INGLEBY BARWICK TOWN COUNCIL Archive 2011...Ingleby Barwick West Mark Stephenson Stockton-on-Tees Borough Council Enforcement Service 4 Members of the public were present at the meeting

INGLEBY BARWICK TOWN COUNCIL

APPROVED MINUTES FROM

TOWN COUNCIL MEETINGS

1ST APRIL 2011 - 31ST MARCH 2012

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 20TH APRIL 2011

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL

CLERK TO THE COUNCIL

1 of 21 INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 20th

April 2011 at 7.00 p.m. PRESENT: Chairman/Town Mayor: Councillor W. Feldon. Vice Chairman/Deputy Town Mayor: Councillor D. Sanderson. Councillors: T.W. Bowman, Mrs G. Corr, A. Graham, Mrs J. Kirby, J. Myers and Mrs J. White. OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer. IN ATTENDANCE: Ward Councillor Mrs J. Kirby Ingleby Barwick West PCSO Jonathan Wardle Neighbourhood Police Team, Ingleby Barwick West Mark Stephenson Stockton-on-Tees Borough Council Enforcement Service 4 Members of the public were present at the meeting. The Chairman Councillor W. Feldon welcomed all present to the April 2011 meeting of Ingleby Barwick Town Council, which he noted was the final meeting of the current Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors Mrs E. Harrington, Mrs S. Larkin and Mrs I. Machin. Apologies were also received from Ward Councillor D. Harrington (Ingleby Barwick East). 239.10-11 CODE OF CONDUCT – DECLARATION OF INTERESTS. All Town Council Members present declared a personal/non prejudicial interest in the following items on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Chairman......................................................

2 of 21 Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor T.W. Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor W. Feldon declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at St. Francis of Assisi CofE Primary School and he is also one of the named key individuals who is involved with setting up the Free School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Mrs J. Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Chairman......................................................

3 of 21 Councillor Mrs J. Kirby informed that she is a Member of S.B.C. Planning Committee. In respect of the following items on the agenda, she stated that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views when the Planning Committee considers the Planning Applications: Agenda item no. 18 - Planning Applications: (a) Planning Application No. 11/0113/FUL Proposal: Development of 48 No. Retirement Apartments with Associated Communal Facilities. Revised Site Layout, Car Parking, Landscape, Levels, Shadow Study and Elevation Drawings and Plans Received. Location: Land Parcel at 443990, Blair Avenue, Ingleby Barwick. (b) Planning Application No. 11/0652/REM Proposal: Revised Reserved Matters Application for Residential Development of 356 Dwellings for Appearance, Landscaping and Layout to Allow Substitution of House Types to Plot Nos. 13-19, 25, 39-46, 63-68, 86-115, 121-125, 128-130, 143-157, 162, 185-186, 202, 209, 216, 218-226, 229, 272-273, 301, 304, 308-311, 316-318, 319-323, 326, 329-330, 333-338, 341-345, 348-350,357-360 and 364. Location: Development Site 356 Dwellings, Land at Ashbrook, Ringwood, Hazeldene, The Rings. Councillor J. Myers declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. No further interests were declared. Chairman.......................................................

4 of 21 240.10-11 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 16TH MARCH 2011. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD. The Minutes of the Meeting held on 16th March 2011 were considered. IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly. 241.10-11 PUBLIC PARTICIPATION. The Chairman adjourned the meeting at this point to allow public participation. Two members of the public present indicated that they had an interest in agenda item no. 5 Beckfields Shopping Centre. The Chairman agreed that he would take their comments when the item was discussed. No further matters were raised and the meeting was reconvened. 242.10-11 BECKFIELDS SHOPPING CENTRE, CONCERNS RAISED BY RESIDENT. PCSO Jonathan Wardle arrived at the meeting during consideration of this item. Reference was made to the correspondence received from a resident who lives in the vicinity of the Beckfields shopping centre, a copy of which had been provided to Town Council Members with the agenda for the meeting. The Chairman referred to his recent attendance in that area with Ingleby Barwick Enforcement Officers. Reference was made to an incident that had occurred. The Chairman invited the residents present who had expressed an interest in this item, to address the meeting. Chairman......................................................

5 of 21 The residents outlined the problems being experienced in the vicinity of Beckfields shopping centre, with particular regard to anti social behaviour and cleansing matters. It was noted that both the Police and Enforcement Officers attend the area on a regular basis and are targeting the problem. Reference was made to the CCTV camera sited at the location. A general discussion took place and various comments were raised. It was noted that there is a Service Level Agreement in place between Stockton-on-Tees Borough Council (S.B.C.) and the owners of The Beckfields Public House in respect of cleansing arrangements. Reference was made to the application for variation of a premises licence at The Beckfields Public House. It was noted that the matter had been deferred and it is anticipated that the matter would be considered by S.B.C. Licensing Sub Committee in June 2011. A general discussion took place and various comments and views were raised in respect of how to help resolve the situation. The Police and Enforcement to continue targeting the area. Councillor Mrs J. Kirby advised that she would pursue the cleansing issues etc with S.B.C. and the owners of The Beckfields Public House. 243.10-11 BRANKLYN GARDENS PEDESTRIAN UNDERPASS, CONCERNS RAISED BY RESIDENT. The Clerk referred to the correspondence received from a resident living in the vicinity of the pedestrian underpass raising concerns in respect of the incidence of anti social behaviour. PCSO Wardle referred to the information which the Police had provided in respect of the recorded number of jobs in that area dating back to June 2010. A general discussion took place and various comments and views were raised. Chairman.......................................................

6 of 21 It was noted that the Police and Enforcement regularly patrol the area. IT WAS RESOLVED that the information be noted. 244.10-11 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM - MONTHLY UPDATE. The Chairman invited PCSO Wardle to address the meeting. PCSO Wardle gave a brief update on issues which had been dealt with or were continuing to be dealt with. A chart identifying the level of the five categories of incidents in Ingleby Barwick during the last 31 days was provided. The information stated as follows: Violence - 4 incidents Burglary - 4 incidents Criminal Damage - 4 incidents Theft - 10 incidents Anti Social Behaviour - 37 incidents Reference was made to security at the building sites and also the theft of lead. Reference was also made to the recent incidence of fires in the woodland/open space area adjacent to Thornwood Avenue and Trenholme Close, Ingleby Barwick. A general discussion took place and various comments were raised. The Chairman thanked PCSO Wardle for his attendance at the meeting and the information provided. 245.10-11 INGLEBY BARWICK ENFORCEMENT SERVICE – MONTHLY UPDATE. The Chairman invited Mark Stephenson, S.B.C. Enforcement Service, to address the meeting. Chairman......................................................

7 of 21 The Town Council were provided with a printed report identifying the recent tasks and actions undertaken by Ingleby Barwick Enforcement Service dating back to 15th March 2011. The main offences detailed in the report include the following: 3 Abandoned trolleys seized 2 AS13's Issued 81 Incidents of ASB reported 2 Assistance for Fire Brigade 10 Alcohol seizures 42 Dangerous/obstructing vehicles 2 FPN's dog fouling and litter 2 Fly posters removed 6 Waste presentation investigated 9 Combustible items removed 11 Noise complaints 5 School Patrol taskings 25 Vehicles parked on grass verge 2 Public assistance 3 Referrals to highways 1 ASB tasking Mark gave a brief update on issues which had been dealt with or were continuing to be dealt with. Reference was made to the incidence of fly tipping. Reference was also made to waste carriers. A general discussion took place and various comments were raised. The Chairman thanked Mark Stephenson for his attendance at the meeting and the information provided. 246.10-11 PROPOSED YOUTH FACILITY, INGLEBY BARWICK. The Clerk referred to the report which she had circulated to Town Council Members providing an update on the current position with regard to the proposed Youth Cafe. Chairman.....................................................

8 of 21 The Clerk gave a brief outline of the matter. It was confirmed that following the receipt of the Town Council's letter, the original developer had contacted the Town Council to advise that they require a deed of variation to the existing legal documentation, which would constitute permission to proceed with the extension to the Community Hall. The Town Council has received a draft deed of variation from S.B.C. which has been forwarded to the developer's solicitors. A copy had been provided to Members for their observation. The Town Council gave consideration to contacting their own Solicitor at this stage. IT WAS RESOLVED that the Clerk contact Crutes Law Firm who hold the existing legal documentation in respect of the Community Hall, with the view to arranging a meeting to discuss the matter. 247.10-11 MATTERS ARISING FROM THE MINUTES ON 16TH MARCH 2011. (a) Item 209.10-11 (j1) Residents Concerns, Grassed Area at Side of Veterinary Surgeons, Myton Park Shopping Centre, Request for Footpath. The Clerk advised that the grassed area is not adopted by S.B.C. and is privately owned. Ingleby Barwick West Ward Councillors have been dealing with the matter. Information is awaited. (b) Item 213.10-11 Branklyn Gardens Pedestrian Underpass - Water Seeping Across the Footpath from the Raised Gardens. The Clerk has reported the matter to S.B.C. for investigation. (c) Item 224.10-11 Open Space Area Fronting Haresfield Way/Florence Court, Ingleby Barwick. The Clerk reported receipt of correspondence from S.B.C. regarding the open space area fronting Haresfield Way/Florence Court, Ingleby Barwick. Chairman......................................................

9 of 21 It is noted that the land is designated for recreational use and therefore to erect ‘No Ball Games’ signs would not be appropriate as the playing of ball games would be classified as a recreational activity. (d) Item 230.10-11 Beckfields Public House, Variation to Licence - Postponement of Licensing Sub Committee. The Clerk reported receipt of correspondence from S.B.C. regarding the postponement of the Licensing Sub Committee on Wednesday 20th April 2011. The Sub Committee was postponed at the applicants request in order for consultation with local residents who have objected to the variation in the order to see whether a satisfactory compromise can be reached or whether the local residents concerns can be addressed. It is anticipated that the meeting of the Licensing Sub Committee will now take place early in June 2011. 248.10-11 SECONDARY SCHOOL PROVISION, INGLEBY BARWICK - PROPOSED 'FREE SCHOOL'. The Chairman advised that consultations have taken place with Primary School Head Teachers, School Partnership Trust representatives, Secondary School Head Teachers and also two meetings with the general public. Reference was made to the signatures of interest from residents which BO2SS, Ward and Town Councillors had obtained as part of the submission. It was noted that BO2SS had submitted their 'Business Case' for a 600 place secondary school and 150 place 6th Form College in Ingleby Barwick to the Department for Education (DfE) on Friday 15th April 2011. The Chairman, on behalf of the Town Council, thanked all involved for their hard work and commitment especially with the tight deadline that they were working to. Thanks also went to the people who had allowed use of their premises for meetings. It was noted that discussions are still ongoing regarding the preferred site. Chairman......................................................

10 of 21 A meeting has been arranged to take place on 26th April 2011 to discuss the matter, which is to be attended by James Wharton, MP for Stockton South. PCSO Wardle submitted his apologies and he left the meeting at this point. 249.10-11 WINDMILL PARK, LAND ADJACENT TO INGLEBY MILL PRIMARY SCHOOL, INGLEBY BARWICK. The Clerk reported receipt of correspondence from S.B.C. advising that Care For Your Area would be able to coordinate the opening of the Park around the same time as they open Romano Park. A copy of the fencing details have also been provided, a copy of which had been circulated to Members with the agenda for the meeting. It was noted that works had commenced on site week commencing 18th April 2011 and are expected to be completed by summer 2011. The CCTV camera has been installed. It is anticipated that Broomwood Play Area will be open in late summer 2011. 250.10-11 BROADVIEW ENERGY, SEAMER WIND FARM COMMUNITY FUND. It was noted that the Chairman Councillor W. Feldon and Councillor Mrs I. Machin had attended the meeting to discuss the Seamer Wind Farm Community Fund held on 21st March 2011, which was also attended by representatives from Broadview Energy Ltd, Seamer and Hilton Parish Councils. The minutes of the meeting had been circulated to Town Council Members for their information. The Chairman Councillor W. Feldon and Councillor Mrs I. Machin confirmed the minutes to be a true and correct record of the meeting. Councillor Feldon provided a brief outline of the discussions at the meeting. Chairman.......................................................

11 of 21 It was confirmed that agreement had been reached on the split of the funds with Ingleby Barwick receiving £ 2,000 per annum plus inflation. Concerns had been raised with regard to the community fund not being subject to a contractual agreement and Broadview had been asked to reconsider this. IT WAS RESOLVED that the Town Council send a letter confirming the accuracy of the minutes of the meeting and the split of the funds. Concerns to also be raised in respect of the lack of a contractual agreement. 251.10-11 TS17 YOUTH CHOIR. It was noted that the launch which had been scheduled to take place on Monday 28th March 2011 had been postponed due to the elections coming up in May 2011. It was confirmed that the Town Council had set aside £ 1,000 to assist with the establishment of a TS17 Youth Choir. 252.10.11 TOWN COUNCIL STANDING ORDERS AND FINANCIAL REGULATIONS. The Clerk circulated the draft Standing Orders to Members for their information. A general discussion took place. IT WAS RESOLVED that the Town Council's Standing Orders and Financial Regulations be reviewed at the Annual Meeting of the Town Council scheduled to take place on Wednesday 18th May 2011. 253.10-11 TEES VALLEY JOINT MINERALS AND WASTE CORE STRATEGY AND POLICIES AND SITES, DEVELOPMENT PLAN DOCUMENTS CONSULTATION LETTER FROM INSPECTOR. The information had been circulated to Members prior to the meeting. A general discussion took place. IT WAS RESOLVED that the information be noted. Chairman......................................................

12 of 21 254.10-11 FINANCE: (a) Town Council Current Balance Sheet. The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves £ 168,890.58, a copy of which is held on the Town Council file. (b) Accounts due for Payment. The following direct debits have been collected and are shown on the financial statement as paid and therefore not included in the balance: April 2011 - £ 19.99 Orange Broadband April 2011 - £ 15.17 PC and Monitor cover IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid. The Clerk reported that the following Account had already been paid. It is shown on the financial statement as paid and therefore not included in the balance:

Siemens Financial Services - Lease of Copier 21/4/2011 - 20/7/2011 £ 160.29 IT WAS RESOLVED that the Town Council confirms its approval of the account paid. IT WAS RESOLVED that the Town Council approves the following accounts for payment: Clerks Annual Increment Rise – 1st April 2011 IT WAS RESOLVED that the Clerk receives an increment rise on 1st April 2011, as per her contract of employment.

Paula M. Hall – Remuneration April 2011 Paula M. Hall - Tax and N.I. Contribution April 2011 Chairman.....................................................

13 of 21 Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution April 2011 Ingleby Barwick Community Hall – Use of Hall by Town Council in March 2011 £ 16.25 Robinson’s – Rent for Office, due 5th May 2011 £ 250.00 Konica Minolta, Invoice for Copies £ 92.26 CLCA Membership 2011-2012 £ 918.17 CLCA LCR Subscription 2011-2012 (3 copies) £ 46.50 BT Telephone Bill Dated 18/04/11 £ 110.17 Jacksons Law Firm – Office Lease £ 258.00 255.10-11 PLANNING APPLICATIONS. The Town Council considered the list of planning applications circulated with the Agenda for the meeting. The Clerk referred to the Planning Applications Schedule, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed. The Schedule indicates the current position of the planning applications. IT WAS RESOLVED that the information be accepted and approved, a copy to be held on the Town Council’s file. (a) Planning Application No. 11/0113/FUL

Proposal: Development of 48 No. Retirement Apartments with Associated Communal Facilities. Additional Information Received.

Location: Land Parcel at 443990, Blair Avenue, Ingleby Barwick. The Town Council considered all of the additional information and plans provided to them in respect of planning application no. 11/0113/FUL. A general discussion took place. Chairman…………………………………………

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IT WAS RESOLVED that the Town Council submits the following comments:

The Town Council would reiterate the previous concerns raised. It is questioned as to whether there is a need for retirement apartments given that the previous proposal on a site in the nearby vicinity was eventually substituted by alternative accommodation due to the lack of interest in this type of unit. The proposal could constitute an over-development of the site. The application site is an area of open space adjacent to the 'major centre' which currently provides a natural ecological buffer between existing and proposed residential areas. The application site is located on Blair Avenue, Ingleby Barwick adjacent to a care home and opposite both a primary and secondary school. This stretch of road is extremely busy and given its central location on the development provides access to one of the main routes into and out of the estate, Tesco, Myton Park shopping centre and various other facilities located within the 'major centre' of Ingleby Barwick. Traffic congestion and road safety issues are already a concern especially at peak times and during bad weather. This proposed development and the additional traffic which will be generated could cause further congestion. Regarding the previous concerns raised in respect of inadequate parking provision, it is noted that the number of spaces to be provided has now been increased, as well as alterations to the car park and road layout. It is questioned as to whether the car parking provision is adequate for the size of the development? It is also questioned as to whether the refuse/recycling facility is adequate for the development? If the development is allowed to go ahead, it should be ensured that there is enough parking provision. Also, a S106 agreement to provide community facilities should be pursued and made a planning condition. (b) Planning Application No. 11/0652/REM Proposal: Revised Reserved Matters Application for Residential

Development of 356 Dwellings for Appearance, Landscaping and Layout to Allow Substitution of House Types to Plot Nos. 13-19, 25, 39-46, 63-68, 86-115, 121-125, 128-130, 143-157, 162, 185-186, 202, 209, 216, 218-226, 229, 272-273, 301, 304, 308-311, 316-318, 319-323, 326, 329-330, 333-338, 341-345, 348-350,357-360 and 364. Location: Development Site 356 Dwellings, Land at Ashbrook, Ringwood, Hazeldene, The Rings.

Chairman.....................................................

15 of 21 The Town Council considered all of the information and plans provided to them in respect of planning application no. 11/0652/REM. A general discussion took place.

IT WAS RESOLVED that the Town Council submits the following comments:

The Development Brief for Villages 5 and 6 was considered at the Town Council meeting held on 10th February 2010. The meeting was attended by representatives from both Persimmon Homes and Stockton-on-Tees Borough Council. At the meeting the Town Council raised concerns in respect of the proposed location of the 'Potential Community Facility' which is shown to be sited adjacent to housing at the head of a cul-de-sac. The Town Council would reiterate its concerns regarding the proposed location in respect of access, noise and nuisance to residents. The building would be far better sited at an appropriate location on the adjacent piece of land further away from residential development. Concerns are also raised in respect of the proposed play equipment which is to be provided at the location, given the problems being experienced with the Broomwood play area. It is suggested that recreational open space would be more appropriate in that area. It should be ensured that any potential homebuyers are made aware of the proposals. 256.10-11 PARISH COUNCIL LIASION FORUM MONDAY 21ST MARCH 2011.

The Minutes of the Meeting had been circulated to Members and are available to view on S.B.C. website.

Councillor T.W. Bowman had represented the Town Council at the meeting and provided a written report back. Councillor Bowman gave a brief outline of the discussions which had taken place.

The Chairman, Councillor W. Feldon thanked Councillor T. W. Bowman

for his attendance at the meeting and the information provided.

Mark Stephenson, S.B.C. Enforcement Service, submitted his apologies and left the meeting at this point.

Chairman.....................................................

16 of 21 257.10-11 COMMUNITY COMMUNICATION. IT WAS RESOLVED that the Town Council’s next article for publication includes the following items:

Town Council Members information following May 2011 Elections

Encouragement of Parental Guidance

Dog Fouling

Litter

Fly Tipping

Dangers of Lighting Fires 258.10-11 CLERKS REPORT AND CORRESPONDENCE. (a) HM Revenue & Customs, Return of VAT – Receipt of VAT Return for the sum of £ 1,984.67.

(b) Stockton Renaissance, Eastern Area Partnership Board Meeting 29th March 2011 – Receipt of agenda and corresponding papers.

(c) Stockton-on-Tees Borough Council, Stockton News May 2011 Edition – Receipt of correspondence advising of the deadline for the receipt of articles for consideration for the May/June edition. The magazine will be delivered from 27th May 2011.

(d) Stockton-on-Tees Borough Council, Ingleby Barwick Community Hall – Receipt of rating demand 2011/2012 for the sum payable of £ 0.00. Discretionary Rate Relief: A review of all cases, where Discretionary Relief has been awarded, is carried out annually and, as a result of this, Discretionary Rate Relief is only awarded for a specific period of time. Therefore, the Discretionary Rate Relief has been awarded for the new financial year from 1st April 2011 to 31st March 2012 inclusive, the entitlement will end on 31st March 2012.

(e) Broadview Energy, Seamer Wind Farm Community Farm – Receipt of Minutes of the Meeting held on 21st March 2011.

(f) Residents Concerns, Greys Court, Ingleby Barwick, Anti Social Behaviour – Receipt of concerns regarding the incidence of anti social behaviour in the area. The Police are aware of the situation.

Chairman.....................................................

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(g) Neighbourhood Police Team, Greys Court, Ingleby Barwick - Receipt of information.

(h) Stockton-on-Tees Borough Council, Community Protection Updates – Receipt of Community updates and Ward Statistics for February 2011. (i)Stockton-on-Tees Borough Council, Windmill Park Project – Receipt of correspondence.

(j) Stockton-on-Tees Borough Council, Parish Council Liaison Forum – Receipt of Minutes of the meeting on 21st March 2011.

