InformationNOW - AL Guidelines.pdf

2016-2017 School Year

InformationNOW - AL Guidelines

State Setup and Reporting

Chalkable_0510171605

Information in this document is subject to change without notice. Student and school data used

herein are fictitious unless otherwise noted.

The contents of this document are the property of PowerSchool. This information is intended for

users of the Chalkable (a PowerSchool company) suite of products only. Reproduction or

redistribution of these materials to anyone other than Chalkable customers or users of Chalkable

Software is prohibited without prior written consent from PowerSchool.

© 2007-2017 PowerSchool. All rights reserved.

Microsoft, Windows, Word and Internet Explorer are registered trademarks or trademarks of

Microsoft Corporation in the United States and other countries.

Other product and company names herein may be the trademarks of their respective owners.

Chalkable (a PowerSchool company)

USA Technology and Research Park

775 N. University Blvd, Suite 160

Mobile, AL 36608

(800) 844-0884

This document was last modified on May 26, 2017. Any subsequent changes made to the

applications described herein will be discussed in the release notes that accompany each product’s

update.

2016-2017 School Year InformationNOW - AL Guidelines Chalkable_0526171135 Contents •••• iii

Contents

InformationNOW – AL Guidelines 1

Overview ...................................................................................................................................1 Document Revisions ..................................................................................................................1 AL Lookup (Codes) ...................................................................................................................1

Absence Reasons .........................................................................................................2 Career Tech Status (Locked) .......................................................................................2 Class Type (Locked)....................................................................................................2 Difficulty Level ...........................................................................................................3 Discipline Locations (Locked) ....................................................................................3 Dispositions .................................................................................................................3 District Services ..........................................................................................................5 Enrollment Code (Locked) ..........................................................................................5 Enrollment Reason (Locked).......................................................................................5 Exit Types (Locked) ....................................................................................................7 Gender (Locked)..........................................................................................................7 Grade Level (Locked)..................................................................................................8 Homeless Status (Locked) ...........................................................................................8 Immunization Type .....................................................................................................9 Infractions (Discipline)................................................................................................9 Language (Locked)....................................................................................................11 Level of English Proficiency (LEP) (Locked)...........................................................15 Least Restrictive Environment (LRE) (Locked)........................................................15 Lunch (Locked) .........................................................................................................16 Lunch Certification (Locked) ....................................................................................17 Migrant (Locked) ......................................................................................................17 Outcome (District Service Outcome) ........................................................................17 Race Codes (Locked) ................................................................................................17 Service Type (for District Services) ..........................................................................18 Special Ed Exceptionality (Locked) ..........................................................................18 Special Ed Exit Reason (Locked) ..............................................................................18 Special Ed Status (Locked) .......................................................................................19 Staff Classification ....................................................................................................19 Staff Role (Locked) ...................................................................................................19 Standardized Test ......................................................................................................20 Terms.........................................................................................................................20 Periods.......................................................................................................................20 Class Section .............................................................................................................20 Transportation Code (Locked)...................................................................................20

Custom Fields ..........................................................................................................................21 Custom Fields – Bus..................................................................................................21 Custom Fields – Course.............................................................................................21 Custom Fields – District ............................................................................................22 Custom Fields – School.............................................................................................22 Custom Fields – Staff ................................................................................................24 Custom Fields – Student............................................................................................24

iv •••• Contents Chalkable_0526171135 2016-2017 School Year InformationNOW - AL Guidelines

Custom Fields – Student Schedule ............................................................................28

Data Entry and Setup 29

Attendance ...............................................................................................................................29 Settings Tab...............................................................................................................29 Attendance Months....................................................................................................30

Career Tech Tracking ..............................................................................................................30 Scheduling ...............................................................................................................................32

Master Schedule ........................................................................................................32 Valid Course Changes ...............................................................................................34

Tracking Online Course Requirements....................................................................................34 Goals Sought .............................................................................................................34 Assigning Goals Sought ............................................................................................35

State Enrollment 38

Data Flow ................................................................................................................................38 Enroll a Student .......................................................................................................................39 Withdraw a Student .................................................................................................................40 No Show Students....................................................................................................................41

Mass No Shows Students ..........................................................................................42 Revisiting Incomplete Enrollments..........................................................................................43 Assigning Temporary Social Security Numbers......................................................................45 Other Items ..............................................................................................................................46

Federal Student Tab...................................................................................................46 Home Schooled Athletes ...........................................................................................47 Special Schools..........................................................................................................47

Index 49

2016-2017 School Year InformationNOW - AL Guidelines InformationNOW – AL Guidelines •••• 1

InformationNOW – AL Guidelines

Overview

This document is intended to provide Alabama users at both the school and district levels with instructions for setting up

InformationNOW for the collection and reporting of state-required data.

Document Revisions

Revisions have been made to the sections of this document listed below to incorporate changes for the 2016-2017 school

year. Changes are based on InformationNOW v7.3.11.

• Added Exit Types (Locked) on page 7.

• Removed Residency Status codes as these are no longer required for AL state reporting.

AL Lookup (Codes)

All State Codes are stored under System Preferences | Setup, along with any non-state-specific codes used for other

reporting purposes. The Lookup drop-list provided here is used to access all types of codes.

User access to and maintenance of lookup banks may be secured through Permission Maintenance.

The following codes are required for AL state reporting. Code Name and Description are required fields (marked with

asterisks within the program display) but are user-defined. The corresponding State Code field, however, is used for state

reports and must be entered exactly as it appears below.

Note: Some code banks are locked and no changes may be made. Those code banks will be noted

below.

2 •••• InformationNOW – AL Guidelines 2016-2017 School Year InformationNOW - AL Guidelines

Absence Reasons

Absence Reasons are set up and categorized under Attendance | Setup and used when taking attendance.

Name Description Code State Code

System Export

Excused Absence Excused Absence E N Fall Attendance

Expulsion Expulsion D N Defined in district setup

In School Suspension In School Suspension ISS N Fall Attendance

Skipping Skipping @@@ N Defined in district setup

Suspended Suspended S N Fall Attendance

Tardy Excused Tardy Excused T N Fall Attendance

Tardy Unexcused Tardy Unexcused TU N Fall Attendance

Unexcused Absence Unexcused Absence U N Fall Attendance

Career Tech Status (Locked)

Students must be assigned an Average and a Status for each of their Career Course classes. To view the information for a

student, go to Students | Student Maintenance. Search for and select to View a student. Click the Schedule

option under the Manage menu on the left. Click to View the Career Tech class.


System Export

Withdrew Withdrew from Class 10 10 Y

Passed Completed and Passed Class 20 20 Y

Failed Failed the Class 30 30 Y

Class Type (Locked)

Class Type codes are hard-coded and may not be changed. They are assigned to the course under Scheduling | Valid Courses.


System Export

Standard

Standard Class taught by Teacher in

Classroom 10 C10

Y C40211

Credit Recovery Credit Recovery 15 C15 Y C40211

DL ACCESS - WBI

Distance Learning Class – ACCESS –

WEB-based 20 C20

Y C40211

DL ACCESS VCI-

Receive


Receive VCI 30 C30

Y C40211

DL ACCESS VCI-Send


Send VCI 40 C40

Y C40211

DL-VCI-LEA Distance Learning Class – VCI within LEA 50 C50 Y C40211

DL-WBI-LEA- VI

Distance Learning Class – Web-based LEA

purchased (Vendor Provided Instructor 60 C60

Y C40211

DL-WBI-LEA-LI Distance Learning Class – Web-based LEA 65 C65 Y C40211

Chalkable_0510171505 InformationNOW – AL Guidelines •••• 3


System Export

purchased (LEA Provided Instructor)

DL-Dual Enroll

Distance Learning Class – Dual Enrollment

Class taken from a college or university 70 C70

Y C40211

Dual Enroll-College

Dual Enrollment Class taken from a

college or university 80 C80

Y C40211

Dual Enroll-Technical

Career Tech Dual Enrollment class taken

from a postsecondary institution. 90 C90

Y C40211

Special Non-Academic Non-Academic special Assignment 95 C95 Y C40211

Special Academic

Assignment Academic special Assignment 96 C96

Y C40211

Difficulty Level Difficulty levels are assigned to the course under Scheduling | Valid Courses or on the section under Scheduling | Master Schedule.

Name Description Code St Code

NCES System Export

Advanced Placement Advanced Placement AP 0575 N CRDC1&2

International

Baccalaureate

International Baccalaureate IB 0574 N CRDC1

LEP/ELL LEP/ELL LEP 0578 N CRDC2

Gifted Gifted GT 0573 N CRDC2

Advanced Advanced Class ADV ADV N CRDC2

Discipline Locations (Locked)

Discipline Locations are assigned to the student’s discipline record under Students | Student Maintenance by

selecting the Discipline option under the Manage menu on the left.

Name Description Code St Code

System Export

Off Campus Off Campus, not sponsored OFF 1 Y SIR

On Campus On Campus, not sponsored ON 0 Y SIR

In Transport In Transport, not sponsored TRANS 2 Y SIR

Off Campus, sponsored Off Campus, school sponsored event OFFS 3 Y SIR

On Campus, sponsored On Campus, school sponsored event ONS 4 Y SIR

In Transport, sponsored In Transport, school sponsored event TRSS 5 Y SIR

Dispositions

Dispositions are assigned to the student’s discipline record under Students | Student Maintenance. Click to View

the student and select the Discipline option under the Manage menu on the left.

