Restricted Distribution IOC-XXV/2 Annex 2 Paris, 21 May 2009 Original: English

INTERGOVERNMENTAL OCEANOGRAPHIC COMMISSION (of UNESCO)

Twenty-fifth Session of the Assembly UNESCO, Paris, 16–25 June 2009

Item 3.2 of the Provisional Agenda

PROGRESS REPORT ON BUDGET EXECUTION (2008) AND ANTICIPATED FUNDING FOR 2009

Summary. Part I of this report provides a general overview with regard to the implementation of the IOC budget as at 31 December 20081, including an overview of the IOC staffing situation.

For the IOC Special Account, the statement of income and expenditure and changes in reserves and fund balances for the period 1 January to 31 December 2008 prepared by the Bureau of the Comptroller is included.

Part II provides information on the anticipated level of funding for 2009.

Closure of the budget of the previous biennium (2006-2007): The report on the IOC budget execution for the previous biennium (2006–2007) was presented to the Forty-first session of the IOC Executive Council, Paris, 24 June–1 July 2008 as document IOC/EC-XLI/2 Annex 2 rev. The Executive Council, in its Resolution EC-XLI-5 'IOC Programme and Budget', confirmed that the budget for 2006-2007 had been executed in accordance with the approved Programme and Budget for 2006–2007.

1 Authoritative figures are those contained in the financial statements prepared by the Bureau

of the Comptroller.

This report cover three types of funding provided to the IOC budget: A. Regular Programme allocation (UNESCO budget - 34 C/5 for 2008-2009)

B. Contributions to the IOC Special Account:

B1. Programme Activities (191-series accounts)

B2. Earmarked Activities (193-series accounts)

C. UNESCO Funds-in-Trust for specific projects

IOC-XXV/2 Annex 2

PART I 1. This report does not consider other contributions (either direct or in-kind) provided by Member States which do not enter the budgetary flow of IOC --with the exception of the very substantial contributions to the IOC Programme Offices in Ostend, Perth and Vigo, for which official information was provided to the Executive Secretary.

Table 1. Consolidated Report on 2008 Expenditure as at 31 December 2008: all sources of funding in USD

CONSOLIDATED REPORT ON 2008 EXPENDITURE2008 AS AT 31.12.2008: ALL SOURCES OF FUNDING Regular Programme 34

C/5 Special Account Funds-in-Trust

Activities Temp.

assistance Activities Temp.

assistance Activities Temp.

assistance TOTAL* $ $ $ $ $ $ $

ADDRESSING THE IMPACT OF CLIMATE CHANGE Global Ocean Observing system 218,865.45 93,370.67 437,000.15 310,635.61 1,059,871.88 Marine Observations & Services 45,234.54 17,372.52 32,405.21 95,012.27 Climate Change Research & Assessment 202,237.92 712.06 97,700.10 35,699.99 336,350.07 Sub-total 466,337.91 94,082.73 454,372.67 408,335.71 68,105.20 0.00 1,491,234.22 SAFEGUARDING MARINE ECOSYSTEM HEALTH & INTEGRATED MANAGEMENT GRAME 17,537.39 5,005.27 22,713.33 8,773.15 129,183.32 6,008.15 189,220.61 Coastal Research, Monitoring & Modelling 116,354.89 919.58 268,668.55 192,604.30 167,043.24 745,590.56 Tools & Methodologies for ICAM 33,795.76 19,026.72 59,245.11 23,277.36 354,931.23 318,390.34 808,666.52 Sub-total 167,688.04 24,951.57 350,626.99 224,654.81 484,114.55 491,441.73 1,743,477.69 CAPACITY-BUILDING, DATA & INFORMATION SERVICES & LEGAL PROCEDURES Capacity Development 64,691.93 47,765.82 14,149.38 5,761.50 351,816.47 126,798.81 610,983.91 IODE 84,149.82 5,720.60 17,279.82 36,321.45 347,343.63 185,728.73 676,544.05 UNCLOS/ABELOS 39,503.77 19,899.95 1,562.72 52,161.73 6,395.06 119,523.23 Sub-total 188,345.52 73,386.37 32,991.92 94,244.68 705,555.16 312,527.54 1,407,051.19 GENERAL POLICY & COORDINATION IOC Governing Bodies meetings** 112,771.96 46,133.19 38,244.50 17,608.78 214,758.43 IOCARIBE 11,519.03 198,373.68 55,623.41 265,516.12 WESTPAC 29,386.86 30,495.34 53,102.61 10,670.00 39,106.34 162,761.15 Function.of the IOC Secretariat 170,886.53 26,022.09 48,004.94 113,802.92 358,716.48 Supporting IOCINDIO 10,000.00 10,000.00 Supporting IOCEA 0.00 Supporting IOCWIO 15,737.09 15,931.34 31,668.43 Sub-total 338,782.44 118,581.96 150,871.08 340,455.38 94,729.75 0.00 1,043,420.61 TSUNAMI & OTHER MARINE HAZARDS Supporting ICGs 61,291.07 2,576.00 838,308.66 685,804.06 Information & Public Awareness 19,910.40 113,499.07 319,774.97 Coastal Hazards/ICAM 12,378.30 6,670.00

