) were installed INSTALLED in the Library in September. The terminals, six of

which are in the Catalog Department and one in Acquisi­tions, are connected via leased phone lines to the Ohio College Library Center's computer in Columbus. From the terminals, the University of Illinois Library can access over one million records, which are stored on­line in OCLCfs computer. These records are machine readable versions of monographic cataloging data as supplied by either OCLC member libraries or the Library of Congress. Currently, over half the records are supplied by the Library of Congress.

Access to these records may be made through any of four indexes: a. Library of Congress card number, if one exists b. Author/title search code, which is derived by taking the first three letters of the author's surname and the first three letters of the first word of the title c. Title search code, derived by taking the first three letters of the first word of the title, followed by the first letter from each of the next three words of the title d. OCLC record number, an "accession" number for records in the data base Additional indexes will be added in November to increase search power and decrease search time.

The University of Illinois Library will use OCLC primarily for the production of catalog cards. Records already in the data base can be modified to conform to U. of I. cataloging practices before cards are produced. Books without corresponding records will be added to the data base by the U. of I. Library after our cataloging of them is complete. The cards for these books will also come from OCLC. We will use OCLC only for books in Roman alphabet languages, because the computer character set is limited to Roman characters.

Besides cataloging, the data base can also be used as a source of bibliographic information for ordering. Bibliographers can use the terminal in the Acquisitions Department for searching new orders if the main catalog, order and receipts file and the Title II file do not have the needed information.

Two good short articles on OCLC can be found in the Summer 1973 issue of Library Resources and Technical Services, which is available in the Library Science Library. The first article, "The Ohio College Library

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Center" by Judith Hopkins, explains what the OCLC computer can do. The second, "The Other Half of Cataloging" by Ohmes and Jones, explains what OCLC cannot do and what must, therfore, still be done in normal ways.

SIGN OF THE MONTH Found over the entrance of the North Dakota State University Library (from the October 5, 1974 Saturday Review/ World):

"Due to the reorganization, the basement will be on the second floor, one half of the second floor will be in the first floor, but one half will remain on the second. First floor will move to the basement. We suggest you ask for help."

We suggest you demand it!

The Human Relations Area Files, located in the Education and Social Science Library, are an important means of conducting research and retrieving information on many world cultures, especially non-Western ones. Though the files are popularly associated with the field of anthropology, they are in fact of use to many other disciplines. The files in the Education Library have been used by students in physical education, educational psychology, sociology, psychology, home economics, history, and social welfare - as well as anthropology.

HRAF is arranged by culture and subarranged by over 700 topics. The sources indexed are primarily books and articles, as well as some unpublished manuscripts. Many of the sources are translations of foreign language works that would be difficult to obtain elsewhere. The arrangement of the files make them particularly useful in facilitating cross-cultural research.

—Jeanne Owens

ARCHIVES NEWS On September 28, the ABC television network showed a University Archives film on "Red" Grangefs touchdown runs against Michigan in 1924, Bob Zuppke and the 1930 football band. The film was used before the telecast of the Illinois-Washington State game.

The September 1974 Society for American Baseball Research Bulletin contained a request for information on Illinois

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KNOW YOUR LIBRARY

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students who have played major league baseball. Several letters to Assistant University Archivist Chuck Elston have produced lists of about 57 Illini who played in the Big Leagues.

Maynard Brichford has concluded his service as chairman of the Society of American Archivists1

Committee on Education and Professional Development.

WHAT, AGAIN? DEPT. (OR, THE RETURN OF SMOKEY THE BEAR)

The Character and Name of "Smokey Bear'1 is protected by United States Code, Title 18, Secion 711. To use the character or name without permission is a criminal offense.

RESIDENCE HALL LIBRARY SYSTEM

The University of Illinois Residence Hall Library System consists of six libraries. Each library is located in a central area within a large residence hall complex. These libraries serve about 10,000 students living in the residence halls. The largest of these libraries is Peabody library in Champaign which holds a collection of approximately 2,500 books, and has a seating capacity of 116. The average collection contains about 1,500 books.

The residence hall libraries provide four types of materials for students: reference books, open shelf books, serials and examination files.

Reference materials (handbooks, dictionaries, encyclo­pedias and atlases) are important to the library system. They provdie needed educational information to students and are heavily used by them. They do not circulate so that all students have constant access to them. A student should not have to go all the way to the main library building just to be able to use a good foreign language dictionary, a thesaurus, or an encyclopedia.

Open shelf books are those that circulate for three weeks. They consist of current popular fiction and nonfiction titles, as well as course-related materials. The current popular titles provide leisure reading materials that might not be available to students in a large research library. Examples of those types of books would be best sellers, hobby books, and popular fiction.