(k) Stockton-on-Tees Borough Council, Youth Cafe Developments – Receipt of correspondence. (l) CLCA, E- Bulletin April 2011 – Receipt of Bulletin.

(m) Konica Minolta, Invoice – Receipt of invoice for the sum of £ 92.26.

(n) LGPS, Fundamentals April 2011 – Receipt of Fundamentals April 2011.

(o) Stockton-on-Tees Borough Council, Ball Games On The Open Space Area Fronting Haresfield Way/Florence Court, Ingleby Barwick - Receipt of correspondence from S.B.C. regarding the open space area fronting Haresfield Way/Florence Court, Ingleby Barwick. (p) Cleveland Local Councils Association, CLCA Membership Fees 2011/2012 – Receipt of Invoice for CLCA Membership Fees 2011-2012 for the sum of £918.17.

(q) Cleveland Local Councils Association, LCR Publication - Receipt of invoice for the annual subscription in respect of 3 copies of the magazine, totalling £ 46.50.

(r) O2 Proposed Mobile Phone Base Station Upgrade, Ingleby Way, Ingleby Barwick - Receipt of correspondence.

Chairman.....................................................

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(s) Stockton-on-Tees Borough Council, Prior Approval Application For Installation Of A 15m Slimline Street Works Column And Installation Of Additional Equipment Cabinet – Receipt of notification that SBC officers have visited the site and have confirmed that provided the structure is erected in total accordance with the submitted plans. A formal planning application will not be required.

(t) Stockton-on-Tees Borough Council, Community Engineer Initiative – Receipt of correspondence from S.B.C. advising that the Community Engineer initiative has been suspended with immediate effect, due to a decrease in funding.

(u) Jacksons Law Firm, Town Council Office Lease – Receipt of correspondence from Jacksons Law Firm regarding the lease of part of Barwick Lodge, Ingleby Barwick. The Renewal Lease has been completed.

(v) Stockton-on-Tees Borough Council, Postponement of Licensing Sub Committee – Receipt of correspondence regarding the postponement of the licensing sub committee on Wednesday 20th April 2011.

(w) Ingleby Barwick Ward Councillors, Grass Fires Around Thornaby Wood - Receipt of correspondence regarding concerns in respect of the amount of grass fires around Thornaby Wood. The matter is being pursued by the local police and enforcement officers.

(x) Ingleby Barwick Ward Councillors, Conyers School Bus Concerns – Receipt of correspondence advising of the concerns that have been raised about the punctuality of school buses during the exam period.

(y) Tees Valley Minerals and Waste DPDs, Consultation Letter from Inspector – Receipt of letter from the Inspector, in relation to the Tees Valley Joint Minerals and Waste Core Strategy and Policies and Sites Development Plan Documents (DPDs), requesting views on the soundness of the DPDs in relation to the Government’s Planning for Growth Strategy. Any comments should be received by the 28th April 2011.

Chairman......................................................

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(z) Society of Local Council Clerks, Northern Regional Conference – Receipt of information regarding the Northern Regional Conference of the SLCC at the Cedar Court Hotel in Harrogate on Thursday 9th June 2011.

(a1) NALC, Receipt of mailings – Receipt of the following mailings:

Financial Update 22nd March 2011

Policy Briefings P07-11 30th March 2011 – The Localism Bill: An

Update

Legal Briefing L01-11 – The Code of Recommended Practise on

Local Authority Publicity (England)

Legal Topic Note LTN 77 – Public Rights of Way

(b1) Society of Local Council Clerks, Council Durham & Cleveland Branch Newsletter – Receipt of mailing.

(c1) Society of Local Council Clerks, CPD Courses Coming Soon – Receipt of correspondence regarding Regional Continuous Professional Development (CPD) courses being held in the region over the next few months.

(d1) Tees Valley Rural Community Council, Tees Valley Event Supported by Big Lottery Fund – Receipt of correspondence regarding the ‘Surviving challenging times: the role of trustees and management committees’ Tees Valley event, supported by the Big Lottery Fund, on Tuesday 17th May 2011, 9am-2pm at The Education Centre, Junction Road, Norton, Stockton-on-Tees, TS2 1PR. The event is for those involved in governing voluntary and community organisations: trustees, directors and management committee members in Middlesbrough, Stockton and Redcar and Cleveland.

(e1) Ellis Whittam, Services Available To SLCC Members From Ellis Whittam: The Society’s Support For Employment Law Matters – Receipt of correspondence regarding services available to SLCC members from Ellis Whittam - the society’s support for employment law matters.

(f1) Glasdon, Glasdon Direct 2011 – Receipt of mailings.

(g1) The Play Practise Ltd., Playground Funding Support Service – Receipt of mailing.

Chairman....................................................

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(h1) Stockton-on-Tees Borough Council, Tall Trees Hotel Planning Application - Receipt of notification that S.B.C. is in receipt of planning application no. 11/0549/OUT Outline application for executive development consisting of 58 detached dwellings, 18 town houses and 81 apartments at Tall Trees Hotel, Worsall Road, Kirklevington.

259.10-11 STATEMENT FROM THE CHAIRMAN. The Chairman, Councillor W. Feldon gave a brief statement. It was noted that this meeting was the last meeting of the current Council elected into office in May 2007. The new Council would be taking up office in May 2011. The Chairman thanked Members for their work, support and commitment over the last four years. The Chairman also thanked Members for the support which they had given him during the last two years whilst he had been Chairman of the Town Council. The Chairman thanked the visitors who had attended Town Council meetings which included members of the public, police, enforcement, members and officers of S.B.C. and other specialists. Thanks also went to the three Mayor's of Stockton who had attended. The Chairman paid tribute to the Clerk for her hard work, support and commitment. Reference was made to the Town Council being non-political. Reference was also made to the Community Hall and the three Members of the Town Council required to sit on the Management Committee. The Chairman wished everyone well and best wishes for a happy Easter. Chairman.......................................................

21 of 21 DATE OF THE ANNUAL MEETING OF THE TOWN COUNCIL - Wednesday 18th May 2011. The Annual Meeting of the Town Council is scheduled to take place on Wednesday 18th May 2011 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF

INGLEBY BARWICK ANNUAL TOWN MEETING

HELD ON

WEDNESDAY 11TH MAY 2011

AT

INGLEBY BARWICK COMMUNITY HALL

HARESFIELD WAY INGLEBY BARWICK



1 of 12

INGLEBY BARWICK ANNUAL TOWN MEETING

Minutes of INGLEBY BARWICK ANNUAL TOWN MEETING held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, on Wednesday

11th May 2011 at 7.00 p.m. PRESENT: Chairman/Town Mayor: William Feldon. Councillors: Gary Corr, Gillian Corr, Linda Dixon, Philip

English, Esther Harrington, Jean Kirby, Ross Patterson, Denise Powell, David Sanderson and David Woolgrove.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer. IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Kenneth Dixon Ingleby Barwick West Ward Councillor David HarringtonIngleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West Councillor G. Colling Egglescliffe & Eaglescliffe Council Councillor A. Lamond Egglescliffe & Eaglescliffe Council PCSO Jonathan Wardle Neighbourhood Police Team Luke Russell Ingleby Barwick Enforcement Officer Ian Carberry Neighbourhood Enforcement, Stockton-on- Tees Borough Council Peter Raffle St. Francis of Assisi CofE Church Mrs S. Rouse Ingleby Barwick Over 50’s Group 8 Residents of Ingleby Barwick. Chairman………………………………………

2 of 12 INTRODUCTION AND WELCOME BY THE CHAIRMAN/TOWN MAYOR The Chairman Councillor Feldon introduced himself and welcomed all present to the Annual Town Meeting of Ingleby Barwick 2011. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of: Town Councillors Tom Bowman and David Birdsall. Ward Councillor Kevin Faulks Don Serginson, T.I.B.S Football Club Martin Barber, Maltby Cricket Club MINUTES OF THE ANNUAL TOWN MEETING HELD ON 28TH APRIL 2010. The Minutes of the Annual Town Meeting held on 28th April 2010 were considered. IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly. MATTERS ARISING FROM THE MINUTES ON 28TH APRIL 2010. No matters arising were raised. OBSERVATIONS OF THE LOCAL NEIGHBOURHOOD POLICE TEAM. The Chairman invited PCSO Wardle, Neighbourhood Police Team, to address the meeting. PCSO Wardle introduced himself and gave a brief presentation on the issues which had been dealt with or were continuing to be dealt with by the Neighbourhood Police Team during 2010-2011. He also provided a pie chart showing the statistics for the categories of crime over the last 365 days. Chairman............................................................

3 of 12 The information stated as follows: Robbery - 2 incidents Violence Against - 48 incidents Criminal Damage - 57 incidents Burglary - 61 incidents Theft and Handling - 119 incidents Anti Social Behaviour - 399 incidents Reference was made to the 399 incidents of anti social behaviour. Reference was also made to both the number of shed burglaries and the fires in the woodland adjacent to Thornwood Avenue and Trenholme Close etc. No questions were raised. The Chairman thanked PCSO Wardle for the information provided. OBSERVATIONS OF INGLEBY BARWICK ENFORCEMENT SERVICE. The Chairman invited the representatives from the Enforcement Service to address the meeting. Ian Carberry and Luke Russell introduced themselves and gave a brief presentation on the issues which had been dealt with or were continuing to be dealt with by the Enforcement Service during 2010-2011. Reference was made to anti social behavior, dog fouling and litter. A general discussion took place. The Police and Enforcement Officers were commended for their hard work, support and commitment. The Chairman thanked the representatives from the Enforcement Service for the information provided. Chairman..........................................................

4 of 12 ANNUAL REPORT OF INGLEBY BARWICK TOWN COUNCIL 2010-2011 PRESENTED BY THE CHAIRMAN/TOWN MAYOR WILLIAM FELDON. The Chairman presented the Annual Report of Ingleby Barwick Town Council 2010-2011.

Ingleby Barwick Town Council which consists of twelve elected Councillors continues to hold its meetings on the third Wednesday of the month except during August. Two finance meetings were held this year as figures given to us by Stockton Borough Council (S.B.C.) were incorrect. Once again one meeting was enriched by a visit from the Mayor and Mayoress of Stockton. This year it was Councillor Colin Leckonby and Mrs Marjorie Leckonby. The Mayor played quite an active part in the meeting which was very kind of him and very useful. We encourage officials from S.B.C. and our own Ward Councillors to attend our meetings and take part in discussions at the Chairman’s invitation. As a Council we were leaders in the field of allowing specific time in our meetings for citizens of Ingleby Barwick to make comments. I am pleased to record that a number of residents made use of the important facility. SECONDARY SCHOOL PROVISION This took up a large part of our meeting time in 2010-2011 as quite rightly it should. With the new Governments proposals this has given us a new opportunity which the BO2SS Committee has seized upon. We greatly appreciate the hard work which the Group has put in, especially the parent members for their tremendous efforts on behalf of the children of Ingleby Barwick. We have had a lot of help from the Ministry of Education, Partnership for Schools and the School Partnership Trust. There is still a lot or work to do but we have managed to get the Business Case submitted in time for the new tight deadline which was very satisfactory. We are now looking at various sites for the school and doing further consultations with the public of Ingleby Barwick. INGLEBY BARWICK COMMUNITY HALL continues to serve our community very well. Under the constitution of the Hall 3 Members of the Town Council have to be on the Management Committee and at this time they are John Myers as Chairman, myself as Vice Chairman and Mrs Irene Machin. As the aforementioned have all retired from the Council they will need to be replaced urgently. Thanks go to the other members of the Management Team including Mrs Eve Bowman, Mrs Pauline Stainthorpe as well as the caretakers for their great efforts. The Hall is run to such a high standard that it has been awarded the much coveted national Hallmark Award – Well done to everyone. Chairman.........................................................

5 of 12 NEIGHBOURHOOD POLICE TEAM OFFICERS continue to regularly attend our Town Council meetings and keep in close contact with me, as Mayor and also our Town Clerk. Ingleby Barwick continues to be a safe place to live. Reference was made to the importance of parental guidance and correct supervision. INGLEBY BARWICK ENFORCEMENT SERVICE which is financed by a supplementary charge on each household in Ingleby Barwick is in the opinion of this Mayor giving us a very good service. I do know they try their best with our young people, trying to advise them by visiting the Youth Club and giving up their free time for the benefit of the young people of this community. Reference was again made to the importance of parental guidance and supervision. ROMANO PARK continues to be well used and appreciated by most people. I do get complaints from young children who feel threatened by older children riding bikes in the park, perhaps the Law Enforcement Services could look into that for us. Reference was made to the idea of forming a ‘Friends of Romano Park’ Group. It was noted that in recent weeks a young lady has come to live in the area who is interested in trying to form a residents group. The details have been passed to the Clerk for further action to be taken by the new Council. YOUTH CAFE/CLUB FACILITY Lack of progress has been made with this project, as well as Broomwood Park. Ward Councillor David Harrington addressed the meeting at this point and referred to the amount of work which had been undertaken by S.B.C. in progressing Broomwood Park. LOCAL NATURE RESERVES Mrs Irene Machin and I have been representing the Town Council on this very worthwhile body. They do a very good job in the Stockton area and have won many awards. There is an agreement in principle to incorporate Barwick Pond into Romano Park which will give the pond greater prominence and protection. This could be followed up in conjunction with a Friends of Romano Park Group. TESCO EXPANSION Although the extension has been agreed a start is yet to be made on the project. We need to keep a check on the agreed improvements to the Town Centre which were proposed in our discussions with them. Chairman.........................................................

6 of 12 LITTER AND DOG FOULING These two issues continue to be a problem in Ingleby Barwick. The fines imposed for these crimes are totally inadequate and need to be revised upwards into at least several hundred pounds. Perhaps something will be encompassed within the Localism Bill to help us. Once again many thanks to our two street cleansing operatives who try their best to keep Ingleby Barwick looking respectable. PARISH COUNCIL LIAISON FORUMS Ingleby Barwick is always represented at these meetings by members of this Town Council. Reference was made to the format of the meetings which has changed in recent times. POLICE CONSULTATION MEETINGS These are always attended by a representative of this Council. I have always found them very useful. I feel our comments and concerns are noted and acted upon. I have also always made a point of attending the annual meeting with the Chief Constable and the Chairman of the Police Committee. REPRESENTATIVES ON VARIOUS BODIES The Town Council continues to be represented on the following bodies: Eastern Area Partnership Board Eastern Area Transport Strategy Cleveland Local Councils Association Local Nature Reserves Thanks were expressed to those Councillors who attend these meetings. CONSULTATION DOCUMENTS The Council continues to respond to all consultation documents. SHOPPING AREAS These are always a concern to the Council and are not as clean and tidy as they could be. Reference was made to the particular concerns at this time regarding the Beckfields area. GRANT ALLOCATIONS The Council continues to use its powers to help local organisations which serve our young people, senior citizens and those in between. Thanks were expressed to the dedicated people who run our many organisations that cater for people of all ages in Ingleby Barwick. MAYORS SUNDAY We decided to hold a Mayors Sunday Service again this year and it proved another success for our Town. It attracted dignitaries from Stockton, Hartlepool, Yarm, Thornaby, Eaglescliffe and Hilton as well as the Law Enforcement Services. Chairman...........................................................

7 of 12 Reference was made to the attendance of local Soprano Miss Rebecca Rouse. Reference was also made to the Church organ, a sound investment by the Church of England and this Council. TREE PLANTING Our annual tree planting went ahead again, the trees in Ingleby Barwick just get better each year and are a magnificent asset to the Town. PRECEPT The Town Council once again gave careful consideration when setting its budget and I am pleased to state that there was no increase in Council Tax required to meet our budgeted expenditure. MAYORAL DUTIES 2010-2011Included visits to schools, special Church services, Church luncheon club, local care homes, art club, youth organisations, TIBS, Maltby cricket club, youth club, St. Johns Ambulance, over 50’s club. We attended the Mayor of Stockton installation and Christmas Carol service and also the events to bestow the Freedom of the Borough of Stockton on the Yorkshire Regiment and the Rifles. We attended events as far flung as Stokesley, Thornaby, Hartlepool and Brunei. We were able to meet Mayors and Chairmans of Council’s from many parts of the North East. We have had a busy but enjoyable year. CONCLUSION To close I would like to thank my fellow Councillors for their help, support and dedication to duties over the past year which has helped me to do my duty as Mayor and Chairman of this Council. I wish to acknowledge the help, support and moral comfort from my deputy Councillor David Sanderson. My final thanks go to our Clerk Mrs Paula Hall for all the effort she puts into her work. FINANCE: (a) Statement of the Town Council’s Audited Accounts for the year ended 31st March 2010. Copies of the statement of the Town Council’s audited accounts for the year ended 31st March 2010 were circulated. Reference was made to the election costs for May 2011. Chairman...........................................................

8 of 12 INGLEBY BARWICK COMMUNITY HALL: (a) Annual Report/Accounts of the Community Hall Trustees (Management Committee). John Myers, Chairman of the Community Hall Management Committee presented the annual report and accounts for the year ended 31st March 2011. A copy of the report and accounts is held on the Town Council file. Mr Myers gave a brief outline of the report and accounts. Particular reference was made to the achievement of 'Hallmark (1) - A quality standard scheme for village halls', awarded by the Tees Valley Rural Community Council Village Halls Advisory Service to Trustee Members. A general discussion took place. The Chairman thanked Mr Myers for the information provided. PCSO Jonathan Wardle submitted his apologies and left the meeting at this point. OBSERVATIONS OF INGLEBY BARWICK WARD COUNCILLORS Ward Councillor R. Patterson gave a verbal report on behalf of Ingleby Barwick West Ward Councillors and outlined the issues which they had been involved with over the year. The main areas covered were as follows: Overall population of Ingleby Barwick and the changes which have been made over the last 6 years Opening of Romano Park in 2009 Windmill Park BO2SS - Secondary School Provision, Ingleby Barwick - Update Development of The Rings Bridge to Preston Park Tesco Extension Councillor Patterson paid tribute to the time and effort William Feldon had put in during his time serving as a Parish/Town Councillor and wished him well in his retirement. Chairman...........................................................

9 of 12 Ward Councillor D. Harrington gave a verbal report on behalf of Ingleby Barwick East Ward Councillors and outlined the issues which they had been involved with over the year. The main areas covered were as follows: Broomwood Play Area Proposed Play Area Adjacent to Ingleby Mill Primary School Youth Cafe Facility Public and School Transport Small Environmental Improvement Budget - works undertaken Primary School Provision Secondary School Provision BSF Tesco Extension Development of Villages 5 and 6 Road Improvements River Tees Heritage Park Regular meetings with Council Officers Reference was also made to the importance of working together to take matters forward. The Chairman thanked Ward Councillor R. Patterson for the information provided. REPORT FROM THE TOWN COUNCIL’S APPOINTED REPRESENTATIVES TO CLEVELAND LOCAL COUNCILS ASSOCIATION (CLCA) 2010/2011. The Town Council’s representatives on CLCA for the Council year 2010/2011 were Councillors Mrs J. Kirby and Mrs J. White. Mrs Joy White gave a verbal report to the meeting on behalf of Councillor Mrs J. Kirby and herself. Councillor Mrs White outlined the matters which had been discussed at C.L.C.A. meetings during the year. The Chairman thanked Councillors Mrs J. Kirby and Mrs J. White for their attendance at C.L.C.A. meetings and for the information provided. THORNABY AND INGLEBY BARWICK FOOTBALL CLUB (TIBS) – ANNUAL REPORT.

10 of 12 A written report was circulated at the meeting, a copy of which is held on the Town Council file. The Chairman thanked all involved with T.I.B.S. for their time and dedication in supporting the children involved with the Club. MALTBY CRICKET CLUB – ANNUAL REPORT. A written report was circulated at the meeting, a copy of which is held on the Town Council file. The Chairman thanked all involved with Maltby Cricket Club for their time and dedication in supporting the children involved with the Club. REPORT OF REPRESENTATIVES OF VOLUNTARY ORGANISATIONS, WITHIN INGLEBY BARWICK: (a) Church of St. Francis of Assisi CofE The Chairman invited Peter Raffle, Church Warden, St. Francis of Assisi CofE Church to address the meeting. Mr Raffle introduced himself and provided a brief verbal report to the meeting. Apologies were submitted for Reverend Clay Roundtree. It was noted that the numbers increase at St. Francis of Assisi Church on a year to year basis. Reference was made to the number of baptisms, confirmations, weddings and funerals which had taken place at the Church over the last year. The Town Council were thanked for their continued support. The Chairman thanked Peter Raffle for his attendance at the meeting and for the information provided. (b) R.C. Parish of St. Therese of Lisieux No report was received. Chairman……………………………………..

11 of 12 (c) 2nd Ingleby Barwick Rainbows A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council file. (d) 1st Ingleby Barwick Brownies No report was received. (e) 2nd Ingleby Barwick Brownies No report was received. (f) 1st Ingleby Barwick Guides A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council file. (g) 2nd Ingleby Barwick Guides A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council file. (h) Ingleby Barwick Rangers No report received. (i) 1st Ingleby Barwick Scout Group A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council file. (j) St. John Ambulance – Ingleby Barwick Cadets No report was received. (k) Ingleby Barwick Youth Group A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council’s file. (l) Ingleby Barwick Youth Theatre No report was received. (m) Ingleby Barwick Over 50’s Group A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council’s file. (n) Ingleby Barwick Art Group A written report was submitted and circulated at the meeting. A copy of the report is held on the Town Council file. Chairman……………………………………..

