Embed Size (px)
Citation preview
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Telephone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
1
Interinstitutional children's centre
BERTRANGE/MAMER (CPE 5)
Practical information 2016/2017
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
2
Dear parents,
Please find enclosed some useful and practical information on the Interinstitutional children's centre
(CPE) in Bertrange/Mamer for the year 2016/2017.
We would like to kindly ask you to carefully read and take note of the information in this brochure,
so that the best conditions for your child are ensured and that he or she can enjoy the days spent in
the CPE in total security and safety.
For further information, please refer to the administration of the CPE or the Rules on admission to
and operation of the CPE establishments and to their implementing rules. The pedagogical project of
the CPE has been done by our team and is available on our webpage:
http://myintracomm.ec.testa.eu/hr_admin/en/creches_lux/Pages/index.aspx
Wishing you a pleasant reading!
(signed)
Lenka NÝDRLOVÁ
Head of the Interinstitutional children's centre in Bertrange/Mamer
1) INTERINSTITUTIONAL CHILDREN'S CENTRE (CPE) ................................................................................... 3
2) SITE................................................................................................................................................... 3
3) OPENING HOURS OF THE CPE .............................................................................................................. 3
4) TEACHING TEAM ................................................................................................................................. 6
5) OFF-SITE ACTIVITIES ............................................................................................................................ 7
6) EXTRA-CURRICULAR ACTIVITIES ............................................................................................................ 8
7) AUTHORISATION TO LEAVE .................................................................................................................. 8
8) CATERING SERVICE .............................................................................................................................. 8
9) PARAMEDICAL TEAM ........................................................................................................................... 9
10) COMMUNICATION OF INFORMATION TO THE CPE AND BY THE CPE ......................................................... 9
11) TRANSPORT ..................................................................................................................................... 10
12) CHILD PICKED UP BY A THIRD-PARTY ................................................................................................... 10
13) INVOICING AND PARENTAL CONTRIBUTION .......................................................................................... 10
14) MISCELLANEOUS .............................................................................................................................. 10
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
3
1) INTERINSTITUTIONAL CHILDREN'S CENTRE (CPE)
The Interinstitutional children's Centre (CPE) aims to provide parents from the various European
Union Member States who are officials and agents of the European institutions with access to after-
school care facilities for their children.
The Garderie and the study and recreation centre are managed by the Unit OIL.05 (Office for
Infrastructure and Logistics) of the European Commission.
2) SITE
The building of the CPE Bertrange/Mamer can be found here:
6 rue Gaston Thorn, L-8268 Bertrange
It is situated on the campus of the European School 2 in a separate building, including the Crèche, the Garderie and the Study and Recreation centre.
Please note that any mail should be sent to the secretariat of the CPE (ARIA 04/A093).
3) OPENING HOURS OF THE CPE
The CPE follows the calendars and timetables of the European Institutions and bodies in Luxembourg and of the European School. The establishments are open throughout the year from Monday to Friday inclusive, except on the holidays laid down by the European Institutions and bodies.
In the event of differing holidays in the Institutions and bodies, a calendar with the closing days of the CPE is sent to parents at the beginning of the school year. For more information please refer to page 5 of this brochure as well as to the CPE calendar on our website.
GARDERIE
For pre-school children (aged 3 to 4), the Garderie is open as follows:
Monday to Thursday, 8.00 a.m. to 7.00 p.m.
Friday, 8.00 a.m. to 6.30 p.m.
Parents are asked to bring their child to the CPE before 9.00 a.m. because the morning snack is
served at 9.15 a.m.
Children attending the nursery school ("maternelle") are collected after school from their classrooms
by the CPE educators who accompany them to the CPE. The closing times are the same as those for
children who do not yet attend school:
Monday to Friday, 7.00 p.m.
Friday, 6.30 p.m.
