INTEGRATION OF MAIN STATE REGISTERS -LITHUANIAN EXPERIENCE

Mr. Romualdas KasperaviciusDeputy Director for Real Property Cadastre and Register, State Enterprise

Centre of Registers, LithuaniaE-mail: romualdas.kasperavicius@registrucentras.lt

UN ECE WPLA Workshop “Real property cadastre and registration services in the ECE region: the impact of “E-government” reforms”

Minsk, 8 - 9 June 2010

CONCEPT OF A STATE REGISTER

• A state register is a system of legal, organisational and information technology measures established on the basis of legislation, which fulfils registration and information functions;

• The State shall be a guarantee to the state registers; it must ensure that the data delivered from the registers was correct, up-to-date, timely transferred and public.

STATE REGISTERS’ ADMINISTRATION CONCEPTION: INTEGRATION OF MAIN REGISTERS

• Population Register

• Register of Legal Entities

• Real Property Register

• Address Register

• Register of Movable Property

MAIN STATE REGISTERS AND THEIR ADMINISTRATION IN LITHUANIA

MODEL OF STATE REGISTERS’ SYSTEM

Data users:Natural persons Legal entities

State institutions

Data users:Natural persons Legal entities

State institutions

LEVEL III OF STATE

REGISTERS INSTITUTIONAL LEVEL

LEVEL II OF

STATE REGISTERS

BASIC LEVEL OFSTATE REGISTERS

LITHUANIAN REGISTRATION SYSTEM

TITLE(RIGHT)

DEEDS(DOCUMENTS)

E - REGISTER

CADASTRAL DATA

POPULATIONREGISTER

POPULATIONREGISTER

REGISTER OFLEGAL ENTITIES

REGISTER OFLEGAL ENTITIES

INFORMATION ABOUTA DIRECTOR OR

OTHERRESPONSIBLE

PERSON

REGISTER OFMOVABLEPROPERTY

REGISTER OFMOVABLEPROPERTY

ADDRESS OFRESIDENTIAL

PLACE

DATA ON THE OWNER -NATURALPERSON

INFORMATION ABOUT OWNER -LEGAL ENTITY

DOMICILEADDRESS

ADDRESSREGISTERADDRESSREGISTER

INFORMATION ABOUTADDRESS OF BUILDINGS,

CONSTRUCTIONS,PREMISES, FLATS

REAL PROPERTY REGISTER WITHIN THE SYSTEMOF STATE REGISTERS

CADASTRE ANDREGISTER OF

LAND AND OTHERREAL PROPERTY

CADASTRE ANDREGISTER OF

LAND AND OTHERREAL PROPERTY

E-SERVICES OF THE STATE ENTERPRISE CENTRE OF REGISTERS

Population Register

Mortgage Register

Register of PropertySeizure Acts

Register of TerritorialPlanning Documents

Forestry Cadastre

State Cadastre of theProtected Territories

Register of ImmovableCultural Properties

Other registersand cadastres

Notaries

Banks

Leasing companies

Real property agencies

Property valuers

Insurance companies

Lawyers

Bailiffs

Other users

PRIVATE SECTORCountiesState authorities

MunicipalitiesLaw institutions

PUBLIC SECTOR

E-Supermarket (CDB)

Premises, flats

GISinformation

Mortgages

Market value

Buildings

Owners

Rights

Cadastral information

Restrictions,obligations

Addresses

Legal entities

Land

INTERNET

MAIN CADASTRES AND REGISTERS

ARCHIVING AND USE OF ELECTRONIC DOCUMENTS

Archyvavimas Use

Staff of the SECR

Publicinstitutions

Registeredusers

Storage of electronic

documents

Dokumentųskenavimas irindeksavimas

NT ir teisių registravimas

Documentsof clients

Paper documentarchive of the SECR

Paper documentarchive of the SECR

ClientReturn of

documents

Registration ofreal property

and rights

Scanning and indexing ofdocuments

Archiving

FUNCTIONING OF INTEGRATED DATA AND E-DOCUMENTS AT THE CENTRE OF REGISTERS

Natural and legal entities

Mortgage Register, Register of Property

Seizure Acts

Portal for electronic documentation

Integration of data on real property, addresses, legal entities, electronic documents

PopulationRegister

Other state registers

ApartmentsLand buildings

AddressesGIS Owners

Restrictions, Liabilities

Rights Mortgage

Central DB of RP RegisterCentral DB of Address Register

District

Street

Self-governance Municipality

Inhabited area Address

Address ofbuilding, parcel

Identification

Central DB of the Register of Legal Entities

License activities

Administrative Bodies Branches

Parties Other

Central DB of Documents Archive of the Centre of

Registers

Documents ofRP Register

Documents of Address Register

Documents of Register of

Legal Entities

Natural and legal entities

Document provisionData provision

GOOD EXAMPLE OF INTEGRATION – E-TRANSACTION

• The implemented e-transaction system is a tool for concluding a real property transaction. A notary is the main user, who directly communicates with parties to the transaction, prepares documents and approves transactions.

• A notary has access to the information about real property objects and parties to the transaction from the Real Property Register, Register of Legal Entities, Address Register, Population Register, Mortgage Register and other registers administered by (or data thereof are used by) the Centre of Registers.

• Integrated environment – all actions are performed within the framework of one system.

PROCEDURE OF COMMUNICATION BETWEEN NOTARIES AND THE SECR FOR PREPARATION OF E-CONTRACT

CENTRAL DB

Accept order

CUSTOMERS

PrepareNOTARY OFFICE

Integrated data

DATA FLOW OF REAL PROPERTY TRANSACTION

Go to the notary to conclude the transaction

OWNER AND BUYER

NOTARY OFFICE

CENTRE OF REGISTERS

INTERNET

OWNER AND BUYER

Goes to the notary to submit a request for the Certificate for Transaction and prepare draft contract

Ordering of Certificate for Transaction

Application to register

Preparation of Certificate for Transaction

Electronic contract signed and sent

Draft contract

Information from CDB

Confirmationof registration

Title documents are sent to the

owner by post or printed by notary

THE MOST IMPORTANT QUESTION FOR THE COMPUTER-BASED INFORMATION SYSTEMS

Where is a boundary ?Where is a boundary ?

OUR DECISION – MAX PUBLICITYOUR DECISION – MAX PUBLICITYOUR DECISION – MAX PUBLICITYOUR DECISION – MAX PUBLICITY

PUBLICITYPUBLICITY

PRIVACYPRIVACY

Thank you for your attention!

www.registrucentras.lt