528,465.17 448,672.07 410,509.66 129,810.64

Sub-total 93,579.77 9,246.00 528,465.17 448,672.07 1,362,317.39 1,135,389.67 3,577,670.07 TOTAL 1,574,982.31 1,517,327.83 1,516,362.65 2,714,822.05 1,939,358.94 Common Sector projects & indirect costs 232,317.40 IOC Staff Allocation (34 C/5) 2,175,156.90 GRAND TOTAL 3,982,456.61 3,033,690.48 4,654,180.99 11,670,328.08 * The total expenditure of US$11,670,328 includes unliquidated obligations in the amount of US$1,012.527 **Regular Programme expenditure under this line includes IOCARIBE GB meetings

IOC-XXV/2 Annex 2 - Page 2

Chart 1. 2008 Expenditure by source (Regular Budget vs Extrabudgetary - Total: USD 11,670,328

Special Account. 26.0%

Regular budget. 34.1%Funds-in-Trust.

39.9%

Chart 2. 2008 Expenditure by Main Programme Areas -Total USD 11,670,328

Impact of climate change12.8%

Marine ecosystems&integr

ated mgt14.9%

CD, Data&Info Services LOS

12.1%

Policy & Coordination

8.9%

Tsunami&other marine hazards

30.7%

RP Common costs & staff allocation

20.6%

IOC-XXV/2 Annex 2 - Page 3

DETAILED INFORMATION BY SOURCE OF FUNDING

A. Regular programme implementation

2. The IOC Assembly at its 24th session (19-28 June 2007) considered the Draft Programme and Budget for the biennium 2008-2009 as presented by the Executive Secretary in document IOC-XXIV/2 Annex 11. The Executive Secretary explained that while the 176th Executive Board converged towards the Zero Real Grown scenario for the UNESCO's Programme and Budget for 2008-2009, some key Member States still supported a Zero Nominal Growth Scenario, which in real terms represented a diminution of the budget. Given the uncertainty in the approval of UNESCO's 34 C/5, the IOC Programme and Budget for 2008-2009 had been conceived around three scenarios.

3. The Financial Committee considered the implications of the different scenarios at the level of IOC. Following the recommendations of the Committee, the Assembly adopted Resolution XXIV-15 'IOC Programme and Budget 2008-2009', in which it stressed 'the importance of the regular funds provided by UNESCO, as an efficient and effective intergovernmental means to generate additional actions and support from Member States', and urged Member States 'to support the IOC programme proposals when the Draft 34 C/5 is being considered by the UNESCO Executive Board and the General Conference'.

4. The Committee agreed that, in the event that the budget agreed at the General Conference of UNESCO would partly or totally cover real growth, the additional resources to IOC should be allocated as follows:

− Additional investment in the area of climate change and impacts and adaptation strategies for coastal regions, specifically for the benefit of Africa, Small Island Developing States and Least-Developed Countries

− Additional support for the response to the risks posed by tsunami

− New support to provide additional actions in the prevention and mitigation of natural hazards and, in particular, to extend the level of activity, across all lines of IOC

− The global reporting process for assessment of the marine environment/

5. The 34th General Conference of UNESCO (Paris, 16 October-3 November 2007) endorsed the $631M budget for the Organization for 2008-2009. During the discussions on the budget there was unanimously strong support for the Commission, allowing the Commission to maintain approximately the same budget allocation for the activities specified in the previous biennium, as requested by the Assembly at its 24th Session through Resolution XXIV-15. The adopted appropriation for activities for 2008-2009, inclusive of indirect programme costs, was $ 4,052,1002, of about 5% more than for the biennium 2006-2007. The General Conference also encouraged the Director-General to look for ways to reinforce the IOC budget through an additional allocation.

2 Which includes the additional allocation of $500,000 for reinforcement of IOC further to the General

Conference Resolution (33C/Resolution 93).

