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Integrated Management System

Document ID IMS-HSM

Revision No. 1

Issue Date

Health and Safety ManagementSystem Policy Manual

This document has been approved by the IMS Management Representative The only approved and controlled copy of this document is the one available electronically on the school’s network.Printing and distributing of this document is prohibited. Users must verify the Revision Number and Issue Date of the document before use.

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Integrated Management System (IMS)

Health and Safety Management

System Policy Manual

This Document Has Been Reviewed and Approved By:

Name Position Department


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Revision History of the Document

Revision No. Issue Date Summary of Changes Responsibility References

‐ ‐


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TABLE OF CONTENTS

Section Content Page

A Introduction 4

B Policy 5

C HSM MANAGEMNT SYSTEM ELEMENTS 6

1 PLANNING 7

1 Aspects Hazards 8

2 Legal and other requirements 9

3 Objectives 10

4 Management programme(s) 11

2 IMPLEMENTATION OPERATION 12

5 Structure & Responsibility 13

6 Training, Awareness And Competence 14

7 Consultation and communication 15

8 Documentation Document Control 16

9 Operational Control 17

10 Emergency Preparedness Response 18

3 CHECKING CORRECTIVE ACTION 19

11 Performance measurement and monitoring 20

12 Accidents, Incidents, Non‐conformities and Corrective Preventive

Action 21

13 Records and record management 22

14 Audit 23

MANAGEMENT REVIEW 24

15 Management Review 26

‐‐‐ List of Procedures 27

‐‐‐ Terms Definitions 30


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SECTION A

INTRODUCTION

The School has developed and implemented an Occupational Health and Safety System Management System (HSM) to improve its operational health and safety management and ultimately to reduce the risks and the impact of its activities and services on the health and safety of all employees, students and visitors.

The (HSM) complies with the international standard with the 18001:2007 specifications.

The present manual is divided into 15 sections, corresponding to the main requirements of the international standard. Each section starts with a general policy statement expressing the commitment to implement the basic principles of HSM element that is the subject of the section. The general policy statement is followed by a reference to applicable procedures and by a summary of the procedures to outline how the general policy is implemented.

The purpose of this manual is to document HSM policy, to define and describe HSM, to define responsibilities and authorities of the management personnel involved in the system and to provide summaries of procedures for all the elements and activities of HSM.

Another purpose of this manual is to present HSM System to our students and their parents, and other interested parties, and to inform them what specific controls are implemented to assure responsible HSM management.

Al Amana Private School is a spacious, ultra‐modern school which is ideally situated in sharjah, UAE.

School vision Al Amana rests on its philosophy that, QUALITY EDUCATION GUIDES STUDENTS TOWARDS ACHIEVING EXCELLENCE IN ALL FIELDS.


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SECTION B

POLICY

The School recognizes it’s moral and legal health and safety obligations and is committed to providing a safe and

healthy working environment for its employees and students, as well as suppliers, subcontractors, or other

visitors who may enter its work areas.

The School is committed to:

Developing and supporting a culture that embraces wellbeing, health and safety as priorities;

maintaining up to date knowledge of and complying with all OH&S legislation; Continuously improving our OH&S performance by setting and measuring objectives and targets; Preventing and minimizing injury through the involvement of our staff, students, suppliers and subcontractors in

the process of identifying hazards, assessing risks and designing and implementing controls over workplace hazards;

Actively promoting and implementing OH&S procedures; Investigating accidents and incidents and implementing corrective actions to prevent reoccurrence; providing

employees, students, suppliers and subcontractors with safe and systems of work, regularinformation, instruction, training and supervision to ensure their safety and health; and providing an appropriate rehabilitation and return to work program for injured employees.

The School recognizes that management has overall responsibility for providing a safe workplace and is

therefore accountable in its respective areas of responsibility for the following:

Providing and maintaining their workplaces in a safe condition; Actively promoting, implementing and supporting OH&S procedures; Encouraging initiatives that contribute to a safer and improved working environment;

providing the resources to meet OH&S commitments; and conducting appropriate inductions and training.

Employees, students, suppliers and subcontractors of The School have responsibility for: Working in a safe manner and complying with all safe working procedures;

Reporting all accidents and incidents; Reporting all workplace hazards; and Participating in all induction and training that is provided.

