Introduction to

NCS Conferencing ServicesProvided by InterCall

• A cost efficient way to get your message across a dispersed

group of people (inside and outside J&J)

• Web Conferencing lets you incorporate visuals with your audio calls to guarantee greater attention levels and higher retention rates with your participants.

• Some live meetings and trainings can be replaced using web conferencing technology, delivering a huge cost savings on flights, hotel, car rental, meals, mileage, etc.

Why Web Conferencing?

Organizing and Presenting with NCS Web Conferencing

a. Scheduling a Meeting

Logging In

• Visit https://ncs-emea.intercallonline.com • Login using Username and Password

Scheduling a Meeting

• Click on “Schedule a Meeting”

Scheduling a Meeting

• Chose NCS Web Conferencing Powered by Live Meeting• Select Continue

Web Conferencing Login

• At your Home Page, Click the Schedule Meeting Link

Scheduling a Meeting

1. Include your email address so you may customize and send invitations to attendees and presenters

2. Set the meeting schedule, being careful to match time and time zone

3. You must set your default Meeting Options when you schedule your first meeting

4. Click Send Invitations button to automatically send invitations

Setting Meeting Options

• Entry Control, Presenters – Set Meeting Keys for your Presenters

• Entry Control, Attendees – Set Meeting Keys for your Attendees

• Meeting Entry Time – Allow attendees to arrive 30 minutes early or anytime

• Extended Registration – Capture email and company name from your participants

• Meeting Lobby – Hold your attendees until you are ready to admit them to the meeting room

• Additional Features – Set defaults for the meeting room

• Content – Set an expiration time for imported files

• Audio – Set controls for audio set-up

• Recording – Prepare or enable recording

NEW for

2005

Setting Additional Features in Meeting Options

Critical Features

Setting the Audio in Meeting Options

AudioOptions

Sending Invitations

Insert Your Email Address in Both FieldsThis will send you a copy of each invitation. You will forward invitations to your meeting participants.

Reviewing Meeting Details

Join as a Presenter or as an Attendee

Click Update Meeting to change the meeting schedule

Don’t forget to send updated invitations if you change the schedule or passwords

Note:

or Meeting Options to change the tools or options for this meeting

Entering Live Meeting From An Invitation

1. Open the email containing the instructions *• Click the URL in the email message

2. Enter Name

3. Click Join Meeting

* NOTE: Meeting information should appear automatically from

the link in the invitation

Organizing and Presenting with NCS Web Conferencing

b. Presenting in Live Meeting

Live Meeting ConsoleSlide control

Toolbar

Audience Info with Meeting

and Audio areas

Question and Answer Area

Resource Area

(Manage files or slides)

Annotation tools

Seating Chart

Presentation Area

Audio tools

Thumbnails of Resource

Logging into the Audio

• Click Join Conference to have Live Meeting phone you (if you selected this option in Meeting Options when the meeting was scheduled)

When using the Join Conference and/or Audio Broadcast feature, the Audio and Recording Setup window will appear

on the toolbar

• Click Start Broadcasting to have live meeting broadcast your audio presentation one-way to your audience (if you selected this option in Meeting Options)

Click

Importing Files

1. Click

• Alternate Method: Share -> Share Document to View

2. Browse for your file or document

3. Highlight the file or document and click “Open”

4. Live Meeting will import your file or document into the Resources Pane

• Most PowerPoint slide transitions and animations are supported

• You can import multiple resources into your meeting room

Please note: You may import most printable document types, including Adobe Acrobat, Excel, PowerPoint, Project, Visio and Word

Selecting Your Resource

1. Select the resource in the Resource List pane(Alternate ways to choose your documents: Click Tools Manage Resources from drop down menu)

2. To switch to a different resource (document), click on another one in the Resource List pane

3. Click on any slide in the Thumbnail Navigation pane to begin showing your document’s content

Adjusting Your Viewing Area

3. Zoom into DocumentsClick View Zoom or Click• Available when displaying documents other than PowerPoint Presentations

• Can be adjusted to larger or smaller view at any time

Tell your audience they can do this too!

Note: Audience view is independent of the presenter view

Move Through A Presentation

Click

To move through your resource either forward or backward, you can:

Use Keypad Arrows: Right/Down to move forward - Left/Up to move backward

Click on any slide in the Thumbnail Navigation pane

OR…

OR...

Annotation Tools

Any Annotation

Can BeMoved

PointerTool

DrawingTools Highlighter

StampTools

TextTool

ClearAnnotations

Share a singleapplication

Sharing: How To Initiate Sharing

1. Click the Insert Sharing Slide icon

2. Choose how you want to share

3. Click OK when ready

Share entire desktop or sharing frame

Share a single application

End App Sharing and Return to Live Meeting

Share Control

Pause Sharing

Question Manager

Seating Chart

Attendee List

Resources

Sharing Options

Sharing: Live Meeting Sidebar

Your application or desktop will automatically be shown to your audience

The Live Meeting Sidebar allows you to pause or end sharing and provides easy access to common tasks

Sharing: How to Give Control

1. Click Share Control

2. Choose the participant and click OK

3. Confirm by clicking Yes

4. To take control back, click Take Control

Nancy

1.2. 3.

4.

Importing Versus Sharing

You may choose to share a single application or your entire desktop. You may then elect to share control with one participant at a time

You can import any number of documents or files. Live Meeting stores each file as a resource

Scope

Applications and files remain on the host computer

Resources are stored in the room, allowing the option to print to PDF

Storage

Participants can see any changes made in real-time within the application

You may use your annotation tools to emphasize key points

Emphasis

Allows dynamic, real-time access to any application or document. Changes may be saved

Uploads a static copy of most common printable documents (ie. Excel, PDF, PowerPoint, Word)

Definition

Share When You Want to Demonstrate or Collaborate

Import When You Want to Make a Presentation

Adjusting Your Viewing Area

True Full ScreenClick View Full Screen Mode, Click or use F5• To return, right click and select Full Screen Mode from the menu that

appears or use ESC

• This is the best setting for Application Sharing

Attendee Pane

• Make a Presenter

• Chat

• Block from chatting

• Remove from Meeting

Business card information is set in User Preferences under the Tools menu

Invite Others

Now Presenting Pane

1. Designates the active presenter and displays that presenter’s photo in the Now Presenting pane

2. If the checkbox for “lock control over content” checked, then only the active presenter can control the slide area

Change Active Presenter

Attendee Permissions

For more information, visit

https://NCS-EMEA.INTERCALLONLINE.COM

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