Instructions Specifications For Tree Removal for Nolin River …d0a5726d3848a57dbf55-f9b6e4a1aac9d1d600e177fd0406dfb4.r4.cf… · 2016-01-27 · Instructions & Specifications For

Instructions

&

Specifications

For

Tree Removal for Nolin River Sewer

Infrastructure Project Bid

Bid Number 2016-002

Hardin County Water District No. 2

Elizabethtown, Kentucky

January 21, 2016

Contact: Jeff Gaddie (270) 268-1310

INT______ 2

I. Information to Bidders

1. ACCEPTANCE OF BIDS

Hardin County Water District No. 2 (the District) reserves the right to accept the

bid deemed lowest and best evaluated as determined by the Hardin County Water

District No. 2’s Board of Commissioners. The District reserves the right to waive

any informalities or minor defects in a bid or to reject any or all bids.

2. SUBMITTING BIDS

A. The bid must be received by the District at 360 Ring Road, Elizabethtown,

Kentucky on Thursday, February 11, 2016 by 10:30 am Eastern standard time.

Bids will then be publicly opened and read aloud. Any bid received after the

specified time shall be disqualified.

B. Each bid must be submitted in a sealed envelope and have typed on the envelope,

SEALED BID 2016-002, with the opening date and time. District assumes no

responsibility for the premature opening of or failure to open bids not properly

addressed or identified.

C. An authorized representative may withdraw their bid at any time up to the

opening time of the bid, but no bid may be withdrawn within 60 days after the

date of the opening.

D. The District will not be responsible for errors or omissions on the part of bidders

in making up their bids. All bids must be signed by an authorized representative

and any bid received unsigned will be rejected.

E. All bids must be submitted in accordance with the specifications listed. The

bidder must note any exceptions to the specification on the Bid Form, otherwise it

is determined that the bidder meets the specification listed.

F. Bids must be submitted on the prescribed bid form and completed in ink or type

written. Failure to do so will result in the rejection of the bid.

G. Because this packet contains the terms, conditions, and specifications for the bid,

the entire packet must be returned (minus the exhibits). An authorized agent must

initial at the bottom of each page acknowledging that they have read the entire

page.

INT______ 3

H. Bidders are invited to attend the public bid opening, and to review the complete

bid files after the bids have been opened. The District will also prepare and mail

a bid tabulation showing all vendors’ pricing.

I. Do not add or include Kentucky sales and/or use tax. The District will furnish the

necessary exemption certificate, upon request.

J. The District will require bidder to hold their bid price for the duration of the

contract.

K. The District shall make payment for services rendered on a monthly basis on or

about the third Wednesday of each month. To receive payment, an itemized

invoice shall be provided to the District by the fifth day of the month.

3. ADDENDA TO SPECIFICATIONS

The District reserves the right to issue addenda(s) for the purpose of modifying the

documents referred herein at any time prior to the day and time set for the opening.

4. QUALIFICATIONS OF BIDDERS

The bidder may be required, before the award of the contract, to show to the complete

satisfaction of the District that it has the necessary resources, facilities, and ability to

provide the services specified. The bidder may also be required to give a past history and

references in order to satisfy the District in regard to the bidder’s qualifications. Should

the bidder be deemed unsatisfactory, the District reserves the right to reject the bid.

5. TERM OF CONTRACT

The term of the contract shall be from February 17, 2016 to March 31, 2016 unless

terminated, canceled or extended.

6. TERMINATION OF CONTRACT

The contract may be terminated in whole or in part at any time by the District, with or

without cause, by giving at least a thirty-day advance written notice.

INT______ 4

II. Specifications and Special Conditions

1. SPECIAL CONDITIONS

A. The Work shall include removal of all trees and brush within the 30 foot permanent

easement and only trees greater than 10-inches in circumference at 4-feet above

ground surface within the 20-foot temporary easement as defined on the attached

exhibits (Exhibits 1 - 18).

B. All trees shall be cut flush with the ground surface.

C. Clearing and grubbing shall consist of cutting, removing, and properly disposing of

trees from within the designated easements.

D. The size of the tree removal areas are located on the attached exhibits (Exhibits

1 - 18).

E. The bidder shall access the tree removal areas through the existing easements that

were acquired by the District for this project. Easements may vary by property, but

typically there is a 30-foot permanent easement and a 20-foot temporary easement,

10-feet on each side of the permanent easement or 20-feet on one side of the

permanent easement. Specific easements are available upon request.

F. Prior to tree removal, the District will mark the alignment of the 30-foot permanent

easement and 20-foot temporary easements.