IOC-XXV/2 Annex 2 - Page 4

Table 2. Regular Programme: 2008-2009 Allocation (34 C/5) and Expenditure 2008 in USD

Expenditures*

Activities Temporary Assistance Allocation 2008-2009

Disbursements ULOs Disbursements ULOs TOTAL

Exp. Rate 2008 Activity (short description)

$ $ $ $ $ $ % ADDRESSING THE IMPACT OF CLIMATE CHANGE

GLOBAL OCEAN OBSERVING SYSTEM 720,000.00 202,561.29 16,304.16 88,977.17 4,393.50 312,236.12 43.4% MARINE OBSERVATIONS AND SERVICES 160,000.00 41,015.43 4,219.11 45,234.54 28.3% CLIMATE CHANGE RESEARCH & ASSESSMENT 375,000.00 198,900.44 3,337.48 712.06 202,949.98 54.1% Sub-total 1,255,000.00 442,477.16 23,860.75 89,689.23 4,393.50 560,420.64 44.7%

SAFEGUARDING MARINE ECOSYSTEM HEALTH AND INTEGRATED MANAGEMENT GRAME 50,000.00 17,382.54 154.85 5,005.27 22,542.66 45.1% COASTAL RESEARCH & MODELLING 236,000.00 111,211.55 5,143.34 919.58 117,274.47 49.7% TOOLS & METHODOLOGIES FOR ICAM 180,000.00 30,399.83 3,395.93 18,860.65 166.07 52,822.48 29.3% Sub-total 466,000.00 158,993.92 8,694.12 24,785.50 166.07 192,639.61 41.3%

CAPACITY-BUILDING, DATA & INFORMATION SERVICES & LEGAL PROCEDURES CAPACITY DEVELOPMENT 237,500.00 58,209.25 6,482.68 46,549.43 1,216.39 112,457.75 47.4% IODE 185,000.00 71,329.18 12,820.64 5,702.10 18.50 89,870.42 48.6% UNCLOS/ABELOS 120,000.00 26,966.12 12,537.65 19,881.45 18.50 59,403.72 49.5% Sub-total 542,500.00 156,504.55 31,840.97 72,132.98 1,253.39 261,731.89 48.2%

GENERAL POLICY AND COORDINATION IOC GOVERNING BODIES MEETINGS 365,000.00 111,971.96 800.00 46,132.19 1.00 158,905.15 43.5% WESTPAC 85,000.00 27,381.09 2,005.77 30,495.34 59,882.20 70.4% ENSURING THE FUNCT.OF IOC SECRETARIAT 396,600.00 152,709.36 18,177.17 26,021.09 1.00 196,908.62 49.6% SUPPORTING IOCINDIO 20,000.00 10,000.00 10,000.00 50.0% SUPPORTING IOCEA 25,000.00 0.00 0.0% SUPPORTING IOCWIO 37,500.00 15,737.09 15,931.34 31,668.43 84.4% Sub-total 929,100.00 307,799.50 30,982.94 118,579.96 2.00 457,364.40 49.2%

TSUNAMI AND OTHER MARINE HAZARDS SUPPORTING ICGs 130,000.00 60,241.08 1,049.99 2,576.00 63,867.07 49.1% PROVIDING INF.&RAISING PUBLIC AWARENESS 40,000.00 19,910.40 19,910.40 49.8%

COASTAL HAZARDS/ICAM 60,000.00 11,215.30 1,163.00 6,670.00 19,048.30 31.7% Sub-total 230,000.00 91,366.78 2,212.99 9,246.00 0.00 102,825.77 44.7%

Sub-total IOC programme activities 3,422,600.00 1,157,141.91 97,591.77 314,433.67 5,814.96 1,574,982.31 46.0% Participation in common sector projects** 215,600.00 50,126.07 IOC share of HQs indirect programme costs for MPII** 354,000.00 149,382.36

Indirect costs** 59,900.00 32,808.97

TOTAL ACTIVITIES (A) 4,052,100.00 1,807,299.71 44.6%

TOTAL STAFF*** (B) 5,013,000.00 2,175,156.90 43.4%

TOTAL IOC (A) + (B) 9,065,100.00 3,982,456.61 43.9%

*figures confirmed by the Bureau of the Budget to be in conformity with the year end closure figures as at 31.12.2008 **expenditure on these lines is shown on prorata basis since they are part of pools of funds managed by different UNESCO services ***staff allocation is increased compared to 34 C/5 with funds transferred from Part IV to cover statutory cost increases

IOC-XXV/2 Annex 2 - Page 5

B. IOC Special Account

6. In 2008 the IOC Special Account has undergone a profound restructuring. This new structures allows transparent and detailed reporting that follows the same format as the regular programme work plans within the framework of the 34 C/5 and is in accordance with the programme priorities as defined in the Medium-Term Strategy (34 C/4).

7. The reporting on expenditure by programmatic themes being fully in accordance with the UNESCO regulations governing the special accounts, the expenditure figures shown under title 2.2 'Expenditure' are provided by the Bureau of the Comptroller.