Course-related books are selected from reserve book lists professors submit to the main library and recommended reading materials on lists at the book stores. These materials provide supplementary reading for students in their courses.

Serials are noncirculating magazines and newspapers of interest to residents. These are also leisure reading materials that might not be provided in a research library.

Examination files are kept by each library. These files are heavily used as study materials in the courses. These files are updated by donations from professors and students. The examination files do not circulate in order to make them available to as many students as possible.

In addition, the library system supports student organiza­tions and programs in the residence halls by providing bibliographies and collating materials on topics of interest. The libraries also supply information services about the main library system.

For further information, contact Sue Ariew, Residence Halls Librarian, at 333-7150.

Dmytro Shtohryn, Special Languages Dept., as outgoing President of the Ukrainian Library Association of America, chaired the Conference of Ukrainian publishers, bookdealers and librarians of the U.S. and Canada held in Jersey City, July 9-10. In July and August Mr. Shtohryn spent four weeks in Ottawa, Canada as visiting professor at his Alma mater, the University of Ottawa. He taught the graduate course on Ukrainian modern literature ("Ukrainian neoclassicists") in the summer session of the University's Department of Slavic Studies.

A delicious way to use a favorite fall fruit (and in honor of the Johnny Appleseed bicentennial and National Apple Month)

Apple Dapple Cake (small tube or bundt pan):

3 eggs 1-1/2 cups salad oil 2 cups sugar 3 cups all-purpose flour 1 teaspoon salt 1 teaspoon soda 2 teaspoons vanilla extract 3 cups chopped apples 1-1/2 cups chopped pecans

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Mix eggs, salad oil and sugar, and blend well. Add flour, salt and soda mixed well. Add vanilla, chopped apples and nuts. Put into greased 8-or 9-inch tube or bundt pan. Bake at 350° for one hour. While cake is still hot, hot topping (recipe follows) may b-poured over it while still in pan. When completely cold, remove from pan.

Topping

1 cup brown sugar 1/4 cup milk 1 stick (1/4 pound) margarine or butter

Combine all ingredients and cook 2-1/2 minutes, hot over cake in pan. Let set until cold.

Pour

—Pat Hausman

PRESERVATION INNOVATIONS

More than 5,000 books and pamphlets from the Connecticut Historical Society's library collection were sent to be frozen into blocks of ice at a local freezer warehouse after being discovered soaked by water from a leaky pipe in the basement of the society's Hartford headquarters. The process, called "freeze stabilization," is designed to prevent mildew from forming. Eventually the books will be sent to the General Electric Space Center in Pennsylvania for freeze drying, the same process used for food which draws off the water. A society spokesman said the reclamation project would cost several thousand dollars, adding that this would be less expensive than replacing the books—if they could be replaced; most of them are long since out of print.

Time magazine in a recent issue gives a formula for a solution designed to reserve newsprint from yellowing and crumbling with age: dissolve a milk of magnesia tablet in a quart of club soda and chill overnight. Then pour into a pan or tray large enough to hold a flattened newspaper, soak the paper for an hour and pat dry. The process arrests the acidic decomposition that gradually destroys the cellulose fibers in newsprint.

A FRIENDLY EPITAPH OR

LAMENT FOR THE LAST LEAVES

Goodbye, my book companions, I shall miss the worn spine, bindings frayed and faded by users constant caresses, the multitude of leaves you hid behind your covers.

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Gone are the scribbled notes on margins of your pages, no underlinings to recall your memorable passages, no tidy bookmark to show the last stopping point.

Now you are transparencies of fifty compressed pages squeezed in machines and filed in drawer— we miss your friendly faces, victims of dwindling space.

—Dorothy N. Peters

DEATHS OF FORMER On Friday, September 13, Professor Emerita Ethel LIBRARY SCHOOL FACULTY Bond died at the Greenbrier Manor in Champaign. For

many years she taught cataloging here, until her retire­ment in 1949.... Professor Emerita Rose B. Phelps died in Phoenix, Arizona, on Saturday, July 5*

OVERDUE NOTICE A book was returned to the circulation desk in August, mailed from Ft. Lauderdale and accompanied by the following note: "Recently, while going thru some of my closets, I discovered a book that I had not returned to the Library of the University of Illinois while I was a student there. Only 32 years overdue! Ifm hoping the statute of limitations has run out on penalties for overdue books." The book, My country and my people by Lin Yutang, was due May 21, 1942.

