INSTALLATION STATUS REPORT ISR “FY 2003 STATE RESOURCE MANAGERS CONFERENCE”

INSTALLATION STATUS REPORTISR

“FY 2003 STATE RESOURCE MANAGERS CONFERENCE”

Definition

Requirements generator based on Army-wide Standards designed to assist “Installations”, MACOMs, “Regions” and HQDA to monitor Quantity, Quality and Costs and provide an objective means to compare conditions across installations and functional areas that will affect management approaches, policy decisions, installation strategic planning and justification of resource allocations based on information collected annually (15APR).

INSTALLATION STATUS REPORT

FY02 Budget Increase for Improved Installation Readiness

WHY ISR?

WHY ISR?

Report conditions to Chief of Staff, Army

Assess Army performance:

Secretary of the Army published 1MAR01:Quarterly Army Performance Review;Unit Status Report (monthly);INSTALLATION STATUS REPORT (annually)

WHY ISR?

Report conditions to Chief of Staff, Army

Assess Army performance:

Secretary of the Army published 1MAR01:Quarterly Army Performance Review;Unit Status Report (monthly);INSTALLATION STATUS REPORT (annually)

DOD Installation Readiness Assessment System Congressional requirement (US Code : Title 10, Section

117)

Regulation

AR 210-14 (www.usapa.mil)

Concept: • Connect Resources to Outcomes Measured Against Standards• Categorize $ Requirements:

- Sustainment- Improvement

Approach: Set Standards - ISR Establish $ Requirement - AIM-HI Fund $ Requirement - POM Measure Outcome - ISR

Esta

blis

h R

equi

rem

ents

Fund Requirements

Measure O

utcome

Standards

YourData

Matters!

Manage Installations to Standards

WHY ISR?

–Assesses installation conditions against established Army-wide standards

– Articulates installation and Army

needs

– Estimates resource requirements

– Assists in prioritizing programs,

projects

– Assists in allocation of resources

– Measures trends over time

ISR’S INTENT IS TO PROVIDE MACRO LEVEL MANAGEMENT TOOL

WHAT DOES ISR DO?

Question: How much does it cost in Military Personnel, Civilian Personnel, Funding, Equipment costs, and other items to

perform a particular operation? (rough order of magnitude)

Provides excellent, automated management data to help you evaluate the effectiveness of your operation.

Provides an opportunity to address issues that affect installation readiness (Cdr’s Comments)

Helps tell your story to higher headquarters

Communicates status of Installation to Senior Leaders for visits (Congress, Sec White, CSA, CNGB, DARNG, DDARNG, Governors, TAGS...)

Levels the resources playing field.

WHAT CAN ISR DO FOR ME?


Army Facility Strategy Goals

Raise Army from C-3 to C-2 by 2010 by bringing selected facility types to C-1(see Focused Facility Types below)

Fully sustain required facilities to halt deterioration and protect the modernization investment

Sustainment -

Quality Backlog -

Moderniza

tion Focu

s

(Qualit

y Back

log)

Raise Army from C-3 to C-2 over 20 yearsQuantity Shortfalls -

Focus Facility TypesARNG READINESS CENTERS

USAR Centers

Fitness Ctrs

Trainee Bks

Focus Facility TypesARNG READINESS CENTERS

USAR Centers

Fitness Ctrs

Trainee Bks

Classrooms

Veh Maint & Hardstand

Chapels


IA - Justified $750,000 Recurring Requirement“Used the ISR sustainment cost model to justify maintaining the current level of funding. In the last three years, our department is oneof a very few state agencies to not take a significant decrement in our initial budget, plus we continue to receive $750,000 specificallyfor infrastructure (major renovations and repairs).”

Rhode Island uses "government by results"funding criteria. Questions arose after submitting a $2.8M budget request for FY '04. A Governor's Aide for performance measures was briefed using the ISR. Red, Amber, Green ratings were explained, Briefed the ISR inspection criteria for armories and gave him the percentage of Army National Guard armories that meet or exceed Army Standards (C-1 or 2) for the last four years. The briefing was satisfactory enough to squelch further questions.

RI - Used ISR to answer Governor’s Armory Questions

GA - Multiple Uses

“…it was very useful data & we keep getting better at gathering it”.

Used ISR 1 data to successfully validate requirements for a state armory bond initiative of $20,000,000.00. It is a proven Armysystem that visually portrays inadequate state armory conditions and funding requirements.