This Policy shall be reviewed on an annual basis to reflect relevant legislation and School development.


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SECTION C

HSM Management System Elements

Elements of HSM Management System


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SECTION 1

4.3 Planning

SECTION 1 4.3 Planning

4.3.1 (OHSAS 18001:2007= Planning for Hazard Identification, Risk Assessment and Risk Control)

1.0 General:

The School on an on‐going basis, identifies the environmental aspects, HSM hazards, systematically evaluates

the significance of such aspects & hazards, and implements necessary control measures.

1.1 Applicable Documents / Records: 1.1.1 Activities related to this section are documented in:

1.1.1.1 Hazard/Aspects Identification, and Risk/Impacts assessment procedures

approved as part of the of the integrated management system.

1.2 Summary of Procedures: 1.2.1 The Management Representative (MR), Departmental Managers, Concerned Project

Manager, are responsible for identifying initial environmental aspects and HSM hazards. MR coordinates this activity.

1.2.2 On an ongoing basis, MR, Departmental Managers, Concerned Project Manager, and Staffs identify changes in activities and services that create new aspects and hazards, or invalidate previously identified ones. New aspects and hazards may be also identified through the management review or by internal or external audits of HSM System. The changes are reported to MR, who reviews and documents the new aspects / hazards.

1.2.3 Aspects & Hazards are documented in the Aspects/Hazards Log maintained by MR.


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1.2.4 MR in accordance with the project manager evaluate significance of initial environmental aspects & OH&S hazards. On an ongoing basis, evaluation of significance is carried out by MR, project manager and Staff.

1.2.5 Significance of health aspects and safety hazards is evaluated using a systematic risk analysis methodology. Aspects/Hazards are rated with regard to the severity of associated impacts and risks, probability of occurrence.

1.2.6 Selected significant aspects & hazards are reviewed and approved by the Senior

Management, and are documented in the List of Significant Aspects / Hazards.

SECTION 2

4.3.2 (OHSAS 18001:2007= Legal and other requirements)

The School identifies and has access to legal, regulatory and other requirements to which The School

subscribes. Procedure for identifying the requirements and the requirements themselves are in place.

2.1 Applicable Documents:

2.1.1 Activities related to this section are documented in: 2.1.1.1 Legal and Regulatory Requirements Register as per the approved procedure

within the integrated management system documents.

2.2 Summary of Procedure:

2.2.1 The process of identifying the legal, regulatory and other requirements is developed in the

following phases:

2.2.1.1 Identification of compliance programs and preliminary research of activities and products that could potentially be subject to HSM regulations by MR.

2.2.1.2 Management review to determine whether in‐house expertise and resources are sufficient to identify all applicable requirements by Senior Management.

2.2.1.3 Initial identification and documentation of specific laws, regulations and other requirements that apply to The School by MR.

2.2.1.4 Ongoing identification of new or modified activities that could potentially be subject to HSM regulations and ongoing review of new HSM regulations and changes in regulatory and other requirements that may apply to The School MR.

2.2.1.5 Legal, regulatory and other requirements are documented in the Legal and

Regulatory Requirements Register, which will be maintained by MR.


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SECTION 3

4.3.3(OHSAS 18001:2007= Objectives)

The School establishes objectives and targets to fulfill the policy and improve the environmental and safety performance in areas related to significant environmental aspects and OH&S hazards, legal and other requirements and views of interested parties. Objectives are always maintained in areas pertaining to prevention of pollution and accidents.


3.1.1 Activities related to this section are documented in:

3.1.1.1 Objectives Targets, and Management Programs Procedure, approved as part of

the integrated management system.

3.2 Summary of Procedures: 3.2.1 The Senior Management at the School in accordance with key personnel representing various

departments with the cooperation of MR recommends the selection of initial HSM objectives and targets.

3.2.2 On an ongoing basis, MR identifies the need for new objectives and targets, and recommends the new objectives to the Senior Management.

3.2.3 Initial and new objectives and targets and associated programs, are formally reviewed and approved by the School’s Senior Management before they are authorized for implementation.

3.2.4 Objectives and targets are documented in the associated Objective & Target Management

Program Form.