Name Description Code ST Code

NCES Code

System Create Incident

Export



NCES Code

System Create Incident

Export

Suspended/Out of

School

Out of School

Suspension

SIR1 SIR1 OSS N Yes SIR

CRDC2

Alternative Placement Alternative

Placement

SIR2 SIR2 ALT N Yes SIR

Expelled Expelled SIR3 SIR3 EXP N Yes SIR

CRDC2

Expelled/Services

Provided

Expelled,

Services Provided

SIR4 SIR4 EXPES N Yes SIR

CRDC2

Officer Suspension/Out

of School

Removed by

Hearing Officer

to Out-of-School

Suspension

SIR5 SIR5 OSS N Yes SIR

CRDC2

Alternative Placement

(Spec Ed)

Alternative

Placement

(Special

Education

Students Only)


Corporal Punishment Corporal

Punishment

SIR7 SIR7 CORP N Yes SIR

CRDC2

Expelled/Permanent Permanent

Expulsion

SIR8 SIR8 EXP N Yes SIR

CRDC2

Officer

Suspension/Alternative

School

Removed by

Hearing Officer

to Alt. School


Officer

Suspension/Alternative

Spec Ed

Removed by

Hearing Officer

to Alt. Setting

(Special

Education

Students Only)


Suspended/In School In School

Suspension

SIR11 SIR11 ISS N Yes SIR

CRDC2

Suspended /Pending Suspended-

Pending

SIR12 SIR12 N Yes SIR

Parent Notified Parent Notified SIR13 SIR13 N Yes SIR

Police Notified Police Notified SIR14 SIR14 LAW N Yes SIR

CRDC2

Zero Tolerance Disposition in

response to Zero

Tolerance Policy

ZERO N CRDC2

Arrested Student Arrested ARREST N CRDC2

Mechanical Restraint Mechanical

Restraints applied

MR N CRDC2

Physical Restraint Physical Restraint

applied

PR N CRDC2

Seclusion Seclusion

Applied

SEC N CRDC2


District Services

District Services are assigned to students under Students | Student Maintenance. Click to View a student and click

the Services option under the Manage menu on the left.

District Services used for Career Tech/Credentials are preloaded and do not have to be entered by the district. Please

refer to the Quick Reference Guide entitled InformationNOW AL - Extended Enrollment.pdf for more information on

tracking and reporting of Career Tech credentials.

One additional district service should be added to the bank if the district is utilizing the CRDC export.

Additional district services can be added by the district (if desired) for any local tracking of district services.

Name Description Code NCES

Code

System Export

GED Preparation GED Preparation GEDPR GEDPREP N CRDC2

Enrollment Code (Locked)

Enrollment codes are assigned on the student’s enrollment record under Students | Student Maintenance by

selecting the Enrollment tab.


Class System Export

E | Entry Regular Enrollment E E E Y

E97 Enrollment, existing

student -

communication

interruption with State

E97 E97 E Y

E98 Enrollment, new

student -

communication


E98 E98 E Y

E99 Student enrollment –

student currently

enrolled in another

school

E99 E99 E Y

R | Reentry Re-enrollment R R R Y

W | Withdrawal Regular Withdrawal W W W Y

W97 Withdrawal -

communication


W97 W97 W Y

Note: These are system enrollment codes. These codes do not need to be created by the user.

Enrollment Reason (Locked)

Enrollment Reasons are assigned on the student’s enrollment record under Students | Student Maintenance by

selecting the Enrollment tab.

Name Code ST

Code

Class System Export


Name Code ST

Code

Class System Export

E | Resident Enrollment E1 E E, R Y

E97 | Enrollment Pending† E97 E97 E, R Y



W97 | Withdrawal Pending† W97 W97 W Y

D02 | Academic Difficulties D02 D02 W Y

D03 | Marriage D03 D03 W Y

D04 | Pregnancy D04 D04 W Y

D05 | Employment D05 D05 W Y

D06 | Physical Illness D06 D06 W Y

D07 | Language Difficulty D07 D07 W Y

D08| Dislike of school experience D08 D08 W Y

D09| Needed at Home D09 D09 W Y

D10| Parental Influence D10 D10 W Y

D11| Relations, student/staff D11 D11 W Y

D12| Relationship, fellow students D12 D12 W Y

D13| Entered Military Service D13 D13 W Y

D14| Behavior Problem D14 D14 W Y

D15| Other Known Reason D15 D15 W Y

D16| Reason Unknown D16 D16 W Y

NS1| Non-return in fall NS1 NS1 N Y

WA1| Transfer in system – public school WA1 WA1 N,W Y

WA2| Transfer in system – private

school

WA2 WA2 N,W Y

WA3 | Transfer in system – church or

home school

WA3 WA3 APAS N,W Y

WB1 | Transfer in state – public school WB1 WB1 N,W Y

WB2| Transfer in state – private school WB2 WB2 N,W Y

WB3 | Transfer in state – church or

home school

WB3 WB3 N,W Y

WC1 | Transfer out of state WC1 WC1 N,W Y

WD2 | Deceased WD2 WD2 N,W Y

WD3 | Disciplinary Action WD3 WD3 N,W Y

WD4| Transferred to Youth Service WD4 WD4 N,W Y

WD5| Special Services - Rehab, Mental

Hospital, Treatment Center, or other

Special Services Facility

WD5 WD5 N,W Y

WD6| Expulsion WD6 WD6 N,W Y

WG1| Mid-Year Graduate WG1 WG1 N,W Y

TA1| Sch Choice-Within System -

Public School

TA1 TA1 N,W Y


Private School

TA2 TA2 N,W Y


Name Code ST

Code

Class System Export


Church or Home School

TA3 TA3 N,W Y

TB1| Sch Choice-Within State - Public

School

TB1 TB1 N,W Y

TB2| Sch Choice-Within State - Private

School

TB2 TB2 N,W Y

TB3| Sch Choice-Within State - Church

or Home School

TB3 TB3 N,W Y

PD5| ParentPlaced-Special Services-

Rehab, Mental Hospital, Treatment

Center, or other Special Services

Facility

PD5 PD5 N,W Y

TD5| Sch Choice-Special Services -

Rehab, Mental Hospital, Treatment

Center, or other Special Services

Facility

TD5 TD5 N,W Y

Note: E97, E98, E99 and W97 are system enrollment reasons. These codes do not need to be created.

Exit Types (Locked)

Located on the student Custom tab. Each 12th

grader must have an Exit Type. The field should not be populated for other

grade levels.

Name/Description State Code

System Export

(G-01) Alabama High School Diploma – General Education Pathway 01 Y SDE

(NG-04) Special Education Graduation Certificate (Age 21) 04 Y SDE

(NG-09) Exited document other than diploma – GED 09 Y SDE

(NG-11) Retained in 12th grade (SpEd ONLY) 11 Y SDE

(NG-12) Failed to complete credit Requirements 12 Y SDE

(NG-16) Essentials/Life Skills Pathway 16 Y SDE

(NG-17) Alternative Achievement Standards (AAS) Path 17 Y SDE

(X-00) Not Applicable to student 00 Y SDE

(X-10) Foreign Exchange Student – Not Toward Degree 10 Y SDE

Gender (Locked)

Gender codes are used for the following records: Students, Contacts, Staff and People. Codes are hard coded and

may not be edited.

Name Description State Code System Export

Female Female F Y

Male Male M Y


Grade Level (Locked)

Grade Level codes are used for the following records:

• Student

• Transcript

• Valid Course

• Master Schedule

Name Description Code ST

Code

NCES System Export

97 Preschool Age 2 97 97 PK n/a Fall Attendance,

CRDC1&2

98 Preschool Age 3 98 98 PK n/a Fall Attendance,

CRDC1&2

99 Preschool Ages 4 & 5 99 99 PK n/a Fall Attendance,

CRDC1&2

00 Kindergarten 00 00 KG n/a Fall Attendance,

CRDC1&2

01 01 01 01 01 n/a Fall Attendance,

CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2


CRDC1&2

Please contact your Customer Care Representative if you notice duplicate grade levels. Example 1 and 01, 2 and 02, etc.

These will need to be merged by your Chalkable support.

Homeless Status (Locked)

Homeless Status codes are entered for the student under Students | Student Maintenance | Misc tab.


Name Description ST

Code

System Export

Shelter/Transitional Homeless – Shelters,

transitional housing

1 Y SDE Export

Doubled Up Homeless – Doubled Up 2 Y SDE Export

Unsheltered Homeless – Unsheltered 3 Y SDE Export

Hotels/Motels Homeless – Hotels/Motels 4 Y SDE Export

Homeless data will no longer be retained from year-to-year. This information will also not be inherited when a student is

registered/enrolled in a future academic session.

Immunization Type

Immunization Types are assigned to the student under Health | Student Health.

Name Description ST Code System Export

DTP DTP 01DTP Y

HepA HepA 08HEA Y

HepB HepB 09HEB Y

HIB HIB 03HIB Y

HPV HPV 10HPV Y

IPV, OPV IPV, OPV 02IPV N

MCV MCV 11MCV Y

Measles Measles 04MEA Y

Mumps Mumps 05MUM Y

PCV PCV 12PCV Y

ROT ROT 13ROT Y

Rubella Rubella 06RUB Y

Tdap Tdap 14Tdap Y

Varicella Varicella 07VAR Y

Infractions (Discipline)

Infractions are assigned to the student’s discipline record under Students | Student Maintenance by selecting the

Discipline option under the Manage menu on the left.

Any local infraction may have a local code in the Code field. However, in the State Code field, S99 is to be entered.