12 of 12

TO CONSIDER ANY RESOLUTIONS OF WHICH WRITTEN NOTICE HAS BEEN RECEIVED. No written notice had been received of resolutions to be considered at the Annual Town Meeting. The Chairman Councillor W. Feldon, thanked everyone for their attendance and closed the meeting.

CHAIRMAN………………………........ CLERK……………………........... DATE…………………………. DATE…………………….........

MINUTES

OF THE

ANNUAL MEETING

OF


HELD ON

WEDNESDAY 18TH MAY 2011

AT




1 of 19

INGLEBY BARWICK TOWN COUNCIL Minutes of the ANNUAL MEETING of INGLEBY BARWICK TOWN COUNCIL, held

at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 18th May 2011 at 7.00 p.m.

PRESENT: Chairman/Town Mayor 2010/2011: Councillor William Feldon. Chairman/Town Mayor 2011/2012: Councillor David Sanderson. Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington Councillors: David Birdsall, Tom Bowman, Gary Corr, Gillian Corr, Linda Dixon, Philip English, Jean Kirby, Ross Patterson, Denise Powell and David Woolgrove. OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer. IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor David Harrington Ingleby Barwick West Ward Councillor Kenneth Dixon Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West PCSO Jonathan Wardle Neighbourhood Police Team, Ingleby Barwick West Lee Wright Stockton-on-Tees Borough Council Enforcement Service Catherine Wright Ingleby Barwick Enforcement Officer 3 Members of the public were present at the meeting. The Chairman Councillor William Feldon welcomed all present to the Annual Meeting of Ingleby Barwick Town Council May 2011. Chairman.......................................................

2 of 19 1.11-12 ELECTION OF CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2011/2012. The Chairman Councillor Feldon requested nominations for the position of Chairman of Ingleby Barwick Town Council for the Council Year 2011/2012. Councillor David Sanderson was proposed, seconded and elected as Chairman/Town Mayor of Ingleby Barwick Town Council for the Council Year 2011/2012. Councillor David Sanderson thanked everyone and stated that he would endeavour to fulfill the position to the best of his ability. William Feldon, the retiring Chairman/Town Mayor ceased to be a Councillor at this point and therefore no longer a Member of the Town Council. Mr Feldon congratulated Councillor David Sanderson on his election as Chairman/Town Mayor. Councillor Sanderson received the 'Badge of Office' from Mr Feldon. Mr Feldon was thanked for his hard work and commitment during his 15 years serving as a Member of Ingleby Barwick Town Council. The Chairman Councillor David Sanderson presented Mr Feldon with a clock on behalf of the Town Council in recognition of his service. Mr Feldon thanked the Town Council for the kind gesture. Mr Feldon sat in the public seating area for the remainder of the meeting. 2.11-12 CHAIRMAN TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE. Councillor David Sanderson signed the Declaration of Acceptance of Office of ‘Chairman/Town Mayor of the Town Council’ for the Council year 2011/2012. 3.11-12 ELECTION OF VICE-CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2011/2012. The Chairman requested nominations for the position of Vice-Chairman of Ingleby Barwick Town Council for the Council year 2011/2012. Chairman.......................................................

3 of 19 Councillor Tom Bowman and Councillor Esther Harrington were both proposed for the position of Vice-Chairman. The matter was put to the vote. Councillor Esther Harrington having received the majority of the vote was elected as Vice- Chairman of Ingleby Barwick Town Council for the Council year 2011/2012. Councillor Esther Harrington thanked everyone and stated that she would endeavour to fulfill the position to the best of her ability. 4.11-12 DELIVERY BY COUNCILLORS OF THEIR DECLARATIONS OF ACCEPTANCE OF OFFICE, IF THEY HAVE NOT ALREADY DONE SO. All Declarations of Acceptance of Office have been received. APOLOGIES FOR ABSENCE. No apologies for absence had been received. 5.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. All Town Council Members present declared a personal/non prejudicial interest in the following items on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall: Agenda item no. 19 - Proposed Youth Facility, Ingleby Barwick. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall Management Committee: Agenda item no. 10 - To Appoint Members to the Community Hall Management Committee. Chairman.....................................................

4 of 19 Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall Management Committee: Agenda item no. 19 - Proposed Youth Facility, Ingleby Barwick. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School: Agenda item no. 21 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Tom Bowman declared a personal/prejudicial interest in the following item on the agenda, as he designs the poster for the competition and the certificates for the successful gardens: Agenda item no. 23 - Ingleby Barwick Garden Competition 2011. Councillor Gary Corr declared a personal/prejudicial interest in the following item on the agenda, as his spouse is employed by Tesco: Agenda item no. 26 (a) - Planning Application No. 09/1899/NMA Proposal: Application for Non-Material Amendment for Alteration to 09/1899/FUL (Extension to Existing Food Store with Associated Car Parking and Public Realm) for Relocation of Cycle Parking, Reconfigure the Service Yard to Include Relocation of Sprinkler Tank, Realignment of Compactor and Container Unit Removal of Dot Com Facility and relocation of Chip Unit. Replacement of Roof Plant. Location: Tesco Supermarket, Myton Road, Ingleby Barwick. Chairman....................................................

5 of 19 Councillor Gillian Corr declared a personal/prejudicial interest in the following item on the agenda, as she is employed by Tesco: Agenda item no. 26 (a) - Planning Application No. 09/1899/NMA Details as above. Councillor Jean Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School: Agenda item no. 21 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Jean Kirby informed that she is a Member of Stockton-on-Tees Borough Council (S.B.C.) Planning Committee. In respect of the following items on the agenda, she stated that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views when the Planning Committee considers the Planning Applications: Agenda item no. 26 - Planning Applications. Agenda item no. 26 (a) - Planning Application No. 09/1899/NMA Details as above. Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he is a Director of BO2SS (Barwick's Own 2nd Secondary School) Ltd: Agenda item no. 21 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. No further interests were declared. Chairman......................................................

6 of 19 6.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 20TH APRIL 2011. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD. The Minutes of the Meeting held on 20th April 2011 were considered. IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly. 7.11-12 TO CONSIDER APPOINTMENT OF COMMITTEES, SUB COMMITTEES AND WORKING GROUPS. The Town Council considered the appointment of Committees, Sub Committees and Working Groups. The Clerk outlined the current situation. IT WAS RESOLVED that no Committees, Sub Committees or Working Groups be appointed however this to be reviewed if and when required. 8.11-12 TO APPOINT MEMBERS TO THE PLANNING APPLICATIONS ADVISORY GROUP. The Clerk outlined the Town Council's current procedure for dealing with planning applications. A general discussion took place. IT WAS RESOLVED that the current procedures remain in place. IT WAS RESOLVED that Councillors David Birdsall, Gary Corr, David Sanderson and David Woolgrove be appointed to the Planning Applications Advisory Group for the Council year 2011/2012. Chairman.....................................................

7 of 19 9.11-12 TO APPOINT MEMBERS TO THE COMMUNITY HALL MANAGEMENT COMMITTEE. IT WAS RESOLVED that Councillors Linda Dixon, Philip English and Denise Powell represent the Town Council on the Community Hall Management Committee in 2011/2012. It was noted that the Community Centre Management Committee would be holding its AGM followed by the monthly meeting on Friday 3rd June 2011 at Ingleby Barwick Community Hall commencing at 7.00 p.m. 10.11-12 APPOINTMENT OF REPRESENTATIVES TO: (a) Cleveland Local Councils Association (CLCA) (2) IT WAS RESOLVED that Councillors Linda Dixon and Esther Harrington represent the Town Council on CLCA in 2011/2012. (b) Eastern Area Partnership Board (1) IT WAS RESOLVED that Councillor Tom Bowman represents the Town Council on the Eastern Area Partnership Board in 2011/2012. (c) Eastern Area Transport Strategy (1) IT WAS RESOLVED that Councillor David Sanderson represents the Town Council on the Eastern Area Transport Strategy 2011/2012. (d) Parish Liaison Forums (1) IT WAS RESOLVED that Councillor Ross Patterson represents the Town Council at Parish Liaison Forums in 2011/2012. (e) Neighbourhood Police Consultation Meetings (1) IT WAS RESOLVED that Councillor Jean Kirby represents the Town Council at Neighbourhood Policing Consultation Meetings in 2011/2012. Chairman.....................................................

8 of 19 11.11-12 TO CONSIDER PAYMENT OF SUBSCRIPTIONS/RENEWALS FALLING TO BE PAID ANNUALLY: (a) Zurich Municipal Insurance Policy - Renewal date 1st June 2011. The Clerk reported receipt of the renewal quotation from Zurich Municipal Insurance in respect of the Town Council's policy which is due for renewal on 1st June 2011. The renewal premium is £ 734.53. The Town Council considered the information provided. IT WAS RESOVED that the Town Council is in agreement for Zurich Municipal Insurance to provide the Town Council's insurance cover for 2011/2012. The Clerk to make the appropriate arrangements. (b) Cleveland Local Councils Association - Renewed April 2011. The Clerk informed that the Town Council had agreed to renew the membership at its meeting on 20th April 2011. The membership has now been renewed. IT WAS RESOLVED that the renewal be noted. (c) Society of Local Council Clerks - Renewal date January 2012. IT WAS RESOLVED that the membership be renewed at the renewal date when the paperwork is received. 12.11-12 REVIEW OF SERVICE LEVEL AGREEMENTS (a) Ingleby Barwick Enforcement Service. It was noted that the Service Level Agreement had been renewed for 2011/2012. A general discussion took place and various comments were raised. The Enforcement Service were commended for the Service they provide. Councillor Gillian Corr declared a personal/prejudicial interest at this point as the subject of Tesco, Ingleby Barwick was raised. Councillor Corr left the meeting room and took no part in the discussion. Chairman......................................................

9 of 19 Concerns were raised in respect of the number of times the Enforcement Officers are called to deal with problems at Tesco and the amount of time spent there compared to other areas of the estate. The Enforcement Officers present provided information on use of their powers on private land. It was questioned as to how much time was actually spent at Tesco, reference was also made to the other shopping areas as well as the estate in general. Reference was made to security measures at Tesco. Reference was also made to a possible contribution from Tesco to assist with the costs of Ingleby Barwick's dedicated Enforcement Service. A general discussion took place and various views and comments were raised. It was suggested that the Town Council send a letter to Tesco. IT WAS RESOLVED that Enforcement provide the Town Council with information on the time spent at Tesco compared to other areas of the estate. The Town Council to consider the matter at their next meeting scheduled to take place in June 2011. Councillor Gillian Corr returned to the meeting room at this point. 13.11-12 TO SET MEETING DATES FOR 2011/2012. The meeting dates for 2011/2012 were considered. It was suggested that the Town Council continue to meet on the third

Wednesday of every month apart from October 2011 and January 2012 which clashed with Council meetings at S.B.C. It was suggested that

meetings be held on the second Wednesday of these months. No meeting would be held in August. IT WAS RESOLVED that the Town Council were in agreement to set the suggested dates however the Clerk to ascertain availability of the

Community Hall prior to final confirmation and any alteration to Standing Orders.

Chairman......................................................

10 of 19 14.11-12 REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS. The Clerk provided Members with a draft copy of both the Town Council's Standing Orders and Financial Regulations for their observation. IT WAS RESOLVED that these be reviewed at the next meeting of the Town Council in June 2011, with the view to adoption. 15.11-12 PUBLIC PARTICIPATION. The Chairman adjourned the meeting at this point to allow public participation. The following matters were raised:

Lack of a dropped crossing point for pedestrians at one of the junctions on Felbrigg Lane, Ingleby Barwick was raised.

Councillor Jean Kirby agreed that she would make enquiries as to whether this could be included as a scheme funded by the Ingleby Barwick East Ward Councillors Small Environmental Improvements Budget.

Cars parked on pavements causing an obstruction.

Elections Costs May 2011. No further matters were raised and the meeting was reconvened

16.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. The Chairman invited PCSO Wardle to address the meeting. PCSO Wardle introduced himself and gave a brief update on issues which had been dealt with or were continuing to be dealt with. PCSO Wardle referred to the chart which he had presented at the Annual Town Meeting on 11th May 2011. The chart identified the number of incidents in respect of six categories, which had been reported in Ingleby Barwick in the last year. Chairman....................................................

11 of 19 The information stated as follows: Robbery - 2 incidents Violence - 48 incidents Criminal Damage - 57 incidents Theft - 10 incidents Burglary - 61 incidents Theft - 119 incidents Anti Social Behaviour - 399 incidents Reference was once again made to security at the building sites and the problems being experienced. PCSO Wardle clarified Police coverage of the estate in respect of dedicated Officers and PCSO's. Reference was made to waste collectors and scrap metal dealers. IT WAS RESOLVED that the Town Council's next community communication article includes an item on waste collectors and scrap metal dealers. A general discussion took place and various comments were raised. The Chairman thanked PCSO Wardle for his attendance at the meeting and the information provided. 17.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. The Chairman invited the representatives from Enforcement to address the meeting. Lee Wright introduced himself as Senior Enforcement Officer S.B.C. and Catherine Wright as our new dedicated Enforcement Officer. Lee outlined the hours which S.B.C. Enforcement Officers now work. Lee gave a brief update on issues which had been dealt with or were continuing to be dealt with. Reference was made to various matters including congregation of youths, vehicles causing an obstruction and dog fouling/littering. Chairman........................................................

12 of 19 A general discussion took place regarding vehicles causing an obstruction on the estate roads within The Rings. It was confirmed that not all of the roads have been adopted. The Chairman thanked the representatives from Enforcement for their attendance at the meeting and the information provided. The representatives submitted their apologies and left the meeting at this point. PCSO Wardle submitted his apologies and left the meeting at this point 18.11-12 PROPOSED YOUTH FACILITY, INGLEBY BARWICK. The Clerk referred to the report which she had circulated to Town Council Members providing an update on the current position with regard to the proposed Youth Facility. A copy of the draft deed of variation was also included for Members observation. The Clerk gave a brief outline of the matter. The Clerk referred to the information received from Crutes Law Firm. It was noted that S.B.C. Legal Section are continuing to pursue the matter with the original developer's Solicitors. It was confirmed that any agreement would need the approval of the Town Council. A general discussion took place and various comments were raised. It was noted that Crutes Law Firm would need written confirmation of instructions to act on behalf of the Town Council in respect of this matter. IT WAS RESOLVED that the Clerk be delegated the authority to instruct Crutes Law Firm to act on the Town Council's behalf, if and when required, liaising with S.B.C. Chairman......................................................

13 of 19 19.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 20TH APRIL 2011. (a) Item 209.10-11 (j1) Residents Concerns, Grassed Area at Side of Veterinary Surgeons, Myton Park Shopping Centre, Request for Footpath. Councillor Ross Patterson provided an update on the matter as he had dealt with this issue in his capacity of Ward Councillor, Ingleby Barwick West. It was noted that provision of a footpath at the location is being pursued with possible implementation in the coming months. (b) Item 230.10-11 Beckfields Public House, Variation to Licence - Postponement of Licensing Sub Committee. It is anticipated that this matter will be considered at S.B.C. Licensing Sub Committee in June 2011. (c) Item 242.10-11 Beckfields Shopping Centre, Concerns Raised by Resident. It was noted that an update on the matter had been incorporated in the Clerks Report which was circulated to Members prior to the meeting. It was noted that the existing Service Level Agreement (SLA) which S.B.C. have with Touchstone (Beckfields Public House) does not cover the shrubbed area adjacent to Thorington Gardens. It has been suggested however that it would be worth looking at covering the cutting back of this shrubbed area within the SLA. Touchstone are obtaining a quote from S.B.C. Discussions are also ongoing regarding the possibility of moving the bin which is sited at the location. 20.11-12 SECONDARY SCHOOL PROVISION INGLEBY BARWICK - PROPOSED 'FREE SCHOOL'. Councillor Ross Patterson provided an update on the matter. Chairman.......................................................

14 of 19 It was noted that BO2SS had submitted their 'Business Case' for a 600 place secondary school and 150 place 6th Form College in Ingleby Barwick to the Department for Education (DfE) on Friday 15th April 2011. It was noted that a new process is now in place and BO2SS have received a letter from DfE inviting them to reapply under the new process. The deadline date for submission is 15th June 2011. Councillor Patterson advised that further work was required including more supporting information on evidence of demand etc. It was noted that volunteers are needed to obtain further signatures from parents. Councillor Patterson thanked all involved for their hard work and commitment. 21.11-12 TS17 YOUTH CHOIR. The Clerk provided Members with an update on the matter. It was noted that the suggestion of forming a TS17 Youth Choir had been initially raised by Thornaby Town Council. The two secondary schools in Thornaby and All Saints secondary school in Ingleby Barwick have expressed an interest in becoming involved. Thornaby Town Council have set aside £ 2,000 (£1,000 per school) to help launch the Choir and Ingleby Barwick Town Council has £ 1,000 set aside. It was noted that the launch which had been scheduled to take place on Monday 28th March 2011 had been postponed due to the elections in May 2011. Councillor Esther Harrington expressed an interest in becoming involved. IT WAS RESOLVED that the Town Council continues to pursue the matter. 22.11-12 INGLEBY BARWICK GARDEN COMPETITION 2011. Councillor Tom Bowman, having expressed a personal/prejudicial interest in this item, left the meeting room for the duration of the discussion. Chairman.....................................................

15 of 19 The Chairman gave a brief outline of the matter in respect of what had taken place in previous years. It was noted that Peter Barratts Garden Centre, now renamed Stockton Garden Centre had kindly agreed to sponsor the competition for a number of years. A representative from the Garden Centre has judged the competition, they have provided vouchers for the winning entries as well as holding the presentation ceremony at the Garden Centre. The Town Council has purchased trophies for the winning entry in each of the three categories. It was suggested that an additional category could be added such as 'Best Primary School Garden'. IT WAS RESOLVED that the Clerk contact the Garden Centre Group who own Stockton Garden Centre to ascertain if they would be interested in sponsoring this years competition. Councillor Tom Bowman returned to the meeting room at this point. 23.11-12 T.I.B.S. PRESENTATION DAY AND FAMILY EVENT ON SATURDAY 18TH JUNE 2011 FROM 3.00 P.M. AT T.I.B.S. GROUND ON THORNABY ROAD. The Clerk informed that the Town Council present the trophy for 'team of the year'. A representative from the Town Council is invited to attend the event. IT WAS RESOLVED that Councillor David Woolgrove represents the Town Council at the event to present the trophy. 24.11-12 FINANCE: (a) Town Council Current Balance Sheet. The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves £ 164,033.54, a copy of which is held on the Town Council file. Chairman......................................................

16 of 19 (b) Cheque Signatories. The Clerk advised that two Members of the Town Council and the Clerk are required to sign cheques. Councillor Tom Bowman is currently a signatory however one further Member is now required following the elections in May 2011. IT WAS RESOLVED that Councillor Gillian Corr be the new second signatory. The Clerk to make the appropriate arrangements. (c) Accounts due for Payment. The following direct debits have been collected and are shown on the financial statement as paid and therefore not included in the balance: May 2011 - £ 20.42 Orange Broadband May 2011 - £ 15.17 PC and Monitor cover IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid. IT WAS RESOLVED that the Town Council approves the following accounts for payment: Paula M. Hall – Remuneration May 2011 Paula M. Hall - Tax and N.I. Contribution May 2011 Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution May 2011 Ingleby Barwick Community Hall – Use of Hall by Town Council in April 2011 £ 17.50 Robinson’s – Rent for Office, due 5th June 2011 £ 250.00 25.11-12 PLANNING APPLICATIONS. The Town Council considered the list of planning applications circulated with the Agenda for the meeting. Chairman......................................................

17 of 19 The Clerk referred to the Planning Applications Schedule, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed. The Schedule indicates the current position of the planning applications. IT WAS RESOLVED that the information be accepted and approved, a copy to be held on the Town Council’s file. Councillors Gary Corr and Gillian Corr, having declared a personal/prejudicial interest in this item, left the meeting room for the duration of the discussion. (a) Planning Application No. 09/1899/NMA Proposal: Application for Non-Material Amendment for Alteration to 09/1899/FUL (Extension to Existing Food Store with Associated Car Parking and Public Realm) for Relocation of Cycle Parking, Reconfigure the Service Yard to Include Relocation of Sprinkler Tank, Realignment of Compactor and Container Unit Removal of Dot Com Facility and relocation of Chip Unit. Replacement of Roof Plant. Location: Tesco Supermarket, Myton Road, Ingleby Barwick. The Town Council considered all of the information and plans provided to them in respect of planning application no. 09/1899/NMA. A general discussion took place. The Clerk to obtain details on dot com facilities. IT WAS RESOLVED that the Town Council has no comments to raise in respect of the proposal. Councillors Gary Corr and Gillian Corr returned to the meeting room at this point. Chairman......................................................

18 of 19 26.11-12 COMMUNITY COMMUNICATION. IT WAS RESOLVED that the following items be included in the June

2011 Community Communication article:

Details of Chairman and Vice Chairman

Thank retiring Councillors

Seamer Wind Farm update

Waste removal

Charity collections 27.11-12 CLERKS REPORT AND CORRESPONDENCE.

(a) Cleveland Local Councils Association, E-Bulletin - Receipt of E-Bulletin April 2011.