SECTION 4

4.3.4 (OHSAS 18001:2007= HSM management Programme (s))

The School maintains Management programs for achieving objectives and targets. Responsibilities, methods, means and timeframe of achieving objectives are defined and documented in the Program Form. Management programs and the whole HSM system are updated to address new or modified activities or services.



4.1.1.1 Objectives Targets and Management Programs Procedure, approved as part of

the integrated management system.

4.2 Summary of Procedures:

4.2.1 Management programs define the responsibilities, methods, means and timeframe for achieving objectives and targets.

4.2.2 MR initiates management programs, coordinates and supervises their implementation. 4.2.3 Management and other functions assigned with overall responsibility for specific objectives

are responsible for defining and implementing relevant management programs, and for reporting on their status and progress.

4.2.4 Management programs are documented in and monitored through the Objective Target Management Program.

4.2.5 Management programs and other elements of HSM management system are updated to ensure

that they apply to new developments and to new or modified activities, products, and services.


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SECTION 5

IMPLEMENTATION & OPERATION P

lan

nin

g

Auditing

Feedback from

measuring performance

Ch

eckin

g&

Corre

ctive A

ction


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SECTION 5

4.4.1(OHSAS 18001:2007= Structure and Responsibility)

The Senior Management is ultimately responsible for HSM System and for providing resources necessary to

establish, implement and maintain the system.

5.1 Senior Management:

5.1.1 For the purpose of HSM System, Senior Management shall provide full support to implement

and maintain HSM, and to show full commitment in implementing HSM System.

5.2 Management Representative:

5.2.1 The IMS management representative has the authority and responsibility for:

5.2.1.1 Ensuring that HSM management system requirements are established,

implemented and maintained in accordance with the international standard with the 18001:2007 specifications.

5.2.1.2 Ensuring that reports on the performance of HSM are presented to Senior

Management for review and as a basis for improvement of HSM.

5.3 Organization ‐ Responsibility:

5.3.1 All departments, sections, projects and functions at the School are responsible for

implementing, maintaining and supporting HSM System. Please refer to IMS Manuals and

procedures.


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SECTION 6

4.4.2(OHSAS 18001:2007= Training, awareness and competence)

The School identifies training needs and provides awareness and HSM training to all personnel. Training is

provided to personnel whose work may create a significant impact or risks. All training is recorded.


6.1.1 Activities related to this section are documented in: 6.1.1.1 Staff Awareness, Competence & Training, approved as part of the integrated

management system.


6.2.1 HSM awareness program comprises the following: 6.2.1.1 HSM general awareness training, 6.2.1.2 Communication of School’s policy and other information about HSM, 6.2.1.3 Distribution and instruction in the use, of procedures and work instructions, 6.2.1.4 Training in emergency response.

6.2.2 HSM competence and skill training is provided for those groups of personnel whose work is

associated with higher risks on their own well being or other present while or after their work is done.

6.2.3 Training planning provides constant training and competence programs which serves as a continuous information source enabling all participants to be up dated constantly to all related information associated with their work.

6.2.3 Training programs are reviewed and amended to address new developments and changes and

in response to non conformances identified through the system of corrective and preventive actions and internal audits of HSM management system.

SECTION 7 4.4.3(OHSAS 18001:2007= Consultation and Communication)

The School maintains systems for communicating within the organization information about HSM,

environmental safety issues, and maintains a procedure for communicating with external interested parties.

The procedure instructs in receiving, documenting and responding to relevant communication.



7.1.1.1 Communication Procedure, approved as part of the integrated management system.


7.2.1 Internal communication regarding HSM management system flows in two ways: 7.2.1.1 The management communicates to the Staff. 7.2.1.2 The Staff communicates to the management.

7.2.2 The management communicates to the Staff the following:

7.2.2.1 Significant aspects and hazards, 7.2.2.2 Policy, objectives, targets and management programs, 7.2.2.3 Procedures and work instructions,


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7.2.2.4 Major events and achievements, and

7.2.2.5 Recognition of individual employees and groups.

7.2.3 The Staff communicates to the management information and data regarding the following:

7.2.3.1 New aspects and hazards, 7.2.3.2 Status of HSM performance, 7.2.3.3 Progress in achieving objectives and targets, 7.2.3.4 Status of implementation and effectiveness of HSM management system, 7.2.3.5 Specific concerns regarding the overall HSM, and 7.2.3.6 Suggestions on how to improve HSM management system and performance.

