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INSTITUTIONAL ISSUES & IMPLEMENTATION
Historical perspective Understand institutional issues Implementation guidelines
Instructional Objectives
IMPLEMENTATION
Barriers to Implementation
Historical Perspective
PMS emerged in mid-1970’s Early emphasis on optimization of multi-year technical barriers – no standards “Black box”/“Snake Oil Salesmen” Discontinued use of systems 1980’s – people and institutional issues
become important
Issues and Barriers
The institutional issues and barriers can be loosely grouped into three classes; barriers related to:
People
Organization
Development & implementation of PMS
People Issues and Barriers
Personalities and interpersonal relationships Turf protection Fear of exposure to past or current practices Place of development (planning, engineering, Resistance to change
Size of organization Organizational structure Organizational level Past management and decision-making practices Stability
Organizational Issues and Barriers
Planning horizons Constraints on selection of projects Fixed facilities and processes Resources One-person show Competing fund needs
Organizational Issues and Barriers
PMS Design Development & Selection
Matched to agency needs Complexity – Need for adequate documentation “Black box” – Details of the analysis could not
be seen
Implementation Concepts & Guidelines
Decide if PMS is needed Obtain agency support Select PMS Implement PMS Effective PMS operations
Methods to Overcome Barriers
Anticipate Barriers – Patience, Patience, Patience COMMUNICATIONS PMS SUPPORTS DECISIONS SHOW BENEFITS - potential benefits COMPATIBILITY- Way an agency makes decisions COMPLEXITY-Simplified RELATIVE ADVANTAGE- better than the existing ADAPTABILITY- Modifiable to meet the agency needs SUPPORT FROM UPPER LEVEL MANAGEMENT TRAINING-At all levels OUTSIDE SUPPORT-Subject Matter Experts or Consultants
Phases of Pavement Management Adoption and
Implementation
1. Decide if pavement management is needed
2. Obtain agency support
3. Organizational Analysis
4. Develop the PMS components
5. Implement PMS
6. Evaluate the outcomes from the system
7. Operate the PMS effectively
8. Integrate PMS in Organizational Structure
Seven Step Process Step 1- Decide if PMS is Needed
Recognize need Obtaining PMS knowledge Decide to implement PMS Develop alliances Getting PMS on the Agenda
Step 2- Obtain Agency Support
Persuade agency Agency decides Form a steering committee Get funding commitment Form implementation group Select and test PMS
Step 3- Organizational Analysis
Select and design PMS Software Modify selected PMS process Prepare implementation plan Trial Implementation Document results
Step 4- Develop PMS Components
Review goals Develop components (database,
inventory, condition survey, condition indices, performance models, treatment triggers, resets and costs, and economic analyses)
Evaluate on pilot network Modify as needed
Step 5- Implement PMS
Remainder of network Complete all modifications Collect Data Train Staff
Step 6- Evaluate the outcomes from the System
Evaluate the outcomes on subsets of the system
Perform “reasonableness” checks on the treatment selection, annual paving program and annual expenses
Examine the effect of various budget scenarios on average system condition
Step 7- Operate PMS Effectively
Institutionalize PM process Create user manuals Create annual update activities
(pavement condition and treatment costs)
Match output to management styles & needs
Step 8- Integrate PMS in Organizational Structure
Designated personnel Training Adjust and improve
DISCUSSIONS
Implementation at
• State DOT
• County
• Municipality
Phases of Implementation
Feedback and ImprovementsFeedback and Improvements
Deighton dTIMS Deighton dTIMS
Implementation StepsImplementation Steps
Pavement Management System Software
Deighton and Associates – dTIMS
Stantec HPMA
Agile Assets
Micro PAVERTM
Cartegraph
Others
Questions?