For security reasons, it is important for parents to write down every morning the name of their child
on the follow-up sheet named "Inscription des enfants vers la Garderie". These sheets are available
in each classroom and confirm that the child should be taken care of by the educator (taking into
account the absences, after-school activities, leaving with parents after the lessons etc.).
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
4
STUDY AND RECREATION CENTRE
The study and recreation centre welcomes children after school. Children are collected after class by
educators of the CPE at collection points in the courtyard of the European School and accompanied
to the CPE. Children who attend the secondary section can arrive and leave alone, except those for
whom their parents have asked for an accompaniment to the CPE. The study and recreation centre is
open at the following times:
Monday to Friday, until 7.00 p.m.
Friday, until 6.30 p.m.
From 6.30 p.m. (6.00 p.m. on Fridays), a permanence is organised and children are grouped in a common class. In case of exceptional delays, parents are asked to contact the educational team at:
Garderie room 36: 4301 38609.
Study and Recreation centre:
• Educators rooms 1-19 Room 1: 4301 38629
• Educators rooms 26-41 Room 32: 4301 38644
HOLIDAYS AND PEDAGOGICAL DAYS OF THE EUROPEAN SCHOOL
The CPE is open during all school holiday periods, including the general Pedagogical Days of the
European School. Children have thus the possibility to attend the CPE in the morning and in the
afternoon.
However, the CPE is organised differently during the holiday periods, with specific groups set up
according to the number of children enrolled for the period in question.
ENROLMENTS
For each holiday period, parents must enrol their children using an electronic form in e-KidReg https://webgate.ec.europa.eu/ekidreg/?lang=EN). Online enrolments open
approximately one month before the holidays in question. Both parents receive an e-mail announcing the opening and closing of the online enrolment. In addition, this information is displayed in the CPE buildings (parents' information board, classroom doors, calendar on the CPE website, etc.).
In line with the provisions of the CPE rules and for the well-
being of their children, we ask parents to strictly adhere to the
opening and closing hours of the CPE.
Children who are not enrolled or whose
enrolment form is late cannot be accepted by
the CPE during the holidays!
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
5
SCHOOL HOLIDAYS 2016/2017 – THE CPE IS OPEN
Halloween Monday 31 October and from Thursday 3, to Friday 4 November 2016 inclusive
Pedagogical Day of EE 2 Monday, 7 November 2016
X-Mas Friday 23 December 2016 and from Tuesday 3, to Friday 6 January 2017 inclusive
Carnival from Monday 20, to Friday 24 February 2017 inclusive
Easter from Monday 10, to Wednesday 12 April and from Tuesday 18, to Friday 21 April 2017 inclusive
Whitsun from Monday 22, to Wednesday 24 May 2017 inclusive
Summer Holidays from Monday, 10 July 2017
Re-opening of the school will be communicated later year 2017/2018
PUBLIC HOLIDAYS OF THE EUROPEAN INSTITUTIONS 2016/2017 – THE CPE IS CLOSED
Halloween from Tuesday 1, to Wednesday 2 November 2016
end-of-year days from Monday 26, to Friday 30 December 2016 inclusive
New Year's Day Monday, 2 January 2017
Maundy Thursday 13 April 2017
Good Friday 14 April 2017
Easter Monday 17 April 2017
Labour day Monday, 1 May 2017
Europe Day Tuesday, 9 May 2017
Ascension Thursday, 25 May 2017
Friday after Ascension 26 May 2017
Pedagogical Day of CPE Monday, 29 May 2017
Whit Monday 5 June 2017
Luxembourg national holiday Friday, 23 June 2017
Assumption Tuesday, 15 August 2017
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
6
4) TEACHING TEAM
The CPE is a facility of considerable size, counting more than a hundred childcare workers and more than 1 800 children, distributed between the sites of Kirchberg and Bertrange/Mamer.
The number of children per group is about 15 for the Garderie and 19 for the study and recreation centre.