G. The District will notify property owners that this work will commence. Contractor

shall make a reasonable effort to notify property owners prior to accessing their

land.

H. Select easements for the Nolin River Sewer Infrastructure Project contain specific

tree clearing requirements. The Table below list those requirements.

Exhibit

No.

Exhibit Description Parcel Owner Special Requirements

3 In the densely populated

tree area on Exhibit 3,

the northern 480-feet of

property belongs to the

Hall’s.

Larry J. and Kilcha M.

Hall

Any marketable timber 14-inch

at chest-high or larger shall be

laid aside for property owner.

All tree tops of marketable

timber shall be cut off and

hauled off site.



the middle 270-feet of


Miles’.

James E. Miles,

Pamela D. Miles,

James E. Miles, III,

and Jennifer L. Miles





INT______ 5


hauled off site.



the southern 285-feet of


Wade’s. (See Note 1)

The Wade Family

Farm Management,

LLC






hauled off site.

5, 6 On Exhibit 5, the trees

called out within the

0.04, 0.08, and 0.13

acres near Rose Run. On

Exhibit 6, the trees

called out within the

0.22, 0.02, and 0.03

acres near Rose Run.

Crain Farm No tree removal is included

within this contract.

6 On Exhibit 6 the

Claycamp’s property is

located in the 0.04 acres.

Edwin and Judy

Claycamp

Any trees that are removed must

be inventoried with the property

owner and the District so the

District may replace them after

construction.

7 On Exhibit 7 the

Cooke’s property is

located on the northwest

side of the intersection

of South Bell Avenue

and South Railroad

Avenue in the 0.04

acres.

Mark A. and Janyce

Cooke

Photographs of the existing

sidewalk must be taken prior to

any tree clearing work is

initiated and after completion. If

sidewalk is damaged, the District

must replace damaged sidewalk.

8 On Exhibit 8 the Sego’s

property is located in the

0.15 acres.

James David Sego Contractor to stay away from old

maple tree. The District and

Contractor shall meet with

property owner prior to working

on this property.

15 On Exhibit 15 the

Skees’ property is

located in the 0.02 acres.

Mary Donna Skees Owner requires complete

removal of all debris from tree

clearing at this site.

(1) Note the alignment shown on the Wade property in Exhibit 4 within the densely populated

tree area located on East Rhudes Creek is slightly different. The actual easement is located

approximately 45-feet to the west of the easement shown on Exhibit 4. The District will mark

the easement limit on this property.

I. Initial work shall not commence until the District provides authorization but shall

be completed before March 31, 2016.

J. Winning bidder will be responsible for acquiring and maintaining insurance

for the duration of the contract and must provide to the District a Certificate

of Liability Insurance with Hardin County Water District No. 2 listed as the

certificate holder in the amounts and coverage listed below:

INT______ 6

Commercial General Liability $2,000,000 per Occurrence

Worker’s Compensation Coverage $100,000 Accident

$500,000 Disease Policy Limit

$500,000 Disease Each Employee

Automobile Liability Limits $300,000 / $600,000 Bodily Injury

$100,000 Property Damage

Hired & Non Owned Auto Insurance $300,000 / $600,000

K. The Contractor shall purchase and maintain liability insurance, as described above,

specifically naming as additional insureds Hardin County Water District No. 2 and

Owner’s Consultants, Strand Associates, Inc. and Third Rock Consultants, LLC,

and HPT PSC Properties Trust, using Additional Insurance Endorsement Form CG

20 26 07 04, CG 20 10 07 04, or equivalent form.

Endorsements or General Liability policy shall not exclude supervisory or

inspection services.

Contractor shall also provide an Additional Insured Endorsement for the

automobile policy.

2. Exhibits

A. An exhibit for each area showing location and area of trees to be removed follows

the bid form in this packet. Areas marked on exhibits are estimates only. Bidders

are encouraged to visit each area prior to bidding.

INT______ 7

Bid Form


Tree Removal for Nolin River Sewer Infrastructure Project Bid 2016-002

Signed by ____________________________ Date ___________________________

Name ____________________________ Phone __________________________

Address _________________________________________________________________

Item DESCRIPTION LUMP SUM TOTAL

1

Tree Removal of 10.06 acres per Exhibits 1 - 18 to be completed prior to March 31, 2016 $_____________________

INT______ 8


Invitation to Bid for Tree Removal for Nolin River Sewer Infrastructure Project

Hardin County Water District No. 2 (the “District”) will receive sealed bids at the District office,

located at 360 Ring Road / P.O. Box 970, Elizabethtown, Kentucky 42702, until 10:30 a.m. local

time on the 11th day of February, 2016 for Tree Removal for the Nolin River Sewer

Infrastructure Project.