KS -Justified $20,000,000 bond

HOW DO STATES USE THE ISR?

Used ISR 1 as justification for our Armory Improvement Program. Presented a $500k request to the state legislature to improve 19Armories. Used ISR standards as the goal for armory conditions. The legislature was impressed that we had a reasonable standard for ourevaluation. They funded $300k the first biennium and $ 400K in the last biennium.

NH - Received $700,000 “…it is significant for a small state budget that started with no

funding”.

1.Used ISR to win the GA State Oglethorpe Quality Award (2002) for the Military Department.2.Placed in the Army Improvement Criteria/Army Community of Excellence Program, using the ISR.3.Provided data to state lobbying officials to show need for facility modernization.4.Used the metrics in the system to assess and provide criteria on job accomplishments for stateand Federal

positions.

NJ - Uses ISR to Establish Annual Work PlanDeveloped a five year SRM Project Projection Plan (P3). It incorporates the ISR 1, the work order system and the Real Property Development Plan(RPDP). ISR 1 outcomes are compared with work-orders to ensure the RPDP identifies/validates the project required to meet ISR green standards. ISR 1 isused extensively to determine priority of projects and determine funding requirements and shortfalls in order to correct the ISR red deficiencies.

DE “We received $1 million more in SRM this year than we did last year. Something's working!! . I 'm convinced it's paying dividends”

Briefs State legislators at their headquarters at the same time once a year. Briefings to State and Federal legislatures for the past three yearshave included information from the ISR pulled directly from the Command Viewer (funding required to reach the various "C" levels). It is agreat tool to visually show folks how badly funded we have been and continue to be. “The best part is, I can jump on the web site and retrievethe information in a matter of minutes.

HOW DO STATES USE THE ISR?

MD “We have used this report for the last 2 budget cycles - it sure short circuits a lot of questions from the budget folks and the General Assembly”.

1. Budget justifications for operations and maintenance of facilities.2. Report on status of facilities to the State in conjunction with Managing for Results.3. Identification of projects for submission to Department of General Services for funding.4. Testimony on Capital Budget Projects with the State (upgrade or new facilities to meet NGB Standards)5. Also used as a backup document for our over $9 million in repair and maintenance backlog (State dollars only - almost 10% of the overall state backlog)

Overall Administrator Garrison Commander

ISR I Administrator DEH

ISR 2 Administrator Env. Prog. Mgr.

SBC Administrator Resource Manager

Responsibility AC Position ARNG Position

ISR 3 Administrator Installation COS

Training, Data Collection ACSIM NGB-ARI-D

Approves / Signs Installation Commander TAG

State COS

CFMO

Env. Prog. Mgr

State COS

USPFO

WHO MAKES ISR HAPPEN?

ARNG ISR Organization Chart

Engineering

ResourceManagement

Acquisition

Health Services

CommandandStaff

Logistics

Operations

InformationTechnology

Personneland

Community

AR

NG

Div

isio

n I

SR

3/S

BC

P

OC

s

ARNG ISRProgram

Management

Installations Division ARNG General StafF

G-8G-7G-6G-5

G-3

COL WalkerG-4

G-2G-1

BG VaughnDeputy Director

ResourceManagement

General Staff

InstallationSupport

Office ofChief of Staff

LTG SchultzDirector

COL SmithChief

Installations Division

LTC BrooksActing Chief

Real Estate Branch

Mr. TroumbleyManager

ISR Program

Mr. SchombertCALIBRE (CONTR)

ISR Program

ISR Working Group

States, Commonwealths

Territories

NGB-ARI

ETC.

ISR VIDEO PRESENTATION

INSTALLATION STATUS REPORT

THREE AREAS: THREE LEVELS:

ISR1 - Infrastructure Green / Amber / Red

ISR2 - Environmental (Good ---------- Poor)

ISR3 - Services/SBC

FIVE “C” RATINGS: OUTPUTS:

C-1 through C-4 / C-5 Quantity Quality Cost

n/a

(high -------> low)

(INDIVIDUAL)

(COLLECTIVE)

101

Airfield PvmtAirfield Facs

Road & TrailRailroads

Strat Mob

Mobility

Info MgmtAdmin

R&DTrng/Inst

ProductionMaintenanceTrng Ranges

Mission

ISR 1 (Infrastructure)