Name ST Code

NCES Code

System Export

Alcohol Possession S01 N SIR

Alcohol Sale S02 N SIR

Alcohol Use S03 N SIR

Arson S04 N SIR

Assault S05 N SIR

Bomb Threat S06 N SIR

Burglary S07 N SIR


Name ST Code

NCES Code

System Export

Criminal Mischief S08 N SIR

Defiance S09 N SIR

Disobedience S10 N SIR

Disorderly Conduct S11 N SIR

Disruptive S12 N SIR

Drugs, Possession S13 N SIR

Drugs, Sale S14 N SIR

Drugs, Use S15 N SIR

Unauthorized Communication Device S16 N SIR

Fighting S17 N SIR

Fire Alarm Abuse/Tampering S18 N SIR

Gambling S19 N SIR

Harassment S20 N SIR

Homicide S21 N SIR

Inciting a Disturbance S22 N SIR

Kidnapping S23 N SIR

Theft/Larceny S24 N SIR

Theft/Motor Vehicle S25 N SIR

Profanity/Vulgarity S26 N SIR

Robbery S27 N SIR

Sexual Battery S28 N SIR

Sexual Harassment S29 N SIR

Sexual Offenses., Other S30 N SIR

Threat/Intimidation S31 N SIR

Tobacco, Possession S32 N SIR

Tobacco, Sale S33 N SIR

Tobacco, Use S34 N SIR

Trespassing S35 N SIR

Unauthorized Absence S36 N SIR

Handgun, Possession S37 N SIR

Handgun, Sale S38 N SIR

Handgun, Use S39 N SIR

Rifle/Shotgun, Possession S40 N SIR

Rifle/Shotgun, Sale S41 N SIR

Rifle/Shotgun, Use S42 N SIR

Firearm Component, Possession S43 N SIR

Firearm Component, Sale S44 N SIR

Firearm Component, Use S45 N SIR

Explosive/Poison Gas, Possession S46 N SIR

Explosive/Poison Gas, Sale S47 N SIR

Explosive/Poison Gas, Use S48 N SIR


Name ST Code

NCES Code

System Export

Other Weapon, Possession S49 N SIR

Other Weapon, Sale S50 N SIR

Other Weapon, Use S51 N SIR

Knife, Possession S52 N SIR

Knife, Sale S53 N SIR

Knife, Use S54 N SIR

Other/Unknown Weapon, Possession S55 N SIR

Other/Unknown Weapon, Sale S56 N SIR

Other/Unknown Weapon, Use S57 N SIR

Other Incident S58 N SIR

Local Use S99 N SIR

Harassed or Bullied on the basis of Sex

BULLYSEX N CRDC1

&2

Harassed or Bullied on the basis of Race

BULLRACE N CRDC1

&2

Harassed or Bullied on the basis of Disability

BULLYDIS N CRDC1

&2

Rape or attempted rape RAPE N CRDC2

Sexual battery BATT N CRDC2

Robbery with weapon ROBWW N CRDC2

Robbery with firearm/exp dev ROBWX N CRDC2

Robbery without a weapon ROBWOW N CRDC2

Physical attack/fight with weapon ATTWW N CRDC2

Physical attack/fight with firearm/exp dev ATTWX N CRDC2

Physical attack/fight without a weapon ATTWOW N CRDC2

Threats of physical attack with weapon THRWW N CRDC2

Threats of phy attack with firearm/exp dev THRWX N CRDC2

Threats of physical attack without a weapon THRWOW N CRDC2

Possession of a firearm/exp dev POSSWX N CRDC2

Homicide HOM N CRDC2

Harassed or bullying on basis of sexual orientation BULLYORI N CRDC2

Harassment or bullying on the basis of religion BULLYREL N CRDC2

Language (Locked)

Language codes are entered for the student under Students | Student Maintenance | Misc tab.

Name ST Code

System Export

English 001 Y Fall Attendance

Spanish 002 Y Fall Attendance

Vietnamese 003 Y Fall Attendance

Korean 004 Y Fall Attendance


Name ST Code

System Export

Arabic 005 Y Fall Attendance

Laotian 006 Y Fall Attendance

Cambodian 007 Y Fall Attendance

Russian 008 Y Fall Attendance

Japanese 009 Y Fall Attendance

French 010 Y Fall Attendance

Portuguese 011 Y Fall Attendance

Tagalog 012 Y Fall Attendance

Other Language 013 Y Fall Attendance

Afghan 014 Y Fall Attendance

African 015 Y Fall Attendance

Afrikaans 016 Y Fall Attendance

Akateko 017 Y Fall Attendance

Albanian 018 Y Fall Attendance

American Sign Language 019 Y Fall Attendance

Amharic 020 Y Fall Attendance

Anyehth 021 Y Fall Attendance

Armenian 022 Y Fall Attendance

Asian 023 Y Fall Attendance

Asian (Spanish) 024 Y Fall Attendance

Achi 131 Y Fall Attendance

Badaga 025 Y Fall Attendance

Bandi 026 Y Fall Attendance

Bassa 027 Y Fall Attendance

Bemba 028 Y Fall Attendance

Bengali 029 Y Fall Attendance

Berber 030 Y Fall Attendance

Bosnian 031 Y Fall Attendance

Bulgarian 032 Y Fall Attendance

Burmese 033 Y Fall Attendance

Cantonese 034 Y Fall Attendance

Cebuano 035 Y Fall Attendance

Chichewa 036 Y Fall Attendance

Chinese 037 Y Fall Attendance

Chu 038 Y Fall Attendance

Creole (French) 039 Y Fall Attendance

Czech 040 Y Fall Attendance

Danish 041 Y Fall Attendance

Dari 042 Y Fall Attendance

Dutch 043 Y Fall Attendance

Dzongkha 044 Y Fall Attendance


Name ST Code

System Export

Ebo 045 Y Fall Attendance

Ewe 046 Y Fall Attendance

Farsi 047 Y Fall Attendance

Filipino 048 Y Fall Attendance

Finnish 049 Y Fall Attendance

Fulani 050 Y Fall Attendance

German 051 Y Fall Attendance

Greek 052 Y Fall Attendance

Gujarati 053 Y Fall Attendance

Hebrew 054 Y Fall Attendance

Hindi 055 Y Fall Attendance

Hmong 056 Y Fall Attendance

Hokkien 057 Y Fall Attendance

Hungarian 058 Y Fall Attendance

Ibo 059 Y Fall Attendance

Icelandic 060 Y Fall Attendance

Ilocano 061 Y Fall Attendance

Indian 062 Y Fall Attendance

Indonesian 063 Y Fall Attendance

Iranian 064 Y Fall Attendance

Italian 065 Y Fall Attendance

Jamaican Creole 066 Y Fall Attendance

Kalenjin 067 Y Fall Attendance

Kanjobel 068 Y Fall Attendance

Kannada 069 Y Fall Attendance

Karachi 070 Y Fall Attendance

Khmer 071 Y Fall Attendance

Kikuya 072 Y Fall Attendance

Kirundi 073 Y Fall Attendance

Kiswahali 074 Y Fall Attendance

Konkani 075 Y Fall Attendance

Kuman 076 Y Fall Attendance

Kunama 077 Y Fall Attendance

Latvian 078 Y Fall Attendance

Liberian 079 Y Fall Attendance

Lingala 080 Y Fall Attendance

Lithuanian 081 Y Fall Attendance

Macedonian 082 Y Fall Attendance

Malayalam 083 Y Fall Attendance

Malaysian 084 Y Fall Attendance

Mam 085 Y Fall Attendance


Name ST Code

System Export

Mandarin Chinese 086 Y Fall Attendance

Mandigo 087 Y Fall Attendance

Marathi 088 Y Fall Attendance

Marshakse 089 Y Fall Attendance

Marshallese 090 Y Fall Attendance

Maya 091 Y Fall Attendance

Mende 092 Y Fall Attendance

Mestico 093 Y Fall Attendance

Micronese 094 Y Fall Attendance

Mien 095 Y Fall Attendance

Mixtec 096 Y Fall Attendance

Nepali 097 Y Fall Attendance

Nigerian 098 Y Fall Attendance

Norwegian 099 Y Fall Attendance

Pampango 100 Y Fall Attendance

Pashto 101 Y Fall Attendance

Pohnpei 102 Y Fall Attendance

Pohnpeian 103 Y Fall Attendance

Polish 130 Y Fall Attendance

Punjabi 104 Y Fall Attendance

Quiche 105 Y Fall Attendance

Romanian 106 Y Fall Attendance

Shona 107 Y Fall Attendance

Sinhalese 108 Y Fall Attendance

Slovakian 109 Y Fall Attendance

Somali 110 Y Fall Attendance

Sudanese 111 Y Fall Attendance

Swahili 112 Y Fall Attendance

Swedish 113 Y Fall Attendance

Taiwanese 114 Y Fall Attendance

Tamil 115 Y Fall Attendance

Tarasco 116 Y Fall Attendance

Telugu 117 Y Fall Attendance

Thai 118 Y Fall Attendance

Tigrinay 119 Y Fall Attendance

Toga 120 Y Fall Attendance

Turkish 121 Y Fall Attendance

Turkmen 122 Y Fall Attendance

Ukrainian 123 Y Fall Attendance

Ukrainian 124 Y Fall Attendance

Urdu 125 Y Fall Attendance


Name ST Code

System Export

Visayen 126 Y Fall Attendance

Woloff 127 Y Fall Attendance

Yoruba 128 Y Fall Attendance

Yugaslavie 129 Y Fall Attendance

Level of English Proficiency (LEP) (Locked)

LEP codes are entered for the student under Students | Student Maintenance | Federal tab.