(b) Ministry of Defence, Notification of Armed Forces Day - Receipt of letter.

(c) Tees Valley Rural Community Council, Tees Valley Event Supported by Big Lottery Fund – Receipt of correspondence regarding the ‘Surviving challenging times: the role of trustees and management committees’ Tees Valley event, supported by the Big Lottery Fund, on Tuesday 17th May 2011, 9am-2pm at The Education Centre, Junction Road, Norton.

(d) Stockton-on-Tees Borough Council, Community Protection Updates – Receipt of Community updates and Ward Statistics for February 2011.

(e) Stockton-on-Tees Borough Council, Notification of Vandalised Trees, Beckfields Avenue - Receipt of notification that several trees have been vandalised on Beckfields Avenue. (f) Stockton-on-Tees Borough Council, Notification of Vandalised Trees to the Rear of Thorington Gardens/Chalfield Close - Receipt of notification.

(g) Stockton-on-Tees Borough Council, Draft Community Asset Transfer Strategy Consultation - Receipt of correspondence.

Chairman......................................................

19 of 19 (h) Ingleby Barwick Community Hall, AGM - Receipt of notification that the that the AGM for the Community Centre Management Committee followed by the monthly meeting will be held on Friday 3rd June at 7.00 p.m.

(i) Stockton-on-Tees Borough Council, Stockton News July/August 2011 Edition - Receipt of notification that the deadline for articles is Friday 20th May 2011. The magazine will be delivered from Friday 16th July 2011.

(j) Beckfields Shopping Centre, Concerns Receipt of copy of correspondence.

(k) Stockton-on Tees Borough Council, Eastern Area Transport Strategy 2011/2012 - Receipt of invitation to the initial Stakeholder meeting which is to be held on Monday 13th June at The Five Lamps commencing at 7 p.m.: light refreshments will be served from 6.30 p.m.

(l) Society of Local Council Clerks - Receipt of agenda and corresponding papers for the meeting on Friday 20th May 2011 at Peterlee Town Council, Shotton Hall, Peterlee, commencing at 1.15 p.m.

(m) T.I.B.S. Presentation Day and Family Event on Saturday 18th June 2011 from 3.00 p.m. at T.I.B.S. ground on Thornaby Road - Invitation for a representative of the Town Council to attend.

(n) Clerks & Councils Direct Magazine - Receipt of magazine.

DATE OF THE NEXT MEETING OF THE TOWN COUNCIL. The next meeting of the Town Council is scheduled to take place on Wednesday 15th June 2011 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m. The Chairman thanked everyone for their attendance and closed the meeting. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 22ND JUNE 2011

AT




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INGLEBY BARWICK TOWN COUNCIL Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 22nd

June 2011 at 7.00 p.m. PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington Councillors: Tom Bowman, Gary Corr, Gillian Corr, Linda Dixon, Philip English, Ross Patterson and Denise Powell. OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer. IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Kevin Faulks Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West 1 Member of the public was present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the June 2011 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillor David Birdsall and Town/Ward Councillor Jean Kirby. Town Councillor Gary Corr had advised that due to work commitments he would be arriving at the meeting late. Apologies were also received from or on behalf of Ward Councillors David Harrington and Ken Dixon, Ingleby Barwick West and Ingleby Barwick Neighbourhood Police Team. Chairman.....................................................

2 of 21 28.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall: Agenda item no. 8 - Proposed Youth Facility, Ingleby Barwick. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall Management Committee: Agenda item no. 8 - Proposed Youth Facility, Ingleby Barwick. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he designs the poster for the competition and the certificates for the successful gardens: Agenda item no. 13 - Ingleby Barwick Garden Competition 2011. Councillor Gillian Corr declared a personal/prejudicial interest in the following item on the agenda, as she is employed by Tesco: Agenda item no. 7 - Tesco, Ingleby Barwick. Councillor Gillian Corr declared a personal/non prejudicial interest in the following item on the agenda, as she works with the applicant: Agenda item no. 19(b) Planning Application No. 11/0963/FUL Proposal: Erection of 1No. Dwellinghouse (Demolition of Existing Dwelling). Location: Meadowbrae, Leven Bank Road, Yarm. Chairman.......................................................

3 of 21 Councillor Philip English declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall Management Committee: Agenda item no. 8 - Proposed Youth Facility, Ingleby Barwick. Councillor Denise Powell declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall Management Committee: Agenda item no. 8 - Proposed Youth Facility, Ingleby Barwick. Councillor Linda Dixon declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall Management Committee: Agenda item no. 8 - Proposed Youth Facility, Ingleby Barwick. Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he is a Director of BO2SS (Barwick's Own 2nd Secondary School) Ltd: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council at the Liaison Forum Meetings: Agenda item no. 17 - Parish Council Liaison Forum, Monday 20th June 2011. Councillor Ross Patterson declared a personal/non prejudicial interest in relation to matters relating to Ingleby Barwick, as he is a Ward Councillor for Ingleby Barwick West. No further interests were declared. Chairman....................................................

4 of 21 29.11-12 MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 18TH MAY 2011. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD. The Minutes of the Meeting held on 18th May 2011 were considered. IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly. 30.11-12 PUBLIC PARTICIPATION. The Chairman adjourned the meeting at this point to allow public participation. The following matters were raised:

Stockton-on-Tees Borough Council's (S.B.C.) Care For Your Area Team were complimented on the grass cutting, litter picking and general cleanliness and appearance of Ingleby Barwick.

IT WAS RESOLVED that the Clerk forward the compliments to S.B.C.'s Care For Your Area Team, also adding the Town Council's appreciation.

No further matters were raised and the meeting was reconvened

Councillor Gary Corr arrived at the meeting at this point. Councillor Gary Corr declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is employed by Tesco: Agenda item no. 7 - Tesco, Ingleby Barwick. 31.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. It was noted that representatives from Ingleby Barwick Neighbourhood Police Team were unable to attend the meeting, however a written report for Ingleby Barwick East and West combined for May 2011 had been submitted which was circulated at the meeting. Chairman......................................................

5 of 21 It was noted that there had been 62 incidents of anti social behaviour, of which 6 were specifically outside Tesco. There were 22 crime related incidents broken down as follows: 14 Thefts (3 detected) 3 Assaults (2 domestic related) 4 Criminal Damage (1 detected) 1 Alleged Burglary - enquiries ongoing Reference was made to the increase in garage break-ins in the last two weeks and a number of bicycles have been stolen. Residents are encouraged to keep their garages locked. The juvenile person(s) responsible have been apprehended and interviewed and have admitted to the thefts. An update will be provided in due course. It was noted that the incidence of fires in the woodland/open space area adjacent to Thornwood Avenue and Trenholme Close, Ingleby Barwick has now ceased. Investigations are still ongoing into the culprits. A ‘helicopter visit’ had taken place at Barley Fields Primary School and St. Therese of Lisieux Primary School, which the children really enjoyed. Reference was made to Police and Enforcement coverage on Ingleby Barwick and the multi-agency approach to tackling anti social behaviour. The Town Council were thanked for their continued support in assisting with the strive to reduce crime levels in Ingleby Barwick. A general discussion took place. IT WAS RESOLVED that the report provided by the Neighbourhood Police Team be noted. 32.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. Ingleby Barwick Enforcement Service were not represented at the meeting. 33.11-12 TESCO, INGLEBY BARWICK. Councillor Gillian Corr having declared a personal/prejudicial interest in this item, left the meeting room and took no part in the discussion. Chairman.....................................................

6 of 21 The Clerk had previously circulated to Members the information received from Enforcement regarding their attendance at Tesco. It was noted however that they were unable to provide information on the time spent at Tesco compared to other areas of the estate. Reference was also made to the recent correspondence between the Police and Enforcement regarding attendance at Tesco, a copy of which had been provided to Members. A general discussion took place on the matter and various comments were raised. It was confirmed that Tesco is on Ingleby Barwick and part of the Ingleby Barwick Enforcement Officers and wider Neighbourhood Enforcement Service patrols. It was noted that it is the intention of the Town Council to pursue a financial contribution towards the Ingleby Barwick Enforcement Service from Tesco, however more evidence is required regarding the amount of time spent at Tesco compared to other areas of the estate. Reference was made to the other shopping areas which are all privately owned, in respect of the amount of time spent there. Reference was made to security measures at Tesco. Reference was made to the meetings which had previously taken place with Tesco, which were attended by Ward and Town Councillors, Police, Enforcement and various other representatives. It was suggested that consideration be given to resuming the meetings possibly on a six monthly basis. IT WAS RESOLVED that the Town Council send a letter to both the Police and Enforcement to clarify the situation in respect of Ingleby Barwick Enforcement Officers attendance at Tesco. IT WAS RESOLVED that the Town Council request more evidence from the Enforcement Service in respect of the Ingleby Barwick Enforcement Service and the distribution of time spent at Tesco in comparison to the other areas of the estate, as a more detailed breakdown is required. The breakdown to cover the last year. Chairman.....................................................

7 of 21 IT WAS RESOLVED that this matter be considered at the September meeting of Ingleby Barwick Town Council once all of the relevant information has been received. IT WAS RESOLVED that the Service Level Agreement for Ingleby Barwick Enforcement Service be considered at the September meeting of Ingleby Barwick Town Council. IT WAS RESOLVED that the Town Council follow up the previous request for a weekly report from Ingleby Barwick Enforcement Service. Reference was made to parking issues on Lamb Lane, Ingleby Barwick. Councillor Gillian Corr returned to the meeting room at this point. 34.11-12 PROPOSED YOUTH FACILITY, INGLEBY BARWICK. The Clerk provided a brief update on the matter. It was noted that S.B.C. Legal Section are continuing to pursue the matter with the original developer's solicitors. Councillor Ross Patterson provided a further update on the matter. A general discussion took place and various comments were raised. IT WAS RESOLVED that the Clerk continue to be delegated the authority to instruct Crutes Law Firm to act on the Town Council's behalf, if and when required, liaising with S.B.C. 35.11-12 REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS. The Town Council reviewed their Standing Orders and Financial Regulations, a draft copy of which had been provided to Members for their observation at the Annual Meeting in May 2011. IT WAS RESOLVED that the following amendments be made to the Town Council's Standing Orders:

Removal of 2 (i) 'The maximum term of office of the positions of Chairman and Vice Chairman to be two years in the Council's four year term of office.

Chairman......................................................

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8 (a) To be increased to '10' clear days notice.

Insertion of a clause in section 1 'Meetings' stating that use of mobile phones or electronic devices is not allowed, once the meeting has started.

A general discussion took place and reference was made to items for 'information only'. IT WAS RESOLVED that the Town Council is in agreement to adopt the Standing Orders with the above amendments. IT WAS RESOLVED that the Town Council is in agreement to adopt the Financial Regulations with no amendments. 36.11-12 MATTERS ARISING FROM THE MINUTES OF THE ANNUAL MEETING HELD ON 18TH MAY 2011. No matters arising were raised. 37.11-12 SECONDARY SCHOOL PROVISION INGLEBY BARWICK - PROPOSED 'FREE SCHOOL'. Councillor Ross Patterson provided an update on the matter. It was noted that the Business Case had been resubmitted to the Department for Education (DfE) on Wednesday 15th June 2011. It was confirmed that the preferred site for the school is on land at Little Maltby Farm, just off Low Lane, to the south of Ingleby Barwick. Reference was made to the supporting information collected in respect of 'evidence of the demand for the school'. Councillor Patterson thanked all involved for their hard work and commitment. A general discussion took place and various comments were raised. The Chairman thanked Councillor Patterson for the update. Chairman....................................................

9 of 21 38.11-12 TS17 YOUTH CHOIR. It was noted that the launch of the TS17 Youth Choir has been postponed until the new school year starts in September 2011. 39.11-12 INGLEBY BARWICK GARDEN COMPETITION 2011. The Clerk advised that Stockton Garden Centre have kindly agreed to sponsor the competition once again this year. A representative from the Garden Centre will judge the competition and they will provide vouchers for the winning entries. The presentation ceremony will be held at the Garden Centre in September 2011. Reference was made to the suggestion that an additional category could be added such as 'Best Primary School Garden'. IT WAS RESOLVED that the Town Council send a letter to the primary schools in Ingleby Barwick regarding the suggestion of expanding the competition to include an additional category for the primary schools i.e. 'Best Primary School Garden', which could be initiated in next year's competition. Their comments on the matter to be requested. 40.11-12 BECKFIELDS PUBLIC HOUSE, VARIATION TO PREMISE LICENCE. The Clerk informed that the Town Council as 'a body' has submitted representations on behalf of residents living in the vicinity of Beckfields Public House, in respect of the application to vary the Premises Licence. The original meeting of the Licensing Sub Committee was scheduled to take place on Wednesday 20th April, however given the elections this was postponed.

The meeting has now been re-arranged to take place on Friday 24th June at 10.00 am, Council Chamber, Town Hall, High Street, Stockton-on-Tees.

The Clerk referred to the letter which the Town Council had received from PopplestonAllen, the solicitor instructed by the Premises Licence Holder to submit the application to vary the Premises Licence.

Chairman....................................................

10 of 21 The letter provides some further information, which is as follows:-

- The premises will remain a traditional style public house and the use of the entertainment facilities is likely to be occasional and not on a daily basis. It is not the operator's intention or in its interests to alter the existing style but to be able to provide entertainment to customers.

- The application has been amended so that the hours for entertainment will be from 6 pm until 11.30 pm 7 days a week.

- The proposed extensions on notable days or one off occasions have been removed entirely.

- There is no change or addition to the way the pub operates in any other way; there is no extension of hours and no regulated entertainment is allowed outside the premises.

The Applicant entirely understands the Town Council's concerns in relation to possible noise escape but conditions have been offered and agreed with the Environmental Health Department to alleviate these and they include:-

- The installation of a noise limiter which will be set at a level approved by the Environmental Health Noise Department.

- Keeping doors and windows closed when there is regulated entertainment.

- Installing a device to fire exit doors which automatically turns the music off if the door is opened.

Reference was made to the congregation of youths which will continue to be dealt with, as and when required. IT WAS RESOLVED that the information be noted. IT WAS RESOLVED that Councillor Tom Bowman represents the Town Council at the meeting. 41.11-12 EVENTS, INGLEBY BARWICK. The Town Council gave consideration to setting up a 'Working Group' to look at possible events which could be held in Ingleby Barwick. Chairman.....................................................

11 of 21 A general discussion took place and various comments were raised. Reference was made to the possibility of holding a Christmas Event. Councillors Gary and Gillian Corr expressed an interest in progressing the suggestion. IT WAS RESOLVED that the Clerk arrange a meeting with representatives from S.B.C. Events Section to obtain advice and information. The meeting to be attended by Councillors Gary Corr, Gillian Corr and the Clerk. 42.11-12 EASTERN AREA TRANSPORT STRATEGY STAKEHOLDER MEETING, MONDAY 13TH JUNE 2011. The Clerk referred to the information received from Ward Councillor Kevin Faulks, a copy of which had been circulated to Members prior to the meeting. Reference was made to the Blair Avenue study which would also involve consultation with local Councillors and residents. IT WAS RESOLVED that the information be noted. The Chairman, Councillor David Sanderson represented the Town Council at the meeting and provided a brief report back. Reference was made to the main items discussed which were as follows:

Local Transport Plan 3 is now in place - Area Transport Strategies contained within the document which is available to view on S.B.C. website

Local Sustainable Transport Fund (LSTF) bid for £ 4.239m

Tees Valley bus network improvements currently in 2nd year

Tees Valley Metro - progressing slowly

Eaglescliffe ticket office and bridge improvements

Thornaby Station replacing bridge, not disabled friendly

Maltby Spur Road, hedge

Funding - £ 30,000 Eastern Area Transport Strategy - £ 20,000 Local Sustainable Transport Fund - £ 10,000 Other

Blair Avenue Study, 20 mph along the length of the road - hopefully funded through the LSTF bid

Chairman.....................................................

12 of 21 Reference was made to the allocation of the funding. It was noted that the following schemes will be progressed: Station Street, Thornaby - Parking Study Westbury Street, Thornaby - Study Thorntree Road, Thornaby - Remedials Havilland Road, Thornaby - Street Lighting Maltby Traffic Calming Blair Avenue, Ingleby Barwick - Study (LSTF) It was confirmed that if the Blair Avenue Study funding is not achieved from the LSTF bid, it will still remain on the Eastern Area Transport list. A general discussion took place. 43.11-12 PARISH COUNCIL LIAISON FORUM, MONDAY 20TH JUNE 2011. Councillor Ross Patterson advised that he had represented the Town Council at the meeting and provided a brief report back. It was noted that the main item on the agenda was a presentation on the Core Strategy, which was adopted in March 2010. The notes of which were provided to the Clerk for circulation to Members. It was noted that Stockton needs to allocate sites for 2,800 dwellings. There are not enough housing sites that are deliverable and compliant within the preferred areas identified in the adopted Core Strategy. Potential housing sites will therefore need to be considered. Reference was made to the Review which would be taking place. A general discussion took place. The Chairman thanked Councillor Patterson for the information provided. Councillor Ross Patterson submitted his apologies and left the meeting at this point. Ward Councillor Kevin Faulks also submitted his apologies and left the meeting at this point. Chairman....................................................

13 of 21 44.11-12 FINANCE: (a) Town Council Current Balance Sheet. The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves £ 146,070.98, a copy of which is held on the Town Council file. (b) Accounts due for Payment. The following direct debits have been collected and are shown on the financial statement as paid and therefore not included in the balance: June 2011 - £ 20.42 Orange Broadband June 2011 - £ 15.17 PC and Monitor cover IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid. The Clerk reported that the following accounts had already been paid. They are shown on the financial statement as paid and therefore not included in the balance: S.B.C. I.B. Enforcement Quarter 1 £ 13,609.20 IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid. IT WAS RESOLVED that the Town Council approves the following accounts for payment: Paula M. Hall – Remuneration June 2011 Paula M. Hall - Tax and N.I. Contribution June 2011 Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution June 2011 Chairman......................................................

14 of 21 Reimbursement to Clerk: Data Protection Annual Notification £ 35.00 Gift for Retiring Chairman £ 20.00 Chairman's Allowance 2011/2012 £ 55.00 Ingleby Barwick Community Hall – Use of Hall by Town Council in May 2011 £ 24.50 Robinson’s – Rent for Office, due 5th July 2011 £ 250.00 Dianne Rickaby - Internal Audit £ 50.00 (c) End of Year Accounts for the Financial Year 2010/2011. The Clerk advised Members that the threshold for preparing the end of year accounts on an Income and Expenditure basis is £200,000; therefore this year’s accounts, as in previous years, had been prepared on a Receipts and Payments basis. The year-end Accounts for the financial year 2010/2011 which had been prepared on a Receipts and Payments basis, where laid before the Town Council for approval. The balance at 31st March 2011 is £ 59,543.74. IT WAS RESOLVED that the Accounts be approved and were signed by the Chairman of the Town Council accordingly. (d) BDO LLP - Annual Return 2010/2011. The Clerk advised that 22nd July 2011 is the appointed date on or after which interested parties and local electors for Ingleby Barwick may exercise their rights under the Accounts and Audit (England) Regulations 2011 and the Audit Commission Act 1998, in respect of the accounts of Ingleby Barwick Town Council for the financial year ending on 31st March 2011. The Clerk informed that she has displayed the Notice advertising the audit, as required. A copy of the ‘Summary of Your Rights’ information is also displayed. Chairman....................................................

15 of 21 It is noted that the records are to be made available for inspection from 20th June 2011 to 15th July 2011. The Clerk outlined the requirements for completion of the Annual Return. The Clerk informed that Council’s with income or expenditure greater than £200,000 must complete an intermediate audit questionnaire as part of the submission for audit. The intermediate audit is undertaken to obtain audit evidence, where additional risk is identified relating to those, with higher levels of activity or expenditure or if selected as part of a sample of 5% of basic audits. The Clerk stated that Ingleby Barwick Town Council has not been randomly selected to receive the intermediate audit questionnaire as part of the 5% sample. (i) Section 1 – The Statement of Accounts The Clerk informed that as the Council is below the threshold for income and expenditure accounting the Annual Return is presented in the receipts and payments format. The Clerk advised that the 2010 figures have been restated to take into account the change in requirements in respect of fixed assets. The figure in box 9 had been amended accordingly. This section was duly completed using the receipts and payments figures from the year-end accounts. The Clerk noted that the Town Council is required to submit to the auditor a brief explanation of significant variations from last year to this in Section 1; and bank reconciliation as at 31st March 2011. IT WAS RESOLVED that the Town Council approves Section 1 of the Annual Return, including the corresponding explanations and bank reconciliation. The Chairman signed Section 1 of the Annual Return accordingly. Chairman.....................................................