DOCUMENTS AGAIN: Bruce Creamer (former associate editor of the Library DEPT. Staff Bulletin) won the ninth quasi-annual Harlow

Farblast award for creative flowcharting, given in Library Science 415. His topic: state government documents procedure.

For those unfamiliar.with the man behind the award, Professor James Divilbiss offers this brief history:

The life of Harlow Farblast, 1806-1867, provides an inspiring example of the rewards to be gained from tenacity and diligence. Upon his graduation from high school, Farblastfs father told him, "Find out what you do best and go make a living at it." At that time young Farblastfs most conspicuous talent was his ability

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to do bird imitations (he could tuck his head under his arm), an ability of limited marketability since vaudeville did not yet exist. Farblast then spent several years as a candle snuffer but the seasonal nature of the work (there was little demand for his services other than at Christmastide) combined with a tallow allergy forced him to abandon this career. There followed several bleak years during which he eked out a living as an andiron polisher and, later, as a crutch tip salesman.

One day whilst Farblast was traveling from What Cheer, Iowa to Perth Amboy, New Jersey, a stranger seated next to him remarked that the herd of sheep visible through the train window appeared to have been shorn recently. Farblast, with his characteristic caution replied, ,fat least on this side." The stranger, struck by his perspicacity and scientific approach said, "Young man, you are just the sort of person we need in the Federal Government." Thus began the long and illustrious career of the nation's first systems analyst.

Farblastfs first major contribution was the invention of the interoffice memo. Later, he observed that clerks were spending too much time sealing and opening the envelopes used for these memos and sought to remedy this. Several years were required to perfect the Farblast Reusable Closure, an ingenious device utilizing two cardboard buttons and a length of string.

In addition to his inventions, Farblast created policies and procedures that are used even to this day. Perhaps the best known of these is the rule that obsolete files may be destroyed only after a copy has been made and safely stored. One of his more daring and imaginative ideas dealt with the problem of vehicular congestion in downtown Washington. Farblast boldly proposed that all major thoroughfares be made "one-way" out of town. Congress failed to give the required approval and Washington remains congested.

The zenith of Farblastfs governmental career was reached in 1853 when he was appointed Science Adviser to President Franklin Pierce. Pierce's confidence in him was amply confirmed by the many contributions Farblast made in recommending policy. As one example, during the terrible drought of 1854 it was Farblast who recommended that government agencies affix postage stamps by stapling.

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Following his retirement from federal service he spent his remaining years compiling and editing his magnun opus, 101 Best Loved Etruscan Poems, still regarded as the major work in this area.

CORN BELT COMES TO On September 18, 1974 the Illinois Section of Inter-THE U. OF I. library Loan, representing the University of Illinois

Library as a Reference and Research Center in the Illinois Library Network, hosted a group of 25 public libraries from member libraries in the Corn Belt Library System, whose headquarters is in Bloomington. After a welcome to the University Library from Mr. Carton, the group toured the main library including the Photoduplication Department, Bindery Division, Circulation and Reference Departments, bookstacks, and a few departmental libraries. A special luncheon was prepared for the group by the Illini Union, followed by an afternoon tour through the Undergraduate Library conducted by Mr. Seifert. The visit was successful in terms of enjoyment and enthusiasm of the participants, as well as in the new perspective on Reference and Research center problems and practices obtained by system librarians on the tour. It is hoped that other systems will follow the precedent set by Corn Belt and visit the University of Illinois Library in the near future.

JMRT GRANT ANNOUNCED A $5,000 grant in 1975 to aid junior members7 participa­tion in American Library Association activities has been announced by the Detection Systems unit of 3m Company.

The grant will fund transportation, lodging and related costs for several members of the ALA Junior Members Round Table(JMRT), to attend the ALA Annual Conference, since few of them can regularly afford to participate.

To be eligible for a 3m professional development grant, applicants must be members of both the American Library Association and its Junior Members Round Table. Appli­cation forms are available from (and should be returned to) 3m—JMRT Professional Development Grant Committee, c/o Illinois Library Association, 716 North Rush Street, Chicago 60611. All applications must be postmarked no later than January 1, 1975. Each applicant will be notified of the action taken on his or her application immediately after the ALA Midwinter Meeting in January, 1975.

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Final selection of applicant rests with the Grant Committee. Arlene Schwartz, head of Serials for the Illinois State Library, is the committee coordinator. Jim Harvey, ILA executive secretary, is the JMRT chairperson.

RARE BOOK ROOM EXHIBIT The Rare Book Room has chosen several outstanding examples of "new" old books acquired during the past year for exhibition through the end of the semester. The books are notable additions to the university's collections of English history and literature, architectural works and writings by English author Daniel Defoe. Also on view are several "emblem books," books containing a picture, a motto complementing the picture and a prose text elaborating both. The books were in vogue from the mid-16th to the early 18th century and were often compiled and produced as intellectual exercises by wealthy persons who wished to show off their cleverness.

