Spotlight onWord Processing

Introduction to Word Processing

Objectives Learn uses of word-processing software Differentiate between typewriter and word-

processing software Explore various parts of word-processing window Navigate a document using several different

methods Edit text using the arrow keys

Spotlight on Word ProcessingWord Processing 2

Objectives (continued) Learn how to undo an action Determine when to use Save/Save As Select text using several different methods Add a header to your document

Spotlight on Word ProcessingWord Processing 3

Vocabulary backspace cursor delete footer header Quick Access Toolbar Windows Explorer Group Command

Spotlight on Word ProcessingWord Processing 4

Ribbon scroll bar Status Bar Title Bar word wrap word-processing program WYSIWYG Window Controls Contextual Tab

Word-Processing Programs Software used to type and edit text Differences between word processing and

typewriters:◦ Editing is easier◦ Automatically word wraps◦ Customizable with fonts, graphics, and colors

Spotlight on Word ProcessingWord Processing 5

Parts of the Window Open Word 2010 WYSIWYG: What You See Is What You Get Cursor: blinking vertical line◦ A.K.A. Insertion Point

Title Bar and Quick Access Toolbar at the top Ribbon is a band with a set of tabs that contain

groups and commands.

Spotlight on Word ProcessingWord Processing 6

Parts of the Window (continued)

ScreenTips appear when mouse pointer placed over buttons

Scroll bars at right and bottom Status Bar at the bottom shows page number,

word count, and zoom slider Windows Taskbar shows open programs, time,

and other special controls

Spotlight on Word ProcessingWord Processing 7

Moving Around In a Document

Use left/right arrows to move one character Use up/down arrows to move one line Select text and start typing to replace

Spotlight on Word ProcessingWord Processing 8

Undo Undo nearly all formatting or editing Click the back curved arrow on Quick Access

Toolbar Hold Ctrl and press letter Z (Ctrl + Z) Hold Ctrl and press letter Y to Redo (Ctrl + Y)

Spotlight on Word ProcessingWord Processing 9

More Tips For Moving Around In a Document Press End to go to end of line Press Home to move to line’s left margin Move to beginning of words

◦ Hold Ctrl ◦ Press left or right arrow

Backspace: erases text to left of cursor Delete: erases text to right of cursor

Spotlight on Word ProcessingWord Processing 10

More On Moving Around In a Document (continued) Ctrl + End: move to end of document Ctrl + Home: move to beginning of document Page Down: go forward one page Page Up: go backward one page

Spotlight on Word ProcessingWord Processing 11

Saving Click File, Save

◦ Saves file with current name in unspecified location◦ Ctrl + S◦ Click disk image on Quick Access Toolbar

Click File, Save As◦ Change the name or location (different folders) of a

document◦ Keep the original document intact

Spotlight on Word ProcessingWord Processing 12

Selecting Text Using the Mouse

Click and hold left mouse button (Click & Drag) Double-click to select word Triple-click to select paragraph or line Selected text is encased in light blue background

Spotlight on Word ProcessingWord Processing 13

Selecting Text Using the Keyboard

To select one letter at a time◦ Hold Shift◦ Press left/right arrows

Use Ctrl + A to select all text

Spotlight on Word ProcessingWord Processing 14

Header Header: text at top of every page Footer: text at bottom of every page Identifying information, page numbers, or title Click Insert Ribbon and then click Header Variety of built-in header selections

Spotlight on Word ProcessingWord Processing 15

Saving and Printing Click the File Tab Click Print for three choices: Print and Print

Preview Print Preview allows you to see what the page will

look like when printed Verify correct printer

Spotlight on Word ProcessingWord Processing 16

Summary Word Processing programs are sued to type reports, letters, and

tables. There are many differences between typewriters and computers with

word-processing programs. Word-processing programs show all formatting on the screen, which

is called WYSIWYG (What You See Is What You Get) The Title Bar shows the name of the document and the name of the

program used to create it. There are many ways to move around inside a document. Text can be selected with the mouse or with the keyboard. When the cursor automatically goes to the next line if a word doesn’t

fit, it is called word wrap. You can customize your document on a computer. The Insert tab of the Ribbon contains short-cuts for changing the

appearance of your text.

Spotlight on Word ProcessingWord Processing 17

The ruler is measured in inches. The blinking line that shows where your text or object will be

inserted is called the cursor. To move very quickly to the end of the document, you can press Ctrl

and End. To move quickly to the left margin, press Home. Holding Ctrl while clicking anywhere within a sentence will select the

entire sentence. If you want to change the name of the document and still keep the

original document, you should use the Save As command. When text is selected, it is encased in a light blue background. You can select an entire paragraph by triple-clicking on it. A header is text that appears at the top of every page of a

document.

Summary Continued

Word Processing 18Spotlight on Word Processing