16 of 21 (ii) Section 2 – Annual Governance Statement The Clerk noted the requirement in number 5 – ‘we have carried out an assessment of the risks facing the Council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.’ IT WAS RESOLVED that the Town Council has fulfilled this requirement. The Clerk noted the requirement in number 6 – ‘we have maintained throughout the year an adequate and effective system of internal audit of the council’s accounting records and control systems.’ IT WAS RESOLVED that the Town Council has fulfilled this requirement. Section 2 was completed accordingly. IT WAS RESOLVED that the Town Council approves the information provided in Section 2 of the Annual Return, the Chairman signed the document accordingly. (iii) Section 3 – External Auditor’s Certificate and Opinion To be completed by the External Auditor. (iv) Section 4 – Annual Internal Audit Report The Clerk informed that Ingleby Barwick Town Council’s accounts for 2010/2011 had been audited by Mrs D. Rickaby, Clerk to Billingham Town Council and a report had been forwarded to the Chairman. It was noted that the accounts and paperwork were found to be in excellent order. Section 4 has been duly completed by Mrs D. Rickaby, signed and dated accordingly. An explanation to be submitted for the ‘n/a’ response in Point F, in respect of 'petty cash'. It was noted that the Town Council does not hold petty cash. IT WAS RESOLVED that the Annual Internal Audit Report be noted and approved. Chairman......................................................

17 of 21 IT WAS RESOLVED that the Clerk forwards the completed Annual Return and additional information required, to BDO LLP by 22nd July 2011. 45.11-12 PLANNING APPLICATIONS. The Town Council considered the list of planning applications circulated with the Agenda for the meeting. The Clerk referred to the Planning Applications Schedule, which states the comments made by Ingleby Barwick Town Council in relation to the planning applications listed. The Schedule indicates the current position of the planning applications. IT WAS RESOLVED that the information be accepted and approved, a copy to be held on the Town Council’s file. (a) Planning Application No. 11/0920/LA Proposal: Application for Installation of 2.1 Metre High Mesh Fence and Gates. Location: Windmill Park, Windmill Way, Ingleby Barwick. The Town Council considered all of the information and plans provided to them in respect of planning application no. 11/0920/LA. IT WAS RESOLVED that the Town Council has no comments to raise in respect of the proposal. (b) Planning Application No. 11/0963/FUL Proposal: Erection of 1No. Dwellinghouse (Demolition of Existing Dwelling). Location: Meadowbrae, Leven Bank Road, Yarm. The Town Council considered all of the information and plans provided to them in respect of planning application no. 11/0963/FUL. IT WAS RESOLVED that the Town Council submit the following comments to S.B.C.: The Town Council has no concerns to raise in respect of the proposed new dwellinghouse. However, concerns have been raised in respect of the proposed pond with regard to the potential for flooding which needs to be investigated. Chairman......................................................

18 of 21 (c) Planning Application No. 11/1094/VARY Proposal: Application to Vary Condition 2 (Approved Plans) of 08/0245/FUL Erection of 1 No. Dwellinghouse (Demolition of Existing Farm House). Location: Land West of 16 Bala Close, Blair Avenue, Ingleby Barwick. The Town Council considered all of the information and plans provided to them in respect of planning application no. 11/1094/VARY. IT WAS RESOLVED that the Town Council has no comments to raise in respect of the proposal. (d) Planning Application No. 11/1365/FUL Proposal: New Roundabout Junction at Fleck Way and Perry Avenue and Associated Highways Works. Location: Fleck Way, Perry Avenue, Teesside Industrial Estate. The Town Council considered all of the information and plans provided to them in respect of planning application no. 11/1365/FUL. IT WAS RESOLVED that the Town Council has no comments to raise in respect of the proposal. 46.11-12 PROPOSAL PURSUANT TO THE SUSTAINABLE COMMUNITIES ACTS 2007 AND 2010 IN RESPECT OF MAJOR DEVELOPMENTS. The Town Council considered the information provided. IT WAS RESOLVED that the Town Council supports the proposal to require applicants of major developments to:

(i) Attend a meeting of the local Town/Parish Council or a duly called Town Meeting to answer questions about their planning application, if the Town/Parish Council or Town Meeting so wish

and to

(ii) Provide resources (if the Town/Parish Council or Town Meeting so wish) to enable the Town/Parish Council or Town Meeting to assess their application - which may be over 1,000 pages long - based on a professional critique of their evidence. Chairman.....................................................

19 of 21 47.11-12 COMMUNITY COMMUNICATION. IT WAS RESOLVED that the following items be included in the July

2011 Community Communication article:

Secondary School Provision, Ingleby Barwick - 'Free School' Proposal, update

Possible Christmas Event - Volunteers needed

Residents to ensure that their garages are locked to deter burglars 48.11-12 CLERKS REPORT AND CORRESPONDENCE. (a) William Feldon, Thank You Card - Receipt of thank you card from William Feldon for the gift of a clock on his retirement from the Town Council. (b) Cleveland Local Councils Association, Agenda and Minutes - Receipt of the Agenda for the General Meeting on 15th June 2011, Minutes of the AGM on 16th February and the General Meeting on 16th February 2011. (c) Stockton Renaissance, Eastern Area Partnership - Receipt of agenda and corresponding papers for the meeting on Tuesday 31st May 2011. (d) Stockton-on-Tees Borough Council, Index of Named Junctions - Receipt of information. (e) Stockton-on-Tees Borough Council, Community Protection Updates April 2011 - Receipt of updates. (f) Stockton-on-Tees Borough Council, Mayor's Sunday Service and Parade on 19th June 2011 - Receipt of invitation. (g) BDO LLP (External Auditor), Notification of Audit Date - Receipt of notification that the Town Council's audit date has been set as 22nd July 2011. (h) Beckfields Shopping Area, Ingleby Barwick - Receipt of update from Councillor Jean Kirby. Chairman.....................................................

20 of 21 (i) Cleveland Local Councils Association, E-bulletin May 2011 - Receipt of E-bulletin. (j) Cleveland Local Councils Association, Legal Briefing on Councillors' Notification under the Data Protection Act 1998 - Receipt of briefing. (k) Cleveland Local Councils Association, CLG Community Right to Build Leaflet - Receipt of information. (l) Cleveland Local Councils Association, CLG Neighbourhood Planning Front Runners Scheme - Receipt of information. (m) Friends of Local Nature Reserves Meeting, Tuesday 14th June 2011 - Receipt of notification of Meeting. (n) Broomhill Play Area, Ingleby Barwick, Briefing Paper - Receipt of Briefing Paper compiled by S.B.C. Officers which was initiated by Ward Councillor David Harrington. (o) The Journal of Local Planning, Neighbourhood Planning - Receipt of mailing. (p) Ingleby Barwick Community Hall, Prior Notice of Meeting - Receipt of notification that the next meeting of Ingleby Barwick Community Hall Management Committee is scheduled to take place on Friday 8th July 2011 at Ingleby Barwick Community Hall commencing at 7.00 p.m. (q) County Durham and Cleveland County Training Partnership, Training Update June 2011 - Receipt of update. (r) Stockton-on-Tees Borough Council, Eastern Area Transport Strategy 2011/2012 - Receipt of correspondence. (s) Stockton-on-Tees Borough Council, A Message from the Standards Committee - Receipt of correspondence. (t) Sustainable Gov - Link. (u) Stockton-on-Tees Borough Council, Naming of Roundabouts, Locations 9 and 10 - Receipt of correspondence. Chairman.......................................................

21 of 21 (v) NALC's Communities in Action Conference, Sheffield on Tuesday 19th July 2011 - Receipt of information. (w) Proposal Pursuant to the Sustainable Communities Acts 2007 and 2010 - Receipt of information. (x) Stockton-on-Tees Borough Council, Parish Council Liaison Forum on Monday 20th June 2011 at 7.00 p.m., Council Chamber, Town Hall, High Street, Stockton-on-Tees - Receipt of notification of meeting. (y) Society of Local Council Clerks, The Clerk Magazine May 2011 - Receipt of Magazine. (z) Agenda Item No. 14 Beckfields Public House, Variation to Premise Licence - Receipt of correspondence. (a1) Agenda Item No. 16 Eastern Area Transport Strategy Stakeholder Meeting, Monday 13th June 2011 - Receipt of information from Ward Councillor Kevin Faulks. 49.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL. The next meeting of the Town Council is scheduled to take place on Wednesday 20th July 2011 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m. The Chairman thanked everyone for their attendance and closed the meeting. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 20TH JULY 2011

AT


PREPARED BY COUNCILLOR T.W. BOWMAN

1 of 11

INGLEBY BARWICK TOWN COUNCIL Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 20th

July 2011 at 7.00 p.m. PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gary Corr, Gillian Corr, Linda Dixon, Philip English, Jean Kirby, Ross Patterson and Denise Powell. OFFICER: Councillor Tom Bowman acted as Clerk to the meeting. IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ken Dixon Ingleby Barwick West

Ward Councillor Ross Patterson Ingleby Barwick West 12 Members of the public were present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the July 2011 Meeting of Ingleby Barwick Town Council. The meeting opened with a minutes silence for Brandon Maggs who was killed in a road traffic accident on Friday 15th July 2011. APOLOGIES FOR ABSENCE. Apologies for absence were received from Town Councillor Esther Harrington. Apologies for absence were received from Ward Councillor David Harrington, Ingleby Barwick West. Apologies for absence were also received from the Clerk/Responsible

Financial Officer, Paula M. Hall, due to illness. IT WAS RESOLVED that Councillor Tom Bowman act as Clerk for this meeting. Chairman......................................................

2 of 11 50.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as his spouse is Treasurer on the Community Hall Management Committee: Agenda item no. 13 - Ingleby Barwick Community Hall. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he designs the poster for the competition and the certificates for the successful gardens: Agenda item no. 15 - Ingleby Barwick Garden Competition 2011. Councillor Gillian Corr declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Chairman.....................................................

3 of 11 Councillor Gillian Corr declared a personal/non prejudicial interest in the following item on the agenda, as she is a Ward Councillor for Ingleby Barwick East: Agenda item no. 18 - Stockton-on-Tees Borough Council, Consultation on the Core Strategy Review Issues and Options Document and Habitat Regulations Assessments for the Sustainable Design Guide & Parking Provision for Developments Supplementary Planning Documents. Councillor Linda Dixon declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor Linda Dixon declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall Management Committee: Agenda item no. 13 - Ingleby Barwick Community Hall. Councillor Philip English declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor Philip English declared a personal/non prejudicial interest in the following item on the agenda, as he represents the Town Council on the Community Hall Management Committee: Agenda item no. 13 - Ingleby Barwick Community Hall. Chairman.......................................................

4 of 11 Councillor Jean Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a school governor at Myton Park Primary School: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Councillor Jean Kirby declared a personal/non prejudicial interest in the following item on the agenda, as she is a Ward Councillor for Ingleby Barwick East: Agenda item no. 18 - Stockton-on-Tees Borough Council, Consultation on the Core Strategy Review Issues and Options Document and Habitat Regulations Assessments for the Sustainable Design Guide & Parking Provision for Developments Supplementary Planning Documents. Councillor Denise Powell declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall Management Committee: Agenda item no. 9 - Proposed Youth Facility, Ingleby Barwick. Councillor Denise Powell declared a personal/non prejudicial interest in the following item on the agenda, as she represents the Town Council on the Community Hall Management Committee: Agenda item no. 13 - Ingleby Barwick Community Hall. Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he is a Director of BO2SS (Barwick's Own 2nd Secondary School) Ltd: Agenda item no. 11 - Secondary School Provision, Ingleby Barwick - Proposed 'Free School'. Chairman.....................................................

5 of 11 Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he is a Ward Councillor for Ingleby Barwick West: Agenda item no. 18 - Stockton-on-Tees Borough Council, Consultation on the Core Strategy Review Issues and Options Document and Habitat Regulations Assessments for the Sustainable Design Guide & Parking Provision for Developments Supplementary Planning Documents. Councillor Ross Patterson declared a personal/non prejudicial interest in relation to matters relating to Ingleby Barwick, as he is a Ward Councillor for Ingleby Barwick West. No further interests were declared. 51.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 22ND JUNE 2011. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD. The Minutes of the Meeting held on 22nd June 2011 were considered. IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly. 52.11-12 PUBLIC PARTICIPATION. The Chairman adjourned the meeting at this point to allow public participation. The following matters were raised: (a) Ingleby Wood to the Rear of Thorington Gardens Residents expressed their concerns that Stockton-on-Tees Borough Council (S.B.C.) were not adhering to their published plan for the woods i.e. coppicing and shrub planting. Chairman.....................................................

6 of 11 Town/Ward Councillor Jean Kirby undertook to speak to S.B.C. Officers and if required organise a meeting between all interested parties.

(b) Children Cycling on the Wrong Side of the Road. IT WAS RESOLVED that this be taken up with the schools as it should be part of any cycle training. The Police/Enforcement are now aware of this safety concern. (c) War Memorial Town/Ward Councillor Gillian Corr raised the suggestion of providing a War Memorial in Ingleby Barwick. IT WAS RESOLVED that this be considered at the Town Council's September meeting.

(d) Speeding Cars on the Residential Roads of Ingleby Barwick and a Request for more Traffic Calming Measures. IT WAS RESOLVED that a tactful reminder be put in the next available issue of the Town Council's Community Communication. No further matters were raised and the meeting was reconvened

53.11-12 FRIENDS OF INGLEBY BARWICK. A general discussion took place and a local resident expressed an interest in setting up a 'Residents Group'. 54.11-12 INGLEBY WOOD, TO THE REAR OF THORINGTON GARDENS, INGLEBY BARWICK. This was discussed earlier in the meeting at agenda item no. 4 'public participation'. 55.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. The Police representatives present reported that criminal activity was low, the major problem being opportunist theft from unlocked garages. They requested that the Town Council remind residents to lock their property correctly. A scheme to stamp cycles with owners details is to be enacted soon. Chairman.......................................................

7 of 11 56.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. The Enforcement representatives present reported that they were carrying out the Town Council's request to reduce vandalism and dog fouling. They are giving advice as a first step and will prosecute repeat offenders. There has been an increase in Anti Social Behaviour recently. 57.11-12 PROPOSED YOUTH FACILITY, INGLEBY BARWICK. S.B.C. Legal Section are continuing to pursue the matter with the original developer's solicitors. 58.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 22ND JUNE 2011. None were raised. 59.11-12 SECONDARY SCHOOL PROVISION INGLEBY BARWICK - PROPOSED 'FREE SCHOOL'. Town/Ward Councillor Ross Patterson gave an update on progress. They are awaiting a reply from the DfE; the Business Case being submitted on 15th June 2011. Currently a Due Diligence survey is ongoing. 60.11-12 MYTON WAY, INGLEBY BARWICK REVIEW OF 7.5 TONNES WEIGHT

LIMIT.

It was noted that there has been some subsidence near the bridge, it is requested that if residents see any heavy vehicles on this road that they inform S.B.C. of the registration number, if known, and the date and time, so that action can be taken. 61.11-12 INGLEBY BARWICK COMMUNITY HALL. Councillor Philip English stated that the Community Hall required a new replacement weekend cleaner/caretaker, advertisements have been placed in suitable locations. They still await replies. Otherwise, the Hall is doing well, with hardly any free weekday spaces. Chairman.....................................................

8 of 11 62.11-12 SEAMER WIND FARM COMMUNITY FUND. It was noted that the meeting on 19th July 2011 was attended by Councillors Tom Bowman and Philip English. The intention is to start to pay the fund to the Parish/Town Councils after power generation commences, this is currently planned for August 2012. The Ward Councillors present reported that Maltby Parish Council were questioning why Ingleby Barwick Town Council were involved with the Community Fund and they were not, despite being nearer to the site. IT WAS RESOLVED that the Clerks of Maltby and Ingleby Barwick discuss this point. 63.11-12 INGLEBY BARWICK GARDEN COMPETITION 2011. It was noted that the Garden Competition was judged on Saturday 16th July 2011 and the results are given below: Front Garden 1st Prize - Bill and Linda Bradley 2nd Prize - Matthew Brown 3rd Prize - Alan and Sandra Wells Back Garden 1st Prize - Alan and Sandra Wells 2nd Prize - Bill and Linda Bradley 3rd Prize - Bill Clough Tubs/Hanging Baskets 1st Prize - Roy and Joan Beeson 2nd Prize - Susan Hill 3rd Prize - Sally Crisp A sample certificate was tabled and it stated that the sponsor had changed their name to 'Stockton Garden Centre'. This will be checked before the certificates are printed. 64.11-12 EVENTS, INGLEBY BARWICK. A meeting has been held with S.B.C. Events Team. Chairman.....................................................

9 of 11 The Christmas Event is provisionally planned for Saturday 3rd December 2011, based at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, 3 pm to 5 pm. A general discussion took place on the matter. The resident who has expressed an interest in forming a Residents Group has indicated her desire to assist/organise events. More volunteers are required. 65.11-12 QUEEN'S DIAMOND JUBILEE. IT WAS RESOLVED that Members consider this as it is in 2012, and come back with suggestions later this year. 66.11-12 STOCKTON-ON-TEES BOROUGH COUNCIL, CONSULTATION ON

THE CORE STRATEGY REVIEW ISSUES AND OPTIONS DOCUMENT AND HABITAT REGULATIONS ASSESSMENTS FOR THE SUSTAINABLE DESIGN GUIDE & PARKING PROVISION FOR DEVELOPMENTS SUPPLEMENTARY PLANNING DOCUMENTS.

It was noted that on page 6, Little Maltby Farm was one of the proposed sites for 1530 homes. Members thought that this was the site for the 'Free School'. Ward Councillors stated that the document had been prepared before the 'Free School' indicated its preferred site. However, there would still be room for some houses on the site. Members expressed concerns on potential traffic problems, and schooling provision. Members and the Town Council are to make their thoughts known. The Town Council's comments to be considered at the meeting in September 2011. 67.11-12 COUNTY DURHAM AND CLEVELAND COUNTY TRAINING

PARTNERSHIP, FULL DAY TRAINING EVENT SEPTEMBER/OCTOBER 2011.

It was indicated to the new Councillors that these were good training events and that the fees would be paid by the Town Council. All interested Members to contact the Clerk once the date is announced. Chairman......................................................

10 of 11 68.11-12 FINANCE. IT WAS RESOLVED that this matter be deferred until the September 2011 meeting. IT WAS RESOLVED that the Clerk be given authorisation to arrange for payment of invoices/operating bills during the summer recess. These to be reported to the Town Council at its September meeting. 69.11-12 PLANNING APPLICATIONS.

The Town Council considered the list of planning applications circulated with the Agenda for the meeting.

IT WAS RESOLVED that the information be accepted and approved, a copy to be held on the Town Council’s file. Councillor Tom Bowman reported that the Beckfields Public House, extended music hours, had been granted with conditions to minimise any disturbance. 70.11-12 EASTERN AREA PARTNERSHIP BOARD MEETING 21ST JUNE 2011. The points of interest for Ingleby Barwick residents are listed below: Windmill Park This is progressing well and the nearby school is working in partnership with S.B.C. being involved in the design. Once the fencing is completed S.B.C. Care For Your Area Team have agreed to open the park and the Enforcement Team will be closing it. Eastern Area Transport Strategy The Board agreed to support the plans for 20 mph zones at Barley Fields, St Therese of Lisieux and Myton Park Primary Schools, subject to a contribution from the Town Council and cash from the Local Sustainable Transport Funds. Chairman.....................................................

11 of 11 71.11-12 COMMUNITY COMMUNICATION.

IT WAS RESOLVED that the following items be included in the August 2011 Community Communication article:

Traffic Speeds on Residential Roads

Garden Competition Results

Opportunist Theft and the Police Bike Marking Scheme

72.11-12 CLERKS REPORT AND CORRESPONDENCE.

IT WAS RESOLVED that the Clerks Report and Correspondence be noted.

DATE OF THE NEXT MEETING OF THE TOWN COUNCIL - Wednesday 21st September 2011.

The next meeting of the Town Council is scheduled to take place on Wednesday 21st September 2011 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m. The Chairman thanked everyone for their attendance and closed the meeting. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 21ST SEPTEMBER 2011

AT



PREPARED BY Councillor David Birdsall

Page 2 of 14


Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby

Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 21st September 2011 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington

Councillors: David Birdsall, Gary Corr, Gillian Corr, Linda Dixon and Ross Patterson

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Ken Dixon Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West Ward Councillor David Harrington Ingleby Barwick East

Police: PC Fleet and PC Spring

Enforcement: Clare Peadon ASB: 6 Member(s) of the public were present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the September 2011 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors: Tom Bowman

Philip English Jean Kirby Denise Powell Apologies were also received from or on behalf of Ward Councillors

David Harrington Ingleby Barwick West.

Page 3 of 14

73.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are

custodian trustees of Ingleby Barwick Community Hall: Agenda item no. 8 - Proposed Youth Facility, Ingleby

Barwick.

Councillor Ross Paterson declared a personal/non prejudicial interest in the following item on the agenda, as he director of the BO2SS group.

Agenda item no. 9 - Secondary School provision Ingleby

Barwick, Proposed Free School.

Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as he is Ward Councillor on Stockton Borough Council

Agenda item no. 15 - Consultation documents (various).

Councillor Ross Patterson declared a personal/non prejudicial interest in the following item on the agenda, as a member of the Stockton Borough Council Planning commitee

Agenda item no. 19 - Planning Applications.

No further interests were declared. 74.11-12 MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 20TH JULY 2011. AFTER

CONSIDERATION, TO APPROVE THE SIGNATURE OF THE

MINUTES BY THE PERSON PRESIDING AS A TRUE AND

ACCURATE RECORD. The Minutes of the Meeting held on 20th July 2011 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

Page 4 of 14

75.11-12 PUBLIC PARTICIPATION. A period of 10 Minutes to be designated for public participation. The following matters were raised: Fouling of property on Sober Hall with discarded cherry stones from neighbouring cherry trees. The trees are situated in the centre of a traffic island and during this time of the year birds carry cheery stones the small distance from the island to the neighbouring properties, causing damage to cars, guttering and gardens. IT WAS RESOLVED that Councillor Patterson would send on email to the Care in Your Area helpdesk and ask for comment, and possible solutions to the issue. A play area / open space in Sober Hall is not being maintained. IT WAS RESOLVED that Councillor Patterson would investigate this and report back at the next meeting.