5 Areas2

9 C

at e

gori

es

Post ExchCommissaryHosp & Med

CDCDependent

SchoolsCommunity Spt

Community

Supply/StoragePorts

Housing

Heat A/C

InstallationSupport

Electrical / GasWaterSewer

Family Hsg EUPH

Dining Fac Other UPH

Trainee UPH

*63 Sub-Categories

*245 Facility Category Groups

* Has changed in the past and will continue to change

(ISR SOFTWARE PRODUCES REPORTS ONLY TO THESE 5 LEVELS)

Compliance ConservationPollution

Prevention FoundationRestoration

5 Pillars1

8

ISR

M

ed

ia

Program MgtRestorationRecycling

Pollu Preven Natural Res.Cultural Res.Int. Pest Mgt

Air QualityHaz. Waste

Env. NoiseSolid Waste

Storage TankWastewater

Water Quality

Toxic Sub MgtNEPA/EIA

Haz Mat Mgt Remediation

ISR 2 (Environmental)

#

Veterinary Medicine

Preventive MedicineDental

Medical

ServicesHealth

Contracting Administration

Contracting

Acquisition

Management AnalysisFinancial Management

ResourceManagement

Emergency Services

Environmental ServicesOther Engineering Services

Real Property ManagementHousing Management

Facilities Maintenance/Management

EngineeringLaundry/Dry Cleaning

Food Services

Transportation ServicesMateriel Maintenance

Supply ManagementSupply Operations

Logistics

Force ProtectionInstallation Intelligence and Security

Operations

Info Technology Mgt and PlanningAdministrative Services

Visual Information SystemsComm Systems and Systems Spt

Information Technology

Retail ServicesEducation

Morale, Welfare and RecreationMilitary Personnel Support

Civilian Personnel Management

Personnel and Community

Safety and Occupational Health

Installation ManagementInspector General

Public AffairsChaplain

Staff Judge AdvocateProvost Marshall

Command and Staff

*

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#

#

#

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9 SERVICE AREAS

38 FUNCTIONS

95 SERVICES

ISR 3 / SBC (SERVICES) -> SSC

- ISR 3 SERVICES EVALUATED (150 PMs)*

- SBC EVALUATED(180 PMs)#

ISR I Mr. W.G. Troumbley NGB-ARI [email protected] c-703.607.7943 d-327-7943

ISR II MAJ Merle ‘Chip’ London NGB-ARE [email protected] c-703.607.7994 d-327-7994

ISR III/SBC Mr. Tim Schombert NGB-ARI [email protected] C-703.6079775 d-327-9775

Program Mr. W.G. Troumbley NGB-ARI Manager [email protected] c-703.607.7943 d-327-7943

WHERE CAN I GET ASSISTANCE?

ASIP - Force Structure Data

DFAS - Fiscal Accounting

SIDPERS - Personnel Data

LIDB/LOGSA - Maintenance records

CMRP - Religious plan

RPLANS - Facilities reqmts

IT Metrics (web)

RPI - Facilities assets

Property Books

CATS - Complaints/Appeals Tracking

IR- Semi-annual Internal Review Report to Congress

...And many other sources

WHERE DOES ISR DATA COME FROM?

Requirements

SBC

Cost & Economic

Analysis Center

Force Structure

Population Served

Environmental Requirements

Real Property Inventory

RPM $ Rqmts

ENVR $ Rqmts

-----------Installations data feeds these headquarters systems-------------

HQEIS

ProgrammingInventory

HQRPLANS

Environmental Improvement $

POMDevelopment

BASOPS Sustainment

SRM Sustainment

Facility ModernizationSRMMILCON

Environmental Sustainment

$ for:

BASOPS Improvement

ASIP

“PacingMeasures”

BA

SO

PS

Imp

rove

$ Rq

mts

SSC

BASOPSStrategy

HQISRAEDB

Facility ‘C’ RatingsFacility $ to C1

$ Fac

Mo

d

Rq

mts

FacilityStrategy

BASOPS

$ Rqmts

SRMBASOPS

ENVR

AIM- HI Requirements

Generator

Cost Factors

Cost Factors

AND THEN…..

Congress

MACOMS

Contractors

State Legislatures

MILCON IRP

POM at DA

RPI Data Base

…and MANY other users

DOD IRAS

WHERE DOES ISR DATA GO?

1. Validate imported / top loaded data DEC / JAN

2. Collect data / Complete all surveys JAN - MAR

3. Input data JAN - MAR

4. Provide, overwrites and comments MAR

5. Brief Chain of Command 1 APR *

6. The Adjutant General signs ISR reports 1 APR *

7. Electronic file and signed ISR Report to NGB 15 APR *

* Dates shown are for ISR 1 & ISR 2. ISR 3 & SBC are due 1 MAR

WHEN IS ISR DATA COLLECTED?