1 Income

Table 3. 2008 Contributions to the IOC Special Account by donor

2008 CONTRIBUTIONS TO THE IOC SPECIAL ACCOUNT BY DONOR (Expressed in US Dollars)

A. PROGRAMME ACTIVITIES

Funds received

Australia 9,282.00 Canada 31,463.79 China 69,980.00 Colombia 14,123.00 Denmark 98,044.98 France 92,889.10 Germany 190,504.59 Greece 56,782.44 India 10,000.00 Israel 5,000.00 Korea, Republic of 10,960.00 Spain 37,575.00 USA 182,980.00 United Kingdom 49,975.00

UNEP 12,000.00

Foundation Alfred P. Sloan 45,000.00 IAMAS 2,000.00 SIMORC 15,392.16

933,952.06

Interest 172,019.00

TOTAL A 1,105,971.06

B. EARMARKED ACTIVITIES Indian Ocean Tsunami Monitoring and Warning System (193INT2001)

Germany 50,518.26 Israel 5,000.00

55518.26 Secretariat for the Indian Ocean Tsunami Monitoring and Warning System (193INT2002)

Australia 568,132.13

TOTAL B 623,650.39

TOTAL A + B 1,729,621.45

IOC-XXV/2 Annex 2 - Page 6

Table 4. Allocation of 2008 contributions by activity

ALLOCATION OF 2008 CONTRIBUTIONS TO THE IOC SPECIAL ACCOUNT A. PROGRAMME ACTIVITIES

PROGRAMME ACTIVITY TITLE AMOUNT IN $US

ADDRESSING TH IMPACT OF CLIMATE CHANGE 132,404.20 GLOBAL OCEAN OBSERVING SYSTEM 62,404.20 MARINE OBSERVATIONS AND SERVICES 30,000.00 CLIMATE CHANGE RESEARCH AND ASSESSMENT 40,000.00 SAFEGUARDING MARINE ECOSYSTEM HEALTH AND INTEGRATED MANAGEMENT 92,253.00 GRAME 40,000.00 COASTAL RESEARCH, MONITORING & MODELLING 40,253.00 TOOLS & METHODOLOGIES FOR ICAM 12,000.00 CAPACITY-BUILDING, DATA & INFORMATION SERVICES & LEGAL PROCEDURES 168,278.80 CAPACITY DEVELOPMENT 15,552.10 IODE 60,392.16 UNCLOS/ABELOS 92,334.54 GENERAL POLICY AND COORDINATION 113,503.31 IOCARIBE 28,803.00 WESTPAC 59,980.00 GENERAL OPERATING & COORDINATION COSTS 0.00 OUTREACH 24,720.31 TSUNAMI AND OTHER MARINE HAZARDS 61,532.10 ICG INDIAN OCEAN 15,552.10 ICG CARIBBEAN 20,000.00 ICG PACIFIC 20,000.00 ICG MEDITERRANEAN 5,000.00 TOWs 980.00 IOC TEMPORARY PERSONNEL 365,980.65 AIC 85,292.73 HAB 98,044.98 TSUNAMI 182,642.94 INTEREST 172,019.00 TOTAL A 1,105,971.06

B. EARMARKED ACTIVITIES

TSUNAMI AND OTHER MARINE HAZARDS 623,650.39 INDIAN OCEAN TSUNAMI MONITORING & WARNING SYSTEM (193INT2001) 55,518.26 SECRETARIAT FOR THE INDIAN OCEAN TSUNAMI MONITORING & WARNING SYSTEM (193INT2002) 568,132.13 TOTAL B 623,650.39

TOTAL (A + B) 1,729,621.45

IOC-XXV/2 Annex 2 - Page 7

2 Expenditure Table 5: 2008 Expenditure under the IOC Special Account

A. PROGRAMME ACTIVITIES Expenditure 2008*

Activities Temp. Assistance Disbursements ULOs Disbursements ULOs Total

USD USD USD USD USD ADDRESSING TH IMPACT OF CLIMATE CHANGE (191GOS2000) GLOBAL OCEAN OBSERVING SYSTEM 298,104.46 71,426.60 81,070.00 9,229.62 459,830.68 MARINE OBSERVATIONS AND SERVICES 17,372.52 0.00 0.00 0.00 17,372.52

CLIMATE CHANGE RESEARCH AND ASSESSMENT 0.00 0.00 0.00 0.00 0.00 Sub-total 315,476.98 71,426.60 81,070.00 9,229.62 477,203.20 SAFEGUARDING MARINE ECOSYSTEM HEALTH AND INTEGRATED MANAGEMENT (191SCI2000) GRAME 15,362.18 7,351.15 4,647.05 4,126.10 31,486.48 COASTAL RESEARCH, MONITORING & MODELLING 37,567.91 3,846.89 0.00 0.00 41,414.80 TOOLS & METHODOLOGIES FOR ICAM 56,372.26 2,872.85 23,255.91 21.45 82,522.47

