Definition Components Advantages Limitations

Contents Word Processing Features of Word Processing Starting MS-Word Components of Word Window Creating a New Document Saving a Document Opening an Existing Document Closing a Document Quitting MS-Word

Word Processing

It refers to the act of processing the textual information including typing, editing, formatting and printing. Word processors are the class of the software application that are designed for generating various documents like letters, resumes, notices etc. There are many word processors available in the market. Some of them are MS-WORD, Word Star, Write, Word Perfect, Lotus Notes etc.

Word Wrap Saving a document Overtyping Insertion Cursor Control Deletion Block Movement Formatting

Features of Word Processing

Copying Find & Replace Spelling Checker Printing Protecting Files Mail Merge Thesaurus

Starting MS-Word

Click Start button Select All Programs Click Microsoft Office Click Microsoft Office

Word 2007

Components of Word Window

Office Button

Ruler

Title BarRibbonWindows Control

Quick Access Toolbar

Vertical Scrollbar

Status Bar

Components Contd.. Title Bar : It displays

Name of Application (Microsoft Word)Name of currently active Word document

Office Button : The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close.

Components Contd.. Window Controls : Set of three buttons in top right corner.

Minimize button Maximize / Restore button Close button

Quick Access Toolbar : It is a customizable toolbar that contains commands that we may want to use. The quick access toolbar can be placed above or below the ribbon. To change the location of the toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.

Components Contd.. Ribbon : The Ribbon is the panel at the top portion of the

document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.

Components (Ribbon) Contd..Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols

Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange

References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of AuthoritiesMailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, FinishReview: Proofing, Comments, Tracking, Changes, Compare, ProtectView: Document Views, Show/Hide, Zoom, Window, Macros

Components (Ribbon) Contd..Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish

Review: Proofing, Comments, Tracking, Changes, Compare, Protect

View: Document Views, Show/Hide, Zoom, Window, Macros

Components Contd.. Ruler : It is a measuring tool. It can be either displayed on

screen or kept it hidden. To toggle the display of ruler on or off , select view tab and the click ruler. There are two types of ruler :

Horizontal Ruler : Used to set layout of the document. It allows to set indents, tabs and change page margins.

Vertical Ruler : It gives an idea about length of page.

Components Contd.. Scroll Bar : Each document consists of vertical scroll bar. Scroll

box indicates which part of the document is currently on screen. The scroll box allows rapid movement in two ways : Dragging the scroll box Clicking the scroll box

Status Bar : It provides information about active document like Page Count, Word Count. View Controls & Zoom Slider is also displayed on status bar.

Creating a New DocumentMethods are : Click on Office button & Select New.

or Click New button on Quick Access Toolbar.

or Press Ctrl +N.

The New Dialog box will be appeared. Select Blank Document & click Create button. A new document will be displayed & now we can type the text.

Saving a DocumentMethods are : Click on Office button & Select Save.

or Click Save button on Quick Access Toolbar.

or Press Ctrl +S.

A Dialog box will be appeared. Type File Name & Click Save .

Opening an Existing DocumentMethods are : Click on Office button & Click Open.

or Click Open button on Quick Access Toolbar.

or Press Ctrl +O.

Open Dialog box will be appeared. From this box, open document by double clicking on it or type File Name and click Open button.

Closing a Document

Always save before closing. If we don’t save changes, the changes cannot be retrieved. Closing a document removes it from the computer’s memory. Office will ask to save if we made any changes. To close a document Click on Office button & Click Close option.

Quitting MS-Word

Quitting an application removes the application from memory. An icon will no longer be seen on the Taskbar for that application. To quit an application either Click Office button and click Exit Word button or Click Close button.

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