Inter-Office Memorandum

3-29-12

To: M~rry-Grace S. Majors9 Affirmative Action Officer

From: Ernest C. Hocli, Public Works Director'

Re: Complaint of harassment and threatening my employment

I am lodging a formal complaint against Mayor Linda Thompson for harassment, threatening my

job and causing undue harm to city employees due to her political fight with the controller. I received a letter from the Mayor dated March 26,2012 (attached) accusing me of violations of

the Code of Conduct for Managers.

This letter of 3-26-12 (attached) threatens me further regarding direct deposit and two other

unfounded accusations accusing me of violations of the Code of Conduct for Managers: 3 items.

Item #1 Below and attached are the chain of e-mails regarding direct deposit I had no choice but to re-enroll in direct deposit as I was told not to use an office in City Hall that had provided me access to my check to make early deposits on paydays. And quite frankly this type of intimidation of city employees must stop! Firstly the Mayor never gave a direct order to management employees that direct deposit was not allowed. In fact the e­mail she refers to in her letter to me speaks for if self. The Controller sent an e-mail to all employees and I don't believe legally she can prohibit management employees from receiving direct deposit and thus meddling in an employee's compensation. Below are a chain of e-mails and conservations concerning this matter.

1) E-Mail from Deborah Felker to All City Employees 1-20-11

2) E-Mail from Deborah Felker to All City Employees 5-9-11 with attachment

(DirectDeposit.doc)

3) E-Mail from William Leinberger to All City Employees 5-16-11 with attachm:ent (Direct Deposit Memo.pdf). Memo from the City Controller and Treasurer concerning the re­instatement of direct deposit (copy attached). Following the receipt of this memo I signed up and began receiving direct deposit.

4) E-Mail from Deborah Felker to All City Employees 5-17-11 stating that on behalf of the Mayor she does not support the City Controller and Treasurer direct deposit.

5) Sometime late June, I signed up for direct deposit and I received my first direct deposit check on 7-7-11

6) E-Mail from Deborah Felker to All City Employees 7-6-11 with attachment (DirectDeposit.doc)

7) E-Mail from Deborah Felker to All City Employees 7-19-11

8) The Mayor called me in to meet her and asked me why I had direct deposit. I am not sure

exact date but may have been 8-1.5-11. 1 told her 1 thought we could sign up. She said not

with the controllers plan. So 1 went back and tried to sign up with the City plan (Although

until this point I did not realize there were two systems). 1 was then informed by Deborah

Felker that the City did not have direct deposit for managers. When I did not change it right

away the Mayor again called me in to meet her. She asked why 1 hadn't stopped direct deposit. I told her I tried to switch from the controllers plan to her plan but found out that under her payroll plan direct deposit was not available and it created a financial hardship. She

said she needed me to be a team player and discontinue the use of the controller's direct deposit. Feeling pressured and concerned about repercussions I agreed to discontinue it. It did create a hardship but I felt I had no choice. .

9) 1 went to the controller's office and discontinued direct deposit. I have since discovered at

least one and possibly more employees had the same intimidating and threatening request

from the Mayor. The last direct deposit check 1 received was 9-1-11

10) E-mail from Ernest Hoch to the Mayor on 9-2-11 informing her "I discontinued direct

deposit"

11) E-mail from Mayor to Ernest Hoch of 9-6-11: "Thank you!"

Item #2 I have been accused of skipping a Cabinet meeting on 2-20-12. We were off Presidents Day Holiday on the 2dh I assume the Mayor means 2-27-12. I did caU the mayor's offICe and I believe I spoke with Deb or Lisa and told them I was dealing with a water main break. I have substantial proof and witnesses that I was in fact dealing with a potentiaUy serious and costly situation. I would like to know who she spoke with and conducted this investigation with. See attached e-mail to the Mayor's offICe on 2-27-12

Item #3 As for this deadline I did send an update and advised that I was unable to complete this task. I had 2 serious sewer main breaks and little help to complete this task. I sent you til short response and told you I would work on a more complete package. I still needed additional information that I stiU have yet to receive.

Attachments

CC: Mayor Linda Thompson

Office of the Mayor The City of Harrisburg

M.L.K. City Government Center 10 North Second Street

Harrisburg, PA 17101-1678 Linda D. Thompson

Mayor (717) 255-3040

CONFIDENTIAL

INTER-OFFICE MEMORANDUM CITY OF HARRISBURG March 26, 2012

TO: Ernest Hoch, Director Department of Public Works .:::-:::-::~

/.(~<? ..",p: , .' -"'//)

FROM: --f;,?- r .

Mayor Linda D. ThompsorF-( ... /··

RE: Written Reprimand: Violation of Code of Conduct for Management Employees

This is a formal written reprimand as a result of the following violations of the Code of Conduct for Management Employees:

1. On the paycheck dated March 1, 2012, you had re-enrolled in direct deposit through the City Controller's Office. This is in direct violation of my directive to you, and ali management employees, that the direct deposit process that is administered through the City Controller's Office is not supported by this Administration and no management employee is to endorse it by enrolling in it. All employees were sent an email from Deborah Felker on May 17, 2011, that my Administration is not in support of the City Controller's method of using direct deposit. In addition, you were personally told by me twice in 2011 that you were~ to rescind your enrollment in direct deposit, which you subsequently did. However, your act of enrolling again in direct deposit beginning this month is considered insubordination.