Sub-total 109,302.35 14,070.89 27,902.96 4,147.55 155,423.75 CAPACITY-BUILDING, DATA & INFORMATION SERVICES & LEGAL PROCEDURES (191CAP2000) CAPACITY DEVELOPMENT 10,656.53 3,492.85 3,231.50 2,530.00 19,910.88 IODE 11,715.95 5,563.87 0.00 36,321.45 53,601.27 UNCLOS/ABELOS 1,562.72 0.00 4,785.88 0.00 6,348.60

Sub-total 23,935.20 9,056.72 8,017.38 38,851.45 79,860.75 GENERAL POLICY AND COORDINATION (191POL2000) IOC GOVERNING BODIES MEETINGS 14,797.93 23,446.57 4,400.00 0.00 42,644.50 IOCARIBE 10,620.89 898.14 0.00 0.00 11,519.03 WESTPAC 35,285.27 17,817.34 10,393.76 276.24 63,772.61 GENERAL OPERATING & COORDINATION COSTS 31,444.61 16,560.33 0.00 0.00 48,004.94 RESERVE 0.00 0.00 0.00 0.00 0.00 Sub-total 92,148.70 58,722.38 14,793.76 276.24 165,941.08 TSUNAMI AND OTHER MARINE HAZARDS (191SER2000) ICG INDIAN OCEAN 3,404.81 0.00 0.00 0.00 3,404.81 ICG CARIBBEAN 0.00 0.00 0.00 0.00 0.00 ICG PACIFIC 18,845.33 4,950.00 0.00 0.00 23,795.33 ICG MEDITERRANEAN 0.00 0.00 0.00 0.00 0.00 TOWs 6,913.11 346.50 0.00 0.00 7,259.61 ITIC 0.00 0.00 0.00 0.00 0.00 OCEAN MAPPING 0.00 0.00 0.00 0.00 0.00 COASTAL HAZARDS/ICAM 0.00 0.00 0.00 0.00 0.00

Sub-total 29,163.25 5,296.50 0.00 0.00 34,459.75 IOC TEMPORARY PERSONNEL (191PER2000) AIC 0.00 0.00 126,589.22 0.00 126,589.22 OOPC 0.00 0.00 97,700.10 0.00 97,700.10 HAB 0.00 0.00 192,604.30 0.00 192,604.30 IOCARIBE 0.00 0.00 198,373.68 0.00 198,373.68 UNCLOS/ABELOS 0.00 0.00 47,375.85 0.00 47,375.85 IOC GOVERNING BODIES MEETINGS 0.00 0.00 13,208.78 0.00 13,208.78 ADG OFFICE 0.00 0.00 113,802.92 0.00 113,802.92

Sub-total 0.00 0.00 789,654.85 0.00 789,654.85

TOTAL A 570,026.48 158,573.09 921,438.95 52,504.86 1,702,543.38

IOC-XXV/2 Annex 2 - Page 8

B. EARMARKED ACTIVITIES Expenditure 2008*

Activities Temp. Assistance Disbursements ULOs Disbursements ULOs Total

USD USD USD USD USD DBCP TECHNICAL COORDINATOR 35,862.79 31,606.30 93,746.77 0.00 161,215.86 ECOSYSTEM-BASED APPROACH TO FISHERIES 221,115.88 6,137.87 0.00 0.00 227,253.75 INDIAN OCEAN TWS 234,578.49 159,227.79 172,557.36 964.30 567,327.94 SECRETARIAT FOR THE INDIAN OCEAN TWS 76,428.39 23,770.75 273,924.64 1,225.77 375,349.55

TOTAL B 567,985.55 220,742.71 540,228.77 2,190.07 1,331,147.10

TOTAL (A + B) 1,138,012.03 379,315.80 1,461,667.72 54,694.93 3,033,690.48 * Figures provided by the Bureau of the Comptroller

C. UNESCO Funds-in-trust for specific projects

Table 6. 2008 Expenditure under Funds-in-Trust

Expenditure 2008* Activities Temp. assistance

Disbursements ULOs Disbursements ULOs Total Budget code Project title (short) Donor USD USD USD USD USD

ADDRESSING THE IMPACT OF CLIMATE CHANGE MARINE OBSERVATIONS AND SERVICES

513RAF2009 OdinAfrica/GLOSS FLANDERS 32,405.21 0.00 0.00 0.00 32,405.21

CLIMATE CHANGE RESEARCH AND ASSESSMENT 243GLO2002 Workshop on effects of climate change (LME) UNFIP 27,440.83 8,259.16 0.00 0.00 35,699.99