“The Chiclet”

Commander’s Overwrite Rating

Quality Rating

Quantity Rating

ISR Overall Rating:

(Lesser of Quality/Quantity)

Commander’s Comment

WHAT DO RESULTS LOOK LIKE?

C-Rating Summary

2001

INSTALLATION STATUS REPORT - FY2001Infrastructure (QUALITY) Condition Ratings - Selected Categories

MACOM

ARMY

01/AL

02/AK

04/AZ

05/AR

06/CA

08/CO

09/CT

10/DE

11/DC

12/FL

13/GA

14/GU

15/HI

16/ID

ARNG

MISSION MOBILITY HOUSING COMMUNITY INSTALLATION SUPPORT

17/IL

18/IN

19/IA

20/KS

21/KY

22/LA

23/ME

24/MD

25/MA

26/MI

27/MN

28/MS

29/MO

30/MT

45/SC

46/SD

47/TN

48/TX

49/UT

50/VT

51/VA

52/VI

53/WA

54/WV

55/WI

56/WY

31/NE

32/NV

33/NH

34/NJ

35/NM

36/NY

37/NC

38/ND

39/OH

40/OK

41/OR

42/PA

43/PR

44/RI

4

4

31

3

4

2

4

4

3

4

1

4

1

3

2

2

34

2

1

2

3

4

4

4

2

4

33

3

4

3

3

4

44

1

1

2

4

1

4

4 3

4

3

3

33

3

3

3

3

3

3

4

32 4

4

3

3

2

3

42 3

4 3 1 4 4 3

4 4 4

4 4

4

3

4

4 4 4 44 4 4

4 4

3 4

3 4 3 1

4 3

4 4 1 4 4

4 3

3 4 3 3 3 4 3 2 3

3

3 2 2 1

4 3 4

2 4 4 4 1 4 4 1

4 4 4 3 3 3

4 4 4 3 3

1 3 4 4 4 3

3 3 4 1 3 1

3 1

3

2 4 1 1

2

1 3

3 4 1 1 1

3

3

1

3

4

3

1

4

4

3

4

3

3

2

3

1

4

44

33

4

33

3

3

4

4

4

4

4

4

4

4

3

4

4

4

3

4

4

3

4

3

2

3

3

4

34 4

3

3

3

1

3

3

4

3

4

3

1

44

4

3

2

3

3

2

44

4

43

3 3 3

3 3

3 4 4

2

2

3 4

4 3

2 33 3

4 24 4

3 4 4 4 4

4 2 4

3 2 2

4 4 4

4

3 3

3 2 1 4 4

3 1 4

1 4 4 3 1 3

4 4 4 4 3 4

4 2

4 4

3

2

1 1 3 2 33 3 2 1 3

33 3 1 2 3

3

44

1 4 4 2 44 1 2

3 3 4 4 3 1 4 33

3 33 3 1 2

3 1 2 1 4 1 33

2 4 4 4 4 4 13

3

3

3 4 2 1

3 3

TrngRngs

&Areas

MaintFac

TrngInstFac

R&D

Sup & Stor Fac

AdminFac

InfoMgnt

Road&

Trail

Rail-roads

Air-fieldFac

Air-fieldPav

ENLUPH

OthrUPH

DiningFac

Hosp& Med

FacCmtySpt

Heat&

AC

Elec&

Gas

Water SewerProdFac Ports Strat

Mob

4

4

14

3

3

2 3

3

3

3

2

4

4

4

3

3

4

3

3

3

4

4

3

3

3 3

4

3

4

3

3

3

2 2

2

1 1 3

4 44 1

2

3 32

34 4 4 3 3 4 3 3

4 4

3

11 1 11

333 3333 333333 2 11

3

2 3 1 1 1 2 1

3 3 4 4 4

3 3 1 3

4 1

1

4 2 3

4 4 4

2

4 4 4 4 4

4

3 4 4 4 4 333

4 3 3

3

3 34

3 4 1

2 4

4

4 4 4

3 1

1 1

1

1 2 1 1

3 1 4 4 4

3 4 14 3

4 2

31 4 3 4 4 2

4 12

4 4 4 4 4 4

3 4 3

2 4 4 3 4 4 4 44

44

1 1 1

1

1 3

2 2 1

3 3

4

3

4 3

4 1 1 1

1 4 2

1 2 3 1

2 3 4 2 3

3 3

3

3 3 3 4 3 4

1

4

3

3

4

3

1

4

3 3

4 3

33

4

4

4

3 3

4

3

3

4

3

333 3 3 3 3 3 3 3 3

43

3

3

3

3 3 3 3 3 3

3

3 4

33

3

3

3

3 3 1 3 3 3

3 2 33 3

4 4

44 4

3 4 4

4 3

4 4 4 44 3 4

3 3 3

4 442 4 4 1 1

3 3 3

1

2 2 2 3

4 4 3 3 3 4 4 4

3 4

4 2 2 3

3 4 3 4 3

4 4 3

3 1 4 4 4 4 444 4 4 4

4 4 3 4 4 4

2 3 3