2. Prior to the Cabinet Meeting of February 20, 2012, you had called my Office and had left a voice mail message that you were unable to attend the Cabinet Meeting that morning due to an emergency that you had to take care of on Cameron Street.

March 26, 2012 Page 2

Upon further investigation, I learned that you were never on a worksite on Cameron Street that morning as you had indicated in your voice mail. I would like an explanation of where you were that morning. Additionally, in the future, as with all Cabinet Members, you are required to speak directly with me or one of my staff in lieu of leaving voice mail messages or sending emails. The fact that you relayed false information to me is considered discourteous conduct and behavior.

3. During the Cabinet Meeting of March 12, 2012, there were two on-going projects that I had asked you for an update: the Harrisburg School District Bidding Process and the Capital Waste Rate Project. Your response to me was that both projects would be completed by March 16, 2012. These projects have been in progress now for a year and a half. During this time you had provided me with numerous deadlines for completion. To date, neither project is completed. This represents inefficient and ineffective job performance. If you are unable to complete the assignments/projects by the stated deadline date, you must request an extension in writing to my Office detailing the necessitous and compelling reasons for needing an extension, which I will review and make a determination if your request will be granted.

The actions outlined above constitute direct violations of the following Code of Conduct for Management Employees:

• Insubordination • Discourteous Conduct and Behavior .. Inefficient and Ineffective Job Performance • Failure to Adhere to Work Schedule

If there is no corrective action taken on your part, or if there continue to be violations of the Code of Conduct in your job performance, your employment may be suspended and/or terminated at my discretion.

This letter will be a part of your personnel file with the City of Harrisburg.

Thank you.

Copy: Personnel File

INTEROFFICE MEMORANDUM

DATE:

TO:

FROM:

January 10, 2012

All Management Employees

Deborah A. Felker, Director~ Bureau of Human Resources

CITY OF HARRISBURG

SUBJECT: Code of Conduct for Management Employees

Recently, the Bureau of Human Resources has received inquiries about the Code of Conduct for management employees with specific questions about the definition of terms and examples of infractions that could lead to discipline and/or termination. Based upon a review of the policy on the Code of Conduct that was issued in March 2005, revisions have been made to provide more detailed information about the standards of behavior expected by management employees in the workplace. It should be noted that the most significant changes to the policy are reflected in the areas of representative examples of violations of the code of conduct that may lead to disciplinary action up to and including termination - i.e. expansion of the definition of insubordination/gross insubordination, inclusion of discrimination including sexual harassment as a violation of the code of conduct. The revised Code of Conduct for management employees will be effective Tuesday, January 17, 2012. AFSCME employees will continue to be governed by the Standard Work Rules, Firefighters will continue to be governed by the Standard Operating Procedures and Police will continue to be governed by their General Orders and Disciplinary Code.

All management employees are required to review the attached Code of Conduct for Management Employees, and sign the Acknowledgement Form, and return the signed Acknowledgement Form to the Bureau of Human Resources no later than close of business on Friday, January 13, 2012.

Please contact me if you have any questions regarding the revised Code of Conduct or its application.

Copy: Mayor Linda D. Thompson Daniel C. Miller John Campbell Wanda Williams, President, Harrisburg's City Council File

COOlE OF CONDUCT FOR

CITY OF HARRISBURG MANAGEMENT EMPLOYEES Effective January 17, 2012

Management employees of the City of Harrisburg ("City") are "At-Will" employees and the terms and conditions of their employment are not governed by contract language as is he case with bargaining unit employees. Management employees are governed by the City's policies and, effective January 17, 2012, this Code of Conduct.

Code of Conduct

Management employees of the City of Harrisburg are expected to conduct themselves in a manner which:

1. Protects and advances the City's interests 2. Supports the City's policies 3. Demonstrates sound judgment 4. Respects the opinions, abilities and contributions of others 5. Provides leadership and sets a positive example and 6. Reflects favorably on themselves, their co-workers, the Administration, the

City and its citizens.

Sanctions for non-compliance with the City's Code of Conduct

Management employees will be held accountable for any behavior or action in the workplace that is not consistent with the expectations delineated in the City's Code of Conduct.

The following are representative examples of violations of the Code of Conduct which may result in disciplinary action up to and including termination of employment. This list should be considered to be all inclusive.

1. Violating established City Policies 2. Insubordination - willful failure to obey a supervisor's lawful orders; refusal

to perform as requested by management 3. Acts of negligence 4. Inefficient and/or ineffective job performance 5. Discourteous conduct or behavior (ex: rudeness, disrespectful actions,

shouting, foul language, etc.) to co-workers, peers, the Mayor, senior City officials and/or the public

6. Disorderly and/or disruptive conduct 7. Failure to adhere to work schedule 8. Discrimination including sexual harassment

ACKNOWLEDGMENT

I hereby acknowledge that I have received a copy of the revised City of Harrisburg's Code of Conduct for Management Employees effective January 17, 2012.

Employee (Print Name) Date

Employee Signature

Witness (Management Employee) Date

S:\Dept of Administration\8ureau of Human ResourceS\Common\Policies\Management Employees\Code of Conduct for Management Employees - Acknowledgement Form.doc

Felker, Deborah

From:

Sent:

To:

Felker, Deborah

Tuesday, May 17,2011 12:32 PM

All City Employees

Subject: Response to Email from City Controller to all City Employees

Page 1 of 1

On behalf of Mayor Linda D. Thompson, this is in response to the email that was sent by the City Controller to all City employees on May 16,2011.

