IRP Apportioned Registration Carrier Manual Province of ......Carrier An individual, partnership or corporation engaged in the business of transporting persons or goods. Combination

IRP Apportioned Registration Carrier Manual

Province of New Brunswick

January 2019

i

Table of Contents

Introduction ......................................................................................................................................1

IRP Registration Head Office ...........................................................................................................3

1.0 What is IRP .................................................................................................................................4

IRP Members ........................................................................................................................4

Glossary of IRP Definitions .................................................................................................5

2.0 How IRP Works .......................................................................................................................13

3.0 When to Apportion Your Vehicle ............................................................................................15

IRP ......................................................................................................................................15

Base Jurisdiction .................................................................................................................15

Established Place of Business ..........................................................................................15

Exempt Vehicles .................................................................................................................16

How Fees are Apportioned .................................................................................................17

4.0 Types of Operations ..................................................................................................................18

For-Hire Carriers ................................................................................................................18

Private Carriers ...................................................................................................................18

Owner-Operators ................................................................................................................18

Buses ..................................................................................................................................18

Household Goods Carriers .................................................................................................18

Registration in Base of Service Representative ......................................................18

Registration in Base of Carrier ..............................................................................19

Rental Vehicles ...................................................................................................................19

Rental Definitions ...................................................................................................19

Truck and Truck Tractors ...................................................................................................19

5.0 Jurisdictional Requirements .....................................................................................................20

Motor Fuel Tax Requirements - IFTA ...............................................................................20

Motor Carrier Authority .....................................................................................................20

Insurance ..............................................................................................................................20

US DOT Number ................................................................................................................20

Unified Carrier Registration (UCR) ...................................................................................21

National Safety Code ..........................................................................................................21

New Hours of Service Regulations ....................................................................................21

Enforcement .......................................................................................................................22

6.0 Applications and Forms ............................................................................................................23

IRP Application Forms .......................................................................................................23

7.0 New Registrations .................................................................................................................... 24

Points to Remember ........................................................................................................... 24

Registering a Company Name ............................................................................................. 25

8.0 Renewals .................................................................................................................................. 26

ii

9.0 Supplemental Applications ....................................................................................................... 27

To Add a Vehicle (s) .......................................................................................................... 27

To Delete a Vehicle (s) ....................................................................................................... 27

To Replace a Vehicle (s) - Fee Transfer ............................................................................. 27

To Change Vehicle (s) Information .................................................................................... 27

To Increase/Decrease a Vehicle (s) Weight ......................................................................... 27

To Replace Lost/Stolen Cab Card, Plate or Sticker (s) ...................................................... 28

10.0 Fees ......................................................................................................................................... 29

Registration Fees ................................................................................................................ 29

Administration Fee ............................................................................................................. 29

11.0 Invoice .................................................................................................................................... 30

Payment .............................................................................................................................. 30

12.0 Refund .................................................................................................................................... 31

Refund Policy ..................................................................................................................... 31

Canadian IRP Jurisdictions ................................................................................................ 31

US IRP Jurisdictions .......................................................................................................... 31

Credit Policy ....................................................................................................................... 31

13.0 Temporary Registrations ........................................................................................................ 32

Unladen Vehicle Registration - Hunter’s Permits .............................................................. 32

Oversize/Overweight Permit .............................................................................................. 32

Single Trip Permits ............................................................................................................. 32

14.0 Distance/Operational Records - IRP ....................................................................................... 34

Source Documents .............................................................................................................. 34

Vehicle Costs .......................................................................................................... 34

Driver’s Trip Records ............................................................................................ 34

Trip Permits ........................................................................................................................ 35

Monthly Summaries ........................................................................................................... 35

Yearly Summaries .............................................................................................................. 35

Records Retention Period ................................................................................................. 35

15.0 Audits - IRP ............................................................................................................................ 36

Authority to Audit .............................................................................................................. 36

Purpose of Audit ................................................................................................................. 36

Audit Procedures ................................................................................................................ 36

January 2019 Page 1

Introduction

This manual explains how to obtain “apportioned” registration for inter-jurisdictional Trucks,

Tractors and other Commercial Vehicles based in any Member Jurisdiction of the International

Registration Plan (IRP). See Section 1.0 What is IRP

Please use this manual as a reference only. Keep it in a 3-ring binder for future reference. A new

copy of the manual will not be provided each year. An electronic version of the current manual will

be available on the Service New Brunswick website at www.snb.ca

The basic information needed to prepare applications is provided; however, the contents will not

cover every unique situation or answer all questions that may arise. An Applicant who requires more

information than is contained in this manual may telephone the New Brunswick IRP office.

To speed up the registration process, we encourage Applicants to read and follow the written

instructions precisely. (A 48 business hour turnaround time is required for processing applications)

January 2019 Page 2

NOTE

The words:

* “IRP”, “Apportioned or Proportional

Registration,”

* “Applicant” or “Registrant” and

* “State”, “Jurisdiction” or “Province”

are used interchangeably in this manual

* 26,000 lbs. Is equivalent to 11,793.401 kgs.

January 2019 Page 3

IRP Registration Head Office:

Service New Brunswick

IRP Office

140 Alison Blvd

Fredericton NB

Telephone: (506) 453-2215

Fax: (506) 453-3076

Open: 8:15 AM to 4:30 PM Monday thru Friday

IRP transactions can be paid for at any one of the 15 SNB offices. For information on the location of the SNB

offices please visit www.snb.ca

January 2019 Page 4

1.0 What is IRP?

IRP stands for International Registration Plan, a cooperative agreement for registering vehicles

that travel into (2) two or more jurisdictions. The IRP provides for payment of licensing fees based

on fleet distance operated. The unique feature of the IRP is that although license fees are paid to the

base jurisdiction and distributed to various jurisdictions in which fleet vehicles are operated, only

one (1) license plate (or set of plates) and one (1) cab card is issued for each fleet vehicle. The

following jurisdictions are IRP members:

Alabama

Alberta

Arizona

Arkansas

British Columbia

California

Colorado

Connecticut

Delaware

District of Columbia

Florida

Georgia

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Louisiana

Maine

Manitoba

Maryland

Massachusetts

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

AL

AB

AZ

AR

BC

CA

CO

CT

DE

DC

FL

GA

ID

IL

IN

IA

KS

KY

LA

ME

MB

MD

MA

MI

MN

MS

MO

MT

NE

NV

New Brunswick

New Hampshire

New Jersey

New Mexico

New York

Newfoundland and Labrador

North Carolina

North Dakota

Nova Scotia

Ohio

Oklahoma

Ontario

Oregon

Prince Edward Island

Pennsylvania

Quebec

Rhode Island

Saskatchewan

South Carolina

South Dakota

Tennessee

Texas

Utah

Vermont

Virginia

Washington

West Virginia

Wisconsin

Wyoming

NB

NH

NJ

NM

NY

NL

NC

ND

NS

OH

OK

ON

OR

PE

PA

QC

RI

SK

SC

SD

TN

TX

UT

VT

VA

WA

WV

WI

WY

January 2019 Page 5

Glossary of IRP Definitions

Applicant A Person or company in whose name an application is filed for

registration under the Plan.