76.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. The Police representative present reported that criminal activity was low, with 25 crimes in total since the last report. The general trend is also downwards. The major incidents this month were thefts from the new Hazeldene development building site, including some large plant items. PC Fleet passed on the news that he would be moving areas and will be handing over to PC Julie Spring (present). The Town Council thanked PC Fleet for his service over the past 3 years and wished him well in his new area. Cllr Patterson raised the issue of speeding motorists and the recent fatal accidents on Ingleby Barwick and involving Ingleby Barwick residents. Cllr Gillian Corr raised the issue of illegal parking around the entrance to the schools on Ingleby Barwick. Both the Police representative and the enforcement officers present commented that this is high on their list of priorities and they continue to educate drivers over the dangers of parking in such positions to themselves, their children and others. 77.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. The enforcement service representative gave an update on the issues

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since the last report. Previous it had been requested to have the call out statistics split to see where the most resources had been deployed. The representative reported that the information was not recorded in a way that allowed this analysis, but as from this month the incidents were being recorded so location of the incident could be more precisely determined. The current priorities for the team are illegal parking, littering and dog fouling. Representatives of the ASB team also gave a description of their call out procedure and confirmed that the monthly report they produce is seen by the councilors. The Enforcement and ASB representatives were excused from the meeting at this point. 78.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD

ON 20TH JULY 2011. No matters arising were raised. 79.11-12 PROPOSED YOUTH FACILITY, INGLEBY BARWICK. No update was available further to the Stockton Borough Council press release. 80.11-12 SECONDARY SCHOOL PROVISION INGLEBY BARWICK - PROPOSED 'FREE SCHOOL'. Councillor Paterson reported that notification of the DfE’s decision was due at the end of this month. 81.11-12 SEAMER WIND FARM COMMUNITY FUND - To consider the information provided in the 'letter of understanding' and also representation at the meeting scheduled to take place on Tuesday 11th

October 2011. IT WAS RESOLVED that Councillor Sanderson would contact Councillors Tom Bowman and Phillip English, to see if they would

again represent the Council.

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IT WAS RESOLVED that Councillor Gillian Corr would discuss with the other Ward councillors the issue of the Broadview Energy community fund split and report back to the Town Council at the next meeting.

82.11-12 PROPOSED DROPPED CROSSING, FELBRIGG LANE, INGLEBY

BARWICK - The Town Council to give consideration to a financial contribution. Decision Required: Agreed paying the £150 contribution towards the installation of the drop crossing point. 83.11-12 ROAD SAFETY CONCERNS, ROUNDHILL AVENUE, INGLEBY

BARWICK - To give consideration to road safety concerns. Ward Councillor Dixon reported that the road had been inspected by Stockton Borough Council and there were no issues with. The accident record of that stretch of road was also reported to be very good. PC Fleet added that Ingleby is unique in that the roads coming into the estate are fast dual carriageways and that the transition distance between 50 mph and 30 mph is very short. 84.11-12 TS17 YOUTH CHOIR - To give consideration to pursuing the proposal. IT WAS RESOLVED that Councillor E. Harrington would get an update for the next meeting. 85.11-12 COMMUNITY FACILITIES/ACTIVITIES/EVENTS - To give consideration

to the following facilities/activities/events: (a) War Memorial IT WAS RESOLVED that Councillor Gillian Corr would get an update for the next meeting. (b) Notice Board

There has been some dialogue with Tesco with regards to siting a community notice board inside their store. IT WAS RESOLVED that Town Clerk would follow this up.

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(c) Mayors Sunday Service

The next service would usually be in 3- 4 weeks IT WAS RESOLVED that Councillor Sanderson would enquire about organizing the next service. (d) Remembrance Sunday

No comments made. (e) Christmas Event Councillor Gillian Corr updated the council with the plans. Volunteers are still required if the event is to go ahead. It was discussed that other town councils outsource the organizing of such events and maybe this is something we should consider. The issue of a Christmas tree was raised, in recent years the cost has been prohibitive. IT WAS RESOLVED that Councillor Sanderson would contact Yarm Town Council and see how much their tree cost and where they sourced it from. (f) Queen's Diamond Jubilee

To be discussed at the January town council meeting

(g) Ingleby Charity Fun Run

Ward Councillor Dixon reported that the fun run was possible but it needed some more volunteers to help organize it. IT WAS RESOLVED that a request for volunteers would be put in Gossip magazine this month. 86.11-12 CONSULTATION DOCUMENTS: (a) Stockton-on-Tees Borough Council, Consultation on the Core

Strategy Review Issues and Options 'Planning for Housing' Document - To give consideration to the Town Council's comments on

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the consultation document. (Comments Required by 23rd September 2011) IT WAS RESOLVED that the following comments be forwarded by

Councillor Sanderson to SBC

We do not feel we could comment on specific other sites in the Borough, and should only comment on Ingleby Barwick where we all live and therefore have a valid opinion.

We feel the number of houses to be built should be spread throughout the Borough and not all on one site. We feel this would ensure building is then were it would be most needed.

We would only consider a small number of houses on Ingleby Barwick if they were to come with extensive community facilities which Ingleby Barwick is sadly lacking.

We are also very concerned about increase in Traffic issues which may occur with more development on Ingleby Barwick; this concern has also been raised by residents with some of our Councillors.

(b) Stockton-on-Tees Borough Council, Consultation on the Borough Wide Car Parking Strategy Stockton-on-Tees - To give consideration to the Town Council's comments on the consultation document. (Comments Required by 30th September 2011)

IT WAS RESOLVED that the following comments be forwarded by Councillor Sanderson to SBC. To encourage residents to use the Town Centres more, parking should be free, and to extend the parking charges through out the Borough should be discouraged. (c) Stockton-on-Tees Borough Council, Consultation on Sex Establishment Licensing Policy - To give consideration to the Town Council's comments on the consultation document. (Comments Required by 30th September 2011) No comments given.

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(d) North Yorkshire Minerals and Waste Development Framework - Minerals Core Strategy Issues Consultation and Waste Scoping

Consultation - To give consideration to the Town Council's comments on the consultation document. (Comments Required by 30th

September 2011) No comments given.

(e) Communities and Local Government, Consultation on Local Planning Regulations - To give consideration to the Town Council's comments on the consultation document. (Comments Required by 7th October 2011)

No comments given. (f) Communities and Local Government, Consultation on Draft National Planning Policy Framework - To give consideration to the Town Council's comments on the consultation document. (Comments Required by 17th October 2011) IT WAS RESOLVED to discuss this at meeting on the 12th of October. (g) The 2013 Review of Parliamentary Constituencies in England - To give consideration to the Town Council's comments on the proposals. (Comments Required by 5th December 2011) IT WAS RESOLVED to discuss this at meeting on the 12th of October. 87.11-12 CLEVELAND LOCAL COUNCILS ASSOCIATION, MEETING 7TH SEPTEMBER 2011 - To receive a report back. IT WAS RESOLVED that Ward Councillor Harrington will bring an update to the council at the next meeting. 88.11-12 PARISH COUNCIL LIAISON FORUM, MONDAY 12TH SEPTEMBER 2011 - To receive a report back. Councillor Patterson reported that he had attended the discussion about cuts to children’s services on Ingleby Barwick, there were no comments recorded.

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There was also discussion about cuts to the planning department. IT WAS RESOLVED that the clerk would continue to print out and distribute the planned applications as usual. 89.11-12 FINANCE:

(a) Town Council Current Balance Sheet. The Clerk/Responsible Financial Officer circulated copies of the Town Council's current financial statement, showing a total balance including reserves £134,871.77, a copy of which is held on the Town

Council file. (b) Accounts due for Payment. The following direct debits have been collected and are shown on the financial statement as paid and therefore not included in the balance: July 2011 - £ 20.42 Orange Broadband

July 2011 - £ 15.17 PC and Monitor cover August 2011 - £ 20.42 Orange Broadband

August 2011 - £ 15.17 PC and Monitor cover September 2011 - £ 20.42 Orange Broadband

September 2011 - £ 15.17 PC and Monitor cover IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid. The following accounts had already been paid. They are shown on the financial statement as paid and therefore not included in the balance: Clerks Salary July 2011 Clerks Tax and N.I. Contribution July 2011 Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution July 2011 Clerks Salary August 2011 Clerks Tax and N.I. Contribution August 2011

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Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution August 2011 Konica Minolta - Photocopies £ 112.24

Siemens Lease of Copier £ 160.29

George Robinson - Rent for Office August 2011 £ 250.00

Ingleby Barwick Community Hall - Use of Hall June 2011 £ 17.50

BT Telephone Bill dated 19/07/11 £ 92.01

George Robinson - Rent for Office September 2011 £ 250.00

Ingleby Barwick Community Hall - Use of Hall July 2011 £ 17.50

IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid. IT WAS RESOLVED that the Town Council approves the following accounts for payment: Clerks Salary September 2011

Clerks Tax and N.I. Contribution September 2011

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution September 2011

Reimbursement to Clerk: Norton Anti-virus £ 59.99 Garden Competition Trophies £ 30.00 £ 89.99

BDO LLP £ 660.00

Cllr T.W. Bowman - Reimbursement for Garden

Competition 2011 Posters and Certificates £ 20.00

S.B.C. I.B. Enforcement Quarter 2 £ 13,609.20

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(c) External Audit Report - Annual Return

Annual Return to be Approved - Audit completed. (d) Quarterly Check on Bank Reconciliation

To be completed by Cllr Bowman. (e) Voluntary Organisations, Request for Financial Assistance: - Ingleby Barwick Art Group.

IT WAS RESOLVED that Councillor Gillian Corr would investigate the amount donated last year and defer the decision to the next meeting. IT WAS RESOLVED that Councillor Sanderson would call the leader of the group and inform them of the progress being made and that a donation will be forth coming. 90.11-12 PLANNING APPLICATIONS. The Town Council considered the list of planning applications circulated with the Agenda for the meeting. The Planning Applications Schedule, which states the comments made

by Ingleby Barwick Town Council in relation to the planning applications

listed. The Schedule indicates the current position of the planning applications. IT WAS RESOLVED that the information be accepted and approved, a copy to be held on the Town Council’s file. (a) Procedure for Handling Planning Applications - To give consideration to the changes which have been implemented by Stockton- on-Tees Borough Council on the way in which they consult on planning applications. No further hard copies provided by S.B.C. unless paid for. Clerk to copy from internet for advisory group. (b) Planning Application No. 11/1784/COU

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Proposal: Application for Change of Use from Retail (A1) to hot food

takeaway (A5). Location: 4 Beckfields Centre, Ingleby Barwick. Comments given: The town council would prefer to see the premises occupied and providing a service to the local community. The town council would like to investigate if there are any business initiatives available to encourage a retail business to use these premises. (c) Planning Application No. 11/2135/REM

Proposal: Reserved Matters Application Dealing with the Design, External Appearance, Means of Access and Landscaping for Erection

of Two Storey Police Station. Location: Land East of 19 Greenside, Ingleby Barwick. Application already approved - only reserved matters! No comments made other than those already by the advisory planning group. (d) Yarm Golf Course and Country Club, Pre-Application Consultation - To give consideration to the Town Council's comments on the proposal. No comments made 91.11-12 COMMUNITY COMMUNICATION - To consider items to be included in the next article. IT WAS REOSLVED that Councillor Harrington would arrange for the article to be written for Gossip magazine this month. It should include a request for volunteers for the Christmas event and the Fun Run, and a thank you to the outgoing PC for his hard work and dedication to Ingleby Barwick. 92.11-12 CLERKS REPORT AND CORRESPONDENCE - To receive and consider the Clerks Report and any correspondence received.

Councillor Corr raised the issue of ex-councillor Feldon attending a

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meeting at which he was listed as representing IBTC. It was agreed that this must be a typo graphical error. IT WAS RESOLVED that Councillor Sanderson would speak to Mr Feldon and ask that he update the minute taker at this meeting. 93.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL - Wednesday 12th October 2011. The Chairman thanked everyone for their attendance especially Councillor David Birdsall for stepping in at the last moment to take the Minutes and closed the meeting. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

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MEETING

OF


HELD ON

WEDNESDAY 12th OCTOBER 2011

AT



PREPARED BY Judy Daniels

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Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 12th October 2011 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gillian Corr, Linda Dixon, Philip English, Jean Kirby and David Woolgrove

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East

Police: PC Spring PCSO Birdsall

Enforcement: 1 Member(s) of the public was present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the October 2011 Meeting of Ingleby Barwick Town Council. APPOINTMENT OF TEMPORARY CLERK The chairman explained the continued absence of the clerk and stated that a neighbouring clerk was willing to undertake some temporary work to assist the Town Council. After discussion the Council appointed Judy Daniels to act as temporary clerk. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors: Gary Corr Ester Harrington Ross Patterson Denise Powell

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Apologies were also received from or on behalf of Ward Councillor David Harrington Ingleby Barwick West.

94.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. Councillors Gillian Corr and Jean Kirby declared a personal/non prejudicial interest in the following item on the agenda as members of Stockton Borough Council Planning Committee Agenda item no 10 - Consultation Documents No further interests were declared. 95.11-12 MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 21st SEPTEMBER 2011. AFTER



ACCURATE RECORD. The Minutes of the Meeting held on 21st September 2011 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record after minor amendments; the Chairman to sign the Minutes of the meeting, accordingly. 96. 11-12 PUBLIC PARTICIPATION A period of 10 minutes to be designated for public participation. The following matter was raised: Councillor Patterson was to check with Care for Your Area about cherry stones causing problems at Sober Hall. He was not present at the meeting but he will contact the complainant directly.

97.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. The police representatives present reported that antisocial behaviour was

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occurring around Tesco and Beckfields shops. They were receiving 2 or 3 calls per night. Children on BMX bikes were using the areas as race tracks, being verbally rude to shopkeepers and bumping their bikes into shop fronts, etc. It was proving difficult to convince some parents that their children were involved so antisocial behaviour contracts are going to be used. Fears were expressed by councillors that an accident could occur because many of the bikes did not have lights. The police are considering going into local schools in conjunction with the road safety team to talk about these matters. Tesco security officers and the police are going to All Saints school and have considered preventing some children attending the store without their parents being present. Councillor G Corr said that scooters were also a problem and children ride them in the store. Sundays are often a problem because the store closes earlier and now fire crackers are being let off. The police are trying to establish where the fire crackers are coming from. The police are concerned that their coverage of these events is reducing their coverage of the rest of the area. There was a discussion about using head cameras to record problems and convince parents. The police will look into getting a head camera. Other crime levels are down. Councillor English said two bikes had been stolen but he had reminded residents in the close concerned about keeping garages locked and putting bikes into safe storage. The police are also considering a joint operation with traffic officers to prevent the road from Bannatyne’s to Tesco being used as a race track. 98.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. There were no enforcement officers present so there was no report. 99.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD

ON 21st SEPTEMBER 2011. Councillors Bowman and English attended the Seamer Wind Farm Community Fund meeting and submitted a report to the Chairman. There was concern that the HGV’s supplying hard core to the site would use Ingleby Barwick as a Rat Run. Councillor J Kirby explained that Paul Diggins at SBC acted as a contact for any issues concerning the building of the Wind Farm. Comments on consultation documents were emailed to the relevant persons. Councillor G Corr will consult SBC about the amount of a donation

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funding required for Arts projects. 100.11-12 COMMUNITY FACILITIES/ EVENTS (a) War Memorial Councillor Corr has contacted SBC on this issue but has received no response so she will pursue the matter. (b) Mayor’s Sunday Service The Chairman had arranged a meeting with Rev Clay but the meeting cannot now take place. He suggested that the service be postponed from December 4th until the New Year to allow more time for the organisation of the event. The Chairman asked for suggestions on the invitation list. There was some discussion and it was decided to consult last year’s list. 101.11-12 CONSULTATION DOCUMENTS (a) Communities and Local Government, Consultation on Local Planning Regulations - no comments from the Town Council (b) Communities and Local Government Consultation on Draft National Planning Policy Framework - no comments from the Town Council

102.11-12 CHRISTMAS TREE There was discussion about the Christmas tree in Yarm which appears is supplied by SBC. Councillors Corr and Kirby will check with Care for Your Area if this is so. The costs of installation, insurance, electrics, etc are likely to be prohibitive. There was discussion about whether a real tree was necessary. Councillor Woolgrove will check with Redcar and Cleveland College about making an artificial tree.

103.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL – Wednesday 16th November 2011.

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104.11-12 FUTURE PROVISION – Clerk/ Staffing This item was discussed. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

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HELD ON

WEDNESDAY 16th NOVEMBER 2011

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Page 2 of 8



Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 16th November 2011 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gillian Corr, Linda Dixon, Philip English, Jean Kirby, Gary Corr, Ester Harrington, Denise Powell and Ross Patterson

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West Ward Councillor David Harrington Ingleby Barwick West

Police: Enforcement: Catherine Wright 1 Member(s) of the public was present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the November 2011 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors:

105.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, because of his wife’s presence on the

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Community Hall committee Agenda item no 20 - Finance No further interests were declared. 106.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 12th OCTOBER 2011. AFTER



ACCURATE RECORD. The Minutes of the Meeting held on 12th October 2011 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting, accordingly. 107. 11-12 PUBLIC PARTICIPATION A period of 10 minutes to be designated for public participation. The following matter was raised: Near the Branklyn underpass water is gushing out from a garden, which is higher than the footpath. In bad weather this water could freeze and be a danger to pedestrians. The clerk will inform Care for your Area at Stockton Borough Council and ask for action to be taken.

108.11-12 FRIENDS OF TEES HERITAGE PARK The Town Council received a letter asking for an annual donation of £50 or £100. Tees Heritage Park has been adopted into the local plan and there will be no buildings just footpaths, etc so local residents can enjoy the river and open space. There was discussion about whether the donation should be on an annual basis. It was agreed that it was vital to keep open spaces for the residents. IT WAS RESOLVED that a donation of £100 be made this year but that the donation be discussed and reviewed on an annual basis.

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109.11-12 QUEENS JUBILEE BEACON LIGHTING 4th JUNE 2012 The Town Council has received information about joining the beacon lighting chain. There was discussion about the cost of a beacon,etc and whether a suitable site was available in Ingleby Barwick. IT WAS RESOLVED that the clerk would ask Stockton Borough Council what arrangements it had made. 110.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. There were no Police officers present. It was noted that there have been several attempts to steal metal within Ingleby Barwick. 111.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. Officer Wright reported that parking around several schools had been checked and vehicles moved on. There were two fines for dog fouling last month and at least one in November. The wardens have also checked fly posting, littering, etc and there has been 22 incidents of anti social behavior. Work was carried out in partnership with the police to reduce this anti social behavior especially in the Beckfields area. This officer wears camera and there are van cameras as well. The figures for November will step up accordingly. Councillor Bowman raised the issue of parking around the surgery and said that cars were blocking the entry/exit point to the car park. This is because children who attend a nearby school are being dropped off. The officer would need to check if this point was on private land. If it is private land the surgery should put up signs. The issues of parking around Ingleby Mill school were discussed. Councillor Patterson said that staggered start times had eased the traffic problems. Stockton Borough Council has agreed a scheme to prevent parking on the grass verges which can become badly damaged. Stakes will be put around the verges to stop parking. There were fears this would simply move the problem and the warden will check what powers they have to enforce sensible parking. Two new officers have been employed and will cover Ingleby Barwick. They should attend the next meeting to be introduced to the Council. There followed a discussion about whether it was necessary for the police and the enforcement officers to attend every meeting. It was agreed that every other meeting was sufficient. It was agreed that enforcement officers and the police should attend the same meeting, as items raised can be relevant to both. An email should be sent to make the relevant persons aware of the meeting date.

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112.11-12 EMAILING PLANS TO THE ADVISORY GROUP Because of the absence of the fulltime clerk brief information about planning applications and delegated decisions is being emailed to the planning group but this is not successful as Councillors Birdsall and Corr cannot access the plans on line. The Clerk will send details of the officer at Stockton Borough Council who should be able to assist them. 113.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD

ON 12th OCTOBER 2011 Counciilor Gillian Corr informed the meeting that she would attend a meeting on Thursday 17th November, with officers from Stockton Borough Council, to discuss the War Memorial. At this meeting costings, who does what, etc will be discussed. The site for the memorial was discussed – Councillor Corr is considering land already owned by Stockton Borough Council in the first instance. At one time poppies were nailed to pole in the town in memory of an airman – would this be a good site? Councillor Corr will report back at the December meeting. 114.11-12 EASTERN AREA TRANSPORT MEETING STRATEGY MEETING 10th NOVEMBER Councillor Bowman attended this meeting. A new procedure for meetings is due in January. Any items for the next meeting which is scheduled for April/May should be discussed at the February meeting of the Town Council. The road junction at Roger Lane/ High Lane in Maltby was viewed as unsafe and Stockton Borough Council will see if any improvements to sight lines are possible. Councillor Patterson reported that some 20 mph Zones were being considered for Ingleby Barwick and that a major scheme for Blair Avenue is being considered. 115.11-12 EASTERN AREA PARTNERSHIP MEETING 18th OCTOBER 2011 Councillor Bowman attended this meeting and reported that there was nothing on the agenda or in discussions relevant to Ingleby Barwick.