Each group of children is looked after by a qualified, bilingual childcare worker whose role is to respect the individual pace of each child's development whilst pursuing the objectives defined in the pedagogical project.
Some groups are monolingual (French, German, etc.) while others are mixed (French and Italian, English and Spanish, etc.) The allocation to a language group depends on the nationality, the language section attended at the European School, the availability of places at the CPE as well as different organisational and pedagogical factors which ensure that the groups are well-balanced. Given the size of our facility, it is not always possible to take the individual preferences of parents into account.
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
7
5) OFF-SITE ACTIVITIES
As described in the pedagogical project, the CPE organises a great number of off-site activities for
the children throughout the year (except, in principle, during the month of September) such as
bowling, climbing, mini golf, visits to museums, farms, parks, swimming pools, zoos, etc.).
Generally, in the Garderie, each group has one off-site activity per month. The educators individually
inform the parents of the planning of those activities for their group. The children are always
accompanied by their educator and additional staff to ensure optimum security and safety. Children
not taking part in the activity must be looked after by their parents as it is not possible to admit
them to another group.
At the study and recreation centre, activities take place on Fridays, the day designated to this purpose. Parents enrol their child with an electronic form in e-KidReg. According to availability of places, children can participate in two
activities per month.
The list of websites of the places visited, as well as all essential information, is published on the CPE
website.
When off-site activities take place, children must leave from the CPE and be collected at the end of the activity from the CPE. For safety and security reasons, children must not be collected directly from the bus but only from the responsible member of staff inside the CPE building.
Please note that, when excursions are organised children must leave and be collected only from the
CPE (article 9.4 of the CPE rules).
IMPORTANT: The children are not accompanied by a nurse during off-site activities. The decision to
register a child for an off-site activity is entirely the responsibility of the parents, who must make sure
that the activity does not present a risk for the child.
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
8
6) EXTRA-CURRICULAR ACTIVITIES
Extracurricular activities are not organised by the CPE but by the Federation of European School
Parents Association in Luxembourg (FAPEEEL). Children enrolled in the CPE may take part in these
activities on condition that their parents authorised them to leave the CPE (only for the study and
recreation centre - see point 7) or make sure that they or another third authorised person
accompany them to the place where the activity is held, and back to the CPE.
7) AUTHORISATION TO LEAVE
Children attending the secondary section of the school may travel to and from the CPE alone. In case
parents would like their child to be accompanied to the CPE by the educators, they need to inform
the CPE by filling in the relevant form available on our website.
Children attending the primary section of the school can be authorised by their parents to leave on
their own from the study and recreation centre in order to:
go to an extra-curricular activity.
go to a remedial class at school.
leave for the day at 4.25 p.m. or at 5.55 p.m.
The authorisation is given for the current school year via the electronic form in e-KidReg.
Please note that 2 days are needed for the authorisation to become effective. You need to give the authorisation in advance and not the day on which you wish your child to leave.
8) CATERING SERVICE
The catering service in the CPE Bertrange/Mamer is provided by an external contractor which
supplies both the European school and the CPE. In 2016/2017, this will be Eurest.
Children attending the Garderie eat their meals in the CPE canteen and children attending the study
and recreation centre eat in the school canteen. The weekly menus are displayed in the CPE building,
on the Eurest website as well as on the website of the European school 2.
Children attending the secondary section of the school will have their lunch in the school canteen
and eat their snack in the CPE.
In addition to the standard menu, a vegetarian menu and a hypoallergenic menu are also available at
the CPE. Parents interested in the vegetarian or hypoallergenic menu should e-mail the CPE
([email protected]) and Eurest ([email protected]) . As regards the hypoallergenic menu,
special meals are served on the basis of medical proof/allergy protocol which needs to be handed
over to the paramedical service of the CPE.
Invoicing is semi-annual. Invoices will be sent by the company Eurest at the end of October for meals
concerning the first semester and at the beginning of March for meals concerning the second
semester.
