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INFORMATION SYSTEM CHAPTER 1 THESIS
Citation preview
CHAPTER I
THE PROBLEM AND ITS SETTING
This Chapter introduces and discusses the topic of the
project and provides a brief introduction and specifies the
problem of the study.
Introduction
The rapid growth of technology contributed a lot to the
progress of all classification of industry. Nowadays, the use of
technology has been an effective tool on improving such kind of
enrollment system.Enrollment is the process of entering and
verifying data of student to register on particular school.
Different interrelated processes build up enrollment procedures
called enrollment system.
Enrollment System is a good example of a computer generated
process. The computerized enrollment system will provide the
needed and storing information in a faster, more convenient way
by storing file of the student enrollees in a computer system
that will lessen the work load of faculty staff and provides
accurate information needed of the school. As a result, it will
benefit not only the student but the administration as a whole.
Online Enrollment System plays a vital role in any school for it
is responsible for an effective and efficient approach for both
the students and schools. This will only serve as an immediate
solution to the increasing problems towards enrollment that
provides more easy way in enrolling. The goal of the study is to
provide an improvement regarding with the enrollment system of
Christian Lights Academy of Nueva Ecija that will help to speed
up the process.
This information here can be viewed in just a second without
worrying that a single file is lost. The idea behind a enrollment
system is not a new concept. As student enrollees increase every
year, enrollment procedure become harder to deal. This will
only serve to increase the problem facing enrollment that
provides more easy way in enrolling.
Enrollment system is a good step for the school. Enrollment
system is useful especially when the school retrieves the
important information from the student. In the enrollment system,
the school can trace what are the standings of the students. Lack
of enrollment system in a school it can lead to chaos and
troubles, the students will be confuse on what they should do and
how they will do to be able to enroll. It is extremely useful in
the school in the way of making the processes of enrolling much
easy. The visual basic and dbms will serve as a powerful tool in
keeping analyzing our records. And also this language is very
effective, easy to use and friendly any one can adapt this
system.
Background of the Study
The proponents planned to create an Enrollment System. This study
aims to come up with the enrollment system for elementary which
also includes information pertinent data such as name, address,
miscellaneous fees etc. Enrollment is an exciting day for every
student in elementary, high school, or colleges. It is the most
expected activity after summer vacation. But contrary to the
expectations of the enrollees, enrollment has posed problems and
hassles because it has become tedious and taxing. Sometimes the
students’ leave it to their parents and other members of the
family to enroll them. The unsystematic procedure of school
during enrollment is now dreaded by them. Instead student
enrollees have to stand and wait of finishing it in an hour or
two, sometimes students are made to come back the next day or
even after a week so that they can be officially enrolled. All
these have posed a problem which alarm this group of proponents
and decided to pursue in resolving the enrollment problem by
designing and implementing a system of enrollment which is
computerized. In Christian Lights Academy of Nueva Ecija the
enrollment is being done manually by the registrar and when the
enrollment start the registrar will have a hard time to enroll
the student in their current enrollment system, they found that
using a manual process is hard to handle such as collection of
records like storing, finding, sorting and securing of records
particularly if this stored only in one room and in a limited
space.
It will be a big hassle for the registrar and the student
when or if ever their going to get data or information. In this
new system it will be easy for them to enroll and to get data or
information from the registrar and also enable the registrar to
easily produce information required by the different people in
the school.
Christian Lights Academy of Nueva Ecija is a private school
which is located atSta. Ana Street. Barangay Bago General Tinio,
Nueva Ecija like some school Christian Lights Academy of Nueva
Ecija is using old system, the manual system for enrollment.
Statement of the Problem
Based on the research conducted, the proponents found out
the problem of this study are:
1. Possible loss of data
2. The manual enrolling of the Christian Lights Academy of
Nueva Ecija.
3. The long process of enrolling and inquiry are inconvenient,
tiresome and at the some instances are the time consuming
and costly.