Apportionable Fee Any periodic recurring fee or tax required for registering Vehicles,

such as registration, license, or weight fees.

Apportionable Vehicle Any Power Unit that is used or intended for use in two or more

Member Jurisdictions and that is used for the transportation of

persons for hire or designed, used, or maintained primarily for the

transportation of property, and:

(i) has two Axles and a gross Vehicle weight or registered gross

Vehicle weight in excess of 26,000 pounds (11,793.401

kilograms), or

(ii) has three or more Axles, regardless of weight, or

(iii) is used in combination, when the gross Vehicle weight of

such combination exceeds 26,000 pounds (11,793.401

kilograms).

A Recreational Vehicle, a Vehicle displaying Restricted Plates or a

government-owned Vehicle, is not an Apportionable Vehicle; except

that a Power Unit, or the Power Unit in a Combination of Vehicles

having a gross Vehicle weight of 26,000 pounds (11,793.401

kilograms), or less, nevertheless may be registered under the Plan at

the option of the Registrant.

Apportioned Vehicle An Apportionable Vehicle that has been registered under the Plan.

Apportionment Percentage The ratio of the distance traveled in the Member Jurisdiction by a

Fleet during the Reporting Period to the distance traveled in all

Member Jurisdictions by the Fleet during the Reporting Period,

calculated to six decimal places, rounded to five decimal places,

and multiplied by one hundred.

Audit The physical examination of a Registrant’s Operational Records,

including the source documents, to verify the distances reported in the

Registrant’s application for apportioned registration and the accuracy

of the Registrant’s record-keeping system for it’s Fleet. Such an

examination may be of multiple Fleets for multiple years.

Auxiliary Axle An auxiliary undercarriage assembly with a fifth wheel and tow-bar

used to convert a Semi-Trailer to a Trailer.

January 2019 Page 6

Axle An assembly of a Vehicle consisting of two or more wheels whose

centres are in one horizontal plane, by means of which a portion of

the weight of a Vehicle and its load, if any, is continually transmitted

to the roadway. For the purposes of registration under the Plan, an

“Axle” is any such assembly whether or not it is load-bearing only

part of the time.

Axle Weight The weight transmitted to the surface by one Axle or a combination

of Axles in a tandem assembly.

Base Jurisdiction The Member Jurisdiction to which an Applicant applies for

apportioned registration under the Plan or the Member Jurisdiction

that issues apportioned registration to a Registrant under the Plan.

Base Plate The plate issued by the Base Jurisdiction and is the only registration

identification plate issued for the Vehicle by any Member

Jurisdiction. Base plates shall be identified by having the word PRP,

PR or Apportioned on the plate. A plate issued by the Base

Jurisdiction shall be affixed to the apportioned vehicle for which it

has been issued in accordance with the laws of the Base Jurisdiction.

Bus A Vehicle designed and used for the transportation of passengers for

compensation.

Cab Card Is evidence of registration, other than a Plate, issued for an

Apportioned Vehicle registered under the Plan by the Base

Jurisdiction and carried in or on the identified Vehicle.

Carrier An individual, partnership or corporation engaged in the business of

transporting persons or goods.

Combination of Vehicles A Power Unit used in combination with one or more Trailers, Semi-

Trailers, or Auxiliary Axles.

Combined Registered The weight of the Power Unit, the Trailers(s) and the maximum load.

Commercial Vehicle Any Vehicle operated for the transportation of passengers, or property

to promote a commercial or industrial enterprise, for hire or own

goods.

Common Carrier Any motor carrier that advertises to the general public to engage in

January 2019 Page 7

the transportation by Motor Vehicle of goods or persons.

Converter Gear The auxiliary under-carriage assembly with a fifth wheel and tow bar

used to convert a semi-trailer into a full trailer. (Sometimes called a

converter dolly).

Credentials The Cab Card and Plate issued in accordance with the Plan.

Distance Records A Carrier must maintain information on distances travelled for each

unit on a monthly/quarterly basis and accumulate totals on an annual

basis. The Reporting Period for actual distance travelled is July 1 to

June 30 of the Preceding Year. The Reporting Period for Estimated

Distance is for the projected Registration Year. These records are

subject to audit by the Base Jurisdiction as well as host jurisdictions.

Established Place of

Business A physical structure located within the Base Jurisdiction that is

owned or leased by the Applicant or Registrant and whose street

address shall be specified by the Applicant or Registrant. This

physical structure shall be open for business and shall be staffed

during regular business hours by one or more persons employed by

the Applicant or Registrant on a permanent basis (i.e., not an

independent contractor) for the purpose of the general management of

the Applicant’s or Registrant’s trucking-related business (i.e., not

limited to credentialing, distance and fuel reporting, and answering

telephone inquiries). The Applicant or Registrant need not have land

line telephone service at the physical structure. Records concerning

the Fleet shall be maintained at this physical structure (unless such

records are to be made available in accordance with the provisions of

Section 1035). The Base Jurisdiction may accept information it deems

pertinent to verify that an Applicant or Registrant has an Established

Place of Business within the Base Jurisdiction.

Federal Heavy

Vehicle Use Tax Tax paid to the US Federal Government by all interstate Carriers with

Vehicles having a gross weight of 24,947 kg/55,000 lbs or more.

Fifth Wheel A device used to connect a Truck Tractor or Converter Gear to a

Semi-Trailer.

Fleet One or more Apportionable Vehicles designated by a Registrant for

distance reporting under the Plan.