NCES System Export

Nom-Phlote

National origin minority

student whose primary home

language is not English

7 7 2349 Y SDE, CRDC2

LEP1-1st Year in US

School

LEP student in 1st year in a

US School

1 1 2349 Y SDE, CRDC2

LEP2-2nd Year + in

US School

LEP student in 2nd year or

more in US School

2 2 2349 Y SDE, CRDC2

FLEP1-Exited, 1st

Year Monitoring

Student has exited LEP

program and is in 1st year of

monitoring

3 3 2349 Y SDE, CRDC2

FLEP2-Exited, 2nd

Year Monitoring

Student has exited LEP

program - 2nd year of

monitoring

4 4 2349 Y SDE, CRDC2

FLEP-Completed 2

Years Monitoring

Successfully completed 2

years of monitoring - no

longer LEP

5 5 2349 Y SDE, CRDC2

FLEP3-Exited, 3rd

Year Monitoring

FLEP3- Students who are in

their 3rd year after Exiting

8 8 2349 Y SDE, CRDC2

FLEP4-Exited, 4th

Year Monitoring

FLEP4- Students who are in

their 4th year after Exiting

9 9 2349 Y SDE, CRDC2

Least Restrictive Environment (LRE) (Locked)

LRE codes are hard-coded and may not be changed. They are assigned to the student under Students | Student Maintenance | Misc tab.

Name ST Code

System Export

100%-80% of the day Inside the Reg Ed Environment 01 Y SDE, Child Count

79%-40% of the day Inside the Reg Ed Environment 03 Y SDE, Child Count

Less than 40% of the day Inside the Reg Ed Environment 04 Y SDE, Child Count

Private School (Parentally Placed) 05 Y SDE, Child Count

Separate School-Public Day School > 50% of the Day 06 Y SDE, Child Count

Separate School-Private Day School > 50% of the Day 07 Y SDE, Child Count

Homebound 08 Y SDE, Child Count

Hospital 09 Y SDE, Child Count


Name ST Code

System Export

Public Residential School > 50% of the Day 10 Y SDE, Child Count

Private Residential School > 50% of the Day 11 Y SDE, Child Count

Home-Not Attending a Sp Ed Prog or Reg Early Childhd Prog or K 14 Y SDE, Child Count

Residential Facility-Attending a Sp Ed Prog / Not atten Reg Early Childhd Prog

or K

16 Y SDE, Child Count

Separate School-Attending a Sp Ed Prog / Not atten Reg Early Childhd Prog or K 17 Y SDE, Child Count

Separate Class-Attending a Sp Ed Prog / Not atten Reg Early Childhd Prog or K 18 Y SDE, Child Count

Service Provider Location-Not Attending a Sp Ed Prog or Reg Early Childhd

Prog or K


Reg Early Childhood Prog. At Least 10 hrs. Per Week Rcvg. Majority of Spec.

Ed. Servs. In the Reg. Early Childhood Environment


Reg Early Childhood Prog. At Least 10 hrs. Per Week Rcvg. Majority of Spec.

Ed. Servs. in Other Location


Reg Early Childhood Prog. < 10 hrs. Per Week Receiving Majority of Spec. Ed.

Servs. in the Reg. Early Childhood Environment


Reg Early Childhd Prog < 10 Hrs. Per Wk - Rcvg Majority of Spec Ed Servs in

Other Location


Short Term Detention (Community or Residential) or Correctional Fac. 40 Y SDE, Child Count

Lunch (Locked)

Lunch codes are entered for the student under Students | Student Maintenance | Main tab. They are also assigned to

the student during the enrollment process under Students | Student Maintenance | Enrollment tab | Enrollment button.


System Rules

Free Free 1 1 Y None

Reduced Reduced 2 2 Y None

Paid Paid 3 3 Y None

Free DC (SNAP)

Free Based on Direct

Certification (SNAP)

4 1 Y Cannot be set by end

user. Only via DC

Import.

Free DC (TANF) Free Based on Direct

Certification (TANF)


user. Only via DC

Import.

Free DC (FDPIR) Free Based on Direct

Certification (FDPIR)


user. Only via DC

Import.

Free DC (Foster) Free Based on Direct

Certification (Foster)


user. Only via DC

Import.

Free DC (Extended Eligibility-

SNAP)


Certification (Extended

Eligibility-SNAP)


user. Only via DC

Import.

Free DC (Extended Eligibility

– TANIF)


Certification (Extended

Legibility – TANIF)


user. Only via DC

import.



System Rules

Free DC (Medicaid) Free Based on Direct

Certification (Medicaid)


user. Only via DC

Import.

Free DC (SCHIP) Free Based on Direct

Certification (SCHIP)


user. Only via DC

Import.

Free (Homeless Designation) Free Based on Homeless

Designation

12 1 Y None

Free (Migrant Designation) Free Based on Migrant

Designation

13 1 Y None

Free (Runaway Designation) Free Based on Runaway

Designation

14 1 Y None

Free (Foster County DHR

Foster Letter)

Free Based on Foster

County DHR Foster Letter

15 1 Y None

Parent Declined Services Parent Declined Services,

Changed to Paid

20 3 Y None

DC to App Income Reduced DC to App Income

Reduced

21 2 Y None

DC to App Income Free

DC to App Income Free

22 1 Y None

Lunch Certification (Locked)

Lunch Certification is assigned to the student under Students | Student Maintenance | Main tab using the Hist link

next to Lunch.


System Export

DC Expired SDE Thirteen month expiration 00 00 Y

Migrant (Locked)

Migrant Family codes are entered for the student under Students | Student Maintenance | Federal tab.

Name Code ST Code System Export

Yes 1 1 Y

Outcome (District Service Outcome)

Outcome is assigned to the student under Students | Student Maintenance | Manage Services.

Name Code ST Code NCES System Export

Received GED GEDREC N CRDC

Race Codes (Locked)

Race Codes are used for the following records: Students, Contacts, Staff and People.


Name ST Code

NCES System Export

American Indian/Alaskan Native I 0998 Y SDE, CRDC1&2

Asian A 0999 Y SDE, CRDC1&2

Black / African American B 1000 Y SDE, CRDC1&2

Native Hawaiian or Other Pacific Islander P 1001 Y SDE, CRDC1&2

White W 1002 Y SDE, CRDC1&2

Note: When entering race codes for Hispanic students, select a race and then Yes/No for Hispanic next to

the Race field. Students marked as Hispanic MUST have a Race selected as well.

Service Type (for District Services)

Service Type is assigned to the student under Students | Student Maintenance | Manage Services.

Name Code NCES Code System Export

GED Preparation GEDPR GEDPREP N CRDC2

Special Ed Exceptionality (Locked)

Special Ed Exceptionality codes are set up under Students | Setup and are assigned to the student under Students | Student Maintenance | Misc tab.

Name ST

Code

System Export

Autism AUT Y SDE, Child Count

Deaf-Blindness DB Y SDE, Child Count

Developmental Delay DD Y SDE, Child Count

Emotional Disability ED Y SDE, Child Count

Gifted GT Y SDE, Child Count

Hearing Impairment HI Y SDE, Child Count

Intellectual Disability ID Y SDE, Child Count

Multiple Disabilities MD Y SDE, Child Count

Orthopedic Impairment OI Y SDE, Child Count

Other Health Impairment OHI Y SDE, Child Count

Specific Learning Disability SLD Y SDE, Child Count

Speech or Language Impairment SLI Y SDE, Child Count

Traumatic Brain Injury TBI Y SDE, Child Count

Visual Impairment VI Y SDE, Child Count

Special Ed Exit Reason (Locked)

Special Ed Exit Reason codes are set up under Students | Setup and are assigned to the student under Students | Student Maintenance | Misc tab.




Transferred to regular education A A Y SETS ADR

Graduated w/ regular High School diploma B B Y SETS ADR

Received a certificate C C Y SETS ADR

Reached a maximum Age D D Y SETS ADR

Died E D Y SETS ADR

Moved, known to be continuing F E Y SETS ADR

Dropped out G G Y SETS ADR

Special Ed Status (Locked)

Special Ed Status codes are hard-coded and may not be changed. They are assigned to the student under Students | Student Maintenance | Misc tab.

Name Code ST Code Export

Active ACTIVE ACTIVE

Inactive INACTIVE INACTIVE

Referred REFERRED REFERRED

Archived ARCHIVED ARCHIVED

Staff Classification

Staff Classifications are assigned to the Staff | Staff Maintenance | Class tab.


NCES Code

System Export

Administrator A A N LEAPS

Counselor Counselor C C 04725 N LEAPS

CRDC2

Other O O N LEAPS

Support S S N LEAPS

Teacher T T N LEAPS

Law Enforcement Law Enforcement LAW

LAW

N LEAPS

CRDC1

Security Guard Security Guard SEC

SEC

N LEAPS

CRDC1

Nurse Nurse NRS

NRS

N LEAPS

CRDC1

Psychologist Psychologist PSY

PSY

N LEAPS

CRDC1

Social Worker Social Worker SW

SW

N LEAPS

CRDC1

Staff Role (Locked)

Staff Role codes are assigned to the course sections under Scheduling | Master Schedule.


