InformationNOW—Upgrade Path Session

Thursday, November 29, 2012

Chris Husting, Executive Vice President

Jason Hadley, Vice President of Operations

To share information in four (4) critical areas for districts considering upgrading from the legacy STIOffice & STIDistrict applications to InformationNOW

Purpose of Today’s Session

Preparation & Communication

Data Conversion

Training Stakeholder Groups

Management Oversight (Account)

Four Critical Areas

District-wide impact

Pre-Implementation Survey

Data Preparation Document

Management Oversight

Preparation & Communication

A high quality data migration from STIDistrict to InformationNOW, is essential to a successful implementation.

One of the most significant factors impacting the quality of the data migration is the current state of the data.

Since each school has their own STIOffice database, it’s important to review the data prior to the conversion.

STI provides a tool that accomplishes this review and identifies areas that may need attention prior to the data conversion.

This tool is called the Pre-Processor.

Data Conversion

Pre-Processor Example 1

Pre-Processor Example 2

Pre-Processor—Duplicate Contacts

Important Note: Logic built into conversion routine to automatically consolidatecontact records, IF the following condition exists: If the name matches exactly, AND, the address or phone number matches.

Pre-Processor—Advantages

1) Pre-processor output may be generated multiple times.

2) Allows districts to use transition to cleanse data.

3) Cleaner data from conversion results in more effective training.

• Typically 2 days in duration• Covers System Configuration• Review initial data conversionAdmin Group

• Typically 1.5 days in duration• Covers School admin functions such as, • Attendance, transcripts, & enrollment

End Users

• Typically .5 day in duration• Covers classroom functions such as, • Attendance, Gradebook, etc. (TTT or Lead)

Classroom Personnel

Training Stakeholder Groups

• After Admin Group is trained, local environment becomes the Sandbox. Sandbox

Environment

• Student Schedules for 2013-14 done in STIOffice and converted to InformationNOW.

• Individual scheduling in End User training. Student

Schedules

• Additional training the following Spring (2014) on master schedule building and automated scheduler.

•

Scheduling Training

Notes About Training

Regular conference calls with STI management team.

Provides avenue to deal with non-standard items. Examples Include:

Custom third party integrationLatest information on releasesImmediate escalation of critical issues

Provides method for management oversight at district level.

Account Management Offering

Questions