Sub-total 59,846.04 8,259.16 0.00 0.00 68,105.20

GRAME

213GLO2004 UN Global Marine Assessment UNEP 126,348.30 2,835.02 6,008.15 0.00 135,191.47

COASTAL RESEARCH, MONITORING & MODELLING 523GLO2001 Ocean Carbon Project (NSF/IOC) USA 0.00 0.00 167,043.24 0.00 167,043.24 TOOLS & METHODOLOGIES FOR ICAM 213GLO2003 Coastal Marine Interlinkages UNEP 211,214.82 6,661.60 7,970.19 9.25 225,855.86

513GLO2009 Marine Spatial Management FLANDERS 0.00 0.00 0.00 0.00 0.00

513GLO2011 Multihazards& risk in Coastal areas FLANDERS 0.00 0.00 1,646.18 0.00 1,646.18

513GLO2012 4th Global Conf. on Ocean, Coast & Islands FLANDERS 33,000.00 0.00 0.00 0.00 33,000.00

513RLA2001 Integrated Service Platform (ICAM) FLANDERS 0.00 0.00 0.00 0.00 0.00

513RLA2004 SPINCAM FLANDERS 26,157.06 377.47 8,504.58 4,128.83 39,167.94

513RLA2005 Action Plan for Marine cons. Southeast Pacific FLANDERS 0.00 0.00 0.00 0.00 0.00

570GLO2005 Ecosystem-based Marine Spatial Management PRIV. F 44,972.38 0.00 139,233.84 17,965.87 202,172.09

570GLO2006 Ecosystem-based Marine Spatial Management PRIV. F 0.00 0.00 74,686.22 16,518.91 91,205.13

RAF0047695 Adaptation to climate change (ICAM) UNDP 13,186.80 0.00 21,342.53 7,714.23 42,243.56

RAF0053951 Adaptation to climate change (ICAM) UNDP 12,357.27 7,003.83 8,168.73 10,500.98 38,030.81 Sub-total 467,236.63 16,877.92 434,603.66 56,838.07 975,556.28

IOC-XXV/2 Annex 2 - Page 9

Expenditure 2008* Activities Temp. assistance

Disbursements ULOs Disbursements ULOs Total Budget code Project title (short) Donor USD USD USD USD USD

CAPACITY-BUILDING, DATA & INFORMATION SERVICES & LEGAL PROCEDURES CAPACITY DEVELOPMENT

503GLO2000 Self-driven capacity development SWEDEN 173,180.36 95,412.53 6,746.49 0.00 275,339.38

513GLO2014 JCOMM Cross-cutting Team for CD FLANDERS 6,749.33 4,697.27 0.00 0.00 11,446.60

513RAS2001 Management of impacts of deep seabed mining FLANDERS 11,000.00 0.00 0.00 0.00 11,000.00

513RAF2005 Geo-Biosphere:coupling processes in the ocean FLANDERS 55,985.79 0.00 3,282.48 20.35 59,288.62

809RAF2000 Mr. S. MAZZILLI - Associate Expert in Nairobi ITALY 4,623.19 168.00 116,749.49 0.00 121,540.68 IODE

513GLO2002 ODIMEX FLANDERS 21,309.64 0.00 43,309.09 0.00 64,618.73

513RAF2003 ODINAFRICA III FLANDERS 234,640.30 21,509.03 57,362.59 0.00 313,511.92

513RAF2007 Electronic repository of publications FLANDERS 7,444.73 3,740.00 0.00 0.00 11,184.73

513RAF2008 FET-REMSENS FLANDERS 22,655.23 4,018.83 22,727.88 0.00 49,401.94

513RAS2002 ODIN-PIMRIS FLANDERS 0.00 0.00 0.00 0.00 0.00

513RLA2002 Caribbean Marine Atlas FLANDERS 11,204.16 0.00 0.00 0.00 11,204.16

513RLA2003 Data Mining for Caribbean Marine Atlas FLANDERS 15,726.30 0.00 0.00 0.00 15,726.30

549RER2000 SEADATANET EC 3,254.38 1,841.03 61,429.17 900.00 67,424.58 UNCLOS/ABELOS

513RAF2012 UNCLOS: delineation of the Continental Shelf. FLANDERS 0.00 0.00 0.00 0.00 0.00

549GLO2002 Article 247 of UNCLOS inIOC & Technical Series EC 6,395.06 0.00 0.00 0.00 6,395.06

549GLO2003 Guidelines on transfer on Marine Technology EC 0.00 0.00 0.00 0.00 0.00 Sib-total 574,168.47 131,386.69 311,607.19 920.35 1,018,082.70