7.2.4 Information is communicated through distribution of HSM management system

documentation, records and reports, training and the bulletin board as well.

7.2.1 All incoming external communication regarding HSM issues is forwarded to MR and will be

maintained.

7.2.2 MR reviews the incoming communications and determines the following:

7.2.2.1 Which other functions should be informed or involved, 7.2.2.2 What response should be given to the originator, if any and 7.2.2.3 Whether any internal actions should be considered to address issues rose in the

communication.

7.2.3 The policy is available to the public. The policy is displayed at the front gate and in the main

lobby and the Offices.

7.2.4 The IMS MR will review the feasibility of communicating the significant aspects hazards to the

interested parties case by case.


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SECTION 8

4.4.4, 4.4.5(OHSAS 18001:2007= Documentation, Document and data control)

HSM System is documented in this manual, procedures, guidelines, work instructions, HSM Plans and other related documentation. The School controls all documents related to HSM to ensure that they are reviewed and approved by the authorized personnel, to ensure that current versions of documents are available where they are required, to ensure that obsolete documents are promptly removed and otherwise to ensure integrity of documents.



8.1.1.1 Document & Records Control, approved as part of the integrated management

system.


8.2.1 Documents pertaining to HSM management system comprise the following:

8.2.1.1 HSM management system manual, HSM plans, procedures and HSM work

instructions. 8.2.1.2 Documentation defining HSM related aspects/hazards and their impact risk

assessment, objectives and targets, legal and regulatory requirements and management programs for reaching the objectives and for monitoring HSM performance and compliance.

8.2.1.3 Laws, regulations, standards, codes of practice and other such documents defining applicable requirements.

8.2.1.4 Training programs and materials. 8.2.1.5 Emergency preparedness and response procedures. 8.2.1.6 Work instructions, operational data sheets and other written instructions for

personnel whose work can create a high risk of their safety or the safety of other interested parties.

8.2.2 As applicable, documents are identified by their title, code number, date of issue, revision level,

and the issuing and approval authority.

8.2.3 Documents are reviewed for adequacy, correctness and conformity with the School’s policy

prior to issue and release. Changes to documents are reviewed and approved by the same

function or department that approved the initial document, unless designated otherwise.

8.2.4 Documents issued to personnel and outside parties who are not affected by the document, but

need a copy for information only, are identified as (Uncontrolled Copy). Such documents are

not followed up with revisions.

SECTION 9 4.4.6(OHSAS 18001:2007= Operational Control)

The School implements special control measures to control activities associated with significant environmental aspects and OH&S hazards. These operational controls include methods, systems, processes and equipment to safeguard the environment and safety, and the documented procedures and work instructions.



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9.1.1 Activities related to this section are documented in: 9.1.1.1 Operational Control Procedures 9.1.1.3. Materials Safety Data Sheets 9.1.1.4 Procedures in HSM Plan (if required) 9.1.1.5 Purchasing & Maintenance Procedures 9.1.1.6 Waste Management procedures


9.2.1 Operational control is methods, systems, processes and equipment to safeguard the users and implementers of School’s activities including other interested parties. This also includes operational criteria and procedures, work instructions, inspection programs and preventive maintenance programs.

9.2.2 School operational control methodologies includes (but not limited to) the followings: Personal

Protective Equipment (PPE), Safety Signs and barriers and Safety Tools and Equipment.

9.2.3 Work instructions are established where their absence could lead to deviation from School policy, objectives or targets, or could cause a significant impact on environment or safety and well being of workers, visitors and other interested parties.

9.2.4 Inspection and/or maintenance programs are developed and implemented for equipment,

machines and systems associated with significant HSM aspects / risks and emergency response programs.

9.2.5 Particular attention is paid to hazardous material and waste management.

9.2.6 The following categories of purchased products and subcontracts are controlled by HSM

management system:

9.2.6.1 The hazardous materials, substances and chemicals, the equipment for processing, storing and handling hazardous wastes, and the hazardous waste, treatment and disposal methods.

