InfoDay 2012 Civil Protection Work Programme 2012 Brussels, Friday, 2 March 2012InfoDay 2012 Civil Protection Work Programme 2012 Brussels, Friday, 2 March

• InfoDay 2012InfoDay 2012Civil Protection Work Programme 2012Civil Protection Work Programme 2012

Brussels,Brussels,Friday, 2 March 2012Friday, 2 March 2012

•

Call for tendersCall for tenders

Humanitarian Aid and Civil ProtectionHumanitarian Aid and Civil Protection

Generalities about calls for tendersGeneralities about calls for tenders

• PurposePurpose: To acquire a product or service which the Commission needs for its own activities.: To acquire a product or service which the Commission needs for its own activities.• Initiative and contrôleInitiative and contrôle: Lies : Lies entirely with the Commission. Dentirely with the Commission. Detailed specifications for the etailed specifications for the

needed service or product is produced by the Commission and the successful tenderer must needed service or product is produced by the Commission and the successful tenderer must comply with these specifications.comply with these specifications.

• OwnershipOwnership: : the product or service belongs to the Commission in its entirety.the product or service belongs to the Commission in its entirety.• Union contributionUnion contribution: The Commission usually pays 100% of the contract price.: The Commission usually pays 100% of the contract price.• Mutual obligations and monitoringMutual obligations and monitoring: The contract is bilateral: it imposes reciprocal : The contract is bilateral: it imposes reciprocal

obligations on the Commission and on an economic operator. The operator provides the obligations on the Commission and on an economic operator. The operator provides the product or service ordered. product or service ordered. The Commission monitors provision of the product or service it The Commission monitors provision of the product or service it has ordered.has ordered.

• ProfitProfit: It is natural that the operator’s remuneration includes an element of profit.: It is natural that the operator’s remuneration includes an element of profit.• Legal instrumentLegal instrument: The result of a procurement procedure is a contract : The result of a procurement procedure is a contract

******PublicationPublication

• Tender notices are published in the EU Official Journal and on TED (Tenders Electronic daily) Tender notices are published in the EU Official Journal and on TED (Tenders Electronic daily) website, the online version of the 'Supplement to the Official Journal of the European Union', website, the online version of the 'Supplement to the Official Journal of the European Union', dedicated to European public procurement dedicated to European public procurement ((http://ted.europa.eu/TED/misc/aboutTed.do)http://ted.europa.eu/TED/misc/aboutTed.do)

• All documents related to calls for tenders are then published on ECHO website under All documents related to calls for tenders are then published on ECHO website under Funding/OpportunitiesFunding/Opportunities((http://ec.europa.eu/echo/index_en.htmhttp://ec.europa.eu/echo/index_en.htm))


• Humanitarian Aid and Civil ProtectionHumanitarian Aid and Civil Protection

Exerciseson civil protection modules,

technical assistance and support teamsand European Union civil protection teams

This call for tenders should be published in May 2012

Indicative budget: 2.2 millions euros

Why Modules ?

• Different resources in 32 Participating States

• Predefined personnel and equipment

• Rapid deployment• Predefined capabilities – you know

what you get• Interoperability – we can all work

together

• Self-sufficiency – no burden to the requesting country

•


What else is important• Voluntary basis• Registered modules• Deployment within and outside the EU• Resources of one or more PS• Following international guidelines• Dispatch in short notice - generally within 12 hours of a

request for assistance• Training and exercises financed by EU by certain degree



Based on ?

• Council Decision of 8 November 2007 establishing a Community civil protection mechanism

• Commission Decision as regards rules for the implementation of modules (17 modules and technical assistance and support team - TAST defined) – amended end of 2010

• 136 Modules and 8 TAST registered so far (as of February 2012)

•• http://ec.europa.eu/echo/civil_protection/civil/prote/

legal_texts.htm


What kind of modules ?• High capacity pumping• Water purification• Medium and heavy urban search and rescue• Aerial forest fire fighting (helicopters + planes)• Advanced medical post / with surgery• Field hospital• Medical evacuation• Emergency temporary shelter• CBRN detection and sampling• Search and rescue in CBRN conditions• Technical assistance support teams (TAST)


New modules in 2010

• Ground forest fire fighting• Ground forest fire fighting using vehicles• Flood containment• Flood rescue using boats


Why specific modules exercises ?

• Different to “traditional” full scale exercises (which are bigger, involve planning of participants, financial contribution of organisers) –

• Focus on functions and on operational cooperation – procedures

• Train main principles, functions, interoperability etc.• Train registered teams which are likely to meet in a real

emergency• Cooperation of different kind of modules• Compatibility of equipment• Common understanding of safety and security


The tenders of the last cycles of exercises give a good hint on the possible structure for the tender in 2012 (which is still in the planning phase).2009 http://ec.europa.eu/environment/funding/calls_en.htm2010 http://ec.europa.eu/echo/civil_protection/civil/prote/cp_exercices_modules_2010.htm 2011http://ec.europa.eu/echo/civil_protection/civil/prote/call_tender_2011_04.htm

Second cycle of exercises was suspended. The exercises of the third cycle will be carried out from November 2012 to May 2013.

How did the last tenders look like?


Main objectives of the last tenders• In 2009: Staff exercises for key personnel of civil protection

modules, TAST and European Civil Protection Team (EUCPT) plus two lots of three field exercises for defined type and amount of civil protection modules, TAST and EUCPT.

• In 2011 only two lots of three field exercises for defined type and amount of civil protection modules, TAST and EUCPT.

• Staff exercise shall ideally prepare the key personnel for the field exercises.

• The field exercises of each lot shall be organised in a similar way, to be able to use synergies and draw lessons learnt immediately.


▫ Structure of the exercise (model - alternatives)▫ Planning and evaluation (schedule which indicates expected outcome and evaluation sheets) ▫ Involve as many Participating States as possible▫ Tight timetable ▫ Combination of modules of different sizes – average and maximum amount of participants and modules▫ Financial issues - difficult costs estimation ▫ Refunding of the participating modules/TAST on lump sum basis

What were the main challenges ?


What might change ?

• Staff exercise might be part of the tender again• Combination of modules in the field exercises• Requirements/experience for bidders – strong civil

protection focus needed, as well as close cooperation with civil protection institutions in Participating States

• Financial questions concerning financial capacities but also payment methods (including possible upfront payment for participating modules) will be evaluated and might be amended.


And the tender 2012 ?

• Plan, conduct and evaluate exercises for registered Civil Protection Modules, TAST and European Civil Protection teams

• Call for tender, indicative number of 3 service contracts• Indicative amount: 2.2 Mio Euro• Indicative schedule: Publication May 2012


See also main website:

http://ec.europa.eu/echo/civil_protection/civil/prote/cp01_en.htm

• Provision of transport and related logistic services• in the framework of Civil Protection and Humanitarian

Aid operations

• This call for tenders should be published in May 2012

• Indicative budget: 15 millions euros



Establishment of the European Emergency Response Centre

-Provision, Installation and Maintenance of Specialised

Equipment for Crisis Rooms

This call for tenders should be published in June 2012

Indicative budget: 1 million euros


Any Questions ?

Documents

InfoDay 2012 Civil Protection Work Programme 2012 Brussels, Friday, 2 March 2012InfoDay 2012 Civil Protection Work Programme 2012 Brussels, Friday, 2 March