Name Description Code ST Code System Export

Teacher, 1st Primary 1st Primary Teacher 10 R10 Y LEAPS

Teacher, 2nd Primary 2nd Primary Teacher 20 R20 Y LEAPS

Teacher, SpEd Collaborative Special Education Collaborative

Teacher

30 R30 Y LEAPS

Teacher, ELL Collaborative ELL Collaborative Teacher 31 R31 Y LEAPS

Facilitator, Distance Learning Distance Learning Facilitator 40 R40 Y LEAPS

Teacher, Classroom Resource Classroom Resource Teacher 50 R50 Y LEAPS

Instructor, Part-Time Adjunct Part-Time Adjunct Instructor 55 R55 Y LEAPS

Substitute, Long Term Long Term Substitute 60 R60 Y LEAPS

Instructor, Dual Enrollment Dual Enrollment Instructor 70 R70 Y LEAPS

Facilitator, Career Tech Career Tech Facilitator 80 R80 Y LEAPS

Special Assignment Non-Classroom Special Assign Non-Classroom

90 R90 Y LEAPS

Special Assignment Academic Special Assignment Academic 95 R95 Y LEAPS

Standardized Test

Standardized Tests are assigned to students under Students | Student Maintenance. View a student and select

Standardized Test under the Manage menu on the left.

Name Code ST Code NCES System Export

Alabama HS Graduation Exam AHSGE AHSGE N InFocus AHSGE Results

ACT ACT ACT N CRDC1&2

SAT SAT SAT N CRDC1&2

Terms

Terms are named at the user’s discretion. However, State Codes for terms are required for LEAPS reporting. A Term’s

State Code should be a single numeric digit (1-9).

Periods

Periods are named at the user’s discretion. However, State Codes for periods are required for LEAPS reporting. A

period’s State Code should be a numeric digit (0-99).

Class Section

Class Section must be a 2-digit number. Valid section codes are (01-99).

Transportation Code (Locked)

Transportation codes are hard-coded and may not be changed. These are assigned to students on the Student record |

School tab, in the Transportation section.

Name ST Code System Export

Non-Transported NT Y

Transported T Y


Custom Fields

Custom Fields are provided for users to enter customized codes for use with student or staff data entry. Custom Field

data is entered in the student record on the Custom tab.

The codes listed below are state-required and will come preinstalled with the program. Users may add additional Custom

Fields as desired for data collection.

Note: If a Custom Field listed below is not available, do not add without contacting Chalkable Support.

Custom Fields – Bus

Category Name Description

Data Type

Default Value

Max Length System

Bus

Details Bus Type The type of bus List 1 Y

Bus

Details Type of Fuel

Type of fuel used by the

bus List 1 Y

Bus

Details Inspected by TNDS

Indicates whether the bus

has a current inspection

by the TN Department of

Safety Yes/No No 1 Y

Bus

Details Privately Owned


is privately owned Yes/No No 1 Y

Bus

Details Wheelchair Lifts


has wheelchair lifts Yes/No No 1 Y

Bus

Details Commercial Advertising

Indicates whether there is

commercial advertising

on the bus Yes/No No 1 Y

Bus

Details Involved Accident


has been involved in an

accident Number 1 Y

Bus

Details Occupant Restraints


is equipped with

occupant restraints Yes/No No 1 Y

Bus

Details Two-way Communication


has two-way

communications Yes/No No 1 Y

Bus

Details Audio Video Surveillance


has audio/video

surveillance Yes/No No 1 Y

Bus

Details GPS System


has a GPS system Yes/No No 1 Y

Bus

Details Air Conditioning


has air conditioning Yes/No No 1 Y

Bus

Details Daily Miles

Miles the bus is driven

each day Number 4 Y

Custom Fields – Course

Category Name Description St Code Export



Transcript Core Core Course CORE XAP Transcript

CRDC NCES Code NCES SCED Code CRDC1&2

Custom Fields – District


CRDC Desegregation LEA is covered by a desegregation order or plan Deseg CRDC1

CRDC KG All LEA offers Kindergarten to all students KGALL CRDC1

CRDC KG Full Day LEA offers Full-Day Kindergarten KGFD CRDC1

CRDC KG Full Day Paid LEA offers Full-Day Kindergarten Paid KGFDPD CRDC1

CRDC KG Part Day LEA offers Part-Day Kindergarten KGPD CRDC1

CRDC KG Part Day Paid LEA offers Part-Day Kindergarten Paid KGPDPD CRDC1

CRDC PK Full Day LEA offers Full-Day PK PKFD CRDC1

CRDC PK Full Day Paid LEA offers Full-Day PK Paid PKFDPD CRDC1

CRDC PK Part Day LEA offers Part-Day PK PKPD CRDC1

CRDC PK Part Day Paid LEA offers Part-Day PK Paid PKPDPD CRDC1

CRDC PK All LEA offers PK to all students PKALL CRDC1

CRDC PK IDEA LEA offers PK to IDEA students PIDEA CRDC1

CRDC PK Title I LEA offers PK in Title I schools PKTI CRDC1

CRDC PK Low Income LEA offers PK to low income students PKLI CRDC1

CRDC PK Other LEA offers PK to other students (comment required) PKOTH CRDC1

CRDC PK Other

Comment Required comment when 'PK Other' is selected POCOM CRDC1

CRDC PK age 0 2 LEA offers PK to non-IDEA age 0-2 PA02 CRDC1

CRDC PK age 0 2 IDEA LEA offers PK to IDEA age 0-2 PA02IDE

A CRDC1

CRDC PK age 3 LEA offers PK to non-IDEA age 3 PA3 CRDC1



CRDC Policy Sexual LEA has a written policy prohibiting

harassment/bullying on basis of sex POSEX CRDC1

CRDC Policy Race

LEA has a written policy prohibiting

harassment/bullying on basis of race, color or

national origin

PORAC CRDC1

CRDC Policy Disability LEA has a written policy prohibiting

harassment/bullying on basis of disability PODIS CRDC1

CRDC HB Web Link Harassment and Bullying Policy Web Link HBURL CRDC1

Custom Fields – School Category Name Description UserFieldValue

table State Code Export

CRDC Interscholastic

Athletics

The school has an

athletic program N/a INATH CRDC2

CRDC CRDC Part II

Comment

School Comments

for CRDC part 2 P2COM CRDC2


Category Name Description UserFieldValue table

State Code Export

CRDC GT Courses Gifted/Talented

courses offered’ GTC CRDC1

CRDC AP Courses

Advanced

Placement courses

offered

APC CRDC1

CRDC AP Student Choice

Students allowed

to enroll in AP

courses without

recommendation

or other criteria

(excluding pre-

requisites)

APSC CRDC1

CRDC Single Sex Courses

Co-ed school

offers Single-sex

courses

(excluding phys-

ed)

SSC CRDC1

CRDC Disability Focus

This school focus

primarily on

serving the needs

of special

education students

DISFOC CRDC1

CRDC Magnet

This school is

either a magnet

school or a school

operating a

magnet program

within the school

MAGNET CRDC1

CRDC Charter This school is a

charter school CHARTER CRDC1

CRDC Ability Grouping

This school

groups students

by ability

ABILGROUP CRDC1

CRDC Alternative

Type of

Alternative

School

User Field Values:

(Code/NCES Code =

Name)

1/Academic = Academic

2/Discipline = Discipline

4/Both = Academic and

Discipline

ALTERN CRDC1

CRDC Alternative Comment Alternative

School Comments ACOMM CRDC1

CRDC PK age 3

School offers PK

for 3 yr old

students

SPKA3 CRDC1

CRDC PK age 4

School offers PK

for 4 yr old

students

SPKA4 CRDC1

CRDC PK age 5

School offers PK

for 5 yr old

students

SPKA5 CRDC1



State Code Export

CRDC Ungraded Elementary

School is

ungraded

elementary

UGELEM CRDC1

CRDC Ungraded Middle School is

ungraded middle UGMID CRDC1

CRDC Ungraded High School is

ungraded high UGHIGH CRDC1

CRDC Corporal Punishment

School uses

Corporal

Punishment

CORP CRDC2

CRDC Credit Recovery School offers

credit recovery CRRECOV CRDC2

Custom Fields – Staff


State Code Export

CRDC Career Start Teaching career start date CARST CRDC1

CRDC Certified Teacher meets all state

licensing/certification

requirements

CERT CRDC1

CRDC District

Coordinator

Title IX

District Coordinator Title

IX

TitleIX CRDC

CRDC District

Coordinator

Title VI

District Coordinator Title

VI

TitleVI CRDC

CRDC District

Coordinator

Title II 504

District Coordinator Title II

504

TitleII CRDC

Custom Fields – Student

Category Name Description Value St Code Export

Billing† Billing Status Active

Inactive

A

I

Billing

Billing† Auto Billing Disabled

Enabled

E

D

Billing

College

and Career

Ready

(CCRS)

AP Attainment Students must have

attained a passing

benchmark score for

each assessment

Disabled

College

and Career

Ready

(CCRS)

IB Attainment Students must have

attained a passing

benchmark score for

each assessment

Disabled

College

and Career

Ready

(CCRS)

ACT

Attainment

Students must have

attained a passing

benchmark score for

each assessment

Disabled



College

and Career

Ready

(CCRS)

College Credit

Attainment

Student shall attain at

least one transcript

college credit

n/a

College

and Career

Ready

(CCRS)

Career Tech

Credential

Attainment

Student shall receive

at least one career

tech credit

Disabled

College

and Career

Ready

(CCRS)

Workkeys

Attainment

n/a Disabled

College

and Career

Ready

(CCRS)