9.2.6.2 Personal protective equipment and equipment to be used for emergency response. 9.2.6.3 Measuring and test equipment intended for monitoring HSM performance and

regulatory compliance, including calibration. 9.2.6.4 Additional services that may be identified by MR because of their association with

significant aspects, risks, objectives or targets.

9.2.7 Purchasing is controlled by specifying and communicating HSM requirements and by

monitoring of supplier performance.

SECTION 10

4.4.7(OHSAS 18001:2007= Emergency preparedness and response)

The School identifies potential accidents and emergency situations and develops appropriate response plans for

preventing and mitigating associated environmental impacts. Emergency response procedures are tested where practicable and are reviewed in particular after occurrence of accidents or emergency situations.



10.1.1.1 Emergency Preparedness Response Procedure, approved as part of the integrated management system.

10.1.1.2 Emergency action plans, first aid instructions and other related work instructions

mentioned in HSM Plans.


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10.2.1 MR identifies potential hazards that cause accidents and emergency situations, to include

hazardous materials and substances, dangerous activities and potential hazards created by

outside forces.

10.2.2 Each potential hazard is evaluated to determine whether emergency response plans are

warranted, and where relevant, appropriate emergency plans and procedures are developed.

10.2.3 Emergency preparedness and response procedures are documented. All personnel are made

aware of the procedures and where they are located. Where practicable, emergency

procedures are periodically tested.

10.2.4 MR is responsible for reviewing and, as necessary, revising emergency procedures after each

occurrence of accidents and emergencies.

Section 11 Checking and Corrective Action


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SECTION 11 4.5.1(OHSAS 18001:2007= Performance measurement and monitoring)

The School monitors and measures performance of activities that can cause a significant environmental impacts

and safety risks and evaluates its compliance with applicable laws and regulations. Measuring and test

equipment used for verification of HSM performance is calibrated and properly controlled.


11.1.1 Activities related to this section are documented in: 11.1.1.1 Monitoring & Measurement Procedures as per HSM plans (where needed). 11.1.1.2 Legal Requirements Procedure, approved as part of the integrated management

system.


11.2.1 The systems which are used for monitoring HSM performance with regard to significant

identified aspects hazards and for evaluating compliance with laws and regulations are

documented Monitoring Sheet.

11.2.2 For each monitored or measured characteristic, MR determines the measurement or test

method, frequency, acceptance criteria (if Practical), responsibility and the manner for

recording results.

11.2.3 When HSM performance falls below desirable level, or when there is a possibility of a non

compliance against laws or regulations, then MR initiates corrective or preventive actions, or

establishes appropriate objectives and targets to improve performance.

11.2.4 Near miss methodology is used for monitoring potential hazards and for a means of

identification of new possible hazards.

11.2.5 Accidents, Injuries and other unfavourable events are monitored through several means

including reporting systems.

SECTION 12 4.5.2(OHSAS 18001:2007= Accidents, incidents non conformance and corrective and preventive action)

The School maintains corrective and preventive action procedures for handling, investigating non conformance and for eliminating their causes. Corrective and preventive actions are followed up to verify their

implementation and effectiveness.


12.1.1 Activities related to this section are documented in: 12.1.1.1 Corrective and Preventive Action Procedure, approved as part of the integrated

management system. 12.1.1.2 Monitoring & Measurement Procedures. 12.1.1.3 Emergency Preparedness Response Procedure. 12.1.1.4 Accidents Handling, Reporting, and Investigation.



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12.2.1 Corrective Action Request (CAR) is initiated and implemented to address HSM management system non conformances. Non conformance is a deviation from the policy, procedure, standard, instruction, and specification, legal and regulatory requirement or from any other requirement which the School established, or to which it subscribes.

12.2.2 CARs assign the responsibility for handling and investigating the non conformance, for mitigating any impacts and risks caused and for implementing measures to prevent recurrence of the non conformance.

12.2.3 CARs may be issued to internal department, as well as its suppliers and subcontractors. 12.2.4 Upon implementation of corrective or preventive actions, CARs are followed up to verify that

the action was indeed implemented and that it is effective. 12.2.5 CARs are initiated, documented, processed and monitored. 12.2.5 Accidents and/or Injuries are reported and documented. 12.2.6 Near miss methodology is used to report non‐conformities which may initiate incidents and/or

accidents.