4. How may the Christian Lights Academy of Nueva Ecija
evaluations of the factors associated with the Enrollment
System along the following aspects:
4.1 Reliability
4.2 Functionality
4.3 Integrity
4.4 Accuracy
4.5 Maintainability
4.6 Efficiency
Objective of the Study
The objective of the study is to develop a school
inquiry/enrollment for the student of Christian Lights Academy of
Nueva Ecija.
a. To make the School’s enrollment system faster.
b. To develop a system that will shorten the process of
inquiry and enrollment.
c. To develop a website very accurate for those parents who
are in abroad or provinces.
Scope and Delimitation of the Study
This study will focuses on the students of Christian Lights
Academy of Nueva Ecija. The proponent focused in getting relevant
data including data of the students and computation of necessary
fees. It has ability to save, record, and edit data and
information about students, teacher and school.
Significance of the Study
The computer provides convenience to its user through the
easier and faster way of transaction. Population of students in
almost all educational institution is rapidly increasing so great
demand in teaching force becoming higher. Fortunately today’s
generation of high technology machine and tools can substitute
these workers.
This proposed “Online Christian Lights Academy of Nueva
Ecija Database Management “will provide a high technology way of
retrieving and managing student’s data.
The study will be a great help to the following:
Principal and Faculty Teachers, This study will help them to
process records of students in fastest and accurate way. It will
help to keep and handle essential information of the students for
the convenience of the students and the personnel assign to
enrollment in this education institution.
Students, The students can easily access and retrieval
information regarding with the process of enrollment the effort
and time and help to minimize the effort and time they exert.
Christian Lights Academy of Nueva Ecija, It provides easy and
fast approach in enrollment.
Definition of Terms
These terminologies were gathered by the proponent for
better and clearer understanding about the study:
Computer- Machine capable of the following the instruction to
alter data programmable electronic device that can perform
calculations and processing information.
Database- Is storage of the system to store your tables and
information.
Enrollment- It is a process in which a student is being admitted
to the institution. This includes the listing of information or
data about the students and subject will be enrolled.
Information- Knowledge given or received some fact or
circumference.
Program- An algorithm that a computer can both follow directly
and follows translated version.
Record- It is the collection of related field with information
that usually pertains to only one subject.
Server- A computer on a local area that is remaining software for
controlling access to all or part of the network and the resource
and shares its resources with client.
System- It is a group of interrelated components working together
toward a common goal by accepting input and producing output in
an organized transformation process.
Software- It is a system utility or application program expressed
in complete readable language.
User- The person who uses a computer for word processing,
communication and other application.
User Friendly- A program easy to use even though an individual is
not knowledgeable about the system.
Theoretical Framework
Theoretically, the main purpose of the system is to create
an efficient, fast and reliable Online Christian Lights Academy
of Nueva Ecija Database Management.
A Database Management System (DBMS) consist of collection of
interrelated and set of function to access the data.DBMS provides
an environment that is both convenient and efficient to use in
retrieve and storing information. It is also consist of programs
for storing, retrieving and manipulating large amount of data.
With DBMS software the user can compile hugelist of data and
manipulate, store and retrieve it without having touched single
file cabinet of folder.
Conceptual Framework:
The concept behind the study is to
The figure below depicts the concept of the study.
Input Process Output
Figure 1
The Research Paradigm
Knowledge Requirements
A. Enrollment Process
B. Database System
Software Requirements
A. Visual Basic
B.HTML
C. MySQL
Hardware Requirements
Computer
Dissecting of data using the
following:
Surveying
Interview and giving questionnaire
Researching
Statistical treatment
Online Christian
Light Academy of Nueva Ecija
Database Management
The research paradigm that has been established was
distributed into three parts, namely: input, process and output.
The research input indicates all the elements or information that
has been collected to the research demand: the process states the
different methods to evaluate the gathered data and the output
revealed the product of antecedent activity: and the output that
the proponents want to present is: Online Christian Light
Academy of Nueva Ecija Database Management
CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
The chapter states different literature and studies that were
conducted for the research togain familiarity that are relevant
and similar to the present study.
Related Literature:
Local Literature
According to Aquino (2005), importance of computer application is
increasing day by day. In the latest decades of the Millennium
winning organization are those which to integrate business
strategy and computer information technology in plying their
respective trades. The use of computer information technology
results for them to be able to develop products fast and make
decision fast, ability to have fluid organization structures,
able to cope with the demanding work force and external
environment by the rapid development of innovative approaches and
lastly using information system confirms the company’s mission
vision.
