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Institutional memory
Abraham Joel, SLU
Malin Kanth, SEPA
Nairobi, Kenya24-26 September 2019
Institutional arrangements
4
Legal arrangements – the law and the back-bone of our domestic MRVOrdinance (2014:1434) Concerning Climate Reporting
• The ordinance is the base for the national system and describes the roles and responsibilities for the government and agencies in the context of national reporting.
• Identify the Swedish EPA as responsible for coordinating the national system
• Establish the responsibilities for other agencies to assist Swedish EPA
• Guarantee the quality of the national climate reporting
Institutional arrangements, GHG inventory
The Swedish Ministry of Environment– Single national entity– Overall responsibility for the inventory
The Swedish Environmental Protection Agency– Responsible for co-ordinating the activities for producing the
reporting– Maintaining the reporting system /the institutional arrangements– Final quality control and quality assurance of the reporting– Anything related to the reporting not assigned to any other
authority– Sends the inventory to Ministry of the Environment – Submission to the EU and to the UNFCCC– National publication
Institutional arrangements – Responsibility
• Deliver data (time and format)• Maintain and communicate a QA/QC plan off the
data/statistics• Inform SEPA if their will be changes in the
data/statistic (methodology change, etc.) supply from the agency to SEPA
• If changes find a solution (recalculate the time series from 1990 and onwards with new methodology) – to have a consistent time-serie.
Institutional arrangements –Responsibilities in accordance with the ordinance and agreements - involved agencies
Procedurall arrangements
Overview of the Swedish GHG inventory planning, preparation and management.
Procedural arrangements - monitoring and reporting • Data collectiono Basic data available15 April - 31 August
• Developmento Projects to develop the statistics – mostly during spring
• Calculation, verification, quality assuranceo Consultants calculate and prepare reporting until October
• Reviewo National independent review (overall and detailed), o EU January – March and UNFCCC, September - October
• Reportingo National proxy for the year X-1 in Mayo National reporting for year X-2 in Decembero EU reporting preliminary 15 Jan, final 15 Marcho Final UNFCCC 15 April
• The quality system is a prat of our national system (ensure quality)
• The level of quality shall correspond to the requirements of:
- Transparency, consistency , comparability, completeness and accuracy
• The Swedish quality system Follows the structure, Plan, Do, Check and Follow up;PDCA cycle
Procedural arrangements – process and the quality
Several elements of the quality system to ensures the quality
• Education and knowledge sharing• Planning and preparation
- List with suggestions for improvements- ”Gross list “(a list/process between consultants and SEPA,
decisions on the priority of projects for development)
• QA/QC procedure• Publication – national statistics• Data storage, documentation (TPS, Project place)• Follow up and improvements
Institutional memory
Abraham Joel, SLU
Nairobi, Kenya24-26 September 2019
Focus areas at SLU
Research Education Outreach and interaction with society Environmental monitoring and
assessment Capacity development
Environmental Monitoring and Assessment (EMA) Programmes
Emissions and uptakes from the LULUCF sector
ktC
O2-
equi
vale
nt
Forest landWetland Build land
Wood products Agriculture land PasturesOther land Total
Assessing impacts of climate change scenarios in agriculture water management
Impacts at field and landscape scale
Climate data
Topography
Land Use
Soils
Representation of fields and landscape components
New recommendations for irrigation and drainage
Evapotranspiration
SLU as a partner
Data in Sweden is under development Data collection has being part of our society for more than 1000
years (drive by the kings and church).
During the last 100 years a more developed data collection system were developed for different purpose.
However, until 2000 the Swedish Agencies need to paid for data from other agencies and the access was not that easy.
During the last 15 years we have developed a new data managing systems in order to make data easy accessible for agencies and the public.
Many of the data were not produce for the applications that their used today. However, systematic description and storage has being helpful for further use
I believe that: Cooperation and agreements between institution is crucial
for making knowledge and data useful. But this need to be formalised in order to ensure and facilitate the process.
Institutions that consider “institutional memory” will have huge accumulated knowledge to share and contribute to development
Institutions that consider “institutional memory” will have better communication and interaction with different actors (better equipped)
Institutions that consider “institutional memory” will more efficient use the accumulated knowledge, be more competitive but also an interesting partner
All above can be applied to the individual level as well so sharing and transparency is beneficial and the few implication should not be a obstacle
Group exercises:The objective is to explore how you could improve the situation in your home institutions. How has institutional memory being handle at your
institution? What are the existing constrains and possible solutions? What are the key aspects for a better institutional
arrangement? What kind of processes are needed to abtain a better
arrangment? What are the potential benefits?