SECTION 13

4.5.3(OHSAS 18001:2007= Records and records management)

The School maintains HSM records to demonstrate conformance with legal, regulatory and other requirements

of OHSAS 18001:2007. There is a procedure for Contracting, storage and retention of records.


13.1.1 Activities related to this section are documented in: 13.1.1.1 Control of Documents & Records Procedure approved as part of the integrated

management system. 13.1.1.2 This page of the manual.


13.2.1 Following are the main types of records maintained:

13.2.1.1 Aspects Hazards identification records, 13.2.1.2 Objectives, targets and management programs records, 13.2.1.3 Supplier evaluation and monitoring records, 13.2.1.4 Near miss reports, 13.2.1.5 HSM performance monitoring records, 13.2.1.6 Accident/ Injury Reports, 13.2.1.7 Operational controls and maintenance records, 13.2.1.8 Training records, 13.2.1.9 Emergency preparedness and response records, 13.2.1.10 Corrective and preventive action records, 13.2.1.11 External communication records, 13.2.1.12 Complaints Records, 13.2.1.12 Internal HSM management system audit reports, and 13.2.1.13 Management review records.

13.2.2 Storage locations and retention times for records are specified in the relevant approved

procedure. 13.2.3 Regular Back‐ups are being performed to assure safe keeping and retrieval of such records

during their retention periods.


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SECTION 14 4.5.4(OHSAS 18001:2007= Audit)

The School periodically conducts internal audits. The purpose of the audit is to verify whether HSM conforms with stated requirements, including OHSAS 18001, and whether it is properly implemented and maintained.

Internal audits are conducted in accordance with an established audit program.


14.1.1 Activities related to this section are documented in: 14.1.1.1 Internal audits Procedure, approved as part of the integrated management system.


14.2.1 All elements and activities of HSM management system are audited at least once a year or as

stated in the approved internal audit procedure. The actual frequency depends on the status,

importance and past conformance history of the element of activity.

14.2.2 Internal audits are conducted in accordance with a documented internal audit plans established

by MR.

14.2.3 Personnel assigned to carry out internal audits are appropriately trained and have sufficient

information about the audited activities.

14.2.4 Non compliance results of internal audits are reported using a Non Conformity Report. The form

is used to document identified non conformances and for initiating and processing related

corrective actions.

14.2.5 Results of internal audits are reported using an Internal Audit Summary Report. These results

are reported to the Senior Management, and are discussed within the framework of

management reviews


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SECTION 15 Management Review

SECTION 15

4.6 (OHSAS 18001:2007= Management Review)

Senior Management conducts periodical reviews of HSM. The review evaluates environmental and safety results and performance of HSM, and considers changes to policy, objectives and other elements of the system. The purpose is to ensure continuing suitability, adequacy and effectiveness of HSM. The review is documented.



15.1.1.1 Management Review Procedure, approved as part of the integrated management

system.


15.2.1 Senior Management reviews of HSM are conducted at least once a year or as stated in the

approved management review procedure. More frequent reviews are scheduled in the initial maturation phase of HSM management system. Management reviews consider (mainly but not limited to):

15.2.1.1 Suitability of policy, 15.2.1.2 HSM Performance Compliance 15.2.1.3 Setting up dating of HSM objectives and targets for continual improvement, 15.2.1.4 Adequacy of current aspect/hazard identification, impact/risk assessment, and

impact/risk control processes,


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15.2.1.5 Current levels of risk and the effectiveness of existing control measures,

15.2.1.6 Adequacy of resources, 15.2.1.7 Corrective and Preventive Actions 15.2.1.8 The effectiveness of HSM inspection process, 15.2.1.9 The effectiveness of the hazard reporting process, 15.2.1.10 Data relating to incidents, accidents or injuries which have occurred, 15.2.1.11 Recorded instances of procedures not being effective, 15.2.1.12 Results of internal and external auditing of HSM system, and 15.2.1.13 State of emergency preparedness for emergency.