NEWS OF THE LIBRARY On Friday, July 12, at the final General Session of SCHOOL FACULTY, STAFF the 1974 ALA annual conference, Mr. Downs received the AND STUDENTS Melvil Dewey award "for recent creative professional

achievement of a high order"...Miss Williams has been appointed to the U.S. National Committee for International Federal for Documentation for 1974-75. She will co-edit a column on data bases for the Bulletin of the American Society for Information Science....Mrs. Wert was elected to a three-year term on the ALA Library Research Round Table and was appointed chairman of the Publications Committee of the ALA LED for 1974-75. She had also been appointed chairman of an ad hoc committee to develop by­laws for the LOMS of LAD....Mr. Goldhor has been appointed to the Coordinating Placement Council for the Urbana-Champaign campus for 1974-75. He has also been appointed to a two-year term on the Library Education Statistics Committee of the LOMS of LAD.... Mr. Lancaster served as principal lecturer at a UNESCO-UNISIST International Training Course in Information Retrieval and Information Retrieval Systems, held from August 4-24 at Katowice, Poland....Mr. Allen was re-elected President, Board of Directors, Burnham City Library, Champaign....The committee to plan the spring 1975 Data Processing Clinic will consist of Mr. Lancaster (Chairman), Mr. Allen, Mr. Corey and Miss Martha Williams. The theme of the clinic will be "The Application of Computers to Literature Searching and

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Other Reference Activities in Libraries:.... Mrs. Wert attended a meeting of the Task Force for the study of Measurement of Library Performance in Springfield on June 30. She also attended a meeting of the Illinois

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State Library Scholarship Program at the Suburban Library ( System in Burr Ridge on August 7...Mr. Gorman has been appointed Associate Editor of the Revised Edition of the Anglo-American Cataloging Rules, effective January 1975.

PUBLICATIONS OF THE W. T. Brandhorst and Martha Williams, "Data Bases: A LIBRARY SCHOOL FACULTY Review of the Reviews," Bulletin of the ASIS (June-

July 1974), pp.21-22.

Robert B. Downs, Horace Mann: Champion of Public Schools (Twayne, 1974)

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Robert B. Downs, ed., Guide to Illinois Library Resources (ALA, 1974)

Robert B. Downs, British Library Resources: A Biblio­graphical Guide (ALA, 1974)

F. W. Lancaster, The Information Services Librarian (July, 1974)

F. W. Lancaster, Review of C.T. Meadow, The Analysis of Information Systems, in Journal of Library Automation, June 1974, pp. 150-51.

Mary E. Michael and Lucille M. Wert, "Reference Materials Found in a Sample of Illinois School Library/ Media Centers," RQ 13 (Summer 1974), pp. 313-19.

Mary E. Michael and Cathleen Palmini. "A Selected Bibliography on Continuing Education: 1965 to date," Illinois Libraries 56 (June 1974), pp. 480-500.

FALL AT THE There are 190 students enrolled in the Library School LIBRARY SCHOOL this fall, including 167 MS degree candidates (29 men

full-time and 5 part-time, 118 women full-time and 15 part-time), 2 CAS degree candidates (1 man full-time and 1 woman part-time), 16 doctoral degree candidates (5 men full-time and 5 part-time, 4 women full-time and 2 part-time), and 5 non-degree students (all women part-time) . Registrations in all library science courses total 636, or 176 in full-time equivalent counting enroll­ment in LS 300 twice. There are 31 undergraduates (25 from LAS) and 17 graduate students from 9 other depart­ments (4 from biology and 3 from history).

There are 26 instructors (15 full-time and 11 part-time), all paid by the School. Of 19.9 fte, 11.4 were teaching,

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7.7 were engaged in research, 0.7 was in administration, and 0.1 in other work. The ratio of the teaching faculty to fte students was 1 to 14.8.

( LIBRARY TRENDS "Health Sciences Libraries" is the subject of the current

issue of Library Trends, quarterly publication of the Graduate School of Library Science at the University of Illinois.

Joan Titley Adams, health sciences librarian at the University of Louisville, Kentucky, is issue editor.

"Since World War II, the professions responsible for the nation's health have been under the pressure of an expanding population demanding ever more sophisticated health services. New knowledge and new skills to be learned by more people in shorter time have placed great pressure on the institutions providing medical education, health care and research knowledge," she said.