Accepted for

Active Military

n/a n/a

CRDC Non LEA

Facility

Receives services in a

Non LEA facility

NLEAF CRDC1

Exit Exit Type (X-00) Not Applicable to

student

(G-01) HS Diploma

(G-02) HS Diploma Adv

Endorsement

(NG-04) Special Education

Graduation Certificate

(NG-05) Occupational

Diploma

(G-06) HS Diploma CTE

Endorsement


CTE Endorsement

(NG-09) Exited document

other than diploma – GED

(X-10) Foreign Exchange

Student – Not Toward

Degree

(NG-11) Retained in 12th

grade (SpEd to 21 ONLY)

(NG-12) Failed to complete

credit requirements


Academic & Adv CTE

Endorsements

00

01

02

04

05

06

07

09

10

11

12

13

14

SDE

Exit Student Exit

Interview

n/a n/a

Foreign

Exchange

Diploma Status Non foreign exchange

student

Foreign exchange not

working toward

10

30

SDE

LEP EL No Formal

Schooling

n/a n/a



LEP EL Waived

Title III

Services

n/a n/a

No Show No Show

Reason

Inactive due to non-return in

fall

Inactive due to withdrawal

during the summer

1

2

DAISI

No Show No Show

Reason Date

n/a DAISI

Personal 21st CCLC n/a n/a SDE

Personal Athlete Active student athletic

participant

n/a n/a n/a

Personal Advanced

Diploma

n/a SDE

Personal Age

Equivalency

n/a DAISI

Personal Career

Advanced

n/a SDE

Personal Career Tech n/a SDE

Personal CEIS Date n/a n/a DAISI

Personal Immigrant No

Formal

Schooling

n/a n/a SDE

Personal Nom Phlote National origin

minority student

whose primary home

language is not

English

n/a SDE

Personal Other

Educational

Barrier

n/a SDE

Personal Resident

District

n/a DAISI

Personal Single Parent n/a SDE

Personal Approved Four

Year Plan

9th Graders and above

have approved Four

Year Plan

n/a

Personal Country of

Origin

Fed Program Tab

Fields

SDE

Preschool Head Start

(state code =

HeadStr)

Head Start

Blank

Yes, 1 year

Yes, less than 1 year

Yes, more than 1 year

No

YEAR

LESS

MORE

NO

PreK Services

and Programs

Preschool First Class

Funded

Preschool

(state code =

StFundPre)

First Class Funded

Preschool

Blank

Yes, 1 year



No

YEAR

LESS

MORE

NO

PreK Services

and Programs



Preschool Center Based

Child Care

(State code =

CenBasePre)

Center Based Child

Care

Blank

Yes, 1 year



No

YEAR

LESS

MORE

NO

PreK Services

and Programs

Preschool Home Based

Child Care

(state code =

HomBasePre)

Home Based Child

Care

Blank

Yes, 1 year



No

YEAR

LESS

MORE

NO

PreK Services

and Programs

Preschool Home

Visitation

Program

(State Code =

HIPPY)

Home Visitation

Program

Blank

Yes, 1 year



No

YEAR

LESS

MORE

NO

PreK Services

and Programs

Preschool Other

Preschool

(State Code =

OtherPre)

Other Preschool Blank

Yes, 1 year



No

YEAR

LESS

MORE

NO

PreK Services

and Programs

Preschool No Preschool

(NoPreschl)

No Preschool

n/a

YEAR

LESS

MORE

NO

PreK Services

and Programs

Preschool Pre-School

Special

Education Self-

contained Class

Pre-School Special

Education Self-

contained Class

Blank

Yes

No

YES

NO

PreK Services

and Programs

Preschool LEA Inclusion

Class

LEA Inclusion Class Blank

Yes

No

YES

NO

PreK Services

and Programs

Title I School Wide School Wide

Programs

n/a SDE

Title I Language Arts

Reading

n/a SDE

Title I Mathematics n/a SDE

Title I Other n/a SDE

Title I Science n/a SDE

Title I Social Studies n/a SDE

Title I Health/Dental/

Eyecare

TA-Support Service n/a SDE

Title I Supporting

guidance/advoc

acy

TA-Support Service n/a SDE



Title I Other TSS TA-Support Service n/a SDE

Transcript 9th Grade Entry

Date

Date student entered

9th grade

n/a 9GED XAP Transcript

Custom Fields – Student Schedule

Category Name Description UserFieldValue table State Code

Export

CRDC AP Exam Participant Will take the AP

exam for this AP

section

N/a APEXM CRDC2

CRDC Credit Recovery This course is a

credit recovery

course

RECOV CRDC2

Chalkable_0510171505 Data Entry and Setup •••• 29

Data Entry and Setup

Attendance

Settings Tab

In order for InformationNOW to calculate daily attendance per established guidelines, the following settings should be

entered on the attendance settings tab. To enter these criteria, go to Attendance | Setup. Click the Settings tab.

• Attendance Unit: Select the Percentage of Minutes Absent option.

• All Day: Enter 51

• Half Day: Enter 50.99

• Tardy Day: Enter 0.01

• Skip Reason: Select the Absence Reason to be assigned to students who are marked as missing from the

teacher Grade Book.

• All Period: Enter 51

• Half Period: Enter 50.99

• Tardy Period: Enter 0.01

30 •••• Data Entry and Setup 2016-2017 School Year InformationNOW - AL Guidelines

• Daily Tardy Assignment: Specify the type of Tardy record(s) to be assigned to students based on checking

in late or leaving early.

o Never Allow Tardy Records: No daily tardy record will be created regardless of a check in/check out.

o Only Allow Tardy Records for Late Arrival: When a student receives a check in record, the program

will determine if the student only has a check in record for the day. If the number of minutes missed is

calculated as a tardy and the student has a check in only for the day, a daily tardy record will be created.

o Only Allow Tardy Records for Early Leave: When a student receives a check out record, the program

will determine if the student only has a check out record for the day. If the number of minutes missed is

calculated as a tardy and the student has a check out only for the day, a daily tardy record will be created.

o Always Allow Tardy Records: This option is selected by default as it reflects the tardy attendance

calculation prior to the summer 2009 update. If the program determines that the student qualifies for a tardy

record, a record is created regardless of whether the student checked in our checked out.

Note: In all cases, the reason used will be the reason associated with the CICO record. The Reconcile

Attendance routine will also use these settings when calculating attendance portions.

Attendance Months

To generate the monthly attendance register, the attendance months must be established.

• Go to School/District | School. hs

• Search for and select to View the school.

• Click the Acad. Sessions tab.

• If necessary, select the appropriate year from the list and click Refresh.

• Click to View the academic session.

• Select the Attendance Month option under the Manage menu on the left.

• Click to Add a month.

o Name: Enter the month name (ex. August or Month 1)

o Start Date: Enter the Start Date or click the ellipsis button to select the date from the calendar view.

o End Date: Enter the End Date or click the ellipsis button to select the date from the calendar view.

o Is Locked: Check if the month is locked. Modifications to attendance records are not allowed if a month

is locked.

o For Alabama customers these months are set to include 20 in session days. Holidays or breaks are not

included.

• Click Create.

• Continue adding all attendance months.

• After creating attendance months at one school, they can be pushed to other schools using the Mgmt Console | Console | Share School Setup option.

Career Tech Tracking

A course will automatically be flagged as a Career Tech class if the appropriate course State Code is assigned under

Scheduling | Master Schedule. The State Code must be a Career Tech Course Number. Assigning a Career Tech-

associated course State Code is the only way to flag a course as a Career Tech course.


Students must then be assigned an Average and a Status for each of their career course classes. To edit the information

for a student, go to Students | Student Maintenance.

• Search for and select to View a student.

• Click the Schedule option under the Manage menu at left.

• Click to View the Career Tech class.

• Two fields will display only if the class section has been given a Career Tech State ID number:

o Average: Enter the student’s average for the selected course. This field will be automatically populated

when grades are posted.

o Status: Status options are Passed (State Code 20) or Failed (State Code 30). Based on the grade posted for

the student, this field will automatically be populated if the correct grading scale has been assigned to the

course section.

To determine if a student has passed or failed, InformationNOW will refer to the grading scale assigned to the course

section.

• Letter Grade: If a letter grade is posted for the student and the letter grade in the grading scale is set to Credit

= Yes, the student will be marked as passed. Otherwise, the student will be marked as failed.

• Numeric Grade: If the numeric grade is within the Low/High range on the grading scale of a grade that is set

to Credit = Yes, the student will be marked as passed. Otherwise the student will be marked as failed.

Note: If the average is greater than maximum-failed grade then it is considered a passing grade. If no

section grading scale is defined, the status will be blank for that section. If a student is currently

withdrawn from a section, the average will be 0.00 and the status will be set to Withdrew (State Code

10).


Scheduling

Master Schedule

State Course Number and Class Type To access the Master Schedule, go to Scheduling | Master Schedule.

• The State Course Number is a pre-populated drop-list. This field is required. All valid courses and sections must

have a valid state course number. The list will be updated each year through an import under Utilities | State Imports | SDE Files tab. The ALSDE will automatically push down new Valid Course files as they become

available. The State Course Number appears in the format of State Course Number – Subject Description.

• Class Type is a pre-populated drop-list. This field is required for both the Valid Course file and the Master

Schedule. The Class Type is inherited from the valid course file but may be changed on the individual sections

in the Master Schedule. The Class Type field will not be active until the state course number is assigned.

Teacher Role Staff roles should be created and assigned to the assigned teacher under the section in the Master Schedule.

To create the staff role, go to Scheduling | Setup. Select Staff Role from the lookup list and click Refresh. Click to

Add a new role.

• To assign a role to a teacher, to go Scheduling | Master Schedule.

• Search for and select to View a section. Once a teacher has been assigned to the section, click the Teacher link

to edit the record of the teacher.