The Administration is not in support of the City Controller and City Treasurer implementing a new method of using . an internal ACH debit process for direct deposit in lieu of going through the City's payroll provider.

It is the Administration's objective to abide by the Pennsylvania Labor Relations Board Order which states that direct deposit must be reinstated to the "status quo ante", meaning direct deposit as it existed prior to the suspension last year.

The Administration of the payroll function is vested entirely with the Administration and only the Mayor determines payroll procedures, all pursuant to City Code.

Please share this email with the employees in your department who do not have access to email.

2)eIio/UJ'.Ii tl 'yetIWt~ 2)t'teCltu City of Harrisburg * Bureau of Human Resources * ION. 2nd Street * Harrisburg, PA 17101 *Phone (717) 255-6475 *Fax (717) 255-7287 * dfelker@cityofhbg.com * www.harrisburgQa.gov

Jj Think before you print

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply email at the address provided above and delete this message. Thank you.

5117/2011

Hoch, Ernest

From: Sent: To: Subject:

TO ALL EMPLOYEES:

Felker, Deborah Thursday, January 20, 2011 1: 13 PM All City Employees Direct Deposits Reinstatmentllnstructions

Please be aware that the Administration has taken steps toward having direct deposit reinstated with the City's current payroll provider, ADP, and the newly selected payroll provider, Paychex, who will be taking over payroll functions in the near future.

As we move toward reinstating direct deposit, please be aware of the following:

1. if you previously had direct deposit set-up, your previous banking information will be used once direct deposit resumes;

2. if you did not have direct deposit previously, and wish to enroll, you will need to contact the Payroll Office in order to fill out an enrollment form and provide a voided check; and

3. if you previously had direct deposit. but your banking information has since changed, you will need to contact the Payroll Office in order to fill out an enrollment form with your new banking information and include a voided check (any new or changed banking information will need to go through a pre-note process, which means that the first paycheck will still be a paper check until your banking information is verified, then the next paycheck will be directly deposited).

The Bureau of Human Resources would like to have direct deposit reinstated for the next pay period, if possible; however, the actual resumption of direct deposit is contingent upon the approval of the City Controller and City Treasurer. We will send a notice to employees once a definitive date has been determined that direct deposit will begin.

Please contact the Payroll Office at 255-6437 or the Bureau of Human Resources as 255-6475, if you have any questions.

Department Directors: Please post the attached notice in a prominent location for the employees in your Department/Bureau who do not have email access.

CitY of Harrisburg * Bureau of Human Resources * 10 N. 2nd Street * Harrisburg, PA 17101 *Phone (717) 255-6475 *Fax (717) 255-7287 * dfelker@cityofhbg.com * www.harrisburgpa.gov

~ Think before you print

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination. distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply email at the address provided above and delete this message. Thank you.

1

Hoch, Ernest

From: Sent: To: Subject: Attachments:

TO ALL EMPLOYEES:

Felker, Deborah Monday, May 09, 2011 7:21 AM All City Employees FW: Notice to All Employees Regarding Direct Deposit DirectDeposit.doc

Please be advised that we are currently working on the logistics of having direct deposit reinstated with the City's current payroll provider, ADP, and the newly selected payroll provider, Paychex, who will be taking over payroll functions in the near future.

As part of the process towards reinstating direct deposit, please be aware of the following:

1. if you previously had direct deposit set up, your existing banking information on record will be used once direct deposit resumes;

2. if you did not previously have direct deposit and wish to enroll, you will need to fill out a Direct Deposit Enrollment/Change Form (attached) and provided a voided check;

3. if you previously had direct deposit, but your banking information has since changed, you will need to fill out a Direct Deposit Enrollment/Change Form with your new banking information and include a voided check.

Any new or changed banking information will need to go through a pre-note process, which means that the first paycheck will still be a paper check until your banking information is verified, then the next paycheck will be directly deposited.

The Bureau of Human Resources requests that all Direct Deposit Enrollment/Change Forms be submitted by the close of business on Friday, May 13, 2011.

We will send a notice to employees once a definitive date has been determined that direct deposit will resume.

Please contact the Payroll Office at 255-6437 or the Bureau of Human Resources as 255-6475, if you have any questions.

Department Directors: Please post the attaclhied! notice in a pll'Ominent iocatioD1l fOil" the employees in your Department/Bureau who do D1lot have email access.

City of Harris~urg * Bureau of Human Resources * ION. 2nd Street * Harrisburg, PA 17101 *Phone (717) 255-6475 *Fax (717) 255-7287 * dfelker@cityofhbg.com * www.harrisburgpa.gov

~ Think beforre you print

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply email at the address provided above and delete this message. Thank you.

1

AUTHORIZATION AGREEMENT FOR DIRECT DEPOSIT

Until further notice, I _____________ --', authorize the City of Harrisburg, Payroll Office to initiate

automated credits, deposit entries, through its designated payroll bank as specified below:

For verification of account information, please attached a voided check or statement from the bank for each account

named below.

I understand that without supplying a voided check or statement from the bank for account verification, payroll .

office will not process my direct deposit .