"The pressures of need resulted in three major programs designed to further bibliographic control and document access in the health sciences...and have greatly changed traditional reference and user services. The Medical Library Assistance Act, MEDLARS (Medical Literature Analysis and Retrieval System) and the Regional Medical Program have been enacted to better the flow of the printed medical knowledge to improve health care."

"The libraries which have traditionally supplied printed information to the health professions have kept pace with the needs through new and innovative tools and service techniques. Few other groups in the library community have had to provide comprehensive responses to changing needs as have health science libraries."

Topics considered in the issue include "User and User Services in Health Sciences Libraries 1945-1965, " "Changes in Information Delivery Since 1960 in Health Science Libraries," "Users of Health Sciences Libraries," and "Computerized Bibliographic Retrieval Services," to name only a few.

( PARIS PEACE Perry Young Chin, U. of I. graduate student in architec-PRIZE WINNER ture, is the recent recipient of the Paris Peace Prize,

a travel grant which will allow him to do graduate study in Europe and Japan and possibly to travel to Peking. Chin won the prize in national competition for his design of a proposed U.S. embassy building in Peking.

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His design was based in part on materials borrowed from the Far Eastern Library.

MINORITY FELLOWSHIPS Ten master's candidates and two doctoral candidates are attending the Graduate School of Library Science on fellowships or assistantships awarded to members of minority groups.

Five of the group were awarded U.S. Office of Education Fellowships, receiving stipends of $3,000 plus tuition waivers. They are Charlene Jones of Chicago, Linda King of Chicago, Barbara Ann Gallant of Rantoul, Clifton Nicholson of Laurel, Mississippi and Willene Daniels of Miami, Florida.

Five other master's candidates have been awarded assistantships of $4,120 plus tuition waivers. They will assist instructors in library science courses or work in the Library. They are Imogene Zachary of Rockford,* Mary Smith of Lakewood, Colorado,* Gloria Ransom of Waycross, Georgia," George Jaramillo of Albuquerque, New Mexico," and Robert Roberts of Quaker-town , Pennsylvania.

The two doctoral candidates were awarded federally supported fellowships granted by the. U.S. Office of Education to the Committee on Institutional Cooperation, a consortium of the Big Ten Universities and the Univer­sity of Chicago. The grant supports a program to strengthen the leadership capacity of library, media and information scientists from minority groups and/or disadvantaged backgrounds by providing an opportunity for study at the doctoral level.

Winners are Emilia Bernal-Rosa, associate professor, Graduate School of Librarianship, University of Puerto Rico, and Jorge Encarnacion, Riverview, Bayamon, Puerto Rico, whose fellowship was renewed for the second year. Both award winners already have their master's degrees. Each will receive a stipend of $4,700 plus a dependency allowance and travel funds.

JOHN CRERAR LIBRARY JOINS THE ILLINOIS STATE LIBRARY SYSTEM

The John Crerar Library, a privately endowed public reference library with holdings in science, technology and medicine, has contracted to become a Special Subject Resource Library for the Illinois State Library System. Crerar will act as a "library of last resort" for all requests coming through the State System which in its subject fields. Requests for materials in medicine, science or technology which cannot be filled by one of the four Resource Libraries (University of Illinois at

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Urbana-Champaign, Southern Illinois University at Carbondale, Illinois State Library, Chicago Public Library) will be directed to the John Crerar Library from the University of Illinois or the Illinois State Library.

PHYSICAL EDUCATION LIBRARY INTERN

Saitong Ramingwong of Chiang Mai, Thailand, spent the month of August working in the Physical Education Library. Miss Ramingwong completed her Library Science degree at Kent State University this summer, and upon her return to Thailand this fall she will be librarian of the Library of the College of Physical Education in Bangkok. The Director of the College of Physical Education, Dr. Punya Somboonsilp, received his Master's degree in Physical Education from the University of Illinois in 1958, and he, as well as the Thai government, was eager for Miss Ramingwong to have the opportunity to work with the University of Illinois Library physical education collection. One of her major responsiblities will be the development of the library collection, so she spent much time studying our collection. She also visited several other departmental libraries, and became acquainted with the system as a whole.

NEW CHAMPAIGN PUBLIC LIBRARY

Thanks to the dedicated efforts of many volunteers, including a number of members of the Library, Library School, and other divisions of the University, the referendum authorizing a $2.3 million new library building for Champaign was passed on October 12. The margin was wider than any of us had expected. We view this as a charge to build the best building we can with those funds. The first order of business is detailed planning. The general arrangement has been decided, but all the little details of exact location of walls, doors, electrical outlets, etc., have to be settled. Then there will be a time during which the architects (Hammond, Beeby & Associates, Chicago, who designed The Skokie, Northbrook and Tinley Park libraries) will be doing the working drawings. Engineering studies will be going on at the same time and, if all goes well, the drawings should be ready to show for bids within six months. Barring prolonged spells of bad weather, local construction strikes, or strikes and shortages which affect suppliers, we should be able to get into the new building in the spring or summer of 1976. What a way to celebrate the Centennial!