January 2019 Page 8

Full Trailer A vehicle without motor power constructed with permanently

mounted front and rear axles designed for carrying cargo or property

and towed by a motor vehicle.

Gross Vehicle Weight The weight that can potentially be transported.

Household Goods Carrier A Carrier handling (i) personal effects and property used or to be used

in a dwelling, or (ii) furniture, fixtures, equipment, and the property

of stores, offices, museums, institutions, hospitals, or other

establishments, when a part of the stock, equipment, or supply of such

stores, offices, museums, institutions, including objects of art,

displays, and exhibits, which, because of their unusual nature or

value, requires the specialized handling and equipment commonly

employed in moving household goods.

In-Jurisdiction Distance All of the distance operated during the Reporting Period or the

distance estimated to be operated by a Fleet in a particular Member

Jurisdiction for the Registration Year.

Interjurisdiction

Movement Vehicle movement between or through two or more Jurisdictions.

Intrajurisdiction

Movement Vehicle movement from one point within a Jurisdiction to another

point within the same Jurisdiction.

International

Registration Plan An agreement amongst Jurisdictions for prorating or apportioning

registration fees based on Fleet distance travelled in each Jurisdiction.

I.V.D.R. Abbreviation for an Individual Vehicle Distance Record.

Jurisdiction A country or a state, province, territory, possession, or federal district

of a country.

Lease A written document between the Lessor and Lessee granting

exclusive possession, control of, and responsibility for the operation

of a Vehicle to the Lessee for a specific period of time.

A long-term Lease is for a period of 30 calendar days or more. A

short-term Lease is for a period of less than 30 calendar days.

January 2019 Page 9

Lessee A person, firm or corporation having the legal possession and control

of a Vehicle owned by another under the terms of a Lease agreement.

Lessor A person, firm or corporation which under the terms of a Lease,

grants the legal right of possession, control of, and responsibility for

the operation of the Vehicle to another person, firm or corporation.

Member Jurisdiction A Jurisdiction that has applied and has been approved for

membership in the Plan in accordance with stipulations agreed to by

the Member Jurisdictions.

Motor Vehicle A Vehicle which is self-propelled by power other than muscular

power and which does not move on rail.

National Safety Code A code of minimum performance standards for the safe operation of

Commercial Vehicles, agreed to by all Jurisdictions in Canada.

Operational Records Source documents that evidence distance travelled by a Fleet in each

Member Jurisdiction, such as fuel reports, trip sheets, and

driver logs, including those which may be generated through on-

board recording devices and maintained electronically.

Owner Operator A person who leases a Vehicle to a Carrier and drives the Vehicle

under the Carrier’s authority.

Power Unit A Motor Vehicle (but not including an automobile or motorcycle), as

distinguished from a Trailer, Semi-Trailer, or an Auxiliary Axle.

Preceding Year July 1 to June 30 period which immediately precedes the registration

license year for which proportional registration is sought.

Private Carrier A person, firm or corporation that uses its own trucks/tractors to

transport the private Carrier’s own goods.

Properly Registered

Vehicle A Vehicle which has been registered in full compliance with the laws

of all Jurisdictions in which it is intended to operate.

Purchase Price The full amount paid by the current owner to the seller to obtain full

title to the Vehicle, including documentation, accessories, service, and

finance charges; any other charges that were incurred to complete the

sale; and the cost of capital modifications made to the Vehicle within

30 days of the Vehicle’s acquisition date, but does not include retail

January 2019 Page 10

sales taxes. A trade-in cannot be used to reduce the taxable purchase

price.

Reciprocity The reciprocal grant by one Jurisdiction of operating rights or

privileges to properly registered Vehicles registered by another

Jurisdiction, especially but not exclusively including privileges

generally conferred by Vehicle registration.

Reciprocity Agreement An agreement, arrangement, or understanding between two or more

Jurisdictions under which each of the participating Jurisdictions grant

reciprocal rights or privileges to properly registered Vehicles that are

registered under the laws of other participating Jurisdictions.

Reciprocity Distance The distance travelled by Apportionable Vehicles in Jurisdictions

which are not Member Jurisdictions and which grant Reciprocity

without charge.

Recreational Vehicle A Vehicle used for personal pleasure or personal travel and not in

connection with any commercial endeavour.

Registrant A person in whose name a Properly Registered Vehicle is registered.

Registration Year The twelve-month period during which, under the laws of the Base

Jurisdiction, the registration issued to a Registrant by the Base

Jurisdiction is valid.

Rental Fleet Vehicles the Rental Owner designates as a Rental Fleet and which are

offered for rent with or without drivers.

Rental Owner Someone who rents Vehicles to others with or without drivers.

Rental Vehicle A Vehicle of a Rental Fleet.

Reporting Period The period of twelve consecutive months immediately prior to July 1

of the calendar year immediately preceding the beginning of the

Registration Year for which apportioned registration is sought. If the

Registration Year begins on any date in July, August, or September,

the Reporting Period shall be the previous such twelve-month period.

Residence The status of an Applicant or Registrant as a resident of a Member

Jurisdiction.


Restricted Plate Means a Plate that has a time, geographic area, distance, or commodity

restriction or a mass transit or other special plate issued for a Bus

leased or owned by a municipal government, a state or provincial

transportation authority, or a private party, and operated as part of an

urban mass transit system, as defined by the Jurisdiction that issues the

plate.

Road Tractor A Motor Vehicle designed and used for towing other Vehicles and not

constructed to carry any load thereon either independently or any part

of a Vehicle or load so drawn.

Semi-Trailer A Vehicle without motor power that is designed to be drawn by a

Motor Vehicle and is constructed so that a part of its weight rests upon

or is carried by a towing Vehicle.

Service Representative A person that furnishes facilities and services, including sales,

warehousing, motorized equipment, and drivers under contract or other

arrangement to a motor Carrier for the transportation of household

goods.

Tare (Unladen) Weight The actual weight of the Vehicle including the cab, body, and all

accessories with which the Vehicle is equipped for normal use on the

highway excluding the weight of any load.

Total Distance All distance operated by a Fleet of Apportioned Vehicles. Total

Distance includes the full distance traveled in all Vehicle movements,

both interjurisdictional and intrajurisdictional, and including loaded,

empty, deadhead, and bobtail distance. Distance traveled by a Vehicle

while under a trip Lease shall be considered to have been traveled by

the Lessor’s Fleet.