Specifications are available at www.hardincountywater2.org or by contacting Jeff Gaddie at

(270) 268-1310. Bids will be awarded to the lowest and best-evaluated bidder as determined by

the Hardin County Water District No. 2 Board of Commissioners, and further provided, that any

and all bids may be rejected for any reason. BY ORDER OF THE COMMISSIONERS.

http://www.hardincountywater2.org/

§̈¦65

¬«222

£¤31W

Rose Run

East

Rhu

des

Cree

k

Valley Creek

Nolin River

3

2

6

5

4

15

16

17

18

11

1213

14

7 89 10

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme,MapmyIndia, © OpenStreetMap contributors

0 1,800 3,600900Feet

Nolin River SewerInfrastructure Project

Hardin County Water District No. 2Hardin County, Kentucky

Prepared by:Third Rock Consultants, LLC2526 Regency Road, Suite 180Lexington, Kentucky 40503

Exhibit 1Habitat Overview

Document Path: Q:\2014\KY14-031_HCWD2_Glendale_BioSurvey\Mapping\GIS\Habitat_Review_2016\Ex1_Overview.mxd las 1/12/16

Design mapping provided by clientin 2014.

Legend

Notes

Stream

Isolated Area

Tree Removal Area (10.59 ac)

30ft Permanent Easement

50ft Temporary Easement

Exhibit Extent

0.27 acres

0.18 acres

Total tree removal =0.45 acres

Valle

y C

reek

Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS,USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GISUser Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMapcontributors



Hardin CountyWater District No. 2

Hardin County, Kentucky

Exhibit 2Habitat Location

0 300 600150Feet

Document Path: Q:\2014\KY14-031_HCWD2_Glendale_BioSurvey\Mapping\GIS\Habitat_Review_2016\Ex2_Habitat.mxd las 1/11/16

Design mapping provided by client in 2014.

Legend

Notes

Tree Removal Area



Stream

2.44 acres


Valle

y C

reek




0 350 700175Feet



Legend

Notes

Tree Removal Area



Stream




0.26 acres


East R

hude

s Cree

k




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




0.86 acres


0.04 acres

0.08 acres

0.13 acres

Ros

e R

un




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




marks

Text Box

Not included in this Contract

marks

Text Box


marks

Text Box


0.09 acres


0.22 acres

0.02 acres

0.03 acres

0.04 acres

0.08 acres

Ros

e R

un




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




marks

Text Box


marks

Text Box


marks

Text Box


0.04 acres

0.13 acres

0.04 acres

0.07 acres

0.08 acres

0.06 acres

0.09 acres

0.04 acres

0.03 acres

0.02 acres 0.03 acres

0.04 acres

0.04 acres0.04 acres







Legend

Notes

Tree Removal Area



Stream



Hardin County, Kentucky0 150 30075Feet

See Exhibit 7

0.01 acres


0.03 acres0.04 acres

0.15 acres






Legend

Notes

Tree Removal Area



Stream




0.04 acres

0.01 acres

0.02 acres

0.01 acres

0.03 acres

0.03 acres

See Exhibit 7


See Exhibit 7

See Exhibit 7

See Exhibit 7See Exhibit 7






Legend

Notes

Tree Removal Area



Stream





0.22 acres

0.10 acres






Legend

Notes

Tree Removal Area



Stream




0.08 acres





0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




0.09 acres


0.13 acres




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




Isolated


Isolated




0 300 600150Feet



Legend

Notes

Isolated Area



Stream




0.20 acres





0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




0.80 acres


0.03 acres

0.44 acres

0.06 acres

0.02 acres




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




Isolated


0.66 acres

0.01 acres

0.01 acres

0.06 acres

See Exhibit 17




0 300 600150Feet



Legend

Notes

Tree Removal Area

Isolated Area



Stream





0.12 acres

0.15 acres

0.04 acres

0.19 acres

0.07 acres

0.09 acres

0.09 acres

0.17 acres

0.02 acres

0.01 acres

0.03 acres

0.01 acres




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




0.10 acres


0.15 acres

0.30 acres

0.01 acres

0.26 acres




0 300 600150Feet



Legend

Notes

Tree Removal Area



Stream




Documents

Instructions Specifications For Tree Removal for Nolin River …d0a5726d3848a57dbf55-f9b6e4a1aac9d1d600e177fd0406dfb4.r4.cf… · 2016-01-27 · Instructions & Specifications For