—Walter C. Allen Associate Professor, Library School, President, Board of Directors, Burnham City Library

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LIBRARY FORUM The first Library Forum luncheon was held Tuesday, October 8, with Prof. Gary Adelman, of the English Department, presenting a talk entitled Marriage a la mode or D.H. Lawrencefs Procrustean bed. The second meeting will be held Wednesday, November 6, at noon in Room 209 of the Illini Union. Victor Uchendu, director for the Center for African Studies, will address the forum on the food problems of the rainless regions of the Sub-Sahara. He also intends to describe the role of the center which he directs. Future Library Forum luncheons have been scheduled but the committee has allowed for some flexibility in their plans and is therefore solicitous of your suggestions. You may present your ideas to any of the committee members: John Beecher, Dave Cobb, Adele Douglass, Barbara Sergent or Joan Wells.

PROBLEMS IN DOCUMENTS HANDLING AT THE UNIVERSITY OF ILLINOIS

At the present time, the Documents Division of the University of Illinois Library processes federal and state documents and documents of international organizations to which the U.S. government belongs. Foreign documents are acquired through the regular channels of the Serials and Acquisitions departments,

Of the total volume of material handled by the Documents Division, approximately 2/3 are cataloged as main entry series. The remaining 1/3 of the total is being cataloged as separates in this library. Mr. Littlewood estimates that 2/3 of that number (approximately 20 percent of the toal documents received) have series numbers which could be used to check in the pieces. The remaining 15 percent or so are true separates with no series numbers.

One of the major objections to a fully-cataloged documents collection is that access is lost to the patron by confronting him with a bewildering array of main entries, all of which begin: U.S. — , Gt. Britain—, etc. Critics of such a system may now point out that there is available the 14-volume Cumulative Subject Index to the Monthly Catalog of U.S. Government Publications, (for just under $1,000). However, the fact that this subject index is just what the title implies: a cumulation of 81 separate sources in the Monthly Catalog series, should warn prospective users. Subject indexing in the MC has not been considered its strongest point. Also, there is now available a set of personal author indexes which supplement the author entries found in the basic MC set. (The Monthly Catalog began to index personal authors again in the January 1963 issue after an interrup­tion of some 25 years. ) The new set covers the period 1941-70 and is available for under $100.

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One of the main objections to a continuation of the present policy of handling documents is the delay in cataloging and availability of records in the Public Catalog, especially for that category of the material treated as true separates. Let us backtrack a bit and look at serials first. In the past, it was true that the innumerable changes in name or administrative authority for the issuing agency of many government publications led to mutual frustration of catalogers and users. The old policy of the Library of Congress for serials required a change of entry to the current form of the agency name for every current publication issued by that agency. This is no longer the case. The Library of Congress in 1971 adopted the Anglo-American Cataloging policy of successive title changes, whereby a new card set is produced for each title change. Since LC has also adopted the policy of cataloging serials from the first issue received instead of waiting for a complete volume, there should be considerably less delay in obtaining LC copy for serials. The physical location and the call number for main entry serials involved in name changes remain unchanged whether latest entry or successive entry is used according to current IU cataloging policy. Andrew D. Osborn, in the second edition of his Serials Publications (Chicago, ALA, 1973), points out that document serials require the same amount of check-in time, regardless of whether a Dewey or SuDocs number is used. Perhaps it would be advisable to consider successive entry cataloging for Documents Division main entry serials at IU.

Arguments against the Superintendent of Documents number as a classification tool have revealed:

1. There are often delays in assigning numbers to ephemeral or declassified items.

2. Awkward situations arise when a title is transferred from one governmental body to another: changes in issuing agency mean that issues of a serial title must be shelved in different locations when the new SuDocs number is assigned.

3. It is difficult to find the SuDocs number for works published in the period 1909-1924.

Now, let us turn to some of the alternatives to a system of classifying all of the documents in Dewey or LC. The SuDocs number provides a reasonable workable system of processing U.S. material. The UN documents classification scheme provides a workable system for UN

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docs. It has been estimated that U.S and UN documents account for 60 percent of the total world's documents output (and surely comprise a significantly higher percentage of the total document material received at the UI Library.) However, the ramaining 40 percent of the world's output have no individual schemes available. Hence, in the past, most proposals for a separate documents collection have been limited in scope to those which have individual classification schemes available and have subject (and possibly author) access through printed indexes.