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BANK NAME/CREDIT UNION: o NEW

AMOUNT: $. ________ __

o CHANGE

CHECKING [

BANKING TRANSIT IABA# _________ _

o CANCEL/CLOSE

] SAVINGS [ ]

ACCOUNT NUMBER ___________ _

••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• 0 ••••••••••••••••••••••••••••••••••••••

BANK NAME/CREDIT UNION:

o NEW

AMOUNT: $. ________ __ CHECKING [ ] SAVINGS [ ]

o CHANGE

BANKING TRANSIT I ABA# _________ __ ACCOUNT NUMBER ___________ _

o CANCEL/CLOSE

........... A .......................................................................................... A .......................................................................................................................... * .... ..

3. BANK NAME/CREDIT UNION: _____________________ _

o NEW

AMOUNT: $ ________ __ CHECKING [ ] SAVINGS [ ]

o CHANGE

BANKING TRANSIT IABA# _________ _ ACCOUNT NUMBER ____________ _

o CANCEL/CLOSE

••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ••••••••••••••••••••••••••••

Jane E. Doe

7 N. Main Street

Harrisburg, PA 17110

Pay~~e---------------=~~,.,. .. ~~ .... ~.r~IH~~~ ~rder.g .~ II • .,

555

Pre-notification Period

During the pre-notification period, the bank notifies the Payroll Office if an invalid transit! ABA or account number was used.

During the pre-notification period, you will continue to receive a live check. After the pre-notification period, the deposit is

made automatically. If you change your account number or transit! ABA number, the pre-notification period is restarted.

ALLOW ONE (1) COMPLETE PAY PERIOD CYCLE FOR THE PRE-NOTIFICATION.

NOTE: if you receive notification from your bank stating any changes to your transit/ABA or account number, please

notify the Payroll Office immediately.

****Remember to contact Payroll Office first to STOP your direct deposit before you closing your bank account. Failure to

do so will result in a delay in the issuance of your pay.

Employee Signature Date

Hoch. Ernest

From: Sent: To:

Cc: Subject:

++ 5

Leinberger, William Monday, May 16, 2011 5:35 PM Abromitis, Todd; Adams, Tammy; Administrator; Aguayo, David; Aldrich, Kirk; Alton, Brenda; Ambush, Terri; Anderson, Paul; Aviles, Mariano; Badillo, Caridad; Baez, Hector; Bailey, Michelle; Baker, Debra; Baker, Joseph; Baldauf, Brandon; Bang, Dieu Thanh; Barringer, Tammy; Baskins, Maurice; Bastinelli, Brian; Bates, Darin; Baum, Tonia; Bellamy, Mary; Benitez, Nereida; Berger, Jr., Herbert; Bessick, Marie; Bey, Hadiel T.G; Bey, Raly; Bielenda, Christine; Bistline Jr., Richard; Bixler, Nicky; Books, Annette; Boone, Saundra; Booz, Brendon; Bradford, Cornell; Bradney, Steven; Bream, Joseph; Briggs, Jared; Brinker, Jason; Brookmyer, Bryon; Brooks, Timothy; Brown, Marva; Brownsweiger, Michael; Brubaker, Laura; Bryant, Eboni E.; Budget Intern; Burnett, Nanette; Capello, Sharon; Carter, Thomas C.; Carter, Timothy; Cesari, Joseph; Chesbro, Donald; Christian, Debra C.; Clark, Samuel; Cleary, Colin; Cliatt, Grover; Cobb, Donza; Comrey, Charles; Conrad, Shane; Cook, Jeffrey; Corkle, Russ; Cornick, Sean; Crosson, Marchell; Culp, John; Culton, Ed; Cummings, Clinton; Deily, Mike; Delozier, Christopher; Dennis, DeShawn; DeVoe, Dennis; Diatlo, Oumou; Donofrio, Shawn; DuVall, Matt; Edwards, Chad; Edwards, Jeffrey; Egenrieder, Edward; Eiceman, David; Eikenberry, Larry; Eisenberger, David; Emerick, Arden; Enterline, Brian; Enterline, Robert; Evans, Tammy; Farrell, Joseph; Feduke, Wesley; Fegan, Robert; Feldman, Michael; Felker, Deborah; Fenstermacher, Rick; Fenton, Derek; Fera, Mattea; Ferrari, Jarrett; Fetzer, Ryan; Field, Jason; Francis, Paul K; Fuller, Patrick; Fulton, Ellis; Furjanic, James; Gabler, Beth Ann; Galbraith, Daniel; Gallatin Jr., Ronald; Garber, William; Gautsch, Kyle; Geedy, Gregory; Gibney, Richard; Gilkey, David; Grannison, Robin; Grayer, Charisse; Green, Laura; HakeemEl, Shakur; Haney, Gregg; Harris, Michael; Heffner, Don; Henderson, Marguerite; Henderson, Marty; Hendricks, Gail; Henry Jr., Bruce; Henry, Andrew; Henry, Delon; Hess, Jason; Hicks, Eric; Hoch, Ernest; Holmes, Brenda; Holtzman, Billy; Homcheck, Peggy; Horst, Michael; Hughes, Michael; Hunsicker, Donald; lachini, Jr., Richard; Jenakovich, Charles; Jenkins, Eric; Jenkins, Jennie NMN; Jenkins, Levell; Johnson, Aaron; Jones, Bobby; Junkin III, William; Kennedy, Quinten; Kessler, Patricia; Kimmick, William; Kline, Colleen; Knapp, Earl; Kreeger, Heather; Kroboth, Robert F; Kroboth, Tonia; Krokos, Christopher; Kuntz, Matthew; Lamonto, Michael; Lau, David; Leach, Lester; Lee, Terrance; Leinberger, William; Lenker, Richard; Lewis, Joanne; Licata, Nicholas; Lloyd, Jason; Lohin, Robert; Lusk, Deb; Lyda, Karen; Lyda, Raymond; Lynch, Blake; Marshall, Joseph C.; Massey, Elijah Quinn; Matson, John; Matteo, Lauren; Maurer, Michael; McArthur, Carrie; McCoy, Jacquetta; McCutcheon, Steve; McHenry, James; McMillen, Chris B.; McNaughton, Marc; Meik, Tyron E.; Michelle Bailey; Millan, Daniel; Miller, Garret; Miller, Jeffery; Miller, Michael; Miller, Stephen; Montgomery, Anne; Moody, Deric E.; Moore, William; Morelli, Aldo A:, Morrow, Jonathan W.; Mowery, Brandon; Muldrow, Lydell V.; Myers, Bradley C.; Neal, Ryan J.; Neff, Gary; Novacek, Steven; Nowlin, Eriq C; Nye, Mike; OConnor, John; Olivera, Gabriel; Owen, Connie; Owens, William; Page, RuthAnn; Patry, Sandy L; Patton, David; Paul, Jason J.; Peiffer, Craig; Pelton, Donald; Peskie, John M.; Petroski, Kirk; Philbin, Robert J; Powden, Nelson L; Prisbe, Steve; Pritchett, John M.; Proctor, Dennis; Purcell, Nichole; Ramos, Libertad; Reagan-Bushey, Kari A; Reese, Ken; Reidell, Brenda; Reidetl, Earl; Replogle, Michaele; Restagno, Darryl; Ritter, Pierre; Rivera, Peter; Rivera, Victor; Robinson, Camilla L; Robinson, Jack; Rodriguez, Luis A; Roman, Judy; Rosentel, Jess; Russo, Bill J.; Ryan, Thomas F.; Sanderson, Michael; Sattizahn, Glenn L; Saul, Jeremy A; Schaffer, Randy; Schill, Karl; Schock, David M.; Schriver, Jeffrey M.; Shoeman, Rodney 0; Shrauder, Willis R; Simmons, Dennis M.; Skinner, William J.; Smith, Florinda; Snyder, Jeffery S.; Snyder, William T.; Sorensen, Dennis J.; ~ouder, Michael E.; Spicher, Celia; Spriggs, Nate; Staub, Gregg W.; Stevensen, Burnett T.; Stone, Corey A; Stone, Mark A; Stoute, Emanuel A.; Strasbaugh, Robert T.; Summerford, Kelly; Sweger, Donald; Swinehart, RogerW.; Talloni, Robert; Taylor, Matt; Terry, Tremayne; Thames, David; Thompson, Steve; Toro, Rafael; Trovy, Paula; Turchetta, Jason; Turner, Wilbert T.; Vajda, Joseph F.; Vassar, Steven R; Vugrinec, Robert; Walde, Timothy S.; Wealand, Terry D.; Weaver-Carter, Wendy; Weldon, Susan; Welsh, Christopher; West, David; Wetzel, Kelly R.; Wieal, Mary Ellen; Williams, John; Williams, Joseph K; Williams, Nicole R.; Williams, Wanda R D.; Williamson, John; Willlingham, Joni; Wilson, Carla; Wilson, Shean C.; Winder, Russell Jr; Wise III, Floyd A; Witmer, Rosemarie; Wolfe, Daniel E.; Woodring, Briana; Womer, Byron L; Wright, Wanda; Yates III, Cedric W.; Young, Scott E.; Zavrel, Charles M; Zimmerman, Joseph; Zimmerman, Steve Dan Miller; pwams@comeast.net Direct Deposit

1

Attachments: Direct Deposit Memo.pdf

All City employees-Please share the attached message with anyone who does not have email.

William Leinberger, CMA, CFM * Deputy City Controller * City of Harrisburg * Telephone 717.255.3074 * Fax 717.255.3073 * 10 N 2nd Street - Suite 403, Harrisburg, PA 17101 * www.harrisburgcitvcontroller.com * wleinberger@cityofhbc;.com * www.harrisburgpa.gov

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INTERaOfflCE MEMORANDUM

TO:

FROM:

All City Employees

Daniel Miller, Controller Paul Wambach, Treasurer

SUBJECT: Reinstatement of Direct Deposit to All Employees

CITY Of HARRISBURG May 16,2010

The City has been ordered by the Pennsylvania Labor Relations Board and an arbitrator to reinstate direct deposit for members of the Fraternal Order of Police (FOP) and the International Association of Firefighters (lAFF). The Controller's Office and Treasurer's Office would like to also reinstate direct deposit for all employees, including the American Federation of State, County and Municipal Employees (AFSCME) members, and management. We would like to return to direct deposit at the earliest possible pay date.