Tractor A Motor Vehicle designed and used primarily for towing other

Vehicles, but not so constructed to carry a load other than part of the

weight of the Vehicle and load so drawn.

Trailer A Vehicle without motor power, designed to be drawn by a Motor

Vehicle and so constructed that no part of its weight or that of its load

rests upon or is carried by the towing Vehicle.

Trip Permit A permit issued by a Member Jurisdiction in lieu of apportioned or full

registration.

Truck A Power Unit designed, used, or maintained primarily for the


transportation of property.

Truck Tractor A Motor Vehicle designed and used primarily for drawing other

Vehicles, but so constructed as to carry a load other than a part of the

weight of the Vehicle and load so drawn.

UCRA Unified Carrier Registration Agreement - This Agreement replaced the

Single State Registration System (SSRS). The UCRA Program

requires individuals and companies that operate commercial Motor

Vehicles in interstate or international commerce to register their

business with a participating state and pay an annual fee based on

the size of their Fleet. This includes ALL Carriers and truck

owners, private, exempt, or for hire, brokers, freight forwarders

and leasing companies. Atlantic Provinces Carriers will be registered

through the State of Maine.

USDOT Companies that operate commercial Vehicles transporting

passengers or hauling cargo in interstate commerce must be registered

with the Federal Motor Carrier Safety Administration (FMCSA) and

must have a USDOT Number. Also, commercial intrastate hazardous

materials Carriers who haul quantities requiring a safety permit must

register for a US DOT Number. The US DOT Number serves as a

unique identifier when collecting and monitoring a company’s safety

information acquired during audits, compliance reviews, crash

investigations and inspections.

Vehicle A device used to transport persons or property on a highway, but does

not include devices moved by human power or used exclusively upon

rails or tracks.


2.0 How IRP Works

Under the IRP, interjurisdictional Carriers must file application(s) with the Jurisdiction in which they

are based. The application lists the Vehicles to be apportioned, the Fleet distances for each

Jurisdiction and the Declared Gross Vehicle weights for each Jurisdiction. Distances are reported in

kilometres and Gross Vehicle Weights must be requested in kilograms for Canadian

Jurisdictions and pounds for the US Jurisdictions.

Once all fees are paid, the Registrant is issued a Cab Card and plates for each Vehicle. The Cab Card

lists all the IRP Jurisdictions and the Gross Vehicle Weight for each Jurisdiction. Gross Vehicle

Weights are listed in kilograms for Canadian Jurisdictions and pounds for US Jurisdictions.

Roadside enforcement uses these credentials to verify and validate registration. The apportioned

plate(s), stickers and Cab Card are registration credentials you need to operate on an “inter” and

“intra” basis in Member Jurisdictions. Refer to the Glossary of Definitions. (“Intra” operations also

may require meeting the operating authority of the individual Jurisdictions.) Registration fees are

calculated according to each Jurisdiction’s specific registration schedules.

IRP Jurisdictions have agreed to allow the Base Jurisdiction to collect the applicable fees for

apportionment for all Jurisdictions collectively and at one time. These fees are then sent to other IRP

Jurisdictions according to:

percentage of distance travelled in each Jurisdiction or the average per-vehicle

distance chart provided by the province of New Brunswick.

Vehicle identification information

maximum weight and

value, age, unladen weight, etc (In some Jurisdictions)

Under the IRP, all Member Jurisdictions:

accept a single registration plate

accept a single registration card (Cab Card) and

allow Registrants to travel both “inter” and “intra” jurisdictionally. (“Intra” travel is

subject to the terms of the operating authority issued by each member Province/State).


Apportioned Registration Does Not:

waive or exempt a truck operator from obtaining operating authority from any

Province/State in which the Apportioned Vehicle travels; or

allow Registrants to exceed the maximum length, width, height or Axle limitations; or

waive or replace the requirements of the International Fuel Tax Agreement (IFTA); or

waive or exempt the payment or reporting of tax requirements or US Federal Heavy

Vehicle Use Tax - applicable on all Vehicles with a Gross Vehicle Weight of 55,000

lbs/24,948 kg and greater travelling into the US; or

waive or exempt registering with the Unified Carrier Registration Agreement

(UCRA); or

exempt a Carrier from filing the necessary proof of liability coverage in each

Province/State where required.


3.0 When to Apportion Your Vehicle

IRP

Under IRP, you are required to register your Vehicle(s) if the Vehicle(s) will travel in two (2) or more

IRP Jurisdictions; and

is a Power Unit having two Axles and a Gross Vehicle Weight or Registered Gross Vehicle

Weight in excess of 11,793.401 kg or 26,000 lbs; or

is a Power Unit having three or more Axles, regardless of weight; or

is a Power Unit which is used to pull another unit and the weight of such combination exceeds

the Gross Vehicle Weight of 11,793.401 kg or 26,000 lbs; or

are Vehicles or combinations thereof, having a Gross Vehicle Weight of 11,793.401

kg/26,000 lbs or less, two-axle Vehicles and buses used in the transportation of Chartered

Parties which may be proportionally registered at the option of the Registrant.

Base Jurisdiction

"Base Jurisdiction" means for the purposes of Fleet registration:

the Jurisdiction where the Registrant has an Established Place of Business;

where distance is accrued by the Fleet, and

where operational records of such Fleet are maintained or can be made available.

Established Place of Business

means a physical structure located within the Base Jurisdiction that is owned or leased by the

Applicant or Registrant and which is:

open for business and staffed during regular business hours by a person or persons

employed by the Applicant or Registrant on a permanent basis, and

where the operational records of the Fleet are maintained at this physical structure or

can be made available.

The Applicant or Registrant must have telephone service in the business name, at the


physical structure. This can be a cell or a landline

Exempt Vehicles

The IRP exempts the following Vehicles from IRP registration, however, a regular plate must be

obtained and displayed on:

Vehicles operating under separate Reciprocity Agreements that are not superseded by the IRP;

or

Commercial Vehicles used solely within the Jurisdiction; or

Recreational Vehicles used for personal pleasure or travel by an individual or family; or

Commercial Vehicles displaying restrictive plates that have geographic area, distance or

commodity restrictions; or

Trailers; or

Government registered vehicles, antique Vehicles, farm Vehicles, dealer plates, emergency

Vehicles, and special mobile equipment.

