Intercomany reconcilation

7/28/2019 Intercomany reconcilation

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SAP AG 2005, Intercompany Reconciliation, 2

Closing Process Without Intercompany Reconciliation

Corporate Group

Group Closing Process

Elimination of AP/AR

Receivables 1000 Payables 2000

EUR 5.000 EUR 3.000USD 2.000

Payables 1000 Receivables 1000

USD 3.000 USD 3.500

Company 1300

Local Closing Process

Company 1200


Company 1100


Company 1000


Receivables 2000: EUR 5.000

Payables 2000: USD 3.000

Company 2300


Company 2200


Company 2100


Company 2000


Receivables 1000: USD 3.500

Payables 1000: EUR 3.000

USD 2.000

• Analysis of differences

difficult

• No communication support

between local and group

accountants

• Posting Period closedalready

• …




Closing Process With Intercompany Reconciliation

Corporate Group

Group Closing Process

Elimination of AP/AR

Receivables Payables

EUR 5.000 EUR 5.000Payables Receivables

USD 3.500 USD 3.500

Company 1300


Company 1200


Company 1100


Company 1000




Company 2300


Company 2200


Company 2100


Company 2000




USD 2.000

Intercompany Reconciliation•

Find differences as part of local closing process

• Communicate with responsible

accountants

Company 1300


Company 1200


Company 1100


Company 1000




Company 2300


Company 2200


Company 2100


Company 2000




USD 2.000

Intercompany Reconciliation• Communicate with responsible

accountants

• Post corrections

Company 1300


Company 1200


Company 1100


Company 1000




Company 2300


Company 2200


Company 2100


Company 2000




Intercompany Reconciliation• Enable analysis early in the

closing process

• Avoid differences altogether






New Reconciliation Functionality in mySAP ERP

Agenda

Single Steps of Intercompany Reconciliation

Supported Business Processes

Data model

Data selection and storage

Data presentation and reconciliation

Communication support

Availability

Technical aspects




Single Steps of Intercompany Reconciliation

Retrieve relevant data from various source systems

Store relevant data in central system

Assign documents automatically based on customizable

business rules (hard rules; e.g. same reference number)

Access central system (local or group accountants)

Find matching documents using customizable business rules

(soft rules; e.g. same document date, transaction currency,and amount)

Assign matching documents

Communicate with other users

Enhancement of functionality possible through BAdI (e.g.

posting of correction documents in operative and/or

reconciliation system)


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Supported Business Processes

Reconciliation of Open Items at key date

GL accounts with open item management

Customer/vendor accounts with open item management

Reconciliation of documents according to posting date



Data Model

Mandatory characteristics

Company

Partner company

Document Number

Transaction currency

Amount in transaction currency

Additional characteristics

Any additional document characteristics

Profit Center

Partner Profit Center

…

Any customer definable characteristics



Data Selection with SAP-Integration

SAP Integration

Data selection across SAP systems

Access via RFC (Remote Function Call)

Function modules for data selection are available for

4.6C

R/3 Enterprise

SAP ERP

Components for data selection

FI – Documents

FI – Open Items on GL accounts

FI – Open Items from sub-ledgers

Automatic derivation of

Company from company code

Group account from operative account



Data Selection from Non-SAP Systems

Non-SAP systems

SAP provides a programming interface for the data selection of

documents and/or balances

Pull principle

Data selection program calls customer specific data selection logic (BAdI)

Data selection program stores data in ICR database

Example: Read from legacy system

Push principle Non-SAP application calls SAP function module

SAP function module stores data in ICR database

Example: customer creates web transaction for supplying data



Data Selection & Storage: Open Items

Control tables

• RFC destinations

• Last selection

• ...

Reconciliation System

Data selection process

SL Ledger in Table

Group FBICRC00x

BKPF BSEG

Open ItemsBAdI

BAdI

BKPF

BSEG

SAP System A

Open Items

BAdI BKPF

BSEG

SAP System B

Open Items

BAdI

Non-SAP System 1

Documents

BAdI



Data Selection & Storage: GL Accounts

Reconciliation System

Non-SAP System 1

Documents

BAdI

Control tables

• RFC destinations

• Last selection

• ...

Data selection process

BAdIBAdI

SL Ledger B in Table

Group FBICRC002

SL Ledger A in Table

Group FBICRC002

FI Posting

SAP System A

BAdI

SL Ledger in Table

Group FBICRC002

SAP System B

BAdI

SL Ledger in Table

Group FBICRC002



Data Selection – Further Aspects

Pre-requisites

Data delivery from the source systems contains global

characteristics

Standard validations

Valid companies

Valid group accounts

Customer specific validations SAP provides BAdI

Examples for customer specific validations

Valid combinations of company/profit center

Valid characteristics for any sub-assignments

. . .

Monitoring

Storing of logs for data selection per company

Information: date, time, user, …





Data Selection, Storage, Presentation, Analysis

Summary

Select data from operative systems (e.g. as scheduled

background job from SAP systems and flat file upload

for non SAP systems)

Store data in central Reconciliation System (ERP2004)

Assign documents automatically using customizable

rules (e.g. matching reference numbers) Present data to accountants responsible for reconciling

differences (local accountants or group accountants –

depending on organizational structures)



Data Presentation: User Interface Layout

Differences to be

reconciled per

partner

Unassigned documents of

selected company; flexible

layout to show any information

contained in Reconciliation DB

Unassigned documents of

selected partner; flexible layout

to show any information

contained in Reconciliation DB

Assigned documents for selected business relationship



Data Presentation: User Interface Functions

Show/Hide

Navigation Tree

Assign

Documents

Find matching document using

customizable business rules

Send template based mails using

information from selected documents

Add any customer definable function (e.g.

post correction document)

Display original FI document in

operative system

Create private and public notes; create

attachments; start workflow

Delete assignments

Change layout: Display other fields, change

sort order, create subtotals, etc,

Set communication and

processing status


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Data Presentation and Reconciliation Functionality

Functionality

Assign documents / delete assignments

Set status (e.g. communication and processing status)

Find matching documents using customizable rules

Correct transaction currency and amount

Correct amount, wrong transaction currency

…

Communication support

Template based mails

Contact person database

Customer specific functions through BAdI

Standard functions can be deactivated