We would like to work with the administration going forward in order to restore direct deposit through the payroll provider with the proper internal controls in place. Until such a time as we can agree on the respective duties of each office, it will become necessary to work within the existing constraints. Both the Controller's Office and Treasurer's Office have successfully implemented direct deposit on a test basis into employee bank accounts. We would now like to offer the option to all city employees.

Please be advised that the administration's payroll office will continue to process all payroll related functions and transmit the payroll to the City's payroll provider. Currently, that is Automatic Data Processing (ADP). In the near future, the City will be transitioning to Paychex as a new payroll provider. The Controller's and Treasurer's Offices will electronically deposit your net pay, calculated by the payroll provider, into your bank account. If you would like to receive your pay electronically deposited into your bank account, please complete the attached direct deposit form and return it to the Controller's Office along with a copy of a voided check from your bank account.

You may send the documents via inter-office mail, email, or stop by our office and we will make a photocopy of your check. If we receive your authorization and check copy by 5 pm Thursday, May 19, 2011, you can be assured of receiving direct deposit for the upcoming pay period. If you have any questions regarding this process, please feel free to contact the Controller's Office at extension 3070, or the Treasurer's Office at extension 3047.

Thank you.

CC: Linda Thompson, Mayor City employees via email Robert Kroboth, Finance Director Deb Felker, Human Resource Director Jason Hess, Acting City Solicitor Beth Ann Gabler, City Clerk Chief Pierre Ritter Jason Brinker Sue Weldon Eric Jenkins

AUTHORIZA THON AGREEMENT FOR DIRECT DEPOSIT

Until further notice, I , authorize the City of Harrisburg, Payroll Office to initiate automated credits, deposit entries, through its designated payroll bank as specified below:

For verification of account information, please attached a voided check or statement from the bank for each account named below.

I understand that without supplying a voided check or statement from the bank for account verification, payroll office will not process, my direct deposit. ** ...... ** .... ***.*** ................ ****.** •••• ** ........................................ :a ............. ** ................................ 66 ................ ***** ................................................... **** .... "A .. A

BANKNAME/CREDITUNION: __________________ _ o NEW

AMOUNT: $. ____ _ CHECKING [ 1 SAVINGS [ ] o CHANGE

BANKING TRANSIT/ABA# _____ _ ACCOUNT NUMBER _______ _ o CANCEUClOSE

.... ** .. **** ....... ** ... ***A**.** .................. **, ................. ,,*.** ................... **** ....... * .... ,***** ............ " .................... *** ..... ** ....... * .... **.*******************" ............. *****AA** ...... ..

BANK NAMEICREDIT UNION: __________________________ _

o NEW AMOUNT: $ ____ _ CHECKING [ ] SAVINGS [ ]

o CHANGE BANKING TRANSIT/ABA# _____ _ ACCOUNT NUMBER _______ __

o CANCEUClOSE

....... a_A_.a ................... " •• "" ............................ a ••••• , ••••• , •• " ••••••••••• _.",_, •• _ •••• _ •• "" ••••• A ••••••••••• " ••••••••• " •••••••••••• , •••••••••••• ** ••••• * ••• * •• *11:*_

3.

o NEW

BANK NAME/CREDIT UNION: _____________________ _

AMOUNT: $ ________ __ CHECKING [ ] SAVINGS [ ] o CHANGE

BANKING TRANSIT/ABA# ______ _ ACCOUNT NUMBER __________ __ o CANCEUClOSE

*****************************************************************************************************************************

stap

JaneE. Doe 7 N. Main Street Harrisburg, PA 17110

Bank TransltlABAtl 1:0002223331:

Pre-notification Period

Account # 0003940921"

555 Date ___ --'-_. here.

Check # 555

During the pre-notification period, the bank notifies the Payroll Office if an invalid transit/ABA or account number was used. During the pre-notification period, you will continue to receive a live check. After the pre-notification period, the deposit is made automatically. If you change your account number or transit/ABA number, the pre-notification period is restarted. ALLOW ONE (1) COMPLETE PAY PERIOD CYCLE FOR THE PRE-NOTIFICA nON.

NOTE: if you receive notification from your bank stating any changes to your transit/ABA or account number, please notify the Payroll Office immediately.

-Remember to contact Payroll Office first to STOP your direct deposit before you closing your bank account Failure to do so will result in a delay in the issuance of your pay.

Employee Signature Date

Hoch, Ernest

From: Sent: To: Subject:

we.

Felker, Deborah Tuesday, May 17, 201112:32 PM All City Employees Response to Email from City Controller to all City Employees

On behalf of Mayor Linda D. Thompson, this is in response to the email that was sent by the City Controller to all City employees on May 16, 2011.

The Administration is not in support of the City Controller and City Treasurer implementing a new method of using an internal ACH debit process for direct deposit in lieu of going through the City's payroll provider.

It is the Administration's objective to abide by the Pennsylvania Labor Relations Board Order which states that direct deposit must be reinstated to the "status quo ante", meaning direct deposit as it existed prior to the suspension last year.

The Administration of the payroll function is vested entirely with the Administration and only the Mayor determines payroll procedures, all pursuant to City Code.

Please share this email with the employees in your department who do not have access to email.

City of Harrisburg * Bureau of Human Resources * ION. 2nd Street * Harrisburg, PA 17101 *Phone (717) 266-6476 *Fax (717) 266-7287 * dfelker@cityofhbg.com * www.harrisburgpa.gov

~ Think before you print

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient. you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply email at the address provided above and delete this. message. Thank you.