It is the responsibility of the Registrant to verify with each Jurisdiction

they may be travelling in, that their particular plate qualifies as an

exempt vehicle.


How Fees are Apportioned

Registration Fees

The total fee for each apportioned registration is determined by the percentage of distance travelled in

each IRP Jurisdiction and each Jurisdiction’s fee schedule. The following is an example of how the

registration for a NB, NS, PE, NL based truck-tractor might be apportioned.

As an example, the Vehicle is operated in New Brunswick, Nova Scotia, and Maine for a full year.

Total distance for all three Jurisdictions is 150,000 kilometers. The registered gross weight for the

vehicle in all 3 Jurisdictions is 49,500 kgs/110,000 lbs.

The Carrier may elect different weights for different Jurisdictions; however for the purpose of this

example the weights are the same.

Jurisdiction

Distance

Prorated % Full Year Fee

Apportioned Fee

New Brunswick

100,000

66.8%

$ 2,534.00

$ 1,693.00

Nova Scotia

25,000

16.6%

$ 2,781.67

$ 461.75

Maine

25,000

16.6%

$ 1,194.00

$ 198.20

Total

150,000

100%

$ 2,154.75 (CA)

$ 198.20 (US)

The base plated Jurisdiction also collects a Cab Card administration fee. This fee may differ in each

Jurisdiction. The Base Jurisdiction retains their registration fees and distributes the remaining fees to

the other travelled Jurisdictions.


4.0 Types of Operations

For-Hire Carriers

An individual or company whose business or undertaking is the transportation of goods, property or

equipment of others and includes the transportation of passengers for compensation or gain.

Private Carriers

A Private Carrier is an individual or company whose business or undertaking is the transportation of

their own goods, property or equipment and includes the transportation of passengers that are not for

compensation or gain.

Owner-Operators

Owner-operators who lease their Vehicle(s) may register in either of two (2) ways:

The owner-operator may be the Registrant. The Vehicle(s) will be titled and registered in the

name of the owner-operator. The owner-operator will be responsible for registration of such

Vehicle(s) and for establishing and maintaining records required of proportionally registered

Fleets.

The Carrier (Lessee) may be the Registrant. The Vehicle(s) will be registered in the names of

both the Carrier as Lessee and the owner-operator as Lessor. The Carrier will be responsible

for registration of such Vehicle(s) and for establishing and maintaining records required of

proportionally registered Fleets.

Buses

Regular apportioned registration is required.

Household Goods Carriers

Household Goods Carriers using equipment leased from Service Representatives may elect to base

that equipment in either the Base Jurisdiction of the Service Representative or that of the Carrier.

Registration in Base of Service Representative

If the Base Jurisdiction of the Service Representative is selected, the equipment shall be

registered in the Service Representative’s name, and the Household Goods Carrier shall be

shown as Lessee. The apportionment of fees shall be according to the combined distance

records of the Service Representative and the Carrier. All the records pertaining to the


Vehicle shall be available in the Base Jurisdiction of the Service Representative.

Registration in Base of Carrier

If the Base Jurisdiction of the Household Goods Carrier is selected, the equipment shall be

registered in the name of the Household Goods Carrier and the Service Representative will be

identified as the Lessor. The apportionment of fees shall be according to the combined

records of the Household Goods Carrier and the Service Representative. Such records must

be made available in the Base Jurisdiction of the Household Goods Carrier.

Rental Vehicles

Rental Definitions

For purposes of IRP, the following definitions are applicable to rental Vehicles:

Rental Owner - Someone who rents Vehicles to others with or without drivers.

· Rental Fleet - Vehicles the Rental Owner designates as a Rental Fleet and which are offered

for rent with or without drivers.

· Rental Vehicle - A Vehicle of a Rental Fleet.

Renting and Leasing - The giving of possession and control of a Vehicle for valuable

consideration for a specified period of time.

Rental Transaction - For the rental of a Vehicle, this shall be deemed to occur in the

Jurisdiction where such Vehicle first comes into possession of the user. Rental Fleets owned

by any individual or firm engaging in the business of renting Vehicles with or without drivers

for valuable consideration for a specific period of time shall be extended full “inter” or “intra”

jurisdictional privileges, providing that:

such individual or firm has received either the appropriate operating authority or

approval from the Jurisdiction to apportion such Rental Fleet; and;

the operational records of the Fleet are maintained by the Rental Owner and must be

identifiable as being part of such Fleet; and

such Vehicles are part of a Rental Fleet that are identifiable as being a part of such

Fleet and must include the specified number of Vehicles; and

Such individual or firm registers the Vehicles as described below:

Trucks and Truck Tractors

Regular apportioned registration is required.


5.0 Jurisdictional Requirements

Motor Fuel Tax Requirements - IFTA

All Carriers who use a Vehicle in the province for multi-jurisdictional carriage of passengers or goods

are required to pay tax under the Gasoline Tax Act on fuel consumed in the province. Accordingly,

carriers registering their vehicles in the International Registration Plan must also register under the

International Fuel Tax Agreement (IFTA).

For Information To Register Under IFTA Contact

New Brunswick

Department of Finance, Revenue and Taxation Division

PO Box 3000

670 King St, 6th

Floor Centennial Bldg

Fredericton NB E3B 5G5

IFTA Decal Fax: (506) 457-7335

Client Service Attendant available 8:15 AM to 5:00 PM (506)453-2404

Motor Carrier Authority

Jurisdiction

Requirement

Contact New Brunswick

Any Charter Bus having a seating capacity of 7

or more passengers that picks up or drops off

passengers in NB requires operating authority.

NB Energy & Utilities Board

15 Market Square, Suite 1400

PO Box 5001

Saint John NB E2L 4Y9

Phone: (506) 658-2504

Fax: (506) 643-7300

Insurance

Valid Motor Vehicle Liability insurance must be carried in the Vehicle. The Carrier will be asked to

produce the insurance company name, policy number and policy expiration date at the time of Vehicle

Registration.

US DOT Number

The US DOT Number is an identification number issued to Motor Carriers, Registrants and shippers

by the United States Department of Transportation. A US DOT Number will be required prior to

operating in the United States. Carriers are required to contact the Federal Motor Carrier Safety

Administration (FMCSA) regional office at telephone number (207) 624-9000 or


www.fmcsa.dot.gov.

