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INFORMAL
REPORTS
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SPECIFIC
GUIDELINES
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III. SPECIFIC GUIDELINESTYPES of INFORMAL REPORTS
A. Problem Analyses
B. Recommendation Reports
C. Equipment Evaluations
D. Progress and Periodic Reports
E. Lab Reports
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PROBLEM
ANALYSES
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III. SPECIFIC GUIDELINESA) PROBLEM ANALYSES
detailed description of problems in personnel equipment products services …
internal or external
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III. SPECIFIC GUIDELINESA) PROBLEM ANALYSES
information/data = objective presented so the reader can make decisions
opinions = clearly separated from fact (duly noted) well-supported by facts
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III. SPECIFIC GUIDELINESA) PROBLEM ANALYSES
ABC Format Abstract
purpose of writing summary of problems covered
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III. SPECIFIC GUIDELINESA) PROBLEM ANALYSES
ABC Format Body
background on source problems well-organized description of the problems observed data that support your observations consequences of the problems
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III. SPECIFIC GUIDELINESA) PROBLEM ANALYSES
ABC Format Conclusion
brief statement of main problems degree of urgency required to handle problems next step suggestions
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RECOMMENDATION
REPORTS
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III. SPECIFIC GUIDELINESB) RECOMMENDATION REPORTS
specific suggestions regarding personnel equipment procedures products services …
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III. SPECIFIC GUIDELINESB) RECOMMENDATION REPORTS
main purpose = to persuade
data = objective
audience = internal or external
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III. SPECIFIC GUIDELINESB) RECOMMENDATION REPORTS
ABC Format Abstract
purpose of writing brief reference to the problem to which the
recommendations respond summary of recommendations covered
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III. SPECIFIC GUIDELINESB) RECOMMENDATION REPORTS
ABC Format Body
description of the problems description of the recommendations data that support your recommendations main benefits of the recommendations any possible drawbacks or consequences
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III. SPECIFIC GUIDELINESB) RECOMMENDATION REPORTS
ABC Format Conclusion
brief restatement of main recommendations the main benefit of the recommended change your offer to help with the next step
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EQUIPMENT
EVALUATIONS
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III. SPECIFIC GUIDELINESC) EQUIPMENT EVALUATIONS
information/data = objective concerning how equipment has or has not functioned
well-documented review of the exact manner in which the equipment has performed
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III. SPECIFIC GUIDELINESC) EQUIPMENT EVALUATIONS
Topics = machinery tools vehicles office supplies computer hardware computer software
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III. SPECIFIC GUIDELINESC) EQUIPMENT EVALUATIONS
Focus = problems suggestions to solutions
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III. SPECIFIC GUIDELINESC) EQUIPMENT EVALUATIONS
ABC Format Abstract
purpose of writing summary of what the report says about the equipment
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III. SPECIFIC GUIDELINESC) EQUIPMENT EVALUATIONS
ABC Format Body
thorough description of the equipment well-organized critique
either analyzing the parts of one piece of equipment or contrasting several pieces of similar equipment
according to selected criteria
additional supporting data reference to any attachments
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III. SPECIFIC GUIDELINESC) EQUIPMENT EVALUATIONS
ABC Format Conclusion
brief restatement of major findings conclusions recommendations
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PROGRESS or PERIODIC
REPORTS
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III. SPECIFIC GUIDELINESD) PROGRESS REPORTS
details concerning the “progress” of work on a specific project
prearranged number of reports intervals of reports
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III. SPECIFIC GUIDELINESD) PROGRESS REPORTS
internal or external
data = mostly objective can be persuasive, too
to present the best case for the work completed to sell this project (and future ones) to decision-makers
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III. SPECIFIC GUIDELINESD) PERIODIC REPORTS
summarize your work on diverse tasks over a specific time period
internal
data = mostly objective
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III. SPECIFIC GUIDELINESD) PROGRESS or PERIODIC REPORTS
ABC Format Abstract
purpose of writing summary of main project(s) main progress to date or since last report
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III. SPECIFIC GUIDELINESD) PROGRESS or PERIODIC REPORTS
ABC Format Body
description of work completed since last report organized by task, time, or both several smaller tasks completed –
organize Body sections by time few larger tasks completed –
organize Body sections by task
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III. SPECIFIC GUIDELINESD) PROGRESS or PERIODIC REPORTS
ABC Format Body
clear reference to any dead ends that may have taken considerable time but yielded no results
explanation of delays or incomplete work description of work remaining on project(s)
organized by task, time, or both
reference to any attachments
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III. SPECIFIC GUIDELINESD) PROGRESS or PERIODIC REPORTS
ABC Format Conclusion
brief restatement of work since last reporting period expression of confidence, or concern, about the overall
work on the project(s) indication of your willingness to make any adjustments
the reader may want to suggest
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LAB
REPORTS
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III. SPECIFIC GUIDELINESE) LAB REPORTS
School in such courses as science, engineering, psychology
Technical Communication in such organizations as hospitals, engineering firms,
computer companies
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III. SPECIFIC GUIDELINESE) LAB REPORTS
VARY in format from company to company from Tech. Comm. instructor to TC instructor perhaps more than any other type of Informal Report
* Check Your Organization’s Preferred Format! *
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III. SPECIFIC GUIDELINESE) LAB REPORTS
description of work done in the laboratory
internal or external
simple or complicated
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III. SPECIFIC GUIDELINESE) LAB REPORTS
Topics = purpose of the work equipment problems results implications
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III. SPECIFIC GUIDELINESE) LAB REPORTS
a Lab Report can be submitted as – its own free-standing report part of a larger report
that uses Lab Work as supporting detail
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III. SPECIFIC GUIDELINESE) LAB REPORTS
ABC Format Abstract
purpose of writing summary of results
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III. SPECIFIC GUIDELINESE) LAB REPORTS
ABC Format Body
purpose or hypothesis of lab work equipment needed
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III. SPECIFIC GUIDELINESE) LAB REPORTS
ABC Format Body
procedures or methods used in lab test THUS writers rely heavily upon the Process-Analysis
pattern of organization
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III. SPECIFIC GUIDELINESE) LAB REPORTS
ABC Format Body
unusual problems or occurrences results of the test
with reference to your expectations results may appear in the Conclusion, instead
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III. SPECIFIC GUIDELINESE) LAB REPORTS
ABC Format Conclusion
statement or restatement of main results implications of lab test for further work