• Click to View the teacher record.

• Assign the appropriate Role to this teacher for this course section.

Class Type / Staff Role Combinations


YES = Acceptable

Combination STAFF ROLE

NO = Not an

Acceptable

Combination

R10 R20 R30 R31 R40 * R50 R55 * R60 R70 R80 * R90 R95

CLASS TYPE

1st

Primar

y

Teach

er in

Classr

oom

2nd

Primar

y

Teach

er in

Classr

oom

Specia

l

Educa

tion

Collab

orativ

e

Teach

er

ELL

Collab

orativ

e

Teach

er

Distan

ce

Learni

ng

Facilit

ator

Classr

oom

Resou

rce

Teach

er

Part-

Time

Adjun

ct

Instru

ctor

Long

Term

Substi

tute

Dual

Enroll

ment

Instru

ctor

Dual

Enroll

ment

Facilit

ator

Specia

l

Assign

ment

Non-

Classr

oom

Specia

l

Assign

ment

Acade

mic

C10

Standard Class taught

by teacher in

classroom

YES

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

NO

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

YES NO NO NO NO

C15 Credit Recovery YES

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

NO

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

YES NO NO NO NO

C20

Distance Learning Class

- ACCESS - WEB-based

(including ACCESS

credit recovery)

NO NO NO NO YES NO NO NO NO NO NO NO

C30 Distance Learning Class

- ACCESS - Receive IVC NO NO NO NO YES NO NO NO NO NO NO NO

C40 Distance Learning Class

- ACCESS - Send IVC YES NO NO NO NO NO NO NO NO NO NO NO

C50


- Receive IVC within

LEA


C60


- Web-based LEA

purchased (Vendor

provided Instructor)


C65


- Web-based LEA

purchased (LEA

Provided Instructor)

YES

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

NO

YES -

2ND

TEACH

ER

ONLY

YES -

2ND

TEACH

ER

ONLY

YES NO NO NO NO

C70


- Dual Enrollment Class

taken from a college or

university

NO NO NO NO YES NO NO NO YES YES NO NO

C80

Dual Enrollment Class

taken from a college or

university

NO NO NO NO NO NO NO NO YES YES NO NO

C90

Career Tech Dual

Enrollment class taken

from a postsecondary

institution

NO NO NO NO NO NO NO NO YES YES NO NO

C95 Non-Academic special

Assignment NO NO NO NO NO NO NO NO NO NO YES NO

C96 Academic special

Assignment NO NO NO NO NO NO NO NO NO NO YES YES


Note: Additional teachers may be assigned to a course. From the section screen, click the Teacher

link. Click to Add additional teachers. Additional teachers should also be assigned the appropriate

Role for the selected class. * These staff roles do not require these staff to hold certification.

Valid Course Changes

State Course Number and Class Type To access the Valid Course file, go to Scheduling | Valid Courses.

• The State Course Number is a pre-populated drop-list. This field is required. All valid courses and sections must

have a valid state course number. The ALSDE will automatically push down new Valid Course files as they

become available. The list can also be updated each year through an import under Utilities | State Imports | SDE Files tab. The State Course Number appears in the format of State Course Number – Subject Description.

A new file will be available for import each school year.

• Class Type is a pre-populated drop-list. This field is required for both the Valid Course file and the Master

Schedule. The Class Type is inherited from the valid course file but may be changed on the individual sections

in the Master Schedule. The Class Type field will not be active until the state course number is assigned.

Tracking Online Course Requirements

In order for Met Online Requirements to print on transcripts, the following must be set up:

Goals Sought

A Goal Sought must be created. Go to System Preferences | Setup | Goals Sought | Refresh.

• Goal Name is a required field. Enter MetOnlineRequirement or similar description.

• GPA Method is a required field. Select appropriate GPA Method.

• Select Print on Transcript.


• Once the user clicks Create, the Add buttons on the bottom of the screen become active to allow entry of

Course Type and Standardized Test, which are both optional (for more information on how to use Course Type

and Standardized Tests requirements, see the InformationNOW – Goals Quick Reference Guide).

• Click OK to save.

Assigning Goals Sought

In order for this goal to print on a student’s transcript, the user must assign it to the student.

To assign goal to an individual student:

• Go to Students | Student Maintenance.

• Search for and view the student.

• Click Goals Sought under Manage.

• All goals, including the MetOnlineRequirement goal, will appear on this screen. Put a check beside the

MetOnlineRequirement goal.

• Click OK to save.

To assign the goal to a group of students:

• Go to Students | Mass Manage | Student Goals/Career Plans. This will open a wizard.

• Use the wizard to select the students to whom the goal is to be assigned.

• Select the goal to assign (Note: It is not necessary to check Set as Diploma or Replace and Clear Existing

Goal/Plan).


• Start Date is a required field, but it will not be used unless Set as Diploma and/or Replace and Clear Existing

Goal/Plan are checked.


After the goal has been assigned to students, it can be printed on the transcript by checking the box to Display Goals

when printing a transcript.

38 •••• State Enrollment 2016-2017 School Year InformationNOW - AL Guidelines

State Enrollment

Data Flow

Below is a flow chart illustrating the movement of school data when State enrollment is available.

Chalkable_0510171505 State Enrollment •••• 39

Below is a flow chart illustrating the movement of school data when State Enrollment is NOT available.

New enrollment and withdrawal actions will be added to InformationNOW in order to support the various statuses that

currently exist in state enrollment. The enrollment codes in the following section are hidden and cannot be selected when

enrolling or withdrawing students. These codes are used by the State Enrollment program only.

Enroll a Student

When a user clicks the Enrollment menu item, for installations with State Enrollment enabled, a search screen will

appear with two options to search (if a connection to State Enrollment can be established). In the event that no

connection to State Enrollment is available, the user will only have a single search button called Search that will allow

them to search the InformationNOW database.

When the connection to State Enrollment is available, the system will require that the user enter at least one search

criteria before continuing in order to reduce the time it takes to retrieve data from State Enrollment. When searching the

InformationNOW database (no connection available) the system will not impose this constraint.

When enrolling a student always do “Search District” first. If the student isn’t found then do “Search State”.


Once the search has completed, the user will be presented with a list of students that meet their criteria. In the case of

searching State Enrollment, a maximum of 200 users will be returned and those results will not be paged. When

InformationNOW is searched, the results are paged with 50 results to a page.

The Add button will be used to create and enroll a brand new student. Only use this option when a student is not found

in Search District or Search State enrollment. The Enroll button will be disabled until a user selects someone from

the list.

The user may either click the Search Criteria link to return to the search screen, or choose someone from the list and

click Enroll to enroll an existing person/student; or click the Add button to enroll a new person into InformationNOW.

If Enroll or Add are selected, the following will display:

If the user selected someone from the previous search results screen, that person’s information will be populated on the

screen, otherwise the information will be blank.

User must complete a minimum of all required fields which are indicated with an asterisk (*) and click Enroll. The

system will perform validation and enroll the student in InformationNOW. If the connection to State Enrollment is

established, some duplicate checks will be made and some other data will be synchronized through State Enrollment,

including SSID. If a duplicate is found, the user will be presented with an error message and not be allowed to continue.

The user will be returned to the enrollment search results screen. You do not want to create duplicate enrollments.

Users may edit and delete enrollment and withdrawal records from this screen. Edits to enrollment and/or withdrawal

entries will not be reported to State Enrollment Locator, but deletions will be reported.

Withdraw a Student

To withdraw a student, go to Students | Student Maintenance. Search for and select to View a student. Click the

Enrollment tab.


Bullet the appropriate enrollment entry record and click Withdraw. The withdrawal screen will display for the user to

complete. If there is currently no connection to State Enrollment, the withdraw action will be automatically assigned a

W97. Otherwise, the user may choose from the appropriate options. Locators will be updated if State Enrollment is

available.

No Show Students

Users may mark enrolled students by group or individually as No Show students. No Show students are students who had

intended to go to a particular school, identified through registration in InformationNOW, but did not show up to attend

that school. Typically, schools enroll students as part of the start-of-year process and then make corrections for No

Shows per district or state policy.

To mark a student as a No Show, perform the following steps:

• To mark a student as a No Show, go to Students | Student Maintenance.

• Search for and select to View the student.

• Click the Enrollment tab.

• When the user selects an enrollment item from the student's enrollment history, the No Show button will

become enabled and allow the user to mark them as a No Show. This action is only available for the student's

initial enrollment into a school. If any other enrollment actions have occurred, withdrawals and/or

reenrollments, the student may not be marked as a No Show. If the student must be marked as a No Show and

they have withdrawal and/or reenrollment records, those records must be deleted, leaving only the original

enrollment record. Then the user may select the enrollment record and mark the student as a No Show.

• Once the No Show button is clicked, a screen pops up allowing the user to enter a date and the reason for No

Show: Non-return in the Fall (student is enrolled to attend the school but DOES NOT ATTEND on the FIRST

DAY OF SCHOOL), or select appropriate Withdrawn code listed (student advises that he/she is not returning to

the school PRIOR to the first day of the school year).

• After selecting the reason, click the OK button and the system will delete the selected Enrollment record in

InformationNOW and put the student into a Registered status. No Show students will be considered as students

who have a status of registered and who were not enrolled during the academic session.

• The No Show available is controlled by the academic year and end date under School/District | District |

Enrollment tab | No Shows section.


Mass No Shows Students

To mark groups of students as No Show’s, perform the following steps:

• To mark a student as a No Show, go to Students | No Shows (existing No Show records will display).