Unified Carrier Registration (UCR)

On August 31, 2007 the Unified Carrier Registration (UCR) program was implemented in the United

States. Any Canadian Carrier who is required to register with USDOT will also be required to

register with UCR. This includes for hire, for private and exempt (ie farm plated) Carriers. The State

of Maine is the issuing office for Eastern Canadian Carriers and information can be obtained at (207)

624-9000, ext 52130 or www.maine.gov.online/ucr.

National Safety Code

The Atlantic Provinces all participate in the National Safety Code for Motor Carriers (NSC) which is

a set of 16 national standards supported by Federal and Provincial regulations. It is designed to

establish a code of minimum criteria for the safe operation of Commercial Vehicles on the road,

including Trucks, Buses, Tractors and Trailers. Legislation requires that any person who drives a

Truck, Tractor or Trailer, or combination thereof exceeding a registered gross weight of 4,500 kgs or

a Bus designed, constructed and used for the transportation of passengers with a designated seating

capacity of more than 10 including the driver, but excluding the operation for personal use, be

registered under this standard. The Vehicles may be assigned an NSC number and this number

printed on the Vehicle registration permit and or the Cab Card. A complete list of these standards can

be found on the Canadian Council of Motor Transport Administrators (CCMTA) website.

http://www.ccmta.ca.

New Hours of Service Regulations

On January 1, 2007 new Hours of Services Regulations came into effect. For information on the

changes in these Regulations, or any issues under the National Safety Code Program, contact the

provincial National Safety Code representatives below:

Jurisdiction

Contact New Brunswick

Justice and Public Safety

364 Argyle Street

PO Box 6000

Fredericton NB E3B 5H1

Phone: (506) 453-5376


Enforcement

Enforcement representatives look at the Cab Card for verification that Vehicles are properly

registered. The Cab Card must always be carried in the Vehicle described and may not be altered in

any way.

All Carriers travelling to the US and Canada must have a Cab Card and plates. Commercial Vehicles

not displaying a current registration plate(s), plate stickers and Cab Card, a valid Trip Permit or

temporary Vehicle registration are in violation, and the Registrant is subject to penalties and fines in

all Jurisdictions in which the Vehicle travels.


6.0 Applications and Forms

IRP Registration

The Applicant is responsible for properly completing all forms necessary to register Vehicles. If you

submit an incomplete application, you will be asked to provide the information or submit a new,

revised application. Incorrect or partial completion of an application will delay processing. Data on

the application is subject to review and verification; Base Jurisdiction acts for all Jurisdictions in the

collection and verification of such information, and the Registrant’s signature attests to the accuracy.

IRP Application Forms

The Carrier must complete both the IRP (1) and IRP (2) when making application for any initial,

renewal, or supplement transaction to their fleet(s). Applicants can obtain copies of the IRP (1) and

IRP (2) forms by contacting the NB IRP office or on the SNB website (www.snb.ca) under Trucking

and Transport. Contact information has been provided on page 3 of this manual.

http://www.snb.ca/


7.0 New Registrations

Before a vehicle may be registered the Carrier must:

have an Established Place of Business or Residency in the province

complete and submit the Prorate Fleet and Vehicle application forms in full. First time

Registrants, without distance experience, must use the Average Per-Vehicle Distance Chart

provided by the Province of New Brunswick.

submit a copy of the bill of sale for Vehicles that are purchased

submit a copy of the bill of sale, lease agreement and power of attorney for leased vehicles

provide any other documentation as requested (ie Vehicle permit/ownership/title)

provide proof of valid insurance

Points to Remember:

an IFTA number must be obtained for all Vehicles 11,797 kgs GVW and over

ensure that the appropriate Vehicle inspection(s) have been obtained

ensure that National Safety Code Carrier Registration information has been completed, where

applicable

ensure all the applicable operating requirements from all Canadian and US Jurisdictions have

been obtained.

Note: Refer to Section 5.0 Jurisdictional Requirements for additional information.


Registering a Company Name

If applying under a company name or firm, the name must be registered with the New Brunswick

Corporate Registry office. Contact information is listed below.

Jurisdiction

Companies Office

New Brunswick

Corporate Registry

432 Queen Street

PO Box 1998

Fredericton NB E3B 1B6

Phone: (506) 453-2703

Fax: (506) 453-2613


8.0 Renewals

Jurisdiction

Process New Brunswick

A prorated Vehicle renewal package will be mailed to NB based

Carriers approximately 60 days prior to expiration. The report

contains the active Fleet information (i.e. a list of Vehicles, the

gross mass weight and prorated Jurisdictions selected etc), as of

the date of printing. Any supplements processed after the

renewal package has been prepared will not be reflected. This

report is a convenience for the Carrier and is to be used in

conjunction with the application forms. Any changes that are

required for the Vehicles listed on the report can be made on the

actual report. This includes changes of gross mass, Vehicle

particulars, or the deletion of Vehicles etc. Any Vehicles not

listed on the report can be added on a separate application form.

The Carrier is requested to complete the IRP prorate distance

sheet and Vehicle application form(s). The renewal package

including any changes accompanied by the IRP distance form

and Vehicle application form(s) must be submitted at least 30

days in advance of the expiry date to ensure that registration

documents are received on time. The Carrier will be invoiced

upon receipt of the application. Carriers are requested to have all

information available and forms completed to minimize delays.

Note: Failure to report or include factual data could result in processing delays,

assessment of incorrect fees or maintenance of incorrect records. Once

Carriers receive their prorate billing, they may submit payments to the IRP

Office. See Section 11.0 Invoice/Billing Notice.


9.0 Supplemental Applications

A supplemental application is submitted by the Carrier after the original/renewal application has been

filed and paid. A supplemental application must be submitted for the following transactions. The

supplement number for the original/renewal application is always “000". Each subsequent

supplement application filed within the Fleet continues in numeric order.

To Add a Vehicle(s)

Vehicles may be added to an existing Fleet anytime during the registration year. The distance

information provided with the original application will be used to calculate the fees due.

To Delete a Vehicle(s)

Vehicles may be deleted from an existing Fleet anytime during the registration year. To delete a

Vehicle(s) from the Fleet, the plate(s) must accompany the application.

To Replace A Vehicle(s) – Fee Transfer

A Fleet Vehicle may be replaced any time during the registration year. To apply the credits from the

previous Vehicle(s) to the new Vehicle(s), the information must be provided on the same supplement.