I submit that individual classification schemes should be rejected, whatever course of action the Long Range Planning Committee selects for government documents. If the decision to re-clasif'y is made, an all-inclusive scheme such as that proposed by Mina Pease in "The Plain "J" " (LRTS 16:315-25) should be adopted. When no less an authority than James Bennett Childs praised the effort of Ms. Pease, libraries should take note in their considerations of new classification schemes. (The Law Library has developed a single classification scheme covering all of their documents.)

Turning to monographic serials, it would seem that at least some of the 20 percent of the serial volumes which are considered specific enough in their subject content to be treated as separates at Illinois could be converted to main entry series and analyzed. This would get the material onto the shelves within a week of receipt and would eliminate the need to search for LC copy. Also facilitating this approach wilL be the new LC catalog: Monographic Series.

What of the monographic material which does not belong to a numbered series and therefore must be cataloged as separates? Everyone is aware of past delays in obtaining LC copy for this category of material. Undoubtedly the outcries over such delays played a significant role in the Library of Congress's decision to include U.S. Government Publications in this category in the Catloging in Publication program. Despite rumors to the contrary, CIP is "alive and well". William A. Gosling, director of the program at LC, recently stated that the Department is selecting for inclusion in CIP the types of U.S. document monographs which are most widely acquired by libraries in this country. CIP hopes to influence the Government Printing Office and other government

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printing shops to publish the CIP information in the NUC size and format, thereby enabling libraries with NUC reproduction facilities to photograph the card from the book. If the libraries choose to use LC copy, recent statistics indicate that the wait should involve only a small portion of the total CIP material acquired. Mr. Gosling reports that 85-95 percent of the CIP books have LC printed cards waiting in the depository card files when the books arrive at their libraries.

There is some feeling among Faculty members here that the III Library should establish a separate documents collection (or perhaps a selective core of reference materials, or, as some feel, a collection of ephemeral material) which should be housed in what is now the Special Languages Department, Library Room 225. (I hope these proposals contain some adequate provision for housing the Special Languages Department!) I feel that there is a happy medium between documents which are definitely reference material and the many valuable documents which are monographs and which unfortunately get buried in a separate documents collection. (The new Government Publications Review lists on pp. 165-67 of v. 1, no. 2, July 1973 some "Suggestions for Increasing the Use of Depository Publications".)

Any decision on a separate documents collection could, of course, be made more judiciously by consulting documents Librarians in systems which have separate documents collections. One such place is the Indiana University Library Government Publications Department which occupies practically the entire second floor of the new Main Library there!

(References available on request)

—Gary Wiggins

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GRADUATE ASSISTANT BEA1, Janice, Education & Social Science Library, APPOINTMENTS Graduate Education & Social Science Library Assistant,

• DY50, August 21, 1974.

BIRKETT, Bill, University High School, Graduate University High School Library Assistant, DY50, August 21, 1974.

BOWEN, Nancy, Mathematics Library, Graduate Mathematics Library Assistant, DY50, August 21, 1974.

CAIN, Melissa, Undergraduate Library, Graduate Undergraduate Library Assistant, DY50, August 21, 1974.

CAROTHERS, Diane, Catalog Department, Graduate Catalog Assistant, DY50, August 21, 1974.

DEARDORFF, Thomas, Undergraduate Library, Graduate Undergraduate Library Assistant, DY50, August 21, 1974.

DIETZ, Kathryn Gail, Catalog Department, Graduate Catalog Assistant, DY50, August 21, 1974.

ERCEGOVAC, Zorana, Special Languages Department, Graduate Special Languages Assistant, DY50, August 21, 1974.

FOSTER, Lynn, Undergraduate Library, Graduate Under­graduate Library Assistant, DY50, August 21, 1974.

GENTNER, James, Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

HANNAFORD, William E., Jr., Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

HATTORI, Judith, Serials Department, Graduate Serials Assistant, DY50, August 21, 1974.

HOLIBAUGH, Ralph, Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

JARAMILLO, George, Mathematics Library, Graduate Mathematics Library Assistant, DY50, August 21, 1974.

JUHN, Christina, Serials Department, Graduate Serials Assistant, DY50, August 21, 1974.

LISSAK, Debra, Circulation Department, Graduate Circulation Assistant, DY 50, August 21, 1974.

<

LOCKHART, Jo Ann, Undergraduate Library, Graduate Undergraduate Library Assistant, DY50, August 21, 1974.

