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Interim Provost’s Community Forum #1
Beren Petroleum Conference Center – Slawson Hall
September 16, 2019
• Setting the Context for the Year
• Budget Update- FY20 Budget- PCM Budget Model
• University-wide Strategic Planning
• Updates Around the University- Graduate Studies- Academic Analytics- Leadership Update- Provost Commitments- Good News
• Q&A
Agenda
Setting the Context for the Year Ahead
3
• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class
Accomplishments Across Campus
• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class• KUCRL/LSI boosting literacy skills throughout 32 counties in Kansas• Law School Moot Court 14th in Nation• Jazz Ensemble performed at Monterey Next Generation Jazz Festival • KU hosting Annual AAU meeting on Graduate Education
Accomplishments Across Campus
• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class• KUCRL/LSI boosting literacy skills throughout 32 counties in Kansas• Law School Moot Court 14th in Nation• Jazz Ensemble performed at Monterey Next Generation Jazz Festival • KU hosting Annual AAU meeting on Graduate Education• Student Affairs Bystander Education program among best in Nation• KU Pharmacy continued its highly successful Pharmacy Summer Camp• Governor Kelly recognized Social Welfare for 30 years of strengths-based research • Students Alex Murray and Elizabeth Sundahl start KU Beekeeping Club - creating quite a buzz
Accomplishments Across Campus
• J-School’s Hyunjin Seo’s NSF grant on technology education for women post-incarceration• College REI fundraised $500K+ to support research (and student researchers)• 95th year anniversary of Watson Library• Emerging Scholars Undergraduate Research Program from Center for UG Research has largest ever class• KUCRL/LSI boosting literacy skills throughout 32 counties in Kansas• Law School Moot Court 14th in Nation• Jazz Ensemble performed at Monterey Next Generation Jazz Festival • KU hosting Annual AAU meeting on Graduate Education• Student Affairs Bystander Education program among best in Nation• KU Pharmacy continued its highly successful Pharmacy Summer Camp• Governor Kelly recognized Social Welfare for 30 years of strengths-based research • Students Alex Murray and Elizabeth Sundahl start KU Beekeeping Club - creating quite a buzz• Business launched the Jack Lockton Certificate in Insurance and Risk Management• Engineering Prof Me Hei received $2M NIH grant to probe individual immune system functioning• Kathleen Lane $4M IES grant to test customized academic, behavioral and social supports to students• Addictions Center ~$5M in new grants; providing services at CAPS and in Lawrence
Accomplishments Across Campus
FY20 Budget
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State Restoration
$7.9M
Out-of-State Tuition
Increase (2.5%) $3M
In-State Tuition
Increase (0%) $0
Other Tuition Adjustments
-$.5M
FY20 Budget SourcesFY19 Budget $ 450.0M
+ New Funds $ 10.4M
= FY20 Budget $ 460.4M
State Funding $127M
Tuition Funding $286M
Other Revenues
$37M
Academic Units $205M
Base Raises (2%) $5.3M
Central Initiatives
$0.0M
Other Raises (.5%) $1.3 M
Debt Service $1M
Student Requests
$116KMandatory
Costs $1.8M
FY20 Budget Uses
Faculty Promotions
$667K
Deferred Maintenance
$100K
Support Units $200M
Other $45M
Dependent Tuition $100K
New Building costs $0.0
FY19 Budget $ 450.0M
+ New Funds $ 10.4M
= FY20 Budget $ 460.4M
FY20 Budget Uses
Other $45M
FY19 Budget $ 450.0M
+ New Funds $ 10.4M
= FY20 Budget $ 460.4M
Priorities Centered Management (PCM):
Budget Model Update
12
13
SCH Unit Budget Allocation Details (Step 3)
Budget Model Points of Interest• Guardrails limit School/College budget change:
- FY21 at +/- 1%- FY22 and beyond at +/-2%
• PCM will be re-evaluated and modified every 3 years
• Draft budget presented in March & Final Budget in April- Contingencies in place to help prevent sudden budget impact
• Academic Service units will begin in the PCM in FY22
• Model includes several features to protect against perverse incentives
• Research, Student Success, and OSPs- College: 30-60 min- BSch, Educ, Engr, & Pharm: 20-45 min- All other schools: 15-30 min
• Each Dean’s presentation includes: - Scoring by the other Deans - Scoring by other relevant VPs- Community involvement likely with
participation by governance leaders
• All scores range from 1 – 10 (best)
• Dashboards & data requests from AIR
Peer-Review Scoring
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METRICS Score 1-10 % Value
Research Grants/Contracts N/A - Centra l ly Ca lculated
10.0%
Grant Efforts/Success N/A - Centra l ly Ca lculated
2.0%
Research Products
Research Impact