116.11-12 BOUNDARY CHANGES LETTER FROM JAMES WHARTON The issues of how these changes would impact on Ingleby Barwick were discussed and it was decided that there would be no Town Council response but that individuals should make their own representations.

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117.11-12 CHRISTMAS TREE UPDATE Councillor Kirby tabled estimates for real and imitation trees (attached) and asked which the Town Council would prefer. Stockton Borough Council will store an imitation tree without cost to the Town Council. A site for the tree needs to be established. Councillor Gary Corr reported that Eston remove their War Memorial for the Christmas period and use its base for their Christmas Tree. The roundabout at the centre of Beckfield Avenue, Blair Avenue and Barwick Way would be good and an imitation tree could be designed so that sight lines were not impaired. Councilor Kirby will discuss a tree costing about £1000 and the cost of The cost of the electrics will depend on if the present connections belong to NEDL or Stockton Borough Council. IT WAS RESOLVED that Councillor Kirby should obtain costings for an Imitation tree, for 2012. 118.11-12 CLERK’S CORRESPONDENCE PREVIOUSLY EMAILED The documents emailed were:

Invitation to EAP Meeting 18th October Tees Valley Joint Minerals and Waste Development Plan

Documents Notice of Adoption Invitation to EATS meeting 10th November SHLAA 2011 Draft assessments consultation Residents email concerning allotments Notice of Public Transport Forum

There were no comments on these documents. 119.11-12 YARM FAIR Councillor Harrington attended, with David Harrington, and was welcomed by the Mayor of Yarm. The Mayor of Stockton and Mayors of other local towns attended. There was a short service and then a tour so the proclamation could be made to the four corners of Yarm. 120.11-12 STOCKTON MAYOR’S CHARITY DINNER DANCE The invitation from the Mayor of Stockton was discussed and it was decided to send a donation rather than attend. IT WAS RESOLVED that a donation of £50 would be made to the Mayor’s charity.

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121.11-12 STOCKTON MAYOR’S CHRISTMAS CAROL SERVICE The invitation for two persons to attend was discussed but Councillors Gary and Gillian Corr are attending already and no-one else was able to attend. IT WAS RESOLVED to send a letter to the Mayor thanking him but declining the invitation. 122.11-12 FINANCE The following accounts have been paid:

29/09/11 George Robinson Rent for Office £250.00

BDO External Audit £660.00

SBC Enforcement Second Quarter £13,609.20

T Bowman Garden Competition Photos/Certificates £20.00

Garden Competition Trophies £89.99

Clerk Remuneration

Clerk Tax + NI

Clerk Pension Fund

18/10/11 Siemens Financial Services Copier Lease £160.29

18/10/11 IBCH Rent for September Meeting £17.50

25/10/11 BT £84.22 IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid. The following accounts are due for payment:

Clerk Remuneration for October

Clerk Pension Fund

Clerk Tax + NI

IBCH Rent for October Meeting £17.50

Election Costs £5271.00 IT WAS RESOLVED that the Town Council approves the payment of accounts. The following Direct Debits have been paid:

Orange Home £20.42

PC World £13.21

PC World £1.96 IT WAS RESOLVED that the Town Council approve payment of the direct debits.

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IT WAS RESOLVED that the Town Council approve payment of the November accounts at a similar level to those of October including an expected bill from Konica Minolta for copies. Because there were insufficient funds in the current account to cover all accounts so £8,500 were transferred to meet these expenses.

123.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL – Wednesday 21st December 2011.

124.11-12 FUTURE PROVISION – Clerk/ Staffing This item was discussed. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

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MEETING

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HELD ON

WEDNESDAY 21

st DECEMBER 2011

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Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 21st December 2011 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gillian Corr, Linda Dixon, Philip English, Jean Kirby, Gary Corr and Ross Patterson

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

Police: PC Clarke PCSO Wardel

Enforcement: No Member(s) of the public was present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the December 2011 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors: Ester Harrington and Denise Powell. Apologies were also received on behalf of Ward Councillor David Harrington.

125.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, because of his wife’s presence on the

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Community Hall committee and his role as acting financial officer. Agenda item no 20 - Finance Councillors Gillian Corr, Jean Kirby and Ross Patterson declared a personal/non prejudicial interest in items involving Stockton Borough Council as Ward Councillors. No further interests were declared. 126.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 16th NOVEMBER 2011. AFTER



ACCURATE RECORD. The Minutes of the Meeting held on 16th November 2011 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting, accordingly. 127. 11-12 PUBLIC PARTICIPATION A period of 10 minutes to be designated for public participation. There were no members of the public present

128.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. PC Clarke said the Neighbourhood Police Team were unhappy and had sent an email about the Community Centre. Two telephone calls had been received over 60 days concerning youths outside the centre. An officer attended very quickly after one of the calls and found the informant speaking to the youths in an inappropriate way. The problem is the youths have no where to go and they would like a BMX/Skate park. Instead they are using areas outside the shops at Lowfields and Beckfields. Councillor Patterson suggested the Ward Councillors could fund a track if there was land available. The police suggested more youth shelters would help and they would like to revive the idea of the youth café. Councillor Patterson said the idea might be reconsidered by Stockton Borough Council. PC

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Clarke said a unit on the industrial estate might be ideal as there could be a track and a café and it would be indoors. There was a discussion about the pros and cons of having the track within Ingleby Barwick or just outside. There was also the issue of fights between school groups to consider. It was agreed that a full assessment of the options was required. PC Clarke gave the incident statistics. There were three incidents of violence, 8 burglaries, 26 thefts, 10 criminal damage and 60 ASB. The burglar had been arrested and after one release on bail was now in custody. Many of the thefts are at the building sites and crime prevention advice has been given. Only about one third of the ASB incidents involve youths (because of a change in reporting methods). 129.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. There were no officers present. An email will be sent to the officers before the next meeting inviting their attendance. 130.11-12 QUEEN’S JUBILEE BEACON LIGHTING J Daniels reported contacting Stockton Borough Council but no firm details were available. J Daniels will check before the next meeting. 131.11-12 PLANNING ADVISORY GROUP UPDATE Councillor Birdsall said the current system was difficult since viewing the before and after plans together was not possible. It was agreed that the current system was not ideal but until the clerk returned to work the advisory group would continue to receive plans in the same way. The members of the group will email Mayor Sanderson with their comments so that he can forward them to Stockton Borough Council. 132.11-12 WAR MEMORIAL UPDATE Councillor Gillian Corr has met with officers from Stockton Borough Council to view possible sites for the War Memorial. The officer felt the best site was near the pond. They proposed moving the “Newt” bench and putting the memorial there. Stockton Borough Council would clear the area which was already monitored by CCTV. Councillor Corr suggested an uncarved piece of stone with names etched into it so that there was no metal plaque that could be stolen. Stockton Borough Council would provide a base for a flag pole and would bring and erect the flag at appropriate times.

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There are no costings as yet but an estimate was £5-6,000. The costs need to be established and then consultations can begin. The War Memorial must be constructed on Stockton Borough Council Land. 133.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD

ON 16th NOVEMBER 2011 J Daniels had reported the complaint about water problems near the Branklyn underpass to the Care for your Area team but received no feedback. J Daniels will chase and report back. 134.11-12 CHRISTMAS TREE UPDATE Councillor Kirby now has more details – a twenty foot artificial tree will cost £6,000 plus additional transport costs. She has another meeting in the New Year to progress the matter. The electricians/base builders need a job order to be raised and Councillor Kirby has started investigations as to what is required. 135.11-12 CLERK’S CORRESPONDENCE PREVIOUSLY EMAILED The documents emailed were:

South Cleveland Heart Fund Donation Request Came and Company Parish Council Insurance Loftus Town Council Letter sent to Gazette about Saltburn Gill Miracle Design and Play Ltd Great North Air ambulance Donation Request CLCA Agenda for Meeting on 30th November Home Care Services Specification Consultation David Stovell and Millwater Chartered Planning and Development

Consultants re Localism Act Councillor Kirby has made comments about Community Home Care and it was agreed that those with experience of using the system should make individual comments. Councillor Patterson said Ingleby Barwick should develop its own plan rather than Stockton Borough Council deciding everything. There will need to be in-depth discussions about these issues at a later date.

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136.11-12 SOUTH CLEVELAND HEART FUND DONATION REQUEST The letter was discussed. IT WAS RESOLVED that a donation of £50 be made. This was proposed by J Kirby and seconded by R Patterson and was supported by those present except T Bowman who abstained because of personal issues and Gary Corr who felt a donation of £100 appropriate. 137.11-12 GREAT NORTH AIR AMBULENCE DONATION REQUEST The letter was discussed. IT WAS RESOLVED that a donation of £50 be made. This was proposed by D Sanderson, seconded by J Kirby, and unanimously agreed. It was decided that a closer check should be kept on donations and how they were allocated. J Daniels to include item on the agenda for the January meeting. 138.11-12 CLCA ANNUAL AND GENERAL MEETING The Ingleby Barwick representatives for this meeting did not feel it appropriate to attend so tendered their apologies. No-one knew if the meeting actually took place. 139.11-12 MEETING WITH BROADVIEW T Bowman reported that there was a general update but nothing that required attention. The next meeting will be held on site. There was a discussion about setting up a separate account for the Funds. J Daniels will include item on the agenda for the March meeting. 140.11-12 FINANCE The following accounts have been paid:

Clerk’s Salary for November

Clerk’s Pension for November

HMRC for November

Robinson’s Rent for November and December £500

Konica Minolta copier Charge £73.21 IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid

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The following accounts are due for payment:

Gas/electricity/water payment to Robinson for services since April £381.92

Hall Rent for November meeting £17.50

Clerk’s salary for December

Clerk’s Pension for December

HMRC

Community Enforcement Quarter 3 £13,609.20

Membership of Society of Local Council Clerks IT WAS RESOLVED that the Town Council approves the payment of these accounts. The following Direct Debits have been paid;

Orange Home £20.42

PC World £13.21

PC World £1.96 IT WAS RESOLVED that the Town Council approve payment of the Direct Debits There was discussion concerning completing the subscription form for the Society of Local Council Clerks. Councillor Gary Corr raised the issue of the Community Hall and what was relationship for the Town Council. The Town Council stand in the role of Guardian/Trustees. The question of if the Town Council should see the accounts of the Community Hall more frequently was raised . Three members of the Town Council are on the management committee to keep the Town Council updated and in case of problems. The three representatives agreed that three monthly updates of the accounts and bookings could be useful. IT WAS RESOLVED that the representatives request three monthly be sent to the Town Council. The first update to be in March. Proposed by Gary Corr, seconded by R Pattison, and unanimously approved. The annual audit has been completed by BDO and the final accounts should be available for public scrutiny. J Kirby will act as contact and the notice to be placed on the notice board was signed by the Mayor in the absence of the clerk. The precept will be discussed at the January meeting.

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141.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL – Wednesday 11th January 2012 142.11-12 FUTURE PROVISION – Clerk/ Staffing This item was discussed. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 11th JANUARY 2012

AT




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Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 11th January 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gillian Corr, Denise Powell, Philip English, Jean Kirby, Gary Corr and Ross Patterson

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

Police: Enforcement: 3 Member(s) of the public were present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the January 2012 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors: Ester Harrington and Linda Dixon. Apologies were also received on behalf of Ward Councillor David Harrington.

143.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, because of his wife’s presence on the Community Hall committee and his role as acting financial officer. Agenda item no 20 - Finance

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Councillors Gillian Corr, Jean Kirby and Ross Patterson declared a personal/non prejudicial interest in items involving Stockton Borough Council as Ward Councillors. No further interests were declared. 144.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 21st DECEMBER 2011. AFTER



ACCURATE RECORD. The Minutes of the Meeting held on 21st December 2011 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting, accordingly. 145. 11-12 PUBLIC PARTICIPATION A period of 10 minutes to be designated for public participation The following matter was raised. Several lights are not functioning in the Branklyn Gardens underpass. J Daniels will contact the Care for Your area team at Stockton Borough Council. J Daniels reported that the area around this underpass is on the wet weather list and will be examined after heavy rain but in the meantime gullies have been cleared. This should help with the previously reported water issues

146.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. There were no officers present. J Daniels had received a message from the police and enforcement team saying they felt they were not wanted at these meetings so would hold their own community meetings. It was agreed that there had been a misunderstanding. J Daniels will send a message to the team explaining the situation and asking if the whole team will attend every other meeting. Any responses will be circulated to the council members.

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147.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. There were no officers present. See previous comments. 148.11-12 PLANNING ADVISORY GROUP UPDATE A planning application has been reviewed for a launderette in the building planned for the police station. It was agreed that there were several problems with this plan – parking issues, school loading bay nearby, not enough footpaths, the presence of shop waste containers, etc. These comments will be sent to Stockton Borough Council. There is an application for an amendment to the approved plans for a new “Take away” at Beckfield shops. This involves increased opening hours. There were no objections to Sunday opening but the evening opening until 1200 was not acceptable because it could encourage anti social behavior. 149.11-12 QUEEN’S JUBILEE BEACON LIGHTING J Daniels reported contacting Stockton Borough Council who were planning to mark the Diamond Jubilee and events would probably be connected with the river. No firmer details are available. The officer said a beacon would probably be very expensive. 150.11-12 CHRISTMAS TREE UPDATE Councillor Kirby has no further details as yet but would like funding for tree to included in the precept request. There are many decisions still to be made but costs are likely to be £5-8,000. Include update on the agenda for the March meeting. 151.11-12 WAR MEMORIAL UPDATE Councillor Corr has not yet had a response from the British Legion or costings from Stockton Borough Council. Include update on the agenda for the March meeting.

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152.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD

ON 21 DECEMBER 2011 Councillor Bowman reported that thanks for the donations had been received from South Cleveland Heart Fund and from the Great North Air Ambulance. 153.11-12 CLERK’S CORRESPONDENCE PREVIOUSLY EMAILED The documents emailed were:

SBC Letter requesting Precept requirements

TVRCC Letter regarding Annual Meeting

Stockton News Spring 2012 to consider items to be included. There were no comments.

154.11-12 COMMUNITY COMMUNICATIONS There was a discussion about whether to include items in the Stockton News and it was felt there was nothing. Councillor Kirby stated that the deadline for the next Gossip was 12th January and this was too tight. An item would be included in the following issue. Councillor Kirby will draft the item. 155.11-12 TO SET THE 2012 PRECEPT Councillor Bowman tabled a draft budget for 2012/2013. This was discussed in some depth. It was agreed that there were several items of extra expenditure over those included for 2011/2012. These extra items totalled approximately £29,000. This resulted in a proposed budget of £150,625. IT WAS RESOLVED that a precept of £131,850 be requested. IT WAS RESOLVED that an explanation for this increase be included in the March edition of Gossip.

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156.11-12 FINANCE The following accounts have been paid:

Clerk’s Salary for December


HMRC for December

Robinson’s - share of rates, gas, electricity and water £381.82

Warden Costs £13,609.20

Donation to Stockton Mayor’s Charity Dinner £50.00

Donation to Great North Air Ambulance £50.00

Donation to South Cleveland Heart Fund £50.00 IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid The following accounts are due for payment:

Rent to Robinsons £250.00

Hall Rent for November meeting £17.50



HMRC

Siemens Copier £160.29

Windmill Park £5000.00 IT WAS RESOLVED that the Town Council approves the payment of these accounts. The following Direct Debits have been paid;

Orange Home £20.42

PC World £13.21

PC World £1.96 IT WAS RESOLVED that the Town Council approve payment of the Direct Debits J Daniels reported that BT had contacted the Town Council about renewing their contract. After discussion it was agreed that J Daniels would send an email requesting that the contract be renewed on a month to month basis until the office situation becomes settled. J Daniels will ask for the best terms being offered for an annual contract and also for costs for email/ internet access.

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157.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL – Wednesday 15 February 2012. It was agreed that the special meeting scheduled for 25th January, to discuss the precept be cancelled. Accordingly the next Town Council meeting will be brought forward from 22nd February to 15th February. Councillor Bowman will take the appropriate actions re Community Hall bookings. 158.11-12 TEMPORARY CLERK This item was discussed. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 15TH FEBRUARY 2012

AT




Page 2 of 9



Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 15th February 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gillian Corr, Gary Corr, David Woolgrove, Ester Harrington and Ross Patterson

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor David Harrington Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West

Police: Katrina Clarke and Jonathon Wardle Enforcement: Helen Dobson No Member(s) of the public were present at the meeting. The Chairman Councillor David Sanderson welcomed all present to the February 2012 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors: Jean Kirby, Denise Powell, Philip English and Linda Dixon.

159.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. Councillor Tom Bowman declared a personal/non prejudicial interest in the following items on the agenda, because of his wife’s presence on the Community Hall committee and his role as acting financial officer. Agenda items no 12 and 13 - Finance and Petty Cash Councillors Gillian Corr and Ross Patterson declared a personal/

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non prejudicial interest in items involving Stockton Borough Council as Ward Councillors. No further interests were declared. 160.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 11th JANUARY 2012. AFTER



ACCURATE RECORD. The Minutes of the Meeting held on 11th January 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly. 161. 11-12 PUBLIC PARTICIPATION A period of 10 minutes to be designated for public participation There were no members of the public present. Councillor Sanderson announced that the three members of the Town Council who served on the Community Hall Committee had resigned. The matter will be discussed as an item at the March Meeting.

162.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM. Crime levels in Ingleby Barwick have been low but 17 youths have been involved with incidents in gardens near the Beckfield shops. A Teen Shelter is likely to be built and the police have various ideas of how to help with the youth issues. PC Clarke asked that drivers do not leave keys in the ignition of their cars on cold mornings, while they have a cup of coffee, as one car was stolen from a drive in Ingleby Barwick recently though the thief was arrested. Could an item be included in “Gossip” to this effect? Whitehouse Farm is proving to be a focus for youths drinking and taking drugs. The Police are having to attend the site regularly which prevents them tackling other crime. The buildings need boarding up securely to prevent the youths gaining entry. The Town Council thanked Cleveland Police for securing a conviction of the driver involved in the death of a young boy in Ingleby Barwick.

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Councillor Patterson and Borough Councillor Harrington said that SBC were putting together a package of road traffic measures to reduce speeding - some will be installed quickly some will come in later. The aim is to make Ingleby Barwick a no-go area for speeding drivers. 163.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE. H Dobson was not able to bring any statistics to the meeting but will send them later. The enforcement officers have been dealing with youths at the shopping areas, dog fouling, litter patrols, etc. They are also issuing 24 hour removal notices for badly parked cars. They have also arranged removal of graffiti from underpasses. Councillor Patterson asked if the camera car would be available to monitor parking. The officer did not know as this is dealt with by the parking enforcement unit. Councillor Patterson said a £7,000 scheme was being put in place to stop cars parking on the verges around Ingleby Mill school. Councillor Sanderson asked about parking in front of emergency access strips again this is connected with parking near schools. There are no road markings so it is difficult to enforce so could road markings be installed? There are also problems in Rochester Close and here there have been considerations of resident parking permits however this is likely to move the problems to the next close. So there needs to be an overview of the whole picture and not piece by piece actions. Is there money available for other solutions such as “walking buses”, etc? 164.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 11th JANUARY 2012 None 165.11-12 EASTERN AREA TRANSPORT STRATEGY There is a request for a footpath on Leven Bank, increased street lighting on Leven Bridge, and another request for a bus shelter on Beckfields Avenue. Stockton Borough Council has indicated there is no money for bus shelters at present. Councillor D Harrington said pass this request to the borough councillors as there were other funds that could be accessed and request that CCTV is fitted to the bus shelter. Following discussion the items to be submitted for consideration by the Eastern Area Transport Strategy are:

Installation of a number of crossing points on Blair Avenue and Roundhill Avenue.

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Installation of a footpath on Leven Bank.

Extend existing street lighting scheme to include Leven Bridge.

Implementation of a School Zone in the area of Barley Fields Primary School and St Therese of Lisieux on Barwick Way.

166.11-12 YOUTH SERVICE GRANT There has been a request for a grant to the Youth Service which apparently is done every January. A form had been issued which the service complete. There is money in the budget however there were questions about how much value is actually obtained from such grants. It was suggested that someone attend the meeting to account for the monies granted but it was decided that a written proposal should be requested. Receipts should be provided directly to the Town Council. 167.11-12 PLANNING ADVISORY GROUP UPDATE Comments from Ingleby Barwick Town Council should be identified as such on the planning web site – changes to the wording will be made to facilitate this. The planning group require to see the relevant delegated decisions so they can see if comments are being taken into consideration. Councillor Woolgrove is currently very busy at work so please do not leave plans if he is not at home. The composition of the planning group will be reviewed at the AGM. There were no objections to the plans for a bed and breakfast at “The Vale” on Low lane. 168.11-12 CLERK’S CORRESPONDENCE PREVIOUSLY EMAILED The documents emailed were:

Youth Service Grant request for £650.00 (previously emailed to council).

Nomination to Buckingham Palace. Previously emailed to council, not included on Agenda due to timescale.