1

Hech, Ernest sa ***+*p+,u'5&5 .,-- "HH++5-Pd*F'f€±E+ sa

From: Sent: To: Subject: Attachments:

Importance:

Felker, Deborah Wednesday, July 06, 2011 9:44 AM All City Employees Direct Deposit DirectDeposit.doc

High

TO ALL CITY EMPLOYEES:

MN +"+PWi@

Please be advised that the City will be reinstating direct deposit for all collective bargaining-unit employees (Police, Fire and AFSCME) and for a few management employees who are classified as non-exempt under the Fair labor Standards Act (FLSA). In addition, effective July 18, 2011, the City will be working with a newly procured payroll provider, Paychex. On the pay date of July 21 St. the City's payroll checks will be issued by Paychex rather than ADP.

Pursuant to the Court Order issued by Judge Clark on July 1, 2011, only those employees who are defined as non-exempt under the FLSA will have direct deposit reinstated at this time. Please be advised that Paychex may require a pre-note process, which would result in paper checks being issued on July 21 st while Paychex performs a test run to verify banking information. The City is taking all necessary steps to reinstate direct deposit for the aforementioned employees no later than August 4th , however.

Those employees who wish to have their direct deposit reinstated must complete the attached form and return it to the Bureau of Human Resources, along with a voided check, by July 13th. If you are depositing the money into more than one account, then we would need a voided check for each account whether or not you previously provided the information to payroll that was entered into the ADP System or to the Controller'S Office.

All employees who are members of the three (3) collective bargaining units are considered non­exempt employees. If any management employees have any questions regarding their status as an exempt/non-exempt employee, please contact me.

Department Directors/BureaUl Durectors: Please print OUlt this message and the attached form and provide copies to employees who do not have accessibility to ema!!. We need to ensure that ai~ employees receive a copy of the attached form and this message. Additionally, please post this information on all bul~etill1 boards tihat are accessib~e to yOUlII' emp~oyees. Tihanik you for your assistance in this matter.

City of Harrisburg * Bureau of Human Resources * 10 N. 2nd Street * Harrisburg, PA 17101 *Phone (717) 255-6475 *Fax (717) 255-7287 * dfelker@cityofhbg.com * www.harrisburgpa.gov

~ Think before you print

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the sender by reply email at the address provided above and delete this message. Thank you.

1

Pre-notification Period

During the pre-notification period, the bank notifies the Payroll Office if an invalid transit/ABA or account number was used.

During the pre-notification period, you will continue to receive a live check. After the pre-notification period, the deposit is

made automatically. If you change your account number or transit/ABA number, the pre-notification period is restarted.

ALLOW ONE (1) COMPLETE PAY PERIOD CYCLE FOR THE PRE-NOTIFICATION.

NOTE: if you receive notification from your bank stating any changes to your transit/ABA or account number, please

notify the Payroll Office immediately.

--Remember to contad Payroll Office first to STOP your dire~ deposit before you closing your bank account. Failure to

do so will result in a delay in the issuance of your pay.

Employee Signature Date

AUTHORIZATION AGREEMENT FOR DIRECT DEPOSIT

Until further notice, I , authorize the City of Harrisburg, Payroll Office to initiate

automated credits, deposit entries, through its designated payroll bank as specified below:

For verification of account information, please attached a voided check or statement from the bank for each account

named below.

I understand that without supplying a voided check or statement from the bank for account verification, payroll

office will not process my direct deposit.

~ •••••••••••••••••••••• ** •••••••••••• * ••• ** •• * •••••• * ••••••••••••••••• ~ •••••••••• * ••••••••••••••• * •• * ••••••••••••••••••••••••••••••••

..............................•...•..... BANK NAME/CREDIT UNION:

o NEW

AMOUNT: $, _____ __

o CHANGE

CHECKING [

BANKING TRANSIT / ABA# _________ __

o CANCEL/CLOSE

] SAVINGS [ ]

ACCOUNT NUMBER _______ _

...•....... _-.......•..........................••........•...................................•.............•......................•..

....................................... BANK NAME/CREDIT UNION:

o NEW

AMOUNT: $, _____ __ CHECKING [ ] SAVINGS [ ]

o CHANGE

BANKING TRANSIT / ABA# _________ __ ACCOUNT NUMBER ______ _

o CANCEL/CLOSE

................. " ................... A .. A...... .. ........ A ..... *** ...... A .... A .. A .......................... A ...... A ........................................................................................ A .... A .................. * ........ ****" ................................................... ..

3. BANK NAME/CREDIT UNION: ______________________ _

o NEW

AMOUNT: $ ______ __ CHECKING [ ] SAVINGS [ ]

o CHANGE·

BANKING TRANSIT / ABA# ________ __ ACCOUNT NUMBER ___________ __

o CANCEL/CLOSE

*************************************************************************************************

****************************

...