METRICS Score 1-10 % Value
Graduation Rates N/A - Centra l ly Ca lculated
2.5%
Time to Degree N/A - Centra l ly Ca lculated
2.5%
Teaching and Mentoring Quality
Experience at KU
Subjective Placement Post-KU
METRICS Score 1-10 % Value
Faculty and Staff Development
Diverse, Equitable and Inclusive Environment
Collaboration and Outreach
Responsible Use of Resources
8.0%
5.0%
Research
Other Strategic Priorities
5.0%
Student Success
Scoring1 - Does not meet Expectations………...…………………………… Exceeds Expectations - 10
University-wide Strategic Planning
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Strategic Plan Sneak Peek• Plan is led by Chancellor – he will launch the plan later in the
semester so a new provost will have the opportunity to participate and contribute
• Planning set to ensure multiple ways to get broad community involvement at all stages while limiting burden on community
• Pivot from budget-focused to vision and innovation-focused
• Plan will become part of the fabric of Campus and with ongoing evaluation and annual updates from the Chancellor – including how it works seamlessly with our budget model
Strategic Plan Work to DateStrategic Vision Focus Groups
- Chancellor held a visioning session with 50 faculty and staff nominated by heads of all academic and service units
- Deans/Vice Provosts met with Chancellor for a brainstorming session- Provost will hold a visioning session with University Senate Exec this week- Others focus groups coming throughout fall semester
Development of the Planning Process- Input from focus groups is informing our planning approach- Several planning formats/models being vetted/revised with campus leadership- Communications and preparatory materials being developed for campus
Strategic Plan Timeline• November 2019
- Campus kickoff Visioning Day Events
• November/December 2019- Initial drafts of key vision plan components
• January/February/March 2020- Iterative revision of key implementation plan components
• April/May 2020- Completion of Plan and Presentation by Chancellor to Campus
Campus Updates*See http://provost.ku.edu/provosts-message/20190821
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• Integration of leadership into Provost’s Office- 50% VP for Graduate Studies (50% active role in home Department)- Part of newly expanded Academic Affairs Team
• Focus on core services with liaison support to the Professional Schools (1.0 FTE) and to the College (.25 FTE)
• Admissions/Recruitment team remains intact and co-located with core service team, but reports to Enrollment Management
• Redistribution of resources back to student research/travel and tuition support, as well as unit-level recruitment/programming
Office of Graduate Studies Reorganization
• VP Brown led a working group last Spring focused on:- Larger issues of data used to assess productivity- Utility of AA as a tool to assess productivity
• Take-home Messages- No single tool should be mandated or used in isolation- Faculty Insight could be valuable to individual faculty for charting professional
development and for increasing comprehensiveness of what is included in AA
• Current Status- Proposal to renew contract for 4 years; extending feedback period by 1 week- Supermajority of AAU Public Schools utilize AA- Cost is $283,000
Academic Analytics (AA)
• Positions filled in the last 12 months- Vice Chancellor for Research- Chief Information Officer- Dean of Engineering - Dean of Pharmacy- Faculty Ombuds (Governance-led Search)- Multiple leadership positions at Edwards and KUMC
• Positions to be filled in the next 3-6 months- Provost- Vice Provost for DEI- Vice Provost for Graduate Studies- Vice Provost for Undergraduate Studies
• Positions to be filled in the next 9-18 months- Dean of College of Liberal Arts & Sciences- Dean of School of Architecture & Design (Arc/D)
Leadership Positions
Provost Commitments This Summer
9/16/2019 25
Commitment Amount Area Timeline Date
Lecture Support $ 250 College FY20 6/25/2019
Faculty Support $ 8,334 Architecture & Design ends FY22 7/23/2019
Staff Support $ 5,000 Spencer Museum ongoing 7/29/2019
Student Scholarships $ 20,000 Financial Aid FY20 8/7/2019
Staff Support $ 55,000 Faculty Development ongoing 8/13/2019
Accreditation $ 2,500 Academic Affairs FY20 8/22/2019
Faculty Support $ 30,149 PRO reimplementation ends FY22 9/4/2019
Professional Development $ 5,000 Ombuds FY20 9/6/2019
Total $ 126,233
• Lowest Tuition Increase Since 1983
• Highest raise % since 2009
• Record high student retention (86% Y1-Y2)
• Increase in research expenditures of 10%
• No added budget cuts following 5.87% base cut last year
• Top 25 Endowment among Public Universities
Good News
The End