School’s use information systems in the way of implementing an
enrollment system.This result for them to attract enrollees and
earn an income. Enrollees are attracted because the use of the
said system makes the transactions faster and easier.
“Lack of enrollment system in school can lead to chaos and
troubles”, as Ace Adrian (2011).Students will be confused on
what they should do to be able to enroll that is why such system
is extremely useful in the way that it gives an ease on working
on enrollment process. Enrollment is very useful in retrieving
vital information of the students. Without it can lead difficulty
both for the administration of school and student in enrollment
process.
Many countries nowadays, especially the developing nations are
challenged by the rapid technological changes. This has radically
changed the living and working styles of the entire society. This
transformation has been driven partly by rapid technological
innovation. While in the 20th century saw the rise of the
industrial revolution with steam-powered, the 21th century was
characterized by the birth of machine powered flight and the
emergence of broadcasting and computer technologies the extend
the reach of human creativity even more and made possible new
ways by which humans could live and work together(Tinio 2002).
The transformation of manual enrollment transaction to automate
and now into web based automation is one example of what has
driven partly by the rapid technological innovation. Any ways
just to make work easier and faster like enrollment transaction
is possible with the emergence of computer technologies.
Technologies innovation had influenced man’s work from data
processing, businesstransaction, research, planning, monitoring
and even in medical operation on human anatomy are now entrusted
to computer technology. Web applications are popular due to
ubiquity of its apllications.The ability to update and maintain
web application without distributing and installing software on
potentially thousands of client computers are key reasons for its
popularity. A significant advantage of building web applications
to support a standard browser feature is the ability to perform
as specified, regardless of the operating system installed on
given client (Bacala&Reanno 2009).
A web based enrollment system has featured that meet
most of academic institutions system needs and requirements. This
includes standardized modules for student’s registration,
enrollment, grade management and other modules that are deemed to
operate a school.
ForeignLiterature
According to Jennifer Rowley (2005) information systems are a
tool to support information management. Information systems are
increasingly being used in organizations with the objective of
providing competitive advantage. The information system used by
organizations can be group into different types such as
transaction processing system, management information system,
decision support system executive information system, expert
system and office information system. Information technology has
heralded the advent of the information society. The information
society may be a virtual society. The concepts of electronic
classroom, the electronic office and electronic library have been
explored. Information system poses a number of issues on society
in general, including: changing employment patterns, archiving
and bibliographic control, security and data protection,
intellectualproperty, market place issues and access.
An enrollment system is basically included in one of the
classification of information system that is stated by author,
thus it serves a tool to support information management with
regards to the students data, enrollment fees information and
other with a connection to the enrollment process. Every school
gain competitive advantage of having this system for they will
have the capacity on handling important information at ease and
with security.
The iterative implementation approach is a theory that eliminates
problems of using a waterfall study. This is invented to avoid a
linear and sequential development of study. The overall
functionality of the system is broken down into feature sets.
These features sets often based upon use cases from the analysis
stage, containing group of individual features that are related,
typically by a functional area (Stephen McHenry 2010).
Adopting the theory of Stephen Mchenry which is known as the
iterative implementation covers the breakdown of overall
functionality of the system to a what we called feature set and
those features sets represents different process involve in an
enrollment system. It helps locate what feature enrollment system
will have since that this kind of system does many activities and
process.
According to Dunn and Scott (2005) science and technology is the
root of emerging innovations in this world. For many years now, a
person in this field of expertise does not stop to reshape the
landscape of today business world.
As stated by Holmes (2006).”The Internet is neither an
extraordinary communication tool nor revolutionary .It simply
represents the current stage in the development of human
capabilities through written language, which itself derived from
the spoken form. “That statement only shows that advancement in
modern technology is at their highest peak. Nowadays Web based
applications are widely used due to their ubiquity.