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LULLING, Jane, Undergraduate Library, Graduate Undergraduate Library Assistant, DY50, August 21, 1974.

MCGREGOR, George, Chemistry Library, Graduate Chemistry Library Assistant, DY50, August 21, 1974.

MILEWSKI, Robert Joseph, Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

OLSON, Katherine, Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

OSTERLOH, Debra, Undergraduate Library, Graduate Undergraduate Librar^ Assistant, DY50, August 21, 1974.

PLASS, Jane, Catalog Department, Graduate Catalog Assistant, DY50, August 21, 1974.

PULIKONDA, Ella, Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

ROBERTS, Robert, Education & Social Science Library, Graduate Education & Social Science Library Assistant, DY50, August 21, 19 74.

RODEFFER, Georgia, Education & Social Science Library, Graduate Education & Social Science Library Assistant, DY50, August 21, D 7 4 .

SMITH, Mary Elaine, Catalog Department, Graduate Catalog Assistant, DY50, August 21, 1974.

SNYDER, Sharon, Circulation Department, Graduate Circulation Assistant, DY50, August 21, 1974.

SPRATLIN, Amy, Undergraduate Library, Graduate Undergraduate Library Assistant, DY50, August 21, 1974.

SUMMERS, Janice, Catalog Department, Graduate Catalog Assistant, DY50, August 21, 1974.

VAN WERINGH, Janet, Acquisitions Department, Graduate Acquisitions Assistant, DY50, August 21, 1974.

WIEMERS, Nancy, Library Science Library, Graduate Library Science Library Assistant, DY50, August 21, 1974.

ADAMS, Cheryl, Undergraduate Library, Library Clerk II, NA100, August 12, 1974.

ANDERSON, Morry, Chemistry Library, Library Clerk III, NA100, September 30, 1974.

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BOSWELL, P. Ann, Circulation Department, Library Clerk II, NA50, August 5, 1974.

BRAY, Donna, Chemistry Library, Library Clerk II, NA100, August 1, 1974.

BROWN, Penelope, Health Sciences Library, Clerk Typist II, NA100, September 24, 1974.

BRUBAKER, Barbara, Undergraduate Library, Library Clerk II, NA100, August 14, 1974.

BZDYL, Jeanette, Serials .Department, Library Clerk III, NA100, September 9, 1974.

DE WITT, Janis, Library Office, Clerk Typist II, NA50, August 5, 1974.

HANSEN, Adele, Circulation Department, Library Clerk II, NA100, August 5, 1974.

MARGOLIN, Michelle, Serials Department-—Binding Division, Library Clerk II, NA100, August 1, 1974.

MEANS, Teresa, Classics Library, Library Clerk II, NA50, August 19, 1974.

MILLER, Ruth, Serials Department—Binding Division, Clerk I, halftime, retired on August 31, 1974.

NEWMAN, Mary, Circulation Department, Library Clerk III, NA100, October 10, 1974.

NORD, Lynne, Music Library, Clerk Typist II, NA100, September 23, 1974.

PIRKLE, Danielle, Commerce Library, Clerk Typist II, NA100, September 6, 1974.

PRICE, Carol, Music Library, Clerk Typist II, NA100, September 6, 1974.

RHODES, Alison, Biology Library, Library Clerk II, NA50, August 5, 1974.

SAMSONE, Karen, Catalog Department, Library Clerk II, NA100, September 24, 1974.

SHOCKEY, David, Architecture Library, Library Clerk II, NA50, August 1, 1974.

SNOWDEN, Carol, Commerce Library, Library Clerk II, NA100, August 5, 1974.

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SYKES, Velma, Catalog Department, Clerk Typist II, NA100, October 21, 1974.

VELEZ, Ramona, Education & Social Science Library, Library Clerk I, Learner, NA100, September 23, 1974.

WORSTELL, Sue, Serials Department, Library Clerk II, NA100, August 14, 1974.

NONACADEMIC PROMOTIONS CARY, Beverly, Geology Library, Library Clerk II to AND TRANSFERS Acquisitions Department, Library Technical Assistant I,

on August 19, 1974.

PATTERSON, Sandra, Serials Department—Binding Division, Clerk Typist I, Learner to Clerk Typist I, NA100, October 3, 1974.

SMITH, Celestine, Music Library, Library Clerk I, Learner, to Library Clerk I, NA100, October 3, 1974.

A CO-EDITORS

/ * \ Harold Leich

PRINTER

Patricia Boberts

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1 > s

P a t Hausman

i / PROOFREADER

j

V Pat McCandless

i x ARTIST

\

Jean MacLaury

\ TYPIST

V L h / Peggy1 Kobe/

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