4 3 2

4

4

4 3

1

4 3 3 3 4 4 4 4

43 33 3 4 432 4 3 4 2 4 1

3 3 3 2 3 3 3

1 3 3

3 3 3 2 4 2 2 3 4

4 4 3 3 3 4 3 3 3

3 3

3 3 3

3 4

4 2 3 3 3 3 4

3

3

3

3

3

4

2

4

34 3

1 1 1

3 3

3 4 4 1

3 3 3 2 3 2 2

2 3

4

4 2

ISR PRODUCTS

ISR INFRASTRUCTURE 2002





ISR 1 - INFRASTRUCTUREISR 1 - INFRASTRUCTURE(QUALITY)(QUALITY)

ISR 1 - INFRASTRUCTURE(QUALITY COSTS)

If you have no user id/password sign up for one. Its takes about 1 day to get a password.

The ARNG Installation Status Report Intranet web site is operational and available for your use. Find it at https://gko.ngb.army.mil/

Once you have your user id/password, Log on.

Select “Installations, Logistics and Environment”

Select “Installations” and click left mouse button.

Select “Installations Status Report Info Library” and click left mouse button.

Select desired menu item.

GKO ISR INSTRUCTIONS

WHERE CAN I ACCESS ISR PRODUCTS?

WHAT MAKES ALL THIS HAPPEN?

http://isr.pentagon.mil

FACILITIES DEGRADATION MODEL

Sustainment funding at POM 03-07 levelsOMA, OMAR, OMNG

Baseline FY00 ISR10/3/01

C1C1C1C1C1C1C1C1

C1C1C1C1

ISR 1 - INFRASTRUCTURE

(Trends)

Mission: Steady at RedQuality- from C4 to C3 (Critical areas deleted)

Quantity- from C3 to C4

Mobility: Steady at RedQuality- Steady at C4Quantity- Steady at C3

Housing: Steady at RedQuality- from C4 to C3 (Housing more clearly defined)


Community: From Red to AmberQuality- from C4 to C3 (Critical areas deleted)


Inst Spt: From Amber to RedQuality- C3 to C2 to C3 to C2 (hovering)


2001

2002

2000

1999

•CORRELATION BETWEEN PARTS: C1 facilities = C1 services?

FUTURE?

•LIVE SYSTEM:

Data lock occurs when answer is required.

?•FUNDING TO SUPPORT FULL TIME PERSONNEL

•CATOSTROPHIC CHANGES:

Records updated as major changes occur

•MORE OBJECTIVITY:

Mathematical outcomes

•STRATEGIC READINESS SYSTEM (SRS)

•STANDARD SERVICE COSTING•ACTIVITY BASED COSTING

•ISR 1: 2003/2004 - Critical element back / 5 Areas to 9 2005 - Re-look at Standards / Better improvement Costs

Global Information System (GIS)

You are here

CLOSING

• NGB -----> ACSIM -----> CIM -----> TIM -----> IMA -----> ???

• Automation & computer modeling of fiscal systems ----->

• Opportunity to be come more fiscally involved.

• More Training Areas will be added.

• ISR 2 and possibly ISR 3 will permeate Training Areas.

• More detailed training available.

WE DETERMINE OUR FINANCIAL DESTINY

FY02 Budget Increase for Improved Installation Readiness

Look at the next picture.

If you see 2 dolphins, everything is ok.

If you see ANYTHING else, you've been working too hard.

BRIEFING OVERLOAD?

Stop immediately

and take a break.

Documents

INSTALLATION STATUS REPORT ISR “FY 2003 STATE RESOURCE MANAGERS CONFERENCE”