Note: The amount of credit varies substantially between IRP jurisdictions and some jurisdictions

do not issue a credit.

To Change Vehicle(s) Information

A change of Vehicle information can be applied for anytime during the registration year. Changes

may include a change of unit number, a correction to the VIN (Vehicle identification number), a

correction of Vehicle type or a correction to the taxable owner information. The Base Jurisdiction

may charge an Administration fee for this transaction.

To Increase/Decrease a Vehicle(s) Weight in a Jurisdiction

A change to vehicle weight may be done anytime during the registration year. If the gross vehicle

weight is increased, the Registrant will be billed for any difference in registration fees. If decreased,

the Carrier may be refunded for any difference in registration fees. Refunds are based on the

Jurisdiction’s statues.


To Replace Lost/Stolen Cab Card, Plate or Sticker(s)

Jurisdiction

Requirements

Fee New Brunswick

You must make application to

the IRP office in Fredericton

or one of the 14 field offices

that process IRP applications.

Cab Card $ 20.00

Plate $ 50.00

Stickers $ 20.00

Fees are subject to change without notice


10.0 Fees

All apportioned Vehicles are subject to annual registration fees.

Registration Fees

regular annual registration (licence fees) are based on the Gross Vehicle Weight of a Vehicle.

for apportionment purposes, these fees are reduced by a percentage factor.

the percentage factor is determined by the total In-Jurisdiction kilometres divided by the total

kilometres travelled in all IRP Jurisdictions throughout the distance reporting year (July 1 to

June 30 of the previous year) that travel is intended.

annual apportioned registration (licence fees) are payable at the time of initial licencing or

upon renewal of your Vehicle registration.

Administration Fee

A $65.00* NB administration fee is charged on each supplement processed for a Carrier. This fee is

charged per Vehicle per supplement.

*Fees are subject to change without notice


11.0 Invoice/Billing Notice

When a supplement is processed the fees are calculated for all IRP Jurisdictions for which

apportionment has been requested. (Every Jurisdiction bases its fees on different criteria, such as

Vehicle weight, purchase price, model year of the Vehicle, carrier type, and so on. Some

Jurisdictions have more than one fee, such as an ad valorem tax, excise tax, privilege tax or clear air

levy). All fees are inclusive within the breakdown for each Jurisdiction on the notice.

The invoice and a checklist of required documentation will be faxed or mailed to the Carrier. It

shows the total due for the registration. The billing notice typically consists of:

total fees due for each Jurisdiction prorated/apportioned;

recurring sales tax;

other fees due (plate fees, Cab Card fees, sticker fees, transfer fees, recording fees);

base jurisdiction’s administration fees.

Payment

Two total amounts owed will appear on the invoice, (1) the amount owed to the Canadian

Jurisdictions in Cdn funds and (2) amounts owed to the US Jurisdictions in US funds.

Acceptable forms of payment, in US and Cdn currency, include the following:

Cash (If payment is made in person. DO NOT send cash in the mail)

Cheque made payable to the Minister of Finance

Money Order

EFT Account (for information on creating an EFT account contact the NB IRP office)

Payment, along with the items indicated on the checklist can be taken to one of the 15 SNB offices or

mailed to:

Service New Brunswick

IRP Office

PO Box 1998

432 Queen St

Fredericton NB

E3B 5G4

Phone: 506-453-2215

Cheques made payable to the Minister of Finance.

Note: Applications are processed in the order in which they are received.


12.0 Refund

Refund Policy

New Brunswick can only refund the NB portion of the IRP registration fees. Refunds are generated

when you surrender your apportioned licence plates and delete the vehicle from the fleet.

Canadian IRP Jurisdictions

New Brunswick will automatically forward the refund request to the applicable Canadian Jurisdictions.

The Canadian Jurisdictions will refund the Registrant based on their refund formulas. However, if the

Registrant has any additional questions they should contact the Jurisdiction directly. Address and

contact information can be obtained on the Service New Brunswick website (www.snb.ca) under

Trucking and Transport.

Administration Fee for Processing Refunds

Jurisdiction

Administration Fee

Minimum Refund Allowed New Brunswick

$ 25.00 Per Vehicle

$ 100.00 Per Vehicle


US IRP Jurisdictions

Applications for a refund of apportioned registration fees for US IRP Jurisdictions must be handled

directly between the Carrier and the individual Jurisdictions, in accordance with their statutes. IRP

Jurisdictional contact information can be obtained on the Service New Brunswick website (www.snb.ca)

under Trucking and Transport.

New Brunswick will notify the US Jurisdictions that the Vehicle has been removed from the Fleet through

the issuance of the transaction transmittals.

All refunds are made payable to the registrant.

Credit Policy

Credits are allowed based on the Jurisdictions credit policies and are not governed by the IRP Plan. New

Brunswick will allow credits to move from one Vehicle to another, if the transaction takes place on the

same supplement within the same Fleet.

Registrants are encouraged to contact the other Canadian and US IRP Jurisdictions in regards to their

Refund and Credit policies. Address and contact information can be obtained on the Service New

Brunswick website (www.snb.ca) under Trucking and Transport.

http://www.snb.ca/

http://www.snb.ca/

http://www.snb.ca/


13.0 Temporary Registrations

Unladen Vehicle Registration - Hunter’s Permits

A hunter’s permit is issued to an owner-operator (Lessor) who terminates a Lease and has to surrender

the apportioned license plate to the Carrier (Lessee). This permit enables a Vehicle owner to move an

empty Vehicle or a combination of Vehicles, from one Jurisdiction to another without violating general

registration statutes, thereby avoiding unwarranted statutory penalties which might otherwise apply.

The hunter’s permit is valid for Vehicles operating at unladen weight only, (Truck, Truck Tractor and

Trailer) and is nontransferable.

It is issued at a cost of $20.00* and is valid for 24 hours.


Oversize/Overweight Permit

Any Vehicle, combination of Vehicles, or load whose size or weight is not provided for in New

Brunswick legislation must have an oversize or overweight permit. These special transportation permits

must be obtained prior to operation of the Vehicle on the highway in New Brunswick. Further

information can be obtained by contacting the NB Department of Transportation and Infrastructure.

Single Trip Permit

Single Trip Permit information can be purchased from an approved permitting agency in lieu of

apportioned or full registration.