• Click on Add to select students to mark as No Show.

Users may search for Currently Enrolled Students and/or Registered students.

• Select students and then click on Next.

• Enter date and reason for No Show records.


When InformationNOW is installed with State Enrollment enabled, additional logic will need to be performed per State

Enrollment. If no connection can be made to State Enrollment, the user is not allowed to mark a student as No Show. If

the user selects No Show, and a connection cannot be established, an error message will display.

If a connection can be established, the State Enrollment Locator will be queried to ensure that State Enrollment believes

the student is present in the district. If the student is not, an error will be presented to the user and the process will end. If

the student is found in the district, InformationNOW will handle the No Show as mentioned above and State Enrollment

will be notified of the change either through a delete or an update. Update will be sent if State Enrollment Locator shows

a value in the student's last enrollment code; otherwise a delete message will be sent.

Revisiting Incomplete Enrollments

When users are members of the Enrollment Clerk group login to InformationNOW, they will be presented with a State

Enrollment, Enrollment Maintenance wizard that will guide them through some cleanup tasks regarding any of the in-

progress enrollment items; i.e., items with a status of E97/E98/E99 or W97. In order to prevent multiple users of the

same group from processing the same students, the wizard will implement a form of locking that will only allow one

Enrollment Clerk user, per school, to be running the wizard at one time.

Users will only be shown the wizard steps that actually need user input. For example, if there are no E97 or W97

students, then the second step in the wizard will be skipped. If a connection error occurs prior to the start of the wizard,

the wizard will not display. If a connection interruption is experienced during the wizard, the wizard will display an error

detailing this to the user and the Back and Next buttons will be replaced with a Cancel button. The Cancel button

will terminate the wizard and return the user to the home page of InformationNOW.

The user will first be presented with a dialog identifying students who now have SSID’s available for assignment.

Once the user clicks Next, the SSID’s will be assigned to the student and the user will be presented with any students

who currently have an enrollment action (status) of E97 or W97.


The list of actions will be appropriate to the particular enrollment class (E or W) of the student in the list. It will only

contain actions that the users have defined in the system.

From here, the user will be able to update each student with a new Enrollment Action through the grid. Once the user

selects a new action for each student in the list, the Next button will become enabled and the user will be allowed to

continue by clicking Next.

The user will then be presented with a list of students who are currently assigned an Enrollment Action of E98. If all

E98’s must be resolved before continuing, the user must update the Enrollment Action of every student in the list before

Next is available. Otherwise, the user may continue without updating every student. If the user does not resolve all

students, the wizard will display on their next login.

The user will choose a student from the list and click Enroll. From this point the user will continue through the

enrollment process similar to the process that is already in place for E98 students with the exception that the user must

change the student's Enrollment Action from E98 to a valid Enrollment Action.

When the user clicks Next, the system will check for any E99 students that exist in the scope of the user's school.


The user will need to process each outgoing E99 student by selecting them from the list and clicking the Withdraw

button. When Withdraw is selected, the user will follow the Withdraw flow defined in the section “Data Flow”

beginning on page 38. The Locator will be updated and then the user will be taken to a screen with incoming E99

students. Once all outgoing E99 students are withdrawn, Next will be enabled for the user to continue.

The list of actions will consist of only actions that relate to enrolling students. The user will select the appropriate

Enrollment Action(s) for each of the students and then click Finish. Finish will be disabled until all students have been

given an Action. At this point the Locator will be updated and the user will be transferred to the InformationNOW

home page.

Assigning Temporary Social Security Numbers

Each child enrolled in an Alabama public school Grades Kindergarten through 12 shall have a Social Security Number

and a valid Social Security Card to be presented to school official(s) at pre-registration/registration for verification and

returned to child/parent/guardian/custodian. For each student who is otherwise entitled to admittance but does not have a

Social Security Number, the local superintendent or agency shall assign a temporary number in accordance with the

directions as specified by the State Department of Education. The temporary identification number shall be uniquely

assigned as follows:

• Must be nine numeric digits (the same number of digits as the Social Security Number).

• Reading from left to right, position 1 must be a 9.

• Position 2 must be the last digit of the calendar year; for example, this is 2017 and therefore position 2 is 7.

• Positions 3, 4, and 5 represent the unique 3 digit system number assigned by the State Department of Education;

for example, Montgomery County is 051 and Huntsville City is 159.


• Positions 6, 7, 8, and 9 represent a sequential number beginning with 0001 each January 1. This allows 9,999

temporary numbers to be assigned each year by each local education agency.

Must be a

9

Must be the last

digit of the

calendar year

Must be the unique 3 digit system number

assigned by the State Department of Education

Sequential number beginning with 0001

each January 1. This allows 9,999

temporary numbers to be assigned each

year by each local education agency.

9 X X - X X - X X X X

Other Items

Federal Student Tab

To enter federal-related data for students, perform the following steps:

• Go to Students | Student Maintenance.

• Search for and select to View a student.

• Click the Federal Program tab.

• The setting made to this screen will overwrite any fields with the same name on the Misc and Custom tabs.


Home Schooled Athletes

A new Non Traditional School Type field has been added to the student Custom tab for AHSAA requirement to

designate home-schooled students who will participate in athletics.

Special Schools

There are three types of special schools that some districts will need to add based on their local requirements.

School Name School Number Export

Bed Count 3999 SDE

Preschool 0000 SDE

Private 4999 SDE

*All of these schools must be marked to Report to State.

Bed Count (3999)

• A Bed Count school is used by the fiscal agent (LEA) of a Specialized Treatment Center (STC) to record

the licensed bed count for ETF appropriations.

• The homeroom number must be numeric and must be 7 characters long and is assigned by the ALSDE.

• Social Security Numbers are required and are to be created using instructions found in the Temporary

Social Security Numbers section of this document.

• Student Last Name should be the word “Bed” followed by the sequential number assigned in the social

security number.

• Race = any race

• Gender = M or F

• Grade Level = 01. Any grade other than “01” could cause fewer teacher units to be earned based on that

grade divisor.

• Date of Birth = January 1 of the current decade. Example: 01/01/2000

• There can be no Special Education data associated with a “Bed” record

• These students are counted in the ADM (Average Daily Membership) report. Only grade level 01 will be

included.

Preschool (0000)

• If a school does not have a preschool program and a free appropriate public education (FAPE) for a preschool

student is provided in other locations (child care center, home, etc.), the preschool student may be assigned to

the school in which the child is zoned or the School Code 0000. Public agencies should use the chosen code

consistently. Preschool students receiving a FAPE should not be assigned to the School Code 4999.

Attendance documentation that special education and related services were being provided on October 1 for

students assigned to School Code 0000 is required.


• Grade Level 97 for 2 year olds

• Grade Level 98 for 3 year olds

• Grade Level 99 for 4-5 year olds

Shared Service/Child Count Only (4999) – (Private School)

• School systems providing equitable special education and related services for students located in another school

system (public or private - including home-schooled students if the system has determined through its LEA Plan

to provide services to these students) should assign these students to School Code 4999 (Child Count-shared

services/Child Count only). School Code 4999 is to be used to report Child Count only. This includes preschool

age children with disabilities who have been parentally placed in a private school that meets the definition of an

elementary school in Alabama.

2016-2017 School Year InformationNOW - AL Guidelines Index •••• 49

Index

A

Absence Reasons 2

AL Lookup (Codes) 1

Assigning Goals Sought 35

Assigning Temporary Social Security Numbers 45

Attendance 29

Attendance Months 30

C

Career Tech Status (Locked) 2

Career Tech Tracking 30

Class Section 20

Class Type (Locked) 2

Custom Fields 21

Custom Fields - Bus 21

Custom Fields - Course 21

Custom Fields - District 22

Custom Fields - School 22

Custom Fields - Staff 24

Custom Fields - Student 24

Custom Fields - Student Schedule 28

D

Data Entry and Setup 29

Data Flow 38

Difficulty Level 3

Discipline Locations (Locked) 3

Dispositions 3

District Services 5

Document Revisions 1

E

Enroll a Student 39

Enrollment Code (Locked) 5

Enrollment Reason (Locked) 5

Exit Types (Locked) 7

F

Federal Student Tab 46

G

Gender (Locked) 7

Goals Sought 34

Grade Level (Locked) 8

H

Home Schooled Athletes 47

Homeless Status (Locked) 8

I

Immunization Type 9

InformationNOW - AL Guidelines 1

Infractions (Discipline) 9

L

Language (Locked) 11

Least Restrictive Environment (LRE) (Locked) 15

Level of English Proficiency (LEP) (Locked) 15

Lunch (Locked) 16

Lunch Certification (Locked) 17

M

Mass No Shows Students 42

Master Schedule 32

Migrant (Locked) 17

N

No Show Students 41

O

Other Items 46

Outcome (District Service Outcome) 17

Overview 1

P

Periods 20

R

Race Codes (Locked) 17

Revisiting Incomplete Enrollments 43

S

Scheduling 32

50 •••• Index 2016-2017 School Year InformationNOW - AL Guidelines

Service Type (for District Services) 18

Settings Tab 29

Special Ed Exceptionality (Locked) 18

Special Ed Exit Reason (Locked) 18

Special Ed Status (Locked) 19

Special Schools 47

Staff Classification 19

Staff Role (Locked) 19

Standardized Test 20

State Enrollment 38

T

Terms 20

Tracking Online Course Requirements 34

Transportation Code (Locked) 20

V

Valid Course Changes 34

W

Withdraw a Student 40

Documents

InformationNOW - AL Guidelines.pdf