GENERAL POLICY AND COORDINATION IOCARIBE

RLA0047861 Management of CLME UNDP 55,623.41 0.00 0.00 0.00 55,623.41 WESTPAC

506RAS2005 IOC/WESTPAC Programme JAPAN 0.00 0.00 0.00 0.00 0.00

506RAS2012 New generation sea surface temperature JAPAN 11,300.00 0.00 0.00 0.00 11,300.00

506RAS2018 IOC workshops JAPAN 27,806.34 0.00 0.00 27,806.34

Sub-total 94,729.75 0.00 0.00 0.00 94,729.75 TSUNAMI AND OTHER MARINE HAZARDS

SUPPORTING ICG'S

230RAS2000 TWS: Indian ocean & Southeast Asia UNESCAP 83,362.55 107,472.70 15,457.81 0.00 206,293.06

248GLO2000 UNESCO/IOC Liaison Office UNISDR-PPEW UN-ISDR 0.00 0.00 0.00 0.00 0.00

248INT2000 TWS Indian Ocean: Global Framework Phase 1 UN-ISDR 0.00 0.00 0.00 0.00 0.00

490GLO2200 TWS: Indian Ocean VOL.CON 2,815.85 0.00 0.00 0.00 2,815.85

504INT2000 TWS: Indian Ocean NORWAY 362,682.40 23,774.48 221,050.66 20.91 607,528.45

504INT2001 Global TWS Phase 2 NORWAY 169,139.73 58,771.66 254,395.21 0.00 482,306.60

561INT2000 TWS: Indian Ocean IRELAND 17,058.48 13,230.81 194,879.47 0.00 225,168.76 PROVIDING INFORMATION, RAISING AWARENESS

514GLO2000 TsunamiTeacher (Spanish translation) SPAIN 0.00 0.00 0.00 0.00 0.00

552GLO2002 Secondment M. Yamamoto JAPAN 42,475.31 11,374.16 196,687.04 0.00 250,536.51

525RAS2000 Tsunami information center - Jakarta CANADA 50,274.07 9,375.53 106,325.20 16,762.73 182,737.53 COASTAL HAZARDS/ICAM

534INT2001 COASTMAP-IO ITALY 390,508.36 20,001.30 129,767.70 42.94 540,320.30

Sub-total 1,118,316.75 244,000.64 1,118,563.09 16,826.58 2,497,707.06

TOTAL 2,314,297.64 400,524.41 1,864,773.94 74,585.00 4,654,180.99 *Figures provided by the Bureau of the Comptroller

IOC-XXV/2 Annex 2 - Page 10

Chart 3 - Main extrabudgetary donors - based on 2008 revenue/contributions to the IOC Special Account and to the Funds-in-Trust (Total of US$ 6,390,045)

0

200,000400,000

600,000

800,0001,000,000

1,200,000

1,400,0001,600,000

1,800,000

Norway

Flanders

UN agenc

ies

Austra

liaJa

pan

USA

German

y

Canada

Private fo

unda

tions

Italy

Denmark

France

China

Greece

United King

domSpa

in

Others

(<30 00

0USD)

Intere

st (S

A)

Direct contributions to the UNESCO/IOC Offices in Ostend, Belgium and Perth, Australia Table 7. Direct Contributions to Ostend, Perth & Vigo Offices in 2008*

Donor Amount Currency UNESCO/IOC Perth Office, Australia

Western Australian State Government 347,000 US$ Australian Bureau of Meteorology 78,000 US$ NOAA (USA) 30,000 US$ Sub-total 455,000 US$

UNESCO/IOC Project office for IODE, Ostend, Belgium G. of Flanders (Kingdom of Belgium) 767,000 US$ Sub-total 767,000 US$

UNESCO/IOC-IEO HAB Centre, Vigo, Spain Spanish Institute of Oceanography (IEO), Ministry of Science & Innovation 180,000 EUR Sub-total 180,000 EUR *These contributions do not enter the budgetary flow of UNESCO/IOC but are managed by partner organisations (VLIZ for Ostend office and BOM for Perth Office) Amounts are provided by the donors in official correspondence to ADG/IOC

IOC-XXV/2 Annex 2 - Page 11

OVERVIEW OF THE IOC STAFFING SITUATION

8. The most relevant fraction of the fixed cost of the IOC's operation is personnel, with core staff funded by UNESCO's regular budget allocation for staff representing 21% per cent of total 2008 expenditure. In addition, another 33% of expenditure covers all types of temporary assistance, including short-term consultancies and fee contractors. During 2008, the IOC counted approximately 55 employees (50.8 person/year) of which 38 were at Headquarters and 17 in the Field (respectively 43 and 15 in 2006-2007). Of these, 39 were professional staff and 16 provided administrative and secretarial assistance. Two (2) professionals (C. Clark and W. Zhu) were seconded to the IOC Secretariat by the United States of America and China, respectively. 22 established posts are funded by UNESCO staff allocation (34 C/5 Approved): 10 professional staff and 12 administrative and secretarial assistants. Two (2) professional posts: Head of the Ocean Science Section and Head of the WESTPAC Secretariat were under recruitment in 2008. The rest of the IOC personnel are funded by other sources, mainly extrabudgetary.