Jurisdiction

Permit

Fee

Time Period New Brunswick

Unladen Commercial Vehicle with Trailer

Unladen Vehicle entering for service or repairs

Laden Commercial Vehicle

Laden Commercial Vehicle/Tractor combination

Multiple entries and exits allowed within the

5 days.

$ 24.00

$ 24.00

$ 85.00

$ 169.00

5 Days

5 Days

5 Days

5 Days



Permitting Agencies Contact Details

Altran Permit Service 8449

4641 Falletta Crt., Beamsville, ON,

L0R 1B4

Tel : 905-563-4545

Email : [email protected]

Nova Permits 8445

2800, AVE. St. Jean-Baptiste, Suite 235 Québec, Canada, G2E

6J5

Tel : 418-527-7775

800-567-7775 X 221


Transceiver Permicom 8441

877 Trans-Canada Highway, St. Laurent, H4S 1Z6

Permicom, Emergency Permit Dept.

Tel: 1-8000-663-1394

1-800-463-4822 X 233

Fax: 514-828-1038

Email: [email protected]

Permits Canada 8446

3370 De La Perade, Suite 204, Ste. Foy, PQ, G1X 2L7

Tel : 1-800-361-5757


BIM Consulting 8447

33 Sunnyside Drive, P.O. Box 4633, Sussex, NB, E4E 5L8

Tel: 1 506-432-6840


730 Permit Services Inc. 8448

P.O. Box 755, Shanly Rd Cardinal, Ontario K0E 1E0

Tel: 1-613-657-1244

Fax: 613-657-1453


T-Chek Systems 8451

14800 Charlson Road, suite 100, Eden Paririe, MN 55347

Tel:952-683-4001

Fax: 952-975-6373 [email protected]

Province & State Permitting 8450

#207 4919-49th

Street, Red Deer, Alberta, T4N 1V1

Mail: PO box 9010, Sylvan Lake, Alberta T4S 1S6

Tel: 403-347-4095

Fax: 403-347-7095


[email protected]

mailto:[email protected]

mailto:[email protected]


14.0 Distance/Operational Records - IRP

Every Carrier who registers Vehicles under the IRP must maintain records to substantiate the reported

distance travelled and the costs of all Vehicles in the IRP Fleets. This information is subject to Audit.

Source Documents

Vehicle Costs

Acceptable documentation to support a Vehicle’s purchase price and date of purchase includes a

purchase invoice and bill of sale. For leased units, the Lease agreement (if the purchase price is stated in

the agreement) or other proof of the fair market value of the Vehicle at the beginning of the Lease is

required. Costs of any capital additions and modifications made to the Vehicle within 30 days of the

purchase must be included in the purchase price.

Driver’s Trip Records

Records made available to New Brunswick for audit purposes must contain all of the elements set out in

(a) or in (b) found below, plus those set out in (c):

(a) For Records produced by a means other than a vehicle-tracking system

1. The beginning and ending dates of the trip to which the Records pertain

2. The origin and destination of the trip

3. The route of travel

4. The beginning and ending reading from the odometer, hubodometer, engine control

module (ECM), or any similar device for the trip

5. The total distance of the trip

6. The distance traveled in each Jurisdiction

7. The Vehicle identification number or Vehicle unit number

(b) For Records produced wholly or partly by a vehicle-tracking system, including a system based on

a global positioning system (GPS)

1. The original GPS or other location data for the Vehicle to which the Records pertain

2. The date and time of each GPS or other system reading

3. The location of each GPS or other system reading

4. The beginning and ending reading from the odometer, hubodometer, engine control

module (ECM), or any similar device for the period to which the Records pertain

5. The calculated distance between each GPS or other system reading

6. The route of the Vehicle’s travel

7. The total distance travelled by the Vehicle


8. The distance travelled in each jurisdiction

9. The Vehicle identification number or Vehicle unit number

(c) Summaries

1. A summary of the Fleet’s operations for each month, which includes both the full

distance traveled by each Apportioned Vehicle in the Fleet during the calendar month,

and the distance traveled in the month by each Apportioned Vehicle in each Jurisdiction

2. A summary of the Fleet’s operations for each calendar quarter, which includes both the

full distance traveled by Vehicles in the Fleet during the calendar quarter, and the

distance traveled in each Jurisdiction by the Vehicles in the Fleet during the calendar

quarter 3. A summary of the quarterly summaries

Trip Permits

Copies of all trip permits obtained for operations by prorated Vehicles must be available on file. The

distances travelled under these permits are to be reported on the next application for IRP registration.

Monthly Summaries

The IVDR information should be summarized monthly. The summary should contain information by

individual Vehicle (beginning and ending odometer/hubometer readings, individual trip details, distance

by Jurisdiction, total distance travelled) and by Fleet (distance by Jurisdiction, total distance).

Yearly Summaries

A yearly summary for each July 1 through June 30 reporting period should show the total Fleet distance,

broken down by month and/or quarter for each Jurisdiction.

Records Retention Period

All operational and distance reports that support the application and supplements must be kept for three

years after the close of the registration year. For example, records for registration year 2018 must be

retained through December 2021.

Vehicle cost and weight records must be maintained for all Vehicles that are currently registered in the

Fleet. Once the Vehicle is deleted or removed, these records must be kept for three (3) years after the

close of the registration year.


15.0 Audits - IRP

Authority to Audit

Article X Section 1020 (A) of the IRP Agreement requires each Member Jurisdiction to conduct audits

of Carriers based in its Jurisdiction on behalf of all IRP Member Jurisdictions. IRP audits for New

Brunswick Carriers will be performed by the IFTA Auditors from NB.

Purpose of Audit

The purpose of the audit is to ensure compliance with established rules and regulations governing

prorated registration and proper payment of prorated registration fees to New Brunswick and to all other

IRP Member Jurisdictions.

Audit Procedures

In conducting the IRP audit, auditors will use the source documents as described in Section 14.0

Distance Operational Records - IRP to determine the accuracy and completeness of the distance and

Vehicle information, recorded on the IVDRs, on the monthly and yearly summaries and on the forms

used for IRP registration.

Under IRP Jurisdictions are required to audit at least 15% of the IRP registrants over any five year

period.

This audit program is comparable with the International Fuel Tax Agreement (IFTA) with the exception

that audits are completed by travel distance and Vehicle information within the Fleet and not total travel

distance and Vehicle information for all Fleets.