15.2.2 Results and conclusions of management reviews are documented.


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Attachments

Appendix A – List of IMS Documents Related to This Manual

Document ID Document Title

IMS‐01 Control and Management of Documents and Records

IMS‐01‐F01 Request for New Document/Modification of Document

IMS‐01‐F02 IMS Documents Master List

IMS‐01‐F03 Request for IMS Documents and Records Destruction

IMS‐02 Compliance with Legal and Other Requirements

IMS‐02‐F01 Registry of Legal and Other Requirements

IMS‐02‐F02 Registry of Required Reports and Permits

IMS‐03 Internal Audit

IMS‐03‐F01 IMS Audit Plan

IMS‐03‐F02 IMS Audit Checklist

IMS‐03‐F03 IMS Audit Report

IMS‐04 Management Review

IMS‐04‐F01 IMS Management Review Agenda

IMS‐04‐F02 IMS Management Review Meeting Minutes

IMS‐05 Corrective and Preventive Actions

IMS‐05‐F01 IMS Corrective/Preventive Action Request/Report

IMS‐05‐F02 IMS Corrective/Preventive Actions Log

IMS‐06 Communication

IMS‐07 Waste Management

IMS‐07‐F01 Waste Inventory Log

IMS‐07‐F02 Waste Transfer Note

IMS‐08 IMS Objectives and Targets

IMS‐08‐F01 IMS Objectives and Targets Management Program

IMS‐09 IMS Emergency Preparedness and Response

IMS‐09‐F01 Emergency Drill Record Sheet

IMS‐09‐F02 Emergency Recording Form

IMS‐09‐F03 Emergency Reporting Form

IMS‐09‐F04 Emergency Reporting Log

IMS‐09‐F05 Safety Meeting Report

IMS‐09‐F06 Regulatory Safety Inspection Report

IMS‐09‐F07 First Aid Kit Contents

IMS‐09‐F08 Jobsite Inspections and Correction of Unsafe Acts and Conditions

IMS‐10 EHS Aspects and Impacts Assessment

IMS‐10‐F01 EHS Aspects/Impacts/Risks Assessment Worksheet

IMS‐11 Competence, Training and Awareness

IMS‐11‐F01 Training Need Assessment Form

IMS‐11‐F02 Annual Training Plan

IMS‐11‐F03 Training Attendance Record


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Appendix B: Terms and Definitions: TERMS DEFINITION HSM Health and Safety Management System IMS Integrated Management System MR Management Representative OH&S Occupational Health and Safety Environment Surroundings in which an organization operates, including air, water, land, natural resources,

flora, fauna, humans, and their interrelation

Environmental Aspect Element of an organization’s activities; products or services that can interact with the environment.

Environmental Impact Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organization’s activities, products or services.

Hazard Identification Process of recognizing that a hazard exists and defining its characteristics.

Accident Undesired event giving rise to death, ill health, injury, damage or other loss

Incident Event that gave rise to an accident or had the potential to lead to an accident.

Near‐miss An Incident where no ill health, injury, damage or other loss occurs.

Management Review Formal evaluation by Senior Management of the status and adequacy of the quality system in relation to the quality policy and objectives.

Objective Evidence Information, which can be proved true, based on facts obtained through observation, measurement, test or other means.

Preventive Action Action taken to eliminate the causes of a potential non‐conformity, defect or other undesirable situation in order to prevent occurrence.

Procedure Specified way to perform an activity

Process Set of inter‐related resources and activities which transform inputs into outputs (resources may include personnel, finance, facilities, equipment, techniques and methods)

Product Result of activities or processes

Qualification Process Process of demonstrating whether an entity is capable of fulfilling specified requirements

Occupational Conditions and factors that affect the well being of employees, temporary workers, Health Safety contractor personnel, visitors and any other person in the work place.

Audit Systematic, independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which audit criteria are fulfilled.

Risk Combination of the likelihood and consequence(s) of a specified hazardous event occurring.

HSM Management System Part of the overall management system that facilitates the management of HSM aspects risks associated with the business of the organization, This includes the organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the organization’s policy.

HSM Manual Document stating the policy and describing the system of an organization.

Policy Overall intentions and direction of an organization with regard to quality, environment and safety issues, as formally expressed by the Senior Management

Record Document which furnishes objective evidence of activities performed or results

achieved

Verification Confirmation by examination and provision of objective evidence that specifies requirements have been fulfilled

EHS Environmental, Health and Safety