Chart 4. IOC personnel by Main Structural Groupings

TSU14.5%

CD5.5%

Policy14.5%

Regions30.9%

OSS12.7%

OOS21.8%

IOC-XXV/2 Annex 2 - Page 12

IOC ORGANIZATIONAL CHART 2008

IOC-XXV/2 Annex 2 - Page 13

IOC SPECIAL ACCOUNT STATEMENT OF INCOME AND EXPENDITURE AND CHANGES IN RESERVES AND FUND BALANCES

FOR THE PERIOD 1 JANUARY 2008 TO 31 DECEMBER 2008

IOC-XXV/2 Annex 2 - Page 14

PART II

ANTICIPATED LEVEL OF FUNDING FOR 2009 Table 8: anticipated level of funding for 2009 - all sources, in USD

CONSOLIDATED REPORT ON ANTICIPATED FUNDING FOR 2009 Regular

Program 34 C/5 Special Account Funds-in-Trust

Allotment

20091 (anticipated income)

(2009 allotments under establshed

projects&ancipated new income) TOTAL

ADDRESSING THE IMPACT OF CLIMATE CHANGE Global Ocean Observing system 407,763.88 500,000.00 150,000.00 1,057,763.88 Marine Observations & Services 114,765.46 50,000.00 38,000.00 202,765.46 Climate Change Research & Assessment 172,050.02 150,000.00 159,000.00 481,050.02 Sub-total 694,579.36 700,000.00 347,000.00 1,741,579.36 SAFEGUARDING MARINE ECOSYSTEM HEALTH & INTEGRATED MANAGEMENT GRAME 27,457.34 50,000.00 344,000.00 421,457.34 Coastal Research, Monitoring & Modelling 118,725.53 50,000.00 195,000.00 363,725.53 Tools & Methodologies for ICAM 127,177.52 50,000.00 840,000.00 1,017,177.52 Sub-total 273,360.39 150,000.00 1,379,000.00 1,802,360.39 CAPACITY-BUILDING, DATA & INFORMATION SERVICES & LEGAL PROCEDURES Capacity Development 125,042.25 20,000.00 462,000.00 607,042.25 IODE 95,129.58 60,000.00 1,503,000.00 1,658,129.58 UNCLOS/ABELOS 60,596.28 20,000.00 18,000.00 98,596.28 Sub-total 280,768.11 100,000.00 1,983,000.00 2,363,768.11 GENERAL POLICY & COORDINATION IOC Governing Bodies meetings 206,094.85 206,094.85 IOCARIBE 20,000.00 20,000.00 WESTPAC 25,117.80 100,000.00 61,000.00 186,117.80 Function.of the IOC Secretariat 199,691.38 50,000.00 249,691.38 Supporting Regional Sub-Committees 40,831.57 40,831.57 Sub-total 471,735.60 170,000.00 61,000.00 702,735.60 TSUNAMI & OTHER MARINE HAZARDS Supporting ICGs 66,132.93 Information & Public Awareness 20,089.60 625,000.00 2,440,000.00 3,151,222.53 Coastal Hazards/ICAM 40,951.70 474,000.00 514,951.70 Sub-total 127,174.23 625,000.00 2,914,000.00 3,666,174.23 Sub-total IOC Programme Activities 1,847,617.69 Participation in common sector projects2 165,473.93 IOC share of Hqs indirect programme costs for MPII2 204,617.64 Indirect costs2 27,091.03 TOTAL ACTIVITIES (A) 2,244,800.29 TOTAL STAFF3 (B) 2,837,843.10 TOTAL IOC (A+B) 5,082,643.39 1,745,000.00 6,684,000.00 13,511,643.39 1 excluding carry-forward of ULOs from 2008 to 2009 which amounted to some $1M as at 31 December 2008 2 these lines are part of pools of funds managed by different UNESCO services 3 staff allocation is increased compared to 34 C/5 with funds transferred from Part IV to cover statutory cost increases

DIRECT CONTRIBUTIONS FROM GOVERNMENTS THAT DO NOT ENTER UNESCO BUDGETARY FLOW Purpose Donor Amount

Western Australian State Government 292,000.00 Australian Bureau of Meteorology 65,000.00 UNESCO/IOC Office, Perth, Australia

NOAA, United States of America 145,000.00 UNESCO/IOC Project office for IODE, Ostend, Belgium Flanders, Kingdom of Belgium 792,000.00