Bill Feldon has received a request as mayor of Ingleby Barwick to attend the Mayor of Hartlepools Charity Event, which is on Friday 23rd March at Seaton Social Club (more details to follow). Bill will contact them with updated details.

Ingleby Barwick Town Council were one of approximately 1,500 Local councils that supported the proposal, initiated by Leiston-cum-Sizewell Town Council and the Suffolk Association of Local Councils, that was put to the Communities and Local

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Government Minister last year under the Sustainable Communities Act. They have again contacted us by email looking for further support (email forwarded).

NALC Legal Topic Note - Elections (emailed)

NALC Legal Briefing - Information commissioner's Office guidance on information held in private email accounts (emailed)

NALC Events Bulletin 2012 (emailed)

New Funding Opportunities - conference on 14 March (emailed).

Queen Elizabeth II Fields Challenge (emailed).

Ingleby Barwick Library Newsletter - February 2012.

Friends of Local Nature Reserves - Minutes of meeting held on Tuesday 11th October 2011.

Ingleby Barwick Community Hall Minutes for 6th January 2012 and Agenda for the meeting of the 3rd February 2012.

Seamer Wind Farm - email informing that piping works to start at on 30th January 2012 (emailed).

Great North Air Ambulance request for donation. Approved at January 2012 meeting.

Information request from Egglescliffe and Eaglescliffe Council to SBC re plans for the Queens Diamond Jubilee (e-mailed).

Letter to resident from SBC regarding their request for new bus shelters on Beckfields Avenue at the Community Centre.

Letter from resident to the Town Council requesting support for a bus shelter at the Community Centre, Beckfields Avenue.

Letter from SBC to resident responding to the resident request for a footpath on Leven Bank.

Letter from Democratic Service re Mayors Civic Awards (e-mailed).

P & P Admin - Eliminate the Fear of Cold Calling (emailed).

NALC LO1-12 Guidance and e bulletin - Using Royal Names and Titles in the Queens Diamond Jubilee year (emailed).

NALC briefing - requesting advice from NALC (emailed).

NALC briefing - New Policy and Parliamentary Affairs Consultation Briefing and Consultation Response (emailed).

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How to achieve £100bn of Local Govt Savings (emailed).

Action Planning Events monthly newsletter (emailed).

4e course info and posters. (emailed).

Community Protection Updates, December 2012 (emailed).

NALC E-bulletin 03 February 2012 (emailed).

Cyber Security Conference (emailed).

NALC Policy Consultation - Future Homes Commission (emailed).

NALC Policy Consultation - Social Housing Fraud (emailed).

NALC Policy Consultation - Part 2 of the Localism Act 2011 (emailed).

A message from Stockton's Standards committee re members Register of Interests.

Young People's Health survey (emailed). It was agreed that at the March meeting expenses for the Mayor’s visit to Buckingham Palace would be considered. There are to be substantial changes to the Standards Committee and the manner in which complaints are handled. There is a meeting for Clerks on 22 February. At this point Councillors D Harrington and Bowman declared a personal/non-prejudicial interest in matters connected to the Standards Committee. Councillor Bowman raised the matter of a Tees Valley meeting in Hartlepool on March 14th to look at the Localism Bill.

169.11-12 FINANCE The following accounts have been paid:

HMRC for November (5 weeks)

Clerk’s December pension


HMRC for December (4 weeks)

Rent to the Community Centre for November meeting £17.50

Office Rent £250.00

Siemens copies £160.29

BT Phone Bill £74.07

Konica Minolta £7.37

Office Rent for February £250.00

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TABS recruitment for Clerical Assistant week 1

Clerk’s salary January

HMRC January

Clerk’s January pension

Society of Local Clerks subscription £220.00

TABS recruitment week 2 IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid. The following accounts are due for payment:

Rent to community Hall for 2 meetings £31.50

Janet Milestone expenses £77.81

Cllr Bowman expenses £21.51

Agency Fee weekly until further notice IT WAS RESOLVED that the Town Council approves the payment of these accounts. The following Direct Debits have been paid;

Orange Home £20.42

PC World £13.21

PC World £1.96 IT WAS RESOLVED that the Town Council approve payment of the Direct Debits 170.11-12 PETTY CASH Now that there is a clerical assistant it is necessary to have a petty cash fund so that office supplies, etc can be purchased. IT WAS RESOLVED that a sum of £100 be used for petty cash, to be reimbursed on a monthly basis with full accounts and receipts to be kept. 171.11-12 COMMUNITY COMMUNICATIONS Councillor Patterson will write the communication package for “Gossip”. It will include items about:

Warning about keys left in cars

Road safety issues and measures within Ingleby Barwick

Precept – it has been increased to fund investments in facilities, wardens, etc.

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172.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL – Wednesday 21st March 2012. It was agreed that as Judy Daniels is unable to attend, Janet Milestone will take the Minutes. 173.11-12 TEMPORARY CLERK and Town Clerk This item was discussed. Chairman…………………………… Clerk………………………………. Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF


HELD ON

WEDNESDAY 21st MARCH 2012

AT



PREPARED BY Janet Milestone

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Chairman .............................................. Date ........................................



Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 21st March 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson. Councillors: David Birdsall, Tom Bowman, Gillian Corr, Gary Corr, Ester Harrington, Linda Dixon, Philip English, Denise Powell and Ross Patterson OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor David Harrington Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West Ward Councillor Kenneth Dixon Ingleby Barwick West Beccy Brown Head of Human Resources and Communications, Stockton Borough Council Terry Frank Integrated Youth Service Support Manager, Stockton Borough Council Lynn Sparrey Service Manager, (Commissioning) Children and Young Peoples Services The Chairman Councillor David Sanderson welcomed all present to the March 2012 Meeting of Ingleby Barwick Town Council. APOLOGIES FOR ABSENCE. Apologies for absence were received from or on behalf of Town Councillors: Jean Kirby 174.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS. Councillor Tom Bowman declared a personal/non prejudicial interest in the following items on the agenda: Agenda item no 7 Wife is on the Community Hall committee Agenda item no 12 Finance Officer

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Chairman .............................................. Date ........................................

Councillor Linda Dixon declared a personal/non prejudicial interest in the following item: Agenda Item No 7 Resigned Member of Community Hall Committee Councillor Denise Powell declared a personal/non prejudicial interest in the following item: Agenda Item No 7 Resigned Member of Community Hall Committee Councillor Philip English declared a personal/non prejudicial interest in the following items: Agenda Item No 7 Member of Community Hall Committee Agenda Item No 9 Prepared Risk Assessment Councillor David Sanderson declared a personal/non prejudicial interest in the following items: Agenda Item No 9 Prepared Risk Assessment Councillor Gary Corr declared a personal/non prejudicial interest as his wife is a member of Stockton Borough Council. Councillors Gillian Corr and Ross Patterson declared a personal/ non prejudicial interest in items involving Stockton Borough Council as Ward Councillors. No further interests were declared. 175.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN

COUNCIL HELD ON WEDNESDAY 15th FEBRUARY 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE


ACCURATE RECORD. The Minutes of the Meeting held on 15th February 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

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Chairman .............................................. Date ........................................

176.11-12 PUBLIC PARTICIPATION A period of 10 minutes to be designated for public participation There were no members of the public present. Councillor Gary Corr informed the council that he had requested the statistics from SBC Parking department for the last twelve months, which are in addition to parking fines issued by either the police or the enforcement team. The stats have been emailed to councillors today but as some councillors have not yet had the opportunity to look at them it was agreed that this would be discussed at the April meeting. 177.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 15th FEBRUARY 2012 None 178.11-12 INGLEBY BARWICK YOUTH CAFE Beccy Brown introduced herself and her colleagues Terry Frank and Lynn Sparrey. Beccy tabled a report on the Youth Cafe proposal which outlines the background detail and the current situation. As the extension to the current community hall is no longer viable it is proposed to extend youth provision by providing a Youth Cafe in the small hall. If the Town Council were in agreement with this proposal the next steps would be:

1. The Integrated Youth Support Service (IYSS) would carry out a consultation exercise with the young people in the area re the cafe proposal in April.

2. The IYSS would carry out further consultation with interested parties.

3. The IYSS would bring a detailed plan back to the Town Council in May 2012 for approval to start work.

4. The work could begin as early as June subject to approval from the Town Council.

5. The work is not expected for the work to take long and the cafe could be open before the end of the summer term.

Councillor Ken Dixon began the discussion by commending the report

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Chairman .............................................. Date ........................................

and the time and work that has been put in by the SBC officers to progress the project. Councillor Harrington seconded his comment. Whilst he is disappointed that the original proposal has been lost existing youth provision is well used and this is a positive way forward. During the discussion a number of questions were raised and answered.

It was confirmed that when the youth service is not using the room it can be hired out to other organisations.

The land at Broom Hill, between the two play areas cannot be built on as it is a designated play area. In addition there is limited capital available and would not be enough for a brand new build.

Sure Start would still use the Community Centre but there will also be provision at Barley Fields. Sure Start may also look at using the large hall instead of the small hall for certain activities.

Currently the Youth Service hold sessions on three evenings in the large hall. It may be that when they use the small hall this will free up the large hall for additional rental.

Concern was raised that the Community Centre was fully booked and that the timetable would need to be looked at carefully. IT WAS RESOLVED that the Town Council would accept the "next step" proposal as tabled in the report, proposed by Councillor Patterson and seconded by Councillor E Harrington. Councillor Ken Dixon, Beccy Brown, Terry Frank and Lynn Sparrey left the meeting after this item. 179.11-12 INGLEBY BARWICK COMMUNITY HALL In order to fulfill the Trust Deed of the Community Hall there is a requirement that three members of the Ingleby Barwick Town Council sit on the Community Hall Management Committee. Councillors Denise Powell, Linda Dixon and Philip English agreed to represent Ingleby Barwick Town Council at the meeting of the 18th May 2011. However a number of issues have arisen between the Town Councillors and the existing community hall management group resulting in a breakdown in communication and the resignation of Councillor Powell and Councillor Dixon. The problem has occurred as a result of the existing system for the Hall bookings. It is felt by the Town Councillors that the procedure is not adequate or communication between the management group not clear enough if this task is be carried out by more than one person. The

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Town Councillors had made suggestions and changes to improve the existing system which have been the root of the issues raised. The Town Councillors also felt that they were not given all the necessary information when they took this role on. As the situation has come to a standstill Councillor Patterson offered to review the bookings procedure for the Community Hall. Councillor Patterson will contact John Myers, chair of the Community Hall management committee to progress . Councillor English has not as yet resigned from the Management group and will attend the April meeting. IT WAS RESOLVED that Councillor Ross Patterson, with the support of the Community Hall management committee, will carry out an internal review of the booking process and report his findings to the April meeting. The appointment of three representatives to the management group will also take place. Councillors Esther Harrington and David Harrington left the meeting after this item. 180.11-12 DRAFT PROFORMA FOR S137 GRANT The draft application form was tabled and following a discussion the amendments agreed were:

Removal of Application Criteria 1 and 2.

Criteria 4 should also note that applications cannot support any political activity.

Confirmation that organisations must have their own bank account in Criteria 5.

If payment approved the cheque number should be noted on page 3. A letter will be sent to all of the organisations in Ingleby Barwick informing them of the new application process. IT WAS RESOLVED THAT the Grant Application 2012/13 would begin at the start of the new financial year, April 2012. Follow up on Youth Service Grant 2010/11 The grant was paid in February 2011, however at the moment it is not possible to determine who the payment was made to ie to Stockton Borough Council or to specific account for Ingleby Barwick Youth Club. S137 Grant for 2011/12 Previously the issue of this grant had been by a letter of invite from the Town Council in January. This did not happen this year, with the exception of several small donations made to charities.

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IT WAS RESOLVED that any outstanding balance would be carried forward to 2012/13. 181.11-12 ANNUAL RISK ASSESSMENT AND REVIEW OF THE EFFECTIVENESS OF THE SYSTEM OF INTERNAL AUDIT 2011/12 Annual Risk Assessment: Councillor Philip English tabled his report with the following points discussed:

Personal Accident Insurance - present policy is for up to 6 employees/ members.

PAT testing needs to be carried out.

Confirm if Fire Assessment is carried out by Robinsons.

Staffing/Financial - concerns regarding the amount of "single person" knowledge.

IT WAS RESOLVED that the Annual Risk Assessment was approved and the items identified in the report addressed. Review of the Effectiveness of the System of Internal Audit: A discussion took place regarding the completion of the annual accounts in view of the fact that the present Town Clerk is sick and her return date unknown. The end of year accounts have to be approved by the Town Council no later than the 30th June and also require an internal audit, before being submitted to BDO by the 2nd July 2012 . IT WAS RESOLVED that the 2011/12 year end accounts would be completed by Councillors Ross Patterson, Tom Bowman and David Sanderson with assistance from the Temp Admin.

182.11-12 PLANNING GROUP UPDATE Planning comments: Following the request from the last meeting it can be confirmed that comments made on the Stockton Borough Council website are recorded as coming from Ingleby Barwick Town Council and not an individual. 183.11-12 CORRESPONDENCE RECEIVED GENERAL

1. Parish Online News - February 2012 (emailed). 2. Response from Ingleby Barwick enforcement team following a report of dog fouling and

pavement parking from a resident. 3. Seamer Community Fund Group next meeting (emailed to Cllr Bowman and Cllr Eng-

lish).

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4. Stat info from Enforcement Services for IBTC meeting on the 15th February 2012 (emailed).

5. Town/Parish Councils' Clerks meeting notification for the 21st February 2012. 6. Proposed Humped Toucan Crossing - Blair Avenue, Ingleby Barwick (emailed). 7. HMRC Employers Alerts and Registrations (emailed to Cllr Bowman). 8. Community Protection update (emailed). 9. Ingleby Barwick Library update (emailed). 10. Ingleby Barwick Community Hall Trust Deed (emailed). 11. Two emails from P Mulhern, resident, re road safety near Tesco (emailed). 12. Minutes of the Special Clerks meeting held on the 21st February 2012 (emailed). 13. Notification of Public Transport forum Saturday 31st March 2012, 10am - 12 noon at Arc

(emailed). 14. Letter from John Myers, Chair of Ingleby Barwick Community Hall (emailed). 15. Cancellation of Neighbourhood Planning even on the 6th March (emailed). 16. Society of Local Clerks Council conference details for the 19th and 20th March. 17. Ingleby Barwick Community Hall minutes of meeting of the 3/2/12 and agenda for the

meeting of the 9/3/12 (emailed). 18. Letter from D E Bond, Director of Law and Democracy, Stockton Borough Council re:

Localism Act 2011, Appointment of Independent Persons (emailed). 19. Letter from Councillor Paul Baker, Mayor of Stockton on Tees, thanking Ingleby Barwick

Town Council for the donation made to the Mayors Charity Dinner. A total of £8,260.05 was raised and the chosen charities were The Butterwick Hospice and The Royal Brit-ish Legion.

20. Agenda for Parish Council Liaison Forum on Monday 19th March 2012 (emailed). 21. Letter from SBC Planning Dept re amendment to application ref 12/0152/FPD (emailed

to planning sub group). 22. Email from Mr. and Mrs. A Webb re precept increase (emailed).

NALC/CLCA

1. Legal Briefing: Section 137 Expenditure Limit for 2012/2013 (emailed). 2. Employment Briefing: Repeal of the Local Government (Discretionary Payments) regu-

lations 1996 (emailed). 3. Planned Local Council Precept Increases in your area 2012-2013 (emailed). 4. Draft Community Right to Bid Regulations (emailed). 5. Employment Briefing: Local Government Pay 2012/13 (emailed). 6. Legal Topic Note: Pre-determination (emailed). 7. Legal Topic Note: Members conduct and the registration and disclosure of their inter-

ests (England) (emailed). 8. Legal Topic Note: Non councillor members of committees (emailed) 9. Legal Topic Note: Parish, Town and Community Council meetings (emailed). 10. Cleveland Local Council Association invite to meeting of the 28th March (emailed). 11. Legal Briefing: Prayers at Council meetings - judicial review meeting (emailed). 12. Communities and Local Government - Letter from Secretary of State re Freedom to

Pray (emailed). 13. Legal Briefing: Government fast tracks General Power of Competence to permit prayers

at council meetings (emailed). 14. Response to Westminster City Council Community Government Review (emailed).

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EVENT AND TRAINING INFORMATION

1. MaD Resource: Bid writing course for charities (emailed). 2. Public Sector Efficiency Expo: Delivering better public services and economic prosperity

(emailed). 3. Tees Valley Rural Community Council: Rural Summit 2012 (emailed). 4. Workwise Personnel: Free Level 2 NVQ qualification for your staff (emailed). 5. Stockton Residents Association: Easy Steps for Trustee Recruitment (emailed). 6. Action Planning: "Demonstrating Outcomes" one day workshop (emailed). 7. Neighbourhood Planning Aid Event, 6th March 2012. (emailed). 8. Communication for Trustees from the Charity commission (emailed). 9. Future of Cyber Security Conference 2012. 10. The Journal of Local Planning - "What can the Localism Act do for us?" (emailed). 11. Action Planning: New workshop "Finance for non-finance managers" (emailed). 12. Society for Local Council Clerks, GPC training event" (emailed).

DONATION/GRANT APPLICATIONS

1. Application from Helen Brooks, Girl guiding Cleveland (emailed). 2. Application from Judith Harrison, 2nd Ingleby Barwick Brownies (emailed).

Discussion took place on: General Item no 6. Councillors confirmed that they were in agreement with the consultation proposal General Item no 22. Councillor Ross Patterson confirmed that he had responded to the email from Mr and Mrs Webb. Donation/Grant Application, Helen Brooks. Grant refused on the grounds that the S137 grant cannot be paid to individuals. Admin will send out letter re decision. 184.11-12 FINANCE The following accounts have been paid:

Clerks Salary January

Clerks January Pension

HMRC for January

Clerks Salary for February

Clerks February Pension

HMRC for February

Society of Local Clerks Subs

Robinsons Office rent February

Robinsons Office rent March

TABS recruitment wk 1



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Rent to Community Centre

Cllr T Bowman expenses

J Milestone expenses IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid.

Direct debits / month Orange Home, £20.42 PC World £13.21 PC World £1.96 IT WAS RESOLVED that the Town Council approves payment of the Direct Debits

To Authorise TABS week 6 Judy Daniels expenses at £194.56

Still to pay Cheque need to be written for the following at the March meeting.

Rent to Community Centre £17.50 TABS week 7 Office rent at £250.00 HMRC March Pension March Clerks salary March IT WAS RESOLVED that the Town Council approves the payment of these accounts. 185.11-12 CHAIRMANS ALLOWANCE Discussion took place regarding the visit by the Town Mayor and his wife to a Buckingham Palace Garden Party in May and the financial costs involved. IT WAS RESOLVED that Ingleby Barwick Town Council would contribute towards the cost of the visit up to a maximum of £500. 186.11-12 COMMUNITY COMMUNICATION Councillor Patterson had sent in contributions for the last issue.

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Future contributions could include an update on the youth cafe but it was agreed to wait until the project had progressed further. 187.11-12 EASTERN AREA PARTNERSHIP BOARD Report from Councillor Tom Bowman, IBTC representative, was tabled at the meeting. Discussion took place regarding the mobile skate park. IT WAS RESOLVED THAT the cost and availability of bringing the mobile skate park to Ingleby Barwick would be followed up with the aim of having the facility for the spring half term. Decision on cost delegated to David Sanderson and Esther Harrington if required before the meeting in April. 188.11-12 TEES VALLEY RURAL COMMUNITY COUNCIL There were no representatives from Ingleby Barwick Town Council at the meeting. 189.11-12 BROADVIEW UPDATE Councillors Tom Bowman and Philip English attended a site meeting and reported that it was a nice, tidy site and they were making good progress. Installation of the wind turbines is expected to begin within the next month or two. A discussion regarding the opening of a separate bank account for the funding which will be allocated to Ingleby Barwick will take place at a future meeting. 190.11-12 WAR MEMORIAL UPDATE Councillor Gillian Corr tabled a copy of a letter from W. Feldon which she had received and a rough sketch from an officer at Stockton Borough council to give an idea what the War Memorial will look like. A discussion took place whereby it was clarified that the site location would be near Romano Park. It was thought that this would be close enough to St Francis Church of England to allow for services to held at the memorial site but not so close that it could be perceived only as a religious memorial. The memorial will be from "rough cut" granite. The lettering on the memorial will be general (not yet decided upon) but will not include

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individual names and it was thought preferable that the engraving would be directly on to the stone rather than a metal plaque. It would also be possible to have a base and removable flagpole installed. The flag pole would be delivered and removed by SBC as and when required. It is anticipated that the costs for the work will be available by the end of the month with installation, subject to the necessary approvals, completed in time for Remembrance Sunday in November. 191.11-12 MEETING DATES FOR 2012/13 The councillors discussed the dates tabled. IT WAS RESOLVED to agree the dates tabled with the exception of the 18th July and 17th October as these dates coincided with SBC council meetings. The revised dates for these meetings would be, subject to availability of the community Hall: Wednesday 11th July Wednesday 10th October The proposed date for the Annual Town Meeting for Wednesday 9th May was also agreed. 192.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL Wednesday 18th April, 2012 193.11-12 TOWN CLERK AND TEMPORARY ASSISTANT CLERK UPDATE This item was discussed. Chairman…………………………… Clerk……………………………… Date……………………………… Date………………………………..