GREATER VANCOUVER REGIONAL DISTRICT INTERGOVERNMENT AND FINANCE COMMITTEE

Minutes of the Regular Meeting of the Greater Vancouver Regional District (GVRD) lntergovernment and Finance Committee held at 1:02 p.m. on Thursday, April 23, 2015 in the 2nd Floor Boardroom, 4330 Kingsway, Burnaby, British Columbia.

MEMBERS PRESENT: Chair, Councillor Raymond Louie, Vancouver Vice Chair, Mayor Greg Moore, Port Coquitlam Mayor Malcolm Brodie, Richmond Mayor Mike Clay, Port Moody (arrived at 1:03 p.m.) Mayor Derek Corrigan, Burnaby Councillor Heather Deal, Vancouver Mayor Darrell Mussatto, North Vancouver City Councillor Barbara Steele, Surrey Mayor Richard Stewart, Coquitlam Mayor Richard Walton, North Vancouver District

MEMBERS ABSENT: None.

STAFF PRESENT: Carol Mason, Commissioner/Chief Administrative Officer Janis Knaupp, Assistant to Regional Committees, Board and Information Services, Legal and

Legislative Services

1. ADOPTION OF THE AGENDA

1.1 April 23, 2015 Regular Meeting Agenda

It was MOVED and SECONDED That the lntergovernment and Finance Committee: a) amend the agenda for its regular meeting scheduled for April 23, 2015 by:

i. adding Item 3.1 Late Delegation - David Black, COPE 378; ii. varying the order of the agenda to consider Item 3.1 once the delegation

is present; and b) adopt the agenda as amended.

CARRIED

1:03 p.m. Mayor Clay arrived at the meeting.

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2. ADOPTION OF THE MINUTES

2.1 April 2, 2015 Regular Meeting Minutes

It was MOVED and SECONDED That the lntergovernment and Finance Committee adopt the minutes of its regular meeting held April 2, 2015 as circulated.

3. DELEGATIONS

3.1 Late Delegation - David Black, COPE 378 Pursuant to Item 1.1, this matter was considered later in the meeting.

4. INVITED PRESENTATIONS No items presented.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Status of Reserves

CARRIED

Report dated March 25, 2015 from Phil Trotzuk, Chief Financial Officer, seeking

GVRD, GVS&DD and GVWD Board approval of additional reserve applications to those previously approved by the Board in October 2014 and projecting the

reserve status of operating and designated reserves for 2015.

It was MOVED and SECONDED That the GVRD, GVS&DD and GVWD Boards approve the application of reserves

as set out in Schedules 1, 2 and 3 of the report titled "Status of Reserves", dated March 25, 2015.

CARRIED

5.2 GVS&DD DCC Amending Bylaw 286 Resolution

Report dated April 15, 2015 from Dean Rear, Director, Financial Planning and

Operations, Financial Services, seeking a GVS&DD Board resolution addressing

concerns from member municipalities arising from the implementation of

GVS&DD Development Cost Charge Amending Bylaw No. 286, 2014.

It was MOVED and SECONDED That the GVS&DD Board:

a) Deem that the effective date of GVS&DD Development Cost Charge Amending

Bylaw No. 286, 2014 is October 1, 2015; and b) Direct staff to prepare a new amending bylaw to amend GVS&DD

Development Cost Charge Bylaw No. 254, 2010 to clarify that the Bylaw does not apply to secondary suites.

CARRIED

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5.3 Capital Projects Protocol - Policy Update

Agenda Varied

Report dated April 16, 2015 from Carol Mason, Commissioner/Chief Administrative Officer, seeking GVRD Board referral of the Protocol for Greater Vancouver Regional District Capital Projects to staff and to the Regional Administrators Advisory Committee to explore and report back on whether options may be available for improving and clarifying the language in the Protocol and address some inconsistencies in its application to ensure the equitable application of this Protocol.

It was MOVED and SECONDED That the GVRD Board refer the Protocol for Greater Vancouver Regional District

Capital Projects to Metro Vancouver staff and to RAAC to consider and report back

on the issues raised in the report dated April 16, 2015, titled "Capital Projects

Protocol - Policy Update".

CARRIED

The order of the agenda was varied to consider Item 3.1 at this point.

3.1 Late Delegation - David Black, COPE 378 On behalf of the union representing inside workers at BC Hydro, Mr. Black

advocated for support of the staff recommendation presented in the

April 16, 2015 report presented under Item 5.9 of the agenda related to the

closure of the Burrard Thermal Plant.

Mr. Black expressed concerns about: the loss of jobs; lack of a business case to

close the Plant; negating improvements made to the facility; the inability to adequately react, respond to and recover from a catastrophic event; and peak

capacity issues imposing further social and financial costs to the public.

Mr. Black stated that BC Hydro projects a peak power shortage by 2020 until the Site C Dam is online, currently projected for 2024. He further noted that given existing project challenges, the completion date us likely to be later.

The delegation requested that, in addition to the staff recommendation in the report, the Board seek an independent assessment to determine a business case for closing the plant, and request the decision to close the plant be reviewed and assessed by the BC Utilities Commission.

On-table executive summary is retained with the April 23, 2015 lntergovernment and Finance Committee agenda.