According to Forman (2007) continuing innovation in technologies
can lead to organizational changes that range from improvement of
day to day operation and for easy access it provides for the end
users. Many schools today have adapted this innovation in
offering of their services.
Related Studies
Local Studies
According to the project study in 2005, by Mr. Lopez, an
enrollment system help and provide efficient and provide reliable
services to the students, enrollment personnel and
administration. Moreover this system improved the process of
enrollment in terms of searching, retrieving and subject
schedules.
An Online Enrollment System was proposed to replace the manual
enrollment system of Cavite Maritime Institute in order to
advance an organized flow of transaction and organized flow of
transaction and an ease of work concerned on how the manual
enrollment performs throughout the institutions operations.
The enrollment process is the initial stage in gathering bon fide
and accurate student’s information necessary to establish
student’s permanent records. The study has been made to help,
fast and deliver accurate information (Calabozo & Fernandez
2006).
In study conducted by Cayabyab (2007), many problems and
difficulties were identified in the Dagupan City High School.
These major concerns are affecting and efficient enrollment
system of students. A computerized for Dagupan City High school
shall result to a significant increase in the number of
enrollment.
Foreign Studies
According to the coordinator of Admission Support of Kieran
Greenaway the system known as the Edith Cowan University Web
Enrollment System has replaced the traditional hard copy system
of enrollment. The system offers immediacy and convenience of
course enrollment via the internet. Inspired by the advancement
of modern technology and the problems regarding enrollment
transactions the proponents have come up with an online
enrollment system exclusively for school with many
enrolles.Several factors are considered in designing the proposed
system. First is the tedious task of filling out application
forms and inaccurate of information provided by the students that
cause delay on the enrollment process. Other is that there were
problems on giving and announcing schedules of enrollees and
cause for them to be late at their very first class.
The proponent gathered data necessary in the enrollment system
for the success of the study in providing benefit for the
employees and students so they can have the ability to manage
information directly and conveniently.
CHAPTER III
RESEARCH METHODOLOGY
This Chapter presents the method of research used, participants
of the study, the instrument to gather pertinent data and
statistical tools applied to answer the specific problems of the
study.
Methods Research
The proponents applied a descriptive method of research to
confirm formulated hypothesis to answer questions concerning the
status of the study. The descriptive method will help the
proponents to analyze to have a better understanding and describe
the data and characteristics about what is being studied.
The use of internet, articles and lectures are very helpful for
gathering information needed for this study. This gathered
information became the sources and basis of the problems
including the supporting documents.
The proponents also conducted surveys to students, faculty and
administration by providing questionnaires that will be used to
support and justify the objectives of the study. The proponent
will develop a system that will solve the stated problems in
order to help and facilitate the students, faculty members and
institution in terms of the distribution or exchanging of
information in a more convenient approach.
Research Locale
This Online Christian Light Academy of Nueva Ecija Database
Management System is proposed for Christian Light Academy of
Nueva Ecija.
Techniques Used in Data Gathering
Upon conducting the study, the proponents used different
resources by referring the Documentary, Interviews and Survey.
Documentary-this is used outside sources, documents to support of
this study. The process of documentary research often involve
some or all reading materials such as books, magazines and
journals that may serves as key points in understanding the
feasibility of the study and the possible effect of this study
to the community.
The most highly and broadly used resource which is the Internet
played a large function for the proponent for collecting
different information by the means of visiting to different
websites that contains related information that supports the
study.
Interview-The proponents conducted interview to gather data with
regards to the manual enrollment used by the school.
Theinterviews were conducted with the teachers and selected
students of the school.
Survey-The proponents used questioners to determine the need of a
enrollment system for the school.
Observation-Through observation the proponents discovered that
the enrollment is manually.
Participants of the Study
In order to determine whether the project “Online
Christian Lights Academy of Nueva Ecija”is feasible, a total of
respondents were asked to participate. To achieve pertinent
information, certain inclusion criteria were imposed. Respondents
qualified for selection must be student, parent or faculty of the
school. The qualification ensures that the participants
understand the nature of the survey being conducted by the
proponents. These respondents were asked on the problem they have
encountered in enrollment system. They were also asked to answer
the question given based the distribution of the respondents.