Jane E. Doe

7 N. Main Street

Harrisburg, PA 17110

Pay to the ---------:::-:::;; ........ _ .. ..,~ ........... If-'=t ....... P-~ .-?rder,gt ...... __

555

Hoch, Ernest

From: Sent: To: Cc: Subject:

To All City Employees:

Felker, Deborah Tuesday, July 19, 20117:21 AM All City Employees McCoy, Jacquetta; 'Lee, Kenneth' Payroll/Direct Deposit

Please be advised that only those employee who provided the Bureau of Human Resources with an updated Direct Deposit Enrollment Form and banking information, and who are defined as non­exempt under the FLSA, will have their paycheck directly deposited with the July 21, 2011 pay date. Due to our new payroll provider (Paychex) using a Federal Clearing House to implement direct deposit, there will not be a need to first go through a pre-note process to verify banking information, so the paychecks issued on July 21st will be directly deposited. If you submitted your updated Direct Deposit Enrollment Form after July 13th, your direct deposit will begin on August 4th.

Since we have completed the transition from ADP to Paychex, please verify your payroll information on your payroll check. Please contact the Bureau of Human Resources at 255-6475, in the event there are any discrepancies.

It should also be noted that pursuant to the Court Order, payroll checks will be distributed from the office of the Bureau of Human Resources. Additionally, the checks will be distributed on Thursday mornings at 11 :00 a.m. rather than Wednesday afternoons. An email will be sent out notifying all departments when the checks and direct deposit stubs will be ready for pick-up.

!Department Directors/Bureau Directors: Ill'll order to slI'llsure that a~1 empioyees receive a copy this message, please post this information on all bulletin boards that are accessible to your employees. Thank you for your assistance in this matter.

City of Harrisburg * Bureau of Human Resources * ION. 2nd Street * Harrisburg, PA 17101 *Phone (717) 255-6475 *Fax (717) 255-7287 * dfelker@cityofhbg.com * www.harrisburgpa.gov

rIl Think before you print

CONFIDENTIALITY NOTICE: This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient. you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error. please immediately notify the sender by reply email at the address provided above and delete this message. Thank you.

1

Hoch. Ernest

From: McCoy, Jacquetta Sent: To:

Tuesday, September 06, 2011 12:57 PM Hoch, Ernest

Subject: RE: Direct Deposit

Per the Mayor: Thank you!

-----Original Message----­From: Hoch, Ernest Sent: Friday, September 02,20112:27 PM To: McCoy, Jacquetta Subject: Direct Deposit

Mayor

I have discontinued my direct deposit

Ernie

Thank you,

Ernest C. Hoch Director of Public Works City of Harrisburg 1690 South 19th Street Harrisburg, Pennsylvania 171 04 Office: 717-236-4802 Cell: 717-315-1101 Fax: 717-236-9051 EHoch@cityofhbg.com Voiww.harrisburgpa.gov

Sent from my BlackBerry®

1

Hoch, Ernest esa ......

From: Hoch, Ernest Sent: Monday, February 27,201212:26 PM To: Deily, Mike; Johnson, Aaron; Philbin, Robert J; 'Shannon Williams'; Francis, Paul K.; 'Karl

Schill (KSchill@cityofhbg.com)'; Thames, David; Patton, David; Emerick, Arden; David Eisenberger (DEisenberger@cityofhbg.com)

Cc: Blackston, Lisa R. Subject: FYI Water Service Leak I 1403 South Cameron Street

Customer is:

Islamic Center (account #1035269) 1403 South Cameron Street (East side of Street) Between Magnolia & Allison Streets Ahmed Bennaceri, 717-315-8059

Service leak, 2" tap (water is coming through the street) Currently no service interruption 20" main from 1884 (128 years old) Main runs in west side of the center north bound lane

Leak notice served and Customer has hired Ed Chambers Co.

Chambers is applying for a street cut permit, PENNDOT notification and 2 lane closures to start tomorrow mormng

The Water Bureau will be on site and is developing plans if we have to shut water down. NO NOTIFICATION NESSARY YET

. We are working on several scenarios to prepare should we have to shut down the line

Shut ofIvalves are questionable on the 20" line

e We are developing several options .

., The further out we go will affect more homes and businesses.

• If no valve solution is available the worse case is to do a line stop. We will have this in our plan.

• Large customers include, A WTF, The Incinerator, and Ames True Value.

Thank you,

Ernest C. Hoch Director of Public Works

1

Hoch, Ernest

From: Sent: To: Subject:

Mayor:

S?EME

Hoch, Ernest Friday, March 16,20125:31 PM Blackston, Lisa R. School & Capital Waste Rates

+p

I did work on them this week but was not able to complete my discussions with them. I will work to get this concluded early next week

Thank you,

Ernest C. Hoch Director of Public Works The City of Harrisburg, Pennsylvania 1690 South 19th Street Harrisburg, Pennsylvania 17104

Office: 717-236-4802 Cell: 717-315-1101 Fax: 717-236-9051 EHoch(a),cityotbbg.com

Vv-vvw.harrisburgpa.gov

1

Hoch, Ernest

From: Sent: To: Subject:

Mayor:

• Hoch, Ernest Friday, March 23,20124:37 PM Blackston, Lisa R. Harrisburg School System

'"

The low bid they received form the private sector was $203,476.00 per year

They currently pay the City approximately $84,000 per year

Please advise what rate you would like them billed at.

Thank you,

Ernest C. Hoch Director of Public Works The City of Harrisburg, Pennsylvania 1690 South 19th Street Harrisburg, Pennsylvania 17104

Office: 717-236-4802 Cell: 717-315-1101 Fax: 717-236-9051 EHoch(a),cityofhbg.com

W\VW .harrisburgpa. gOY

1