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
9
9) PARAMEDICAL TEAM
A nurse is on duty in each CPE building to provide a medical service for the children. The nurse's task is prevention-based through monitoring the health of children enrolled in the CPE and intervention-based in case of emergencies where first-aid is provided to ill or injured children. When necessary, the nurse is responsible for transferring children to the nearest hospital and contacting their parents.
Educators are also supported in their educational work by a psychologist who can provide advice, suggest a new approach, examine specific situations and give an opinion, make observations in the group, etc. Members of the nursing team may help to determine particular difficulties and ensure early screening in order to direct the child and their family towards possible solutions, where necessary.
10) COMMUNICATION OF INFORMATION TO THE CPE AND BY THE CPE
For security and organisational reasons, all information must be sent by e-mail to
[email protected]. The CPE functional mailbox is regularly consulted by the administrative team.
Parents are required to inform the CPE in writing, whenever their child is absent. An email must be
sent on the same day before 11.00 a.m. to [email protected] (putting the educator in copy) with:
the name of the child and the name of the educator.
For children attending school, it is useful to put the secretariat of the school and the class teacher in copy.
Parents need to inform the CPE of any change in their administrative details: change of address or
telephone number (personal or professional), work contract, family situation, etc. within 15 days by
e-mail to [email protected]. We are note informed if changes are done in the e-KidReg file outside
the (re)enrolment periods, as an automatic transfer of the data doesn't take place.
The CPE also often sends information to parents by e-mail from [email protected] address. We would advise you to add this address to your contacts to avoid that messages get lost in a "spam" folder and carefully read these messages as they contain important information (holiday enrolment periods, etc.). All messages are sent to both parents, provided that both e-mail addresses have been communicated. Any message sent is also displayed in the CPE buildings on the parents' information board in the entrance of each CPE building. We would like to invite you to have a look at it regularly.
Further, it is very important for security and safety reasons (especially with regard to the
accompaniment from the European School), that parents inform the CPE of the actual attendance
of the children. Even if a child is enrolled for the entire week, the days when (s)he is actually
present in the CPE must be signalled to the administration, which must also be informed of any
changes.
European Commission - Office for Infrastructure and Logistics - OIL.05 L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139 [email protected]
10
11) TRANSPORT
The main purpose of the CPE is to look after children. The organisation of transport services is a separate issue. Shuttle buses to and from the site of the European School 2 in Bertrange/Mamer are nonetheless organised by the school transport association (ATSEEE). Detailed information on this subject is available on the European School website and on the ATSEEE website.
All children attending the CPE in Bertrange/Mamer may use the shuttle at 4.45 p.m. or 6.15 p.m. to the European School on the Kirchberg, provided that the parents have registered for this service with the ATSEEE and have released the CPE from all responsibility concerning the journey using the
electronic form in e-KidReg. The responsibility of the CPE ends as soon as the children are handed over to the person who will accompany them on the bus.
12) CHILD PICKED UP BY A THIRD-PARTY
In order to authorise a third-party to pick-up their children, parents have to provide the details of this person when (re)enrolling their children in e-KidReg or fill-in the relevant form available on the CPE site. Only duly completed forms are accepted. The authorisation is given for the entire school.
13) INVOICING AND PARENTAL CONTRIBUTION
All parents of children attending the Garderie and the study and recreation centre receive a monthly fee slip detailing the elements taken into account for the calculation of their parental contribution which is calculated on a flat-rate basis: attendance and meals.
For further information, please refer to the document "Fees" available on our web page.
14) MISCELLANEOUS
For further information, please refer to your child's educator, the administrative team of the CPE or can consult the Rules on admission to and operation of the CPE establishments and the implementing rules, as well as the pedagogical project. These documents can be consulted on our web pages:
http://myintracomm.ec.testa.eu/hr_admin/en/creches_lux/Pages/index.aspx
http://ec.europa.eu/oil/social-infrastructure-en.html