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5.4 Coquitlam Search and Rescue Society Mobile Command Centre Replacement

Project - Funding Request

Report dated March 31, 2015 from Greg Smith, Senior Director, Corporate

Services, seeking GVRD Board consideration of a request from the Coquitlam

Search and Rescue Society for a capital grant in the amount of $5,000, to assist with the acquisition of a new Mobile Command Centre.

It was MOVED and SECONDED That the GVRD Board approve a capital grant of $5,000 to the Coquitlam Search

and Rescue Society to assist with the acquisition of a new Mobile Command

Centre.

CARRIED

5.5 Metro Vancouver Sponsorship Policy

Report dated April 7, 2015 from Heather Schoemaker, Senior Director, External Relations, providing the GVRD Board with a Metro Vancouver sponsorship policy

for its consideration.

Comments were offered about sponsorship acknowledgement, budgeting,

evaluation criteria, and the need to ensure that sponsorships are function-based

or related to statutory functions, and the need to clearly identify in the policy that

applications must be regionally-beneficial in terms of advancing regional goals and objectives.

It was MOVED and SECONDED That the lntergovernment and Finance Committee refer the sponsorship policy, as outlined in the report dated April 7, 2015, titled "Metro Vancouver Sponsorship Policy", back to staff for further revisions and direct staff to report back to the Committee with an updated Policy.

CARRIED

5.6 National Zero Waste Council Update

Report dated April 13, 2015 from Heather Schoemaker, Senior Director, External

Relations, providing the lntergovernment and Finance Committee with an update

on National Zero Waste Council activities and initiatives.

It was MOVED and SECONDED That the lntergovernment and Finance Committee receive for information the

report titled "National Zero Waste Council Update" dated April 13, 2015.

CARRIED

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5.7 Canada Transportation Act Review and Port Governance

Report dated April 9, 2015 from Allan Neilson, General Manager, Planning, Policy

and Environment, summarizing the elements of the Canada Transportation Act

Review and identifying an opportunity for Metro Vancouver to provide input on

the governance of port authorities through the review process.

It was MOVED and SECONDED That the lntergovernment and Finance Committee direct staff to send a draft submission to the Chair of the Canada Transportation Act Review Panel to reiterate Metro Vancouver's long-standing objections concerning the inadequate number of local government representatives on the Port Metro Vancouver Board, and the rule that prohibits the appointment of local elected officials as local representatives.

CARRIED

It was MOVED and SECONDED That the GVRD Board ratify the Metro Vancouver submission to the Chair of the Canada Transportation Act Review Panel to reiterate Metro Vancouver's long­standing objections concerning the inadequate number of local government representatives on the Port Metro Vancouver Board, and the rule that prohibits the appointment of local elected officials as local representatives.

CARRIED

5.8 GVRD Nominee to the 2015-2016 E-Comm Board of Directors

Report dated April 13, 2015 from Chris Plagnol, Director, Board and Information

Services/Corporate Officer, Legal and Legislative Services, seeking a GVRD Board

designate as Metro Vancouver's nominee to the 2015-2016 E-Comm Board of

Directors pursuant to the provisions of the E-Comm Members' Agreement.

It was MOVED and SECONDED That the GVRD Board designate Raymond Louie as Metro Vancouver nominee to

the E-Comm Board of Directors for the 2015-2016 term.

CARRIED

5.9 Preservation of Burrard Thermal as a Standby/Emergency Power Generation

Source

Report dated April 16, 2015 from the Utilities Committee forwarding for

consideration the concerns raised by the City of Port Moody regarding the closure

of the Burrard Thermal power plant.

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It was MOVED and SECONDED

That the GVRD Board write a letter to the Province of BC and to BC Hydro

requesting that the decision to close the BC Hydro Burrard Thermal Plant be

reconsidered and that it be maintained as a backup/emergency power generation

source for Metro Vancouver.

CARRIED

6. INFORMATION ITEMS

It was MOVED and SECONDED That the lntergovernment and Finance Committee receive for information the following Information Item: 6.1 lntergovernment and Finance Committee 2015 Work Plan

CARRIED

It was MOVED and SECONDED

That the lntergovernment and Finance Committee receive for information the following Information Item: 6.2 lntergovernment and Finance Committee Terms of Reference

6. OTHER BUSINESS

No items presented.

7. BUSINESS ARISING FROM DELEGATIONS No items presented.

8. RESOLUTION TO CLOSE MEETING

It was MOVED and SECONDED

CARRIED

That the lntergovernment and Finance Committee close its regular meeting scheduled for April 23, 2015 pursuant to the Community Charter provisions, Section 90 (1) (e), (g) and (k), and 90 (2) (b) as follows: "90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (e) the acquisition, disposition or expropriation of land or improvements,

if the board or committee considers that disclosure could reasonably be expected to harm the interests of the regional district;

(g) litigation or potential litigation affecting the regional district; (k) negotiations and related discussions respecting the proposed

provision of a regional district service that are at their preliminary stages and that, in the view of the board or committee, could reasonably be expected to harm the interests of the regional district if they were held in public; and

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90 (2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following: (b) the consideration of information received and held in confidence

relating to negotiations between the regional district and a provincial government or the federal government or both and a third party."

CARRIED

9. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the lntergovernment and Finance Committee adjourn its regular meeting of April 23, 2015.

11237134 FINAL

CARRIED (Time: 2:13 p.